Annual Report to the Charity Commission of Choir2000 for the year ended 31 July 2023
Registered Charity no. 1090489
Address for correspondence: Malcolm Crisp (Chairman) 3A Whines Lane Over Cambs. CB24 5PT
CONSTITUTION:
The original Constitution was adopted on 16 January 2002 and the organisation was registered by the Charity Commission as a Charity on 7 February 2002. A revised Constitution was adopted at the Annual Meeting on 22 September 2010. A further revised Constitution was adopted at the Annual General Meeting on 28 September 2022 and accepted by the Charity Commission in October 2022.
OBJECTS:
The objects of the Charity as set out in the Constitution are to promote, improve and advance (principally but not exclusively in the local community) public education and appreciation of the art and science of music in all its aspects by the presentation of concerts and recitals and in such other ways as the Charity, through the Executive Committee, shall determine.
ACTIVITIES:
December 2022.
Two concert performances of Benjamin Britten’s “A Ceremony of Carols” supplemented with a selection of Carols for Choir and Audience. One concert included a guest performance by local choir group – Women of Note . A retiring collection was held in aid of the DEC Ukraine Humanitarian Appeal.
In line with our charitable community activities we sang carols at two local care homes: Bramley Court, Histon on Dec 11th and Arlington Manor, Girton on Dec 14th.
March 2023.
Two concert performances of a selection of Opera Choruses and excerpts from The Mikado, conducted by Chloe Allison with two soloists and the Choir2000 Chamber Orchestra. Performed at Histon Baptist Church.
May 2023.
The society staged a “Come and Sing” choral day, open to singers from the Cambridge area. The day focused on tuition and performance of Handel’s “Israel in Egypt” – Part One, and was led by guest musical director Andrew Parnell with the Choir2000 Chamber Orchestra.
June 2023.
Two concert performances of Felix Mendelssohn’s “Elijah”, conducted by Chloe Allison with four soloists and the Choir2000 Chamber Orchestra. Performed at Histon Baptist Church and at West Road Concert Hall, Cambridge.
As per our usual schedule, we ran a small stall at the local Histon Feast event for fun-raising and promotional purposes.
We closed the season with a very well attended social evening for members and friends.
TRUSTEES : The Trustees for the period covered by this report were:
Beatrix Bown Sarah Payne Sandy Couch Susie Savage Malcolm Crisp Andrew Snelson Angie McKerral Freda Walton
ASSETS AND INVESTMENTS:
The charity's assets at 31 July 2023 were staging, audio equipment, a selection of scores and two CAF bank accounts plus a small holding of petty cash. There are no intentions to make long-term monetary investments. The Charity’s financial aim is to achieve a small surplus of income over the operating costs and event expenditures and to retain sufficient funds to continue operations without income for nominally one year. A copy of the 2022-23 accounts is attached.
| Signed by Malcolm Crisp, Chairman: | Date | 2023 |
|---|---|---|
| And by Susie Savage, Secretary: | Date | 2023 |
Choir 2000 Accounts 2022-23
| Balance at 1 August 2022 Balance at 31 July 2023 Change |
|
|---|---|
| Current account | 3,108.42 4,527.79 1,419.37 |
| Gold account | 19,993.56 20,193.47 199.91 |
| Pettycash | 122.34 71.71 -50.63 |
| Total | 23,224.32 24,792.97 1,568.65 |
| CHOIR 2000 | |||||
|---|---|---|---|---|---|
| Income and Expenditure account for year ended 31st July 2023 | |||||
| Income | Expenditure | Profit/(Loss) | 21-22 | Comments | |
| Concerts | |||||
| Winter concert | 6,919.33 | 5,130.91 | 1,788.42 | -2,010.86 | Ceremonyof Carols,carols |
| Springconcert | 7,033.05 | 5,742.77 | 1,290.28 | -876.02 | Opera choruses,excerpts from the Mikado |
| Summer concert | 7,118.25 | 9,435.49 | -2,317.24 | -3,241.22 | Elijah |
| Come and Sing | 1,603.87 | 2,267.29 | -663.42 | 0.00 | Israel in Egypt |
| Sub-total for concerts | 22,674.50 | 22,576.46 | 98.04 | ||
| Other choir activities | |||||
| Other | 0.00 | 60.00 | -60.00 | 0.00 | Two HBC rehearsals for June 22 concert at Histon Manor |
| Sub-total for other choir activities | 0.00 | 60.00 | -60.00 | ||
| Donations | |||||
| Donations(frompatrons/friends) | 0.00 | 0.00 | 0.00 | 0.00 | |
| Donations(membership/members) | 510.00 | 0.00 | 510.00 | 250.00 | Includes £500 donation from widow of Michael Short |
| Donations to other organisations | 1,052.11 | 1,053.00 | -0.89 | -11.23 | Christmas concert collection for DEC Ukraine appeal |
