|**Meeting Date**|**29th September 2022 - AGM**|
|---|---|
|**Venue**|**Great Dalby Village Hall**|
|**Present**|**Jay Mulla, Russ Young, Carrie-Ann Wade, Rhea Witherington, Jo Wright, Sarah Robb**|
|**Apologies**|**Eli Lowe,**|



## **Agenda** 

|**Subject**|**Owner**|**Meeting Notes**|
|---|---|---|
|Chairs Report|Jay Millua|Jay spoke about the year being a year of positives and one disappointment.<br>The disappointment was due to the first Ofsted rating giving in December 2021 of “Inadequate” – this was solely down to an<br>administration misunderstanding with onboarding new committee members. Ofsted have changed their requirements, which has led to<br>nationwide confusion in the process, including the County Council also giving out incorrect advice. We are aware many local<br>preschools/nurseries which have been affected by this change and suffered similar to our preschool.<br>Positive news is that following the inspection in May, we have regained our “Good” rating. The committee and I are extremely proud of the<br>team and the feedback in the report shows what a “GREAT” preschool we have.<br>Other positives include the preschool being fully up and running after the covid restrictions and the great feedback from the parent’s<br>survey in January 2022.|
|Treasurers<br>Report|Russ Young|Please see attached income and expenditure for 2022.<br>Russ explained the accounts are looking abnormally low to the following factors:<br>• Due to the way the council work out funding for the Autumn term (using those children’s hours that are currently in the setting in the<br>spring term and not taking into account any new children), we are £8k down versus last year. The payments will even themselves out<br>when we get our next funding payment on the 21st October.<br>• Rental payments – at this point last year we had only had one invoice for rent, versus 5 this year. Rent is now completely up to date.<br>In addition to the above we have taken on additional member of staff, and currently have lower children numbers versus this time last<br>year.|
|Preschool<br>Managers<br>Report|Rhea<br>Witherington|Rhea told us that the children were all settling in well and that the preschool is running smoothly. The team are working well together and<br>looking forward to the year ahead with no restrictions.<br>We currently have fewer numbers than this time last year. We had many children leave in the summer (15) to go to primary school.|





|Fundraising|All|Fundraising continues with the main plan to improve the garden area. This year we have had successful events which included working<br>with the Village Hall on the Jubilee and the amazing preschool team completed the 3 peaks in June. We will continue to look at ways to<br>raise money to support the preschool – all ideas are welcome.|
|---|---|---|
|Nominations<br>for Committee|All|Jay Mulla - re-elected as Chair<br>Carrie-Anne Wade elected as Vice-chair<br>Russ Young - re-elected as Treasurer.<br>Eli Lowe – Stood down as secretary – remains a committee member<br>Sarah Robb - Elected as secretary<br>Kirstie Sellars – Remains a Committee Member<br>Ami Cornish – Remains a Committee Member|
|AOB|All|None|



## **Actions** 

|**Subject**|**Owner**|**Actions**|**Deadline**|
|---|---|---|---|
|**Sum Up**<br>**Machine**|Sarah Robb|SR to purchase on behalf of GDPS a Sum Up machine to enable us to take card payments for<br>preschool and also fundraising events.|Completed|
|**Open**<br>**Morning**|Rhea<br>Witherington|RW to come back with some "Saturday" dates when we do an preschool open morning.|11/02/2022|
|**Afterschool/**<br>**Breakfast**<br>**Club**|Rhea<br>Witherington|RW to speak with GD School Pre/After school club to see if we can utilise their facilities for<br>preschool children.|11/02/2022|
|**Preschool**<br>**Hours**|Rhea<br>Witherington|RW to speak with Parents regarding current hours/changing hours to 4 full days|11/02/2022|
|**Bags to**<br>**School**|Carrie-anne<br>Shea|CS to speak with Bags for Cash company|Completed|
|**Fundraising**<br>**Sub Group**|Kirstie Sellars|Kirstie to speak with parents about setting up a "sub group" to help raise funs for the Preschool|11/02/2022|
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## **Next Meeting Date Booked: 2nd November 2022** 

