| Meeting Date | 29th September 2022 - AGM |
|---|---|
| Venue | Great Dalby Village Hall |
| Present | Jay Mulla, Russ Young, Carrie-Ann Wade, Rhea Witherington, Jo Wright, Sarah Robb |
| Apologies | Eli Lowe, |
Agenda
| Subject | Owner | Meeting Notes |
|---|---|---|
| Chairs Report | Jay Millua | Jay spoke about the year being a year of positives and one disappointment. The disappointment was due to the first Ofsted rating giving in December 2021 of “Inadequate” – this was solely down to an administration misunderstanding with onboarding new committee members. Ofsted have changed their requirements, which has led to nationwide confusion in the process, including the County Council also giving out incorrect advice. We are aware many local preschools/nurseries which have been affected by this change and suffered similar to our preschool. Positive news is that following the inspection in May, we have regained our “Good” rating. The committee and I are extremely proud of the team and the feedback in the report shows what a “GREAT” preschool we have. Other positives include the preschool being fully up and running after the covid restrictions and the great feedback from the parent’s survey in January 2022. |
| Treasurers Report |
Russ Young | Please see attached income and expenditure for 2022. Russ explained the accounts are looking abnormally low to the following factors: • Due to the way the council work out funding for the Autumn term (using those children’s hours that are currently in the setting in the spring term and not taking into account any new children), we are £8k down versus last year. The payments will even themselves out when we get our next funding payment on the 21st October. • Rental payments – at this point last year we had only had one invoice for rent, versus 5 this year. Rent is now completely up to date. In addition to the above we have taken on additional member of staff, and currently have lower children numbers versus this time last year. |
| Preschool Managers Report |
Rhea Witherington |
Rhea told us that the children were all settling in well and that the preschool is running smoothly. The team are working well together and looking forward to the year ahead with no restrictions. We currently have fewer numbers than this time last year. We had many children leave in the summer (15) to go to primary school. |
| Fundraising | All | Fundraising continues with the main plan to improve the garden area. This year we have had successful events which included working with the Village Hall on the Jubilee and the amazing preschool team completed the 3 peaks in June. We will continue to look at ways to raise money to support the preschool – all ideas are welcome. |
|---|---|---|
| Nominations for Committee |
All | Jay Mulla - re-elected as Chair Carrie-Anne Wade elected as Vice-chair Russ Young - re-elected as Treasurer. Eli Lowe – Stood down as secretary – remains a committee member Sarah Robb - Elected as secretary Kirstie Sellars – Remains a Committee Member Ami Cornish – Remains a Committee Member |
| AOB | All | None |
Actions
| Subject | Owner | Actions | Deadline |
|---|---|---|---|
| Sum Up Machine |
Sarah Robb | SR to purchase on behalf of GDPS a Sum Up machine to enable us to take card payments for preschool and also fundraising events. |
Completed |
| Open Morning |
Rhea Witherington |
RW to come back with some "Saturday" dates when we do an preschool open morning. | 11/02/2022 |
| Afterschool/ Breakfast Club |
Rhea Witherington |
RW to speak with GD School Pre/After school club to see if we can utilise their facilities for preschool children. |
11/02/2022 |
| Preschool Hours |
Rhea Witherington |
RW to speak with Parents regarding current hours/changing hours to 4 full days | 11/02/2022 |
| Bags to School |
Carrie-anne Shea |
CS to speak with Bags for Cash company | Completed |
| Fundraising Sub Group |
Kirstie Sellars | Kirstie to speak with parents about setting up a "sub group" to help raise funs for the Preschool | 11/02/2022 |
Next Meeting Date Booked: 2nd November 2022
Next Meeting Agenda Items:
1 - 2 - 3 -
GREAT DALBY PRE-SCHOOL
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2022
PRE-SCHOOL ACCOUNT
| £48,807.64 Fees - LCC £40,404.95 £8,886.08 Fees - Parents £7,066.01 Other £1,000.00 £57,693.72 £48,470.96 £43,534.29 Less: Wages & HMRC charges £49,627.22 £1,415.84 Equipment/Activities £1,832.93 £268.10 Petty Cash - other £245.30 £462.40 Petty Cash - milk/snacks £433.60 £249.50 Petty Cash - materials etc £221.10 £2,208.95 Premises £8,262.37 £740.44 Training/Professional Fees £861.84 Other £287.84 £48,879.52 £61,772.20 £8,814.20 Income/Expenditure balance -£13,301.24 £14,964.67 Cash surplus/defecit at year end £1,663.43 £200.00 Donations £205.00 Fundraising £2,326.92 Uniform Sales £7.04 Interest £412.04 £2,326.92 Less: Equipment Garden Excursion Activities Other £0.00 £0.00 £412.04 Income/Expenditure balance £2,326.92 £1,884.19 Cash surplus/defecit at year end £4,211.11 FUNDRAISING ACCOUNT 2021 2022 2022 2021 |