| Sub-total for donations | 1,562.11 | 1,053.00 | 509.11 | ||
| Other income | |||||
| Members'purchase of scores | 5.00 | 0.00 | 5.00 | 0.00 | |
| Fundraising | 376.80 | 25.00 | 351.80 | 325.00 | Includes £367.90 from 2023 Histon Feast |
| Peter's leaving gift | 0.00 | 125.50 | -125.50 | 125.00 | Purchase of Peter's leaving gift |
| Tax refunds(Gift Aid) | 1,196.22 | 0.00 | 1,196.22 | 411.59 | For membershipsubs in 21-22 |
| Peter'sparty | 31.00 | 0.00 | 31.00 | -52.00 | |
| Hire revenues | 759.10 | 50.98 | 708.12 | 10.00 | £270 from staginghire;balance from score hires |
| CDproduction and sale | 66.00 | 213.00 | -147.00 | 10.00 | |
| Interest on bank/buildingsoc accounts | 213.38 | 0.00 | 213.38 | 15.10 | |
| Sub-total for other income | 2,647.50 | 414.48 | 2,233.02 | ||
| Other costs/overheads | |||||
| Other | 0.00 | 187.19 | -187.19 | -26.99 | Mostlyhire of St Andrew's Hall for June social event |
| Committee member training | 0.00 | 306.00 | -306.00 | 0.00 | First Aid refresher trainingfor Sandy |
| Insurance - Public Liability | 0.00 | 99.00 | -99.00 | -95.00 | |
| PerformingRights fees | 0.00 | 125.80 | -125.80 | 0.00 | |
| MakingMusic membership | 0.00 | 200.00 | -200.00 | -200.00 | |
| AGM(2023) | 25.00 | 71.86 | -46.86 | -65.26 | |
| Meetings | 0.00 | 24.00 | -24.00 | -54.25 | 30 Augustplanningmeeting |
| Admin/office expenses | 0.00 | 86.96 | -86.96 | 0.00 | |
| Gifts | 0.00 | 45.00 | -45.00 | -123.34 | To retiringtea ladies |
| Generalpublicity | 0.00 | 30.21 | -30.21 | 0.00 | |
| Bank account charges | 0.00 | 60.50 | -60.50 | -96.50 | |
| Sub-total for other costs and overheads | 25.00 | 1,236.52 | -1,211.52 | ||
| Grand totals | 26,909.11 | 25,340.46 | 1,568.65 |
| CHOIR 2000 | |||||
|---|---|---|---|---|---|
| Concerts - income and expenditure foryear ended 31st July2023 | |||||
| **Winter concert ** | **Spring concert ** | **Summer concert ** | Come&Sing | Total | |
| Income | |||||
| Ticket sales | 1,843.34 | 2,167.89 | 1,948.39 | 1,320.00 | 7279.62 |
| Programme sales | 65.00 | 75.95 | 83.00 | 223.95 | |
| Membership- subs | 4,725.00 | 4,400.00 | 4,750.00 | 13875.00 | |
| Concert refreshments | 73.35 | 94.48 | 46.87 | 238.00 | 452.70 |
| Tea moneyat rehearsals | 189.64 | 238.43 | 244.99 | 36.35 | 709.41 |
| Members donations towards score hire | 23.00 | 56.30 | 45.00 | 9.52 | 133.82 |
| total income | 6,919.33 | 7,033.05 | 7,118.25 | 1,603.87 | |
| Expenditure | |||||
| Conductor/MD fee | 1,640.00 | 2,190.00 | 2190.00 | 750.00 | 6770.00 |
| Accompanist fee | 1,180.00 | 1,065.00 | 1140.00 | 200.00 | 3585.00 |
| Soloist fees | 300.00 | 600.00 | 1,450.00 | 250.00 | 2600.00 |
| Orchestra fees | 300.00 | 70.00 | 1,680.00 | 210.00 | 2260.00 |
| Music score hire | 93.69 | 154.95 | 94.50 | 36.00 | 379.14 |
| Instrument hire | 162.00 | ||||
| Memberspurchase of scores | 0.00 | ||||
| Venue hire - HBC | 990.00 | 930.00 | 909.00 | 320.00 | 3149.00 |
| Venue hire-WR | 1,140.00 | 1140.00 | |||
| Publicity-paid advertising | 15.00 | 16.42 | 31.42 | ||
| Publicity- other | 153.00 | 95.04 | 168.80 | 108.90 | 525.74 |
| Programmeprinting | 118.00 | 166.00 | 188.00 | 472.00 | |
| Concert refreshments | 191.49 | 170.35 | 361.84 | ||
| Rehearsal refreshments | 83.75 | 397.38 | 69.10 | 370.89 | 921.12 |
| Gifts | 34.00 | 26.00 | 42.00 | 21.50 | 123.50 |
| Ticketprinting/cutting | 31.98 | 31.98 | 31.74 | 95.70 | |
| Cardprocessingfees | 0.00 | ||||
| Online ticketingagent commission | 0.00 | ||||
| Zoom licence fee | 0.00 | ||||
| total expenditure | 5,130.91 | 5,742.77 | 9,435.49 | 2,267.29 | |
| Surplus/(Deficit) | 1,788.42 | 1,290.28 | -2,317.24 | -663.42 |
2 Foundry Close Cottenham Cambridge C824 8TU To vthom it may concern. Examlnatlon ol tholr2LKKI accounts. finda1 year On8 31j¥ 2023 l ¢onfimi that I have examined the slatement of acc(wnts and asSOCiated accounting records of Choir20thJ for the year l August 2022 to 31 July 2023. SpecifKally. I have confirmed that closing balances in the accounts matth balances in the choirfs bank ststernents checked that surns of incorne and empenditure stated in the accounts reconcile to summed values of income and expenditijre in the bank statements over the accountiTr¥ year on a sample basis, tested that payments made are supported by receipts or other documentary evidence on a sample basis. tested that income e1ved is consistent vth expected value of revenues due. On the basis of my work and my understsnding of the activities of the choir l arn satisfied that the accounts present a true and fair representation of the financial affairs of the thlyr over the year in question. Carol A. Palmer 29 August 2023