## **Royston Choral Society**
## **Financial Accounts**
## **for the year ended 31st July 2023**
**Registered Charity Number 1090459**
Royston Choral Society Financial Statements for the year ended 31st July 2023 Trustees' Report
## **Committee Members**
Huw Jenkins _Chair_ Jenny Leitch Tessa Rock Caroline Franks _Treasurer_ Heather Howard Suzie Harrison (until 27.09.22) Andrew O'Brien _Musical Director_ Penny Morgan Carole Kaszak Sue Pegram _Secretary_ Fay Skinner **Part Representatives** Brigid Hickey _Soprano rep_ Chris Lee _Tenor rep_ Sue Pegram _Alto rep_ Anthony Pigg _Bass rep_ **Address** c/o Mrs A C Franks 74 High Street, Standon, Herts SG11 1LB **Bankers** Lloyds Bank plc **Independent Examiner** Tom Furnival
## **Accounting Policies**
The accounts are prepared on a receipts and payments basis with a statement of assets and liabilities.
The charity maintains a general unrestricted fund representing unrestricted income that is expendable, at the discretion of the committee, in the furtherance of the objects of the charity. Reserves are held against losses incurred from time to time in performing large scale concerts.
## **Governing Document and appointment of Trustees**
The charity is governed by constitution. Trustees are elected by members at the Annual General Meeting.
## **Objects and achievements**
The object of the charity is to promote public education in and appreciation of choral music by the presentation of public choral concerts and associated events.
This year, we have been able to return to our traditional base. We are grateful to Bassingbourn College, which has provided a venue during the renovations of Royston Parish Church. We were able to return to St John's for our Christmas concert, and from January for rehearsals.
We performed four concerts in the year. In November, we sang Durufle's Requiem in Standon church, along with some shorter pieces for Remembrance. Our Christmas concert celebrated our return to St John's, and our March performance of Hadyn's Creation and our June celebration of English music, including Vaughan Williams' Mass in G minor, took place there.
Our membership has grown again over the course of this year, and we ended the year with 88 singers on our books.
The Hundred Club was well supported, though there is space for more members, and ten monthly draws were made for prizes of £25 and £10.
Our increased membership has meant that our rehearsal account has ended the year in surplus, which helps fund our concerts. Substantial grants received have contributed hugely to the financial success of the season and we are, in fact, reporting a surplus on our concert account, possibly for the first time ever! As last year's concert account ended significantly in deficit, this is very welcome.
Our fixed costs are predominantly our Making Music membership and insurance, and rental of storage space for our staging.
Our accounts are prepared on a receipts and payments basis.
This means that some of the income relating to last financial year (notably the gift aid tax reclaim) appears in this year's accounts, and when we buy music for our library, that cost is written off completely in the year of purchase, rather than depreciated over several years.
The amounts due at the end of the financial year are shown on the statement of assets and liabilities. In the year to 31st July 2023, the accounts show that we received £7,114 more than we spent.
1
## Royston Choral Society Financial Statements for the year ended 31st July 2023 Trustees' Report
Our financial position at the end of the year is sound. At 31st July, our reserves, represented by our bank account balances, totalled £29,199.
1
Royston Choral Society Financial Statements for the year ended 31st July 2023 Trustees' Report
g
1
## Royston Choral Society Receipts and Payments Account for the year ended 31st July 2023
|Note
**INCOMING RESOURCES**
Subscriptions received
Donations received
Gift Aid tax
Income from concerts
1
Income from activities for generating funds
2
Music sold to members
2
Bank Interest
**Total incoming resources**
**RESOURCES EXPENDED**
Rehearsal costs
Concert costs
1
Music purchased
Costs of fundraising activities
2
Management and administrative costs
Grant to Royston Parish Church
2
**Total resources expended**
**NET INCOMING / (OUTGOING) RESOURCES FOR THE YEAR**
**Funds brought forward**
3
**FUNDS CARRIED FORWARD**|Total
2023
£
12,050
251
744
12,801
918
768
128
27,660
6,991
11,094
747
369
344
1,000
20,545
7,114
22,085
29,199|Total
2022
£
8,705
30
6,028
785
377
2|
|---|---|---|
|||15,927|
|||7,130
10,194
354
355
416|
|||18,449|
|||(2,522)
24,607|
|||22,085|
2
## Royston Choral Society Statement of Assets and Liabilities as at 31st July 2023
|**Note**
**Bank Balances and Cash**
Cash at bank - unrestricted
**Other Assets**
Staging at cost 2006
Estimated valuation
Music library at cost
Estimated valuation (depreciated at 10% pa)
Gift Aid tax to be claimed
**Other Liabilities**
Subs received for next season
Performing Rights payments due on season's concerts|**2023**
29,199
_4,988_
2,000
_6,050_
1,562
1,017
4,579
250
190
440|**2022**
22,084|
|---|---|---|
|||_4,988_
2,000
_5,739_
1,623
744|
|||4,367|
|||125
25|
|||150|
These accounts were approved by the Royston Choral Society committee on 08.08 2023 and signed on its behalf.
Mr Huw Jenkins (Chair)
Mrs Caroline Franks (Treasurer)
3
## Royston Choral Society Notes to the Accounts for the year ended 31st July 2023
|1**Concert Account**
**November**
Tickets & Programmes
1,603
Bar
302
Programme advertising
205
Sponsorship & grants
2,110
Musicians & expenses
1,119
Music hire
Venue
275
Publicity, tickets, progs
223
Bar
115
PRS for 2021-2022
1,732
Surplus/(deficit)
378
2**Activities for generating funds**
Hundred Club
Hire of Music|**December**
2,198
106
30
2,334
1,500
200
219
195
2,114
220
**Income**
840
78
918|**March**
2,355
392
140
3,000
5,887
4,602
250
406
146
5,404
483
**Costs**
350
19
369|**June**
2,045
425
2,470
1,200
250
230
109
1,789
681
**Net**
490
59
549|**2023**
8,201
1,225
345
3,030
12,801
8,421
0
975
1,078
565
55
11,094
1,707|**2022**
5,029
524
375
100|
|---|---|---|---|---|---|
||||||6,028|
||||||8,597
109
750
498
240|
||||||10,194|
||||||(4,166)|
||||||410
20|
||||||430|
Sale of music to members is shown separately in the receipts and payments account. Cost of music sold is included in music purchased. In 2022-23, the society raised £132 (2022 £50) by selling music to members at RRP and obtaining bulk buying discounts from suppliers. We also spent £112 on music for our own library (2022 £27).
Following the reopening of Royston parish church, we made a grant of £1,000 towards the costs of the repairs.
## **3 Information regarding Employees and Committee Members**
There were no employees in the year.
Andrew O'Brien, as Musical Director, received payments during the year totalling £2,700. Other trustees were reimbursed for expenses at cost.
## **4 Related Parties**
There were no related parties during the year.
4