£48,807.64 Fees - LCC £40,404.95 £8,886.08 Fees - Parents £7,066.01 Other £1,000.00 £57,693.72 £48,470.96 £43,534.29 Less: Wages & HMRC charges £49,627.22 £1,415.84 Equipment/Activities £1,832.93 £268.10 Petty Cash - other £245.30 £462.40 Petty Cash - milk/snacks £433.60 £249.50 Petty Cash - materials etc £221.10 £2,208.95 Premises £8,262.37 £740.44 Training/Professional Fees £861.84 Other £287.84 £48,879.52 £61,772.20 £8,814.20 Income/Expenditure balance -£13,301.24 £14,964.67 Cash surplus/defecit at year end £1,663.43 £200.00 Donations £205.00 Fundraising £2,326.92 Uniform Sales £7.04 Interest £412.04 £2,326.92 Less: Equipment Garden Excursion Activities Other £0.00 £0.00 £412.04 Income/Expenditure balance £2,326.92 £1,884.19 Cash surplus/defecit at year end £4,211.11 FUNDRAISING ACCOUNT 2021 2022 2022 2021 |
£48,807.64 Fees - LCC £40,404.95 £8,886.08 Fees - Parents £7,066.01 Other £1,000.00 £57,693.72 £48,470.96 £43,534.29 Less: Wages & HMRC charges £49,627.22 £1,415.84 Equipment/Activities £1,832.93 £268.10 Petty Cash - other £245.30 £462.40 Petty Cash - milk/snacks £433.60 £249.50 Petty Cash - materials etc £221.10 £2,208.95 Premises £8,262.37 £740.44 Training/Professional Fees £861.84 Other £287.84 £48,879.52 £61,772.20 £8,814.20 Income/Expenditure balance -£13,301.24 £14,964.67 Cash surplus/defecit at year end £1,663.43 £200.00 Donations £205.00 Fundraising £2,326.92 Uniform Sales £7.04 Interest £412.04 £2,326.92 Less: Equipment Garden Excursion Activities Other £0.00 £0.00 £412.04 Income/Expenditure balance £2,326.92 £1,884.19 Cash surplus/defecit at year end £4,211.11 FUNDRAISING ACCOUNT 2021 2022 2022 2021 |
|---|---|---|
| £2,326.92 | ||
| £0.00 | ||
| £2,326.92 | ||
| £4,211.11 |
GREAT DALBY PRE-SCHOOL
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2022
PRE-SCHOOL ACCOUNT
| £48,807.64 Fees - LCC £40,404.95 £8,886.08 Fees - Parents £7,066.01 Other £1,000.00 £57,693.72 £48,470.96 £43,534.29 Less: Wages & HMRC charges £49,627.22 £1,415.84 Equipment/Activities £1,832.93 £268.10 Petty Cash - other £245.30 £462.40 Petty Cash - milk/snacks £433.60 £249.50 Petty Cash - materials etc £221.10 £2,208.95 Premises £8,262.37 £740.44 Training/Professional Fees £861.84 Other £287.84 £48,879.52 £61,772.20 £8,814.20 Income/Expenditure balance -£13,301.24 £14,964.67 Cash surplus/defecit at year end £1,663.43 £200.00 Donations £205.00 Fundraising £2,326.92 Uniform Sales £7.04 Interest £412.04 £2,326.92 Less: Equipment Garden Excursion Activities Other £0.00 £0.00 £412.04 Income/Expenditure balance £2,326.92 £1,884.19 Cash surplus/defecit at year end £4,211.11 FUNDRAISING ACCOUNT 2021 2022 2022 2021 |
£48,807.64 Fees - LCC £40,404.95 £8,886.08 Fees - Parents £7,066.01 Other £1,000.00 £57,693.72 £48,470.96 £43,534.29 Less: Wages & HMRC charges £49,627.22 £1,415.84 Equipment/Activities £1,832.93 £268.10 Petty Cash - other £245.30 £462.40 Petty Cash - milk/snacks £433.60 £249.50 Petty Cash - materials etc £221.10 £2,208.95 Premises £8,262.37 £740.44 Training/Professional Fees £861.84 Other £287.84 £48,879.52 £61,772.20 £8,814.20 Income/Expenditure balance -£13,301.24 £14,964.67 Cash surplus/defecit at year end £1,663.43 £200.00 Donations £205.00 Fundraising £2,326.92 Uniform Sales £7.04 Interest £412.04 £2,326.92 Less: Equipment Garden Excursion Activities Other £0.00 £0.00 £412.04 Income/Expenditure balance £2,326.92 £1,884.19 Cash surplus/defecit at year end £4,211.11 FUNDRAISING ACCOUNT 2021 2022 2022 2021 |
£48,807.64 Fees - LCC £40,404.95 £8,886.08 Fees - Parents £7,066.01 Other £1,000.00 £57,693.72 £48,470.96 £43,534.29 Less: Wages & HMRC charges £49,627.22 £1,415.84 Equipment/Activities £1,832.93 £268.10 Petty Cash - other £245.30 £462.40 Petty Cash - milk/snacks £433.60 £249.50 Petty Cash - materials etc £221.10 £2,208.95 Premises £8,262.37 £740.44 Training/Professional Fees £861.84 Other £287.84 £48,879.52 £61,772.20 £8,814.20 Income/Expenditure balance -£13,301.24 £14,964.67 Cash surplus/defecit at year end £1,663.43 £200.00 Donations £205.00 Fundraising £2,326.92 Uniform Sales £7.04 Interest £412.04 £2,326.92 Less: Equipment Garden Excursion Activities Other £0.00 £0.00 £412.04 Income/Expenditure balance £2,326.92 £1,884.19 Cash surplus/defecit at year end £4,211.11 FUNDRAISING ACCOUNT 2021 2022 2022 2021 |
|---|---|---|
| £2,326.92 | ||
| £0.00 | ||
| £2,326.92 | ||
| £4,211.11 |