## **Next Meeting Agenda Items:** 

**1 - 2 - 3 -** 



GREAT DALBY PRE-SCHOOL 

INCOME AND EXPENDITURE ACCOUNT 

FOR THE YEAR ENDED 31 AUGUST 2022 

## **PRE-SCHOOL ACCOUNT** 

|£48,807.64<br>Fees - LCC<br>£40,404.95<br>£8,886.08<br>Fees - Parents<br>£7,066.01<br>Other<br>£1,000.00<br>£57,693.72<br>£48,470.96<br>£43,534.29<br>Less:<br>Wages & HMRC charges<br>£49,627.22<br>£1,415.84<br>Equipment/Activities<br>£1,832.93<br>£268.10<br>Petty Cash - other<br>£245.30<br>£462.40<br>Petty Cash - milk/snacks<br>£433.60<br>£249.50<br>Petty Cash - materials etc<br>£221.10<br>£2,208.95<br>Premises<br>£8,262.37<br>£740.44<br>Training/Professional Fees<br>£861.84<br>Other<br>£287.84<br>£48,879.52<br>£61,772.20<br>£8,814.20<br>Income/Expenditure balance<br>-£13,301.24<br>£14,964.67<br>Cash surplus/defecit at year end<br>£1,663.43<br>£200.00<br>Donations<br>£205.00<br>Fundraising<br>£2,326.92<br>Uniform Sales<br>£7.04<br>Interest<br>£412.04<br>£2,326.92<br>Less:<br>Equipment<br>Garden<br>Excursion<br>Activities<br>Other<br>£0.00<br>£0.00<br>£412.04<br>Income/Expenditure balance<br>£2,326.92<br>£1,884.19<br>Cash surplus/defecit at year end<br>£4,211.11<br>**FUNDRAISING ACCOUNT**<br>2021<br>2022<br>2022<br>2021|£48,807.64<br>Fees - LCC<br>£40,404.95<br>£8,886.08<br>Fees - Parents<br>£7,066.01<br>Other<br>£1,000.00<br>£57,693.72<br>£48,470.96<br>£43,534.29<br>Less:<br>Wages & HMRC charges<br>£49,627.22<br>£1,415.84<br>Equipment/Activities<br>£1,832.93<br>£268.10<br>Petty Cash - other<br>£245.30<br>£462.40<br>Petty Cash - milk/snacks<br>£433.60<br>£249.50<br>Petty Cash - materials etc<br>£221.10<br>£2,208.95<br>Premises<br>£8,262.37<br>£740.44<br>Training/Professional Fees<br>£861.84<br>Other<br>£287.84<br>£48,879.52<br>£61,772.20<br>£8,814.20<br>Income/Expenditure balance<br>-£13,301.24<br>£14,964.67<br>Cash surplus/defecit at year end<br>£1,663.43<br>£200.00<br>Donations<br>£205.00<br>Fundraising<br>£2,326.92<br>Uniform Sales<br>£7.04<br>Interest<br>£412.04<br>£2,326.92<br>Less:<br>Equipment<br>Garden<br>Excursion<br>Activities<br>Other<br>£0.00<br>£0.00<br>£412.04<br>Income/Expenditure balance<br>£2,326.92<br>£1,884.19<br>Cash surplus/defecit at year end<br>£4,211.11<br>**FUNDRAISING ACCOUNT**<br>2021<br>2022<br>2022<br>2021|£48,807.64<br>Fees - LCC<br>£40,404.95<br>£8,886.08<br>Fees - Parents<br>£7,066.01<br>Other<br>£1,000.00<br>£57,693.72<br>£48,470.96<br>£43,534.29<br>Less:<br>Wages & HMRC charges<br>£49,627.22<br>£1,415.84<br>Equipment/Activities<br>£1,832.93<br>£268.10<br>Petty Cash - other<br>£245.30<br>£462.40<br>Petty Cash - milk/snacks<br>£433.60<br>£249.50<br>Petty Cash - materials etc<br>£221.10<br>£2,208.95<br>Premises<br>£8,262.37<br>£740.44<br>Training/Professional Fees<br>£861.84<br>Other<br>£287.84<br>£48,879.52<br>£61,772.20<br>£8,814.20<br>Income/Expenditure balance<br>-£13,301.24<br>£14,964.67<br>Cash surplus/defecit at year end<br>£1,663.43<br>£200.00<br>Donations<br>£205.00<br>Fundraising<br>£2,326.92<br>Uniform Sales<br>£7.04<br>Interest<br>£412.04<br>£2,326.92<br>Less:<br>Equipment<br>Garden<br>Excursion<br>Activities<br>Other<br>£0.00<br>£0.00<br>£412.04<br>Income/Expenditure balance<br>£2,326.92<br>£1,884.19<br>Cash surplus/defecit at year end<br>£4,211.11<br>**FUNDRAISING ACCOUNT**<br>2021<br>2022<br>2022<br>2021|
|---|---|---|
||||
|||£2,326.92|
|£0.00|||
|||£2,326.92|
|||£4,211.11|





