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2021-03-31-accounts

Object iv es and Acti viti es
SORP reference
Summary ofthe purposes of Para 1.17 The purpose ofthe chaffity is to maintain
and
the charity as set out in its administer
the playing
field for recreational
governing document and sporting use by the people ofEast
Ha
tree and the surroundin
area
Summary
ofthe main
activities
in relation to those		 Para 1.17and
1.19		 The car park, playing
field, tennis court and
play area are open for use at all times by
purposes for the public any member ofthe public subject only to
benefit, in particular, the some constraints
during sports matches
or,
activities, projects or services far more rarely,
ifclosed at the direction of
identified in the accounts. National
Government
(ie.Coronavirus)
The playing
field is used regularly
by sports
clubs which pay for the use ofthe sports
pitches and the pavilion.
It is also used by
the local piimary school and the local Pre-
School as well as hosting a number of
events which are open tothe whole ofthe
local community.
The pavilion is also hired out to different
organisations
(ieYoga group) or individuals
and has been used as a polling station for
three democratic
voting processes
in the last
two
ears.
Statement confirming Para 1.18 The Trustees are aware ofand have
whether the trustees have respected the Charity Commission
guidance
had regard to the guidance on Public Benefit. The Committee
looks to
issued by the Charity
Commission
on public		 make the facilities as available as possible
all whilst ensuring
that enough
income is		 to
benefit enerated to cover the o eratin
costs.
Additional information
All the management
ofthe facilities including
Para 1.38 bookings
is camed out by volunteers.
Contribution
made by		 In addition
all improvement
projects are
volunteers organised
by volunteers
where skills permit.
Grass surfaces and trees are cut/tnmmed by
volunteers
(who also take responsibility
for
the relevant equipment).
Pavilion users are expected to keep the
avilion
in a tid
state. Pavilion cleanin
and

SORP reference
Play Area
The new play equipment
was installed
in the
Summary
ofthe main
achievements
ofthe charity,
identifying
the difference the
charity's
work has made to
the circumstances
of its		 Para 1.20 summer of2018and continues to be very
popular
with the local community
(although
was closed for 3 months
during
this year as
a result ofCoronavirus
restrictions
implsed
by the Government).
It is monitored
by
B&NES inspectors
and Fields
in trust and		 it
beneficiaries
and any wider
benefits to society as a		 any significant
defects actioned.
whole. Tennis Court
The Tennis court has also been closed for a
period during the year due to Coronavirus
restrictions
but otherwise
continues to be
well used by the Community.
Pavilion
The use ofthe pavilion has been significantly
impacted
due to the closure ofthe facility
due to Coronavirus
restrictions
imposed
by
the Government.
Limited use was made by
the following
organisations:
~
Harptree
Villages Cricket Club (see
also below)
~
Local Yoga group
~
East Harptree VJ Day celebration
~
East Harptree
Flower and Craft Show
in September 2020
Cricket
Harptree
Villages Cricket Club continued
to
use the pitch albeit only for 4 home matches
due to the Coronavirus
restrictions.
Football
The Committee
invested
in new football
goals during the year and
itwas planned
that
Chew Valley FC under 11swould be playing
matches at the Playing
Field from January to
Match 2021.The impact ofthe Coronavirus
restrictions
unfortunately
meant that this was
not possible
but plans remain
in place to
continue
with this initiative for next season.
Ash Trees
The Committee
had to arrange for a number
ofAsh Trees to be cut down during the year
as a result ofAsh Die Back —the work has
been tied into new planting
that is being
done in conjunction
with both Fields in Trust
and the Environment
Grou
in the Villa e.

Review ofthe ofthe ofthe charity*s charity*s charity*s Para 1.21 The overall financial
position ofthe charity		 at
financial position at the end 31 March 2021 was good with total cash
ofthe period reserves
amounting
to 226,578 helped
by
the funding
provided
by the local authority		 in
the form ofthe Local Restrictions
Support
Grants.
The excess ofincome over expenditure
during the year ofF17,077was driven
by the
level ofGrants received.
The Parish Council currently
funds the
charity with an annual
grant off2,000which
is shared between the Play Area and the
other facilities. The Play Area is also funded
with the proceeds from the annual
Village
Flower and Craft Show and the 100Club.
The costs of running
the remainder
ofthe
field and the pavilion are normally
financed
by the users ofthe facilities augmented
by
the Parish Council Grant.
Statement explaining the Para 1.22 The Committee
has always aimed to
policy for holding
stating
why they		 reserves
are held		 maintain
an unrestricted
reserve position of
f3,000to cover emergency
or unforeseen
repairs or circumstances
and this has been
exceeded this year as noted above. The
excess of income over expenditure
this year
provides the Committee
with the opportunity
to invest
in some new equipment
to replace
currently
ageing equipment.
In particular
new football goals were acquired as noted
above and netball goals are also being
considered
for use on the tennis court.
Amount of reserves held Para C22 The total reserved funds at 31 March 2021
were F26,578 split as follows:
Unrestricted
Funds
16,721
Play Area Funds
9,493
Tennis court maintenance
216
Si na e
148
Total
25,578
Reasons for holding zero Para 1.22 There are no funds with zero reserves
reserves
Details offund materially in Para 1.24 There are no funds
in deficit
deficit
Explanation ofany Para 1.23 The Committee
continue to monitor the
uncertainties about the impact ofthe Coronavirus
carefully
but
charity continuing as a going currently
have no concerns
regarding
the
concern charit
continuin
as a
oin
concern.

Description
ofcharity's
trusts:
Type ofgoverning
document
trust deed. royal charter,		 Para 1.25 Conveyance
dated 28 May 1956
How is the charity
constituted?
te.g unincorporated
association.
CIO'.		 Para 1.25 East Harptree
Playing
Field is vested
in
Fields in Trust (formerly the National
Playing
Fields Association)
and is administered
by a
charitable
trust registered
with the Charity
Commissioners
and is constituted
by
ofTrust.		 a Deed
Trustee selection methods
including
details ofany
constitutional
provisions e.g.
election to post or name of		 Para 1.25 The Charity is administered
by the
Management
Committee
ofthe Village
(Charity number 304536)		 Hall
any person or body entitled
to appoint one or more
trustees

All decisions go through
the Management
The charity's
structure
and
network
with		 organisational
any wider
which the		 Para 1.51 Committee
and most members
regularly
attend the Committee
meetings
or submit
reports
ifunable to attend.
charity works
As noted above the Charity is administered
Relationship
parties		 with any related Para 1.51 by the Management
Committee
ofthe
Village Hall (Charity number 304536)

Charit name East Har tree Pla in Field
Other name the chari uses
Re istered charit number 1090521
Charity's principal address East Harptree Playing Field
Townsend
East Harptree
BS406BH
Trustee name Oflice (ifany) Dates acted ifnot for
whole
ear		 Dates acted ifnot for
whole
ear		 Name ofperson lor
to a
oint trustee		 body} entitled
ifan
Andrew
Brent Cook		 Trustee
Graham
Harding		 Hon Treasurer Trustee
Sarah Bull Booking Clerk Village Rep
Daisy Bowie Sell Hon Secretary EH Flower Show
Jessica Sheldon EH Nursery
Preschool
Nick Houlton To31 July 2020 EH Village Club
Terry Youlton EH Women*s Institute
Kate Gillingham EH Village Shop
EH Parish Council
EH Primary School PTA
Q David
Hill		 Harptree
Villages		 Cricket Club
10 Anastasia
Male		 Roman Catholic Church
11 Nigel Sommerfield Village Rep
12 Andrew Fox From 1 October 2020 Groundsman

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