## ## ## ## ## |Object|iv|es and|Acti|viti|es||| |---|---|---|---|---|---|---|---| ||||||SORP reference||| |Summary||ofthe purposes||of|Para 1.17|The purpose ofthe chaffity is to maintain
and|| |the charity||as set out|in its|||administer
the playing
field for recreational|| |governing||document||||and sporting use by the people ofEast
Ha
tree and the surroundin
area|| |Summary
ofthe main
activities
in relation to those|||||Para 1.17and
1.19|The car park, playing
field, tennis court and
play area are open for use at all times by|| |purposes||for the public||||any member ofthe public subject only to|| |benefit,|in|particular,|the|||some constraints
during sports matches
or,|| |activities,||projects or|services|||far more rarely,
ifclosed at the direction of|| |identified|in the accounts.|||||National
Government
(ie.Coronavirus)|| |||||||The playing
field is used regularly
by sports|| |||||||clubs which pay for the use ofthe sports|| |||||||pitches and the pavilion.
It is also used by|| |||||||the local piimary school and the local Pre-|| |||||||School as well as hosting a number of|| |||||||events which are open tothe whole ofthe|| |||||||local community.|| |||||||The pavilion is also hired out to different|| |||||||organisations
(ieYoga group) or individuals|| |||||||and has been used as a polling station for|| |||||||three democratic
voting processes
in the last|| |||||||two
ears.|| |Statement||confirming|||Para 1.18|The Trustees are aware ofand have|| |whether|the trustees||have|||respected the Charity Commission
guidance|| |had regard to the guidance||||||on Public Benefit. The Committee
looks to|| |issued by the Charity
Commission
on public||||||make the facilities as available as possible
all whilst ensuring
that enough
income is|to| |benefit||||||enerated to cover the o eratin
costs.|| |Additional||information|||||| |||||||All the management
ofthe facilities including|| ||||||Para 1.38|bookings
is camed out by volunteers.|| |Contribution
made by||||||In addition
all improvement
projects are|| |volunteers||||||organised
by volunteers
where skills permit.|| |||||||Grass surfaces and trees are cut/tnmmed|by| |||||||volunteers
(who also take responsibility
for|| |||||||the relevant equipment).|| |||||||Pavilion users are expected to keep the|| |||||||avilion
in a tid
state. Pavilion cleanin
and|| ## |||||SORP reference||| |---|---|---|---|---|---|---| ||||||Play Area|| ||||||The new play equipment
was installed
in the|| |Summary
ofthe main
achievements
ofthe charity,
identifying
the difference the
charity's
work has made to
the circumstances
of its||||Para 1.20|summer of2018and continues to be very
popular
with the local community
(although
was closed for 3 months
during
this year as
a result ofCoronavirus
restrictions
implsed
by the Government).
It is monitored
by
B&NES inspectors
and Fields
in trust and|it| |beneficiaries
and any wider
benefits to society as a|||||any significant
defects actioned.|| |whole.|||||Tennis Court|| ||||||The Tennis court has also been closed for a|| ||||||period during the year due to Coronavirus|| ||||||restrictions
but otherwise
continues to be|| ||||||well used by the Community.|| ||||||Pavilion|| ||||||The use ofthe pavilion has been significantly|| ||||||impacted
due to the closure ofthe facility|| ||||||due to Coronavirus
restrictions
imposed
by|| ||||||the Government.
Limited use was made by
the following
organisations:|| ||||||~
Harptree
Villages Cricket Club (see|| ||||||also below)|| ||||||~
Local Yoga group|| ||||||~
East Harptree VJ Day celebration|| ||||||~
East Harptree
Flower and Craft Show|| ||||||in September 2020|| ||||||Cricket|| ||||||Harptree
Villages Cricket Club continued
to|| ||||||use the pitch albeit only for 4 home matches|| ||||||due to the Coronavirus
restrictions.|| ||||||Football|| ||||||The Committee
invested
in new football|| ||||||goals during the year and
itwas planned
that|| ||||||Chew Valley FC under 11swould be playing|| ||||||matches at the Playing
Field from January to|| ||||||Match 2021.The impact ofthe Coronavirus|| ||||||restrictions
unfortunately
meant that this was|| ||||||not possible
but plans remain
in place to|| ||||||continue
with this initiative for next season.|| ||||||Ash Trees|| ||||||The Committee
had to arrange for a number|| ||||||ofAsh Trees to be cut down during the year|| ||||||as a result ofAsh Die Back —the work has|| ||||||been tied into new planting
that is being|| ||||||done in conjunction
with both Fields in Trust|| ||||||and the Environment
Grou
in the Villa e.|| ## |Review|ofthe|ofthe|ofthe|charity*s|charity*s|charity*s|||Para 1.21|The overall financial
position ofthe charity|at| |---|---|---|---|---|---|---|---|---|---|---|---| |financial||position|||at the end|||||31 March 2021 was good with total cash|| |ofthe period||||||||||reserves
amounting
to 226,578 helped
by|| |||||||||||the funding
provided
by the local authority|in| |||||||||||the form ofthe Local Restrictions
Support|| |||||||||||Grants.|| |||||||||||The excess ofincome over expenditure|| |||||||||||during the year ofF17,077was driven
by the|| |||||||||||level ofGrants received.|| |||||||||||The Parish Council currently
funds the|| |||||||||||charity with an annual
grant off2,000which|| |||||||||||is shared between the Play Area and the|| |||||||||||other facilities. The Play Area is also funded|| |||||||||||with the proceeds from the annual
Village|| |||||||||||Flower and Craft Show and the 100Club.|| |||||||||||The costs of running
the remainder
ofthe|| |||||||||||field and the pavilion are normally
financed|| |||||||||||by the users ofthe facilities augmented
by|| |||||||||||the Parish Council Grant.|| |Statement|||explaining||||the||Para 1.22|The Committee
has always aimed to|| |policy for holding
stating
why they|||||reserves
are held|||||maintain
an unrestricted
reserve position of
f3,000to cover emergency
or unforeseen|| |||||||||||repairs or circumstances
and this has been|| |||||||||||exceeded this year as noted above. The|| |||||||||||excess of income over expenditure
this year|| |||||||||||provides the Committee
with the opportunity|| |||||||||||to invest
in some new equipment
to replace|| |||||||||||currently
ageing equipment.
