Royston Choral Society
Financial Accounts
for the year ended 31st July 2023
Registered Charity Number 1090459
Royston Choral Society Financial Statements for the year ended 31st July 2023 Trustees' Report
Committee Members
Huw Jenkins Chair Jenny Leitch Tessa Rock Caroline Franks Treasurer Heather Howard Suzie Harrison (until 27.09.22) Andrew O'Brien Musical Director Penny Morgan Carole Kaszak Sue Pegram Secretary Fay Skinner Part Representatives Brigid Hickey Soprano rep Chris Lee Tenor rep Sue Pegram Alto rep Anthony Pigg Bass rep Address c/o Mrs A C Franks 74 High Street, Standon, Herts SG11 1LB Bankers Lloyds Bank plc Independent Examiner Tom Furnival
Accounting Policies
The accounts are prepared on a receipts and payments basis with a statement of assets and liabilities.
The charity maintains a general unrestricted fund representing unrestricted income that is expendable, at the discretion of the committee, in the furtherance of the objects of the charity. Reserves are held against losses incurred from time to time in performing large scale concerts.
Governing Document and appointment of Trustees
The charity is governed by constitution. Trustees are elected by members at the Annual General Meeting.
Objects and achievements
The object of the charity is to promote public education in and appreciation of choral music by the presentation of public choral concerts and associated events.
This year, we have been able to return to our traditional base. We are grateful to Bassingbourn College, which has provided a venue during the renovations of Royston Parish Church. We were able to return to St John's for our Christmas concert, and from January for rehearsals.
We performed four concerts in the year. In November, we sang Durufle's Requiem in Standon church, along with some shorter pieces for Remembrance. Our Christmas concert celebrated our return to St John's, and our March performance of Hadyn's Creation and our June celebration of English music, including Vaughan Williams' Mass in G minor, took place there.
Our membership has grown again over the course of this year, and we ended the year with 88 singers on our books.
The Hundred Club was well supported, though there is space for more members, and ten monthly draws were made for prizes of £25 and £10.
Our increased membership has meant that our rehearsal account has ended the year in surplus, which helps fund our concerts. Substantial grants received have contributed hugely to the financial success of the season and we are, in fact, reporting a surplus on our concert account, possibly for the first time ever! As last year's concert account ended significantly in deficit, this is very welcome.
Our fixed costs are predominantly our Making Music membership and insurance, and rental of storage space for our staging.
Our accounts are prepared on a receipts and payments basis.
This means that some of the income relating to last financial year (notably the gift aid tax reclaim) appears in this year's accounts, and when we buy music for our library, that cost is written off completely in the year of purchase, rather than depreciated over several years.
The amounts due at the end of the financial year are shown on the statement of assets and liabilities. In the year to 31st July 2023, the accounts show that we received £7,114 more than we spent.
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Royston Choral Society Financial Statements for the year ended 31st July 2023 Trustees' Report
Our financial position at the end of the year is sound. At 31st July, our reserves, represented by our bank account balances, totalled £29,199.
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Royston Choral Society Financial Statements for the year ended 31st July 2023 Trustees' Report
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Royston Choral Society Receipts and Payments Account for the year ended 31st July 2023
| Note INCOMING RESOURCES Subscriptions received Donations received Gift Aid tax Income from concerts 1 Income from activities for generating funds 2 Music sold to members 2 Bank Interest Total incoming resources RESOURCES EXPENDED Rehearsal costs Concert costs 1 Music purchased Costs of fundraising activities 2 Management and administrative costs Grant to Royston Parish Church 2 Total resources expended NET INCOMING / (OUTGOING) RESOURCES FOR THE YEAR Funds brought forward 3 FUNDS CARRIED FORWARD |
Total 2023 £ 12,050 251 744 12,801 918 768 128 27,660 6,991 11,094 747 369 344 1,000 20,545 7,114 22,085 29,199 |
Total 2022 £ 8,705 30 6,028 785 377 2 |
|---|---|---|
| 15,927 | ||
| 7,130 10,194 354 355 416 |
||
| 18,449 | ||
| (2,522) 24,607 |
||
| 22,085 |
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Royston Choral Society Statement of Assets and Liabilities as at 31st July 2023
| Note Bank Balances and Cash Cash at bank - unrestricted Other Assets Staging at cost 2006 Estimated valuation Music library at cost Estimated valuation (depreciated at 10% pa) Gift Aid tax to be claimed Other Liabilities Subs received for next season Performing Rights payments due on season's concerts |
2023 29,199 4,988 2,000 6,050 1,562 1,017 4,579 250 190 440 |
2022 22,084 |
|---|---|---|
| 4,988 2,000 5,739 1,623 744 |
||
| 4,367 | ||
| 125 25 |
||
| 150 |
These accounts were approved by the Royston Choral Society committee on 08.08 2023 and signed on its behalf.
Mr Huw Jenkins (Chair)
Mrs Caroline Franks (Treasurer)
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Royston Choral Society Notes to the Accounts for the year ended 31st July 2023
| 1Concert Account November Tickets & Programmes 1,603 Bar 302 Programme advertising 205 Sponsorship & grants 2,110 Musicians & expenses 1,119 Music hire Venue 275 Publicity, tickets, progs 223 Bar 115 PRS for 2021-2022 1,732 Surplus/(deficit) 378 2Activities for generating funds Hundred Club Hire of Music |
December 2,198 106 30 2,334 1,500 200 219 195 2,114 220 Income 840 78 918 |
March 2,355 392 140 3,000 5,887 4,602 250 406 146 5,404 483 Costs 350 19 369 |
June 2,045 425 2,470 1,200 250 230 109 1,789 681 Net 490 59 549 |
2023 8,201 1,225 345 3,030 12,801 8,421 0 975 1,078 565 55 11,094 1,707 |
2022 5,029 524 375 100 |
|---|---|---|---|---|---|
| 6,028 | |||||
| 8,597 109 750 498 240 |
|||||
| 10,194 | |||||
| (4,166) | |||||
| 410 20 |
|||||
| 430 |
Sale of music to members is shown separately in the receipts and payments account. Cost of music sold is included in music purchased. In 2022-23, the society raised £132 (2022 £50) by selling music to members at RRP and obtaining bulk buying discounts from suppliers. We also spent £112 on music for our own library (2022 £27).
Following the reopening of Royston parish church, we made a grant of £1,000 towards the costs of the repairs.
3 Information regarding Employees and Committee Members
There were no employees in the year.
Andrew O'Brien, as Musical Director, received payments during the year totalling £2,700. Other trustees were reimbursed for expenses at cost.
4 Related Parties
There were no related parties during the year.
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