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2022-12-31-accounts

REGISTERED COMPANY NUMBER: 04121649 (England and Wales) REGISTERED CHARITY NUMBER: 1090102

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

FOR

COVENTRY CITY