GREAT DALBY PRE-SCHOOL 

INCOME AND EXPENDITURE ACCOUNT 

FOR THE YEAR ENDED 31 AUGUST 2022 

## **PRE-SCHOOL ACCOUNT** 

|£48,807.64<br>Fees - LCC<br>£40,404.95<br>£8,886.08<br>Fees - Parents<br>£7,066.01<br>Other<br>£1,000.00<br>£57,693.72<br>£48,470.96<br>£43,534.29<br>Less:<br>Wages & HMRC charges<br>£49,627.22<br>£1,415.84<br>Equipment/Activities<br>£1,832.93<br>£268.10<br>Petty Cash - other<br>£245.30<br>£462.40<br>Petty Cash - milk/snacks<br>£433.60<br>£249.50<br>Petty Cash - materials etc<br>£221.10<br>£2,208.95<br>Premises<br>£8,262.37<br>£740.44<br>Training/Professional Fees<br>£861.84<br>Other<br>£287.84<br>£48,879.52<br>£61,772.20<br>£8,814.20<br>Income/Expenditure balance<br>-£13,301.24<br>£14,964.67<br>Cash surplus/defecit at year end<br>£1,663.43<br>£200.00<br>Donations<br>£205.00<br>Fundraising<br>£2,326.92<br>Uniform Sales<br>£7.04<br>Interest<br>£412.04<br>£2,326.92<br>Less:<br>Equipment<br>Garden<br>Excursion<br>Activities<br>Other<br>£0.00<br>£0.00<br>£412.04<br>Income/Expenditure balance<br>£2,326.92<br>£1,884.19<br>Cash surplus/defecit at year end<br>£4,211.11<br>**FUNDRAISING ACCOUNT**<br>2021<br>2022<br>2022<br>2021|£48,807.64<br>Fees - LCC<br>£40,404.95<br>£8,886.08<br>Fees - Parents<br>£7,066.01<br>Other<br>£1,000.00<br>£57,693.72<br>£48,470.96<br>£43,534.29<br>Less:<br>Wages & HMRC charges<br>£49,627.22<br>£1,415.84<br>Equipment/Activities<br>£1,832.93<br>£268.10<br>Petty Cash - other<br>£245.30<br>£462.40<br>Petty Cash - milk/snacks<br>£433.60<br>£249.50<br>Petty Cash - materials etc<br>£221.10<br>£2,208.95<br>Premises<br>£8,262.37<br>£740.44<br>Training/Professional Fees<br>£861.84<br>Other<br>£287.84<br>£48,879.52<br>£61,772.20<br>£8,814.20<br>Income/Expenditure balance<br>-£13,301.24<br>£14,964.67<br>Cash surplus/defecit at year end<br>£1,663.43<br>£200.00<br>Donations<br>£205.00<br>Fundraising<br>£2,326.92<br>Uniform Sales<br>£7.04<br>Interest<br>£412.04<br>£2,326.92<br>Less:<br>Equipment<br>Garden<br>Excursion<br>Activities<br>Other<br>£0.00<br>£0.00<br>£412.04<br>Income/Expenditure balance<br>£2,326.92<br>£1,884.19<br>Cash surplus/defecit at year end<br>£4,211.11<br>**FUNDRAISING ACCOUNT**<br>2021<br>2022<br>2022<br>2021|£48,807.64<br>Fees - LCC<br>£40,404.95<br>£8,886.08<br>Fees - Parents<br>£7,066.01<br>Other<br>£1,000.00<br>£57,693.72<br>£48,470.96<br>£43,534.29<br>Less:<br>Wages & HMRC charges<br>£49,627.22<br>£1,415.84<br>Equipment/Activities<br>£1,832.93<br>£268.10<br>Petty Cash - other<br>£245.30<br>£462.40<br>Petty Cash - milk/snacks<br>£433.60<br>£249.50<br>Petty Cash - materials etc<br>£221.10<br>£2,208.95<br>Premises<br>£8,262.37<br>£740.44<br>Training/Professional Fees<br>£861.84<br>Other<br>£287.84<br>£48,879.52<br>£61,772.20<br>£8,814.20<br>Income/Expenditure balance<br>-£13,301.24<br>£14,964.67<br>Cash surplus/defecit at year end<br>£1,663.43<br>£200.00<br>Donations<br>£205.00<br>Fundraising<br>£2,326.92<br>Uniform Sales<br>£7.04<br>Interest<br>£412.04<br>£2,326.92<br>Less:<br>Equipment<br>Garden<br>Excursion<br>Activities<br>Other<br>£0.00<br>£0.00<br>£412.04<br>Income/Expenditure balance<br>£2,326.92<br>£1,884.19<br>Cash surplus/defecit at year end<br>£4,211.11<br>**FUNDRAISING ACCOUNT**<br>2021<br>2022<br>2022<br>2021|
|---|---|---|
||||
|||£2,326.92|
|£0.00|||
|||£2,326.92|
|||£4,211.11|