In particular|| |||||||||||new football goals were acquired as noted|| |||||||||||above and netball goals are also being|| |||||||||||considered
for use on the tennis court.|| |Amount||of|reserves|||held|||Para C22|The total reserved funds at 31 March 2021|| |||||||||||were F26,578 split as follows:|| |||||||||||Unrestricted
Funds
16,721|| |||||||||||Play Area Funds
9,493|| |||||||||||Tennis court maintenance
216|| |||||||||||Si na e
148|| |||||||||||Total
25,578|| |Reasons||for||holding||zero|||Para 1.22|There are no funds with zero reserves|| |reserves|||||||||||| |Details|offund materially|||||||in|Para 1.24|There are no funds
in deficit|| |deficit|||||||||||| |Explanation|||ofany||||||Para 1.23|The Committee
continue to monitor the|| |uncertainties||||about||the||||impact ofthe Coronavirus
carefully
but|| |charity|continuing||||as||a going|||currently
have no concerns
regarding
the|| |concern||||||||||charit
continuin
as a
oin
concern.|| ## |Description
ofcharity's|||||| |---|---|---|---|---|---| |trusts:|||||| |Type ofgoverning
document
trust deed. royal charter,|Para 1.25|Conveyance
dated 28 May 1956|||| |How is the charity
constituted?
te.g unincorporated
association.
CIO'.|Para 1.25|East Harptree
Playing
Field is vested
in
Fields in Trust (formerly the National
Playing
Fields Association)
and is administered
by a
charitable
trust registered
with the Charity|||| |||Commissioners
and is constituted
by
ofTrust.|a||Deed| |Trustee selection methods
including
details ofany
constitutional
provisions e.g.
election to post or name of|Para 1.25|The Charity is administered
by the
Management
Committee
ofthe Village
(Charity number 304536)||Hall|| |any person or body entitled|||||| |to appoint one or more|||||| |trustees|||||| ## ||||All decisions go through
the Management| |---|---|---|---| |The charity's
structure
and
network
with|organisational
any wider
which the|Para 1.51|Committee
and most members
regularly
attend the Committee
meetings
or submit
reports
ifunable to attend.| |charity works|||| ||||As noted above the Charity is administered| |Relationship
parties|with any related|Para 1.51|by the Management
Committee
ofthe
Village Hall (Charity number 304536)| ## |Charit|name|||East Har tree|Pla|in|Field| |---|---|---|---|---|---|---|---| |Other name the chari|||uses||||| |Re istered charit||number||1090521|||| |Charity's|principal|address||East Harptree|Playing||Field| |||||Townsend|||| |||||East Harptree|||| |||||BS406BH|||| ||Trustee name|Oflice (ifany)|Dates acted ifnot for
whole
ear|Dates acted ifnot for
whole
ear|Name ofperson lor
to a
oint trustee|body} entitled
ifan| |---|---|---|---|---|---|---| ||Andrew
Brent Cook||||Trustee|| ||Graham
Harding|Hon Treasurer|||Trustee|| ||Sarah Bull|Booking Clerk|||Village Rep|| ||Daisy Bowie Sell|Hon Secretary|||EH Flower Show|| ||Jessica Sheldon||||EH Nursery
Preschool|| ||Nick Houlton||To31 July 2020||EH Village Club|| ||Terry Youlton||||EH Women*s Institute|| ||Kate Gillingham||||EH Village Shop|| ||||||EH Parish Council|| ||||||EH Primary School PTA|| |Q|David
Hill||||Harptree
Villages|Cricket Club| |10|Anastasia
Male||||Roman Catholic|Church| |11|Nigel Sommerfield||||Village Rep|| |12|Andrew Fox||From|1 October 2020|Groundsman|| ## ## ## |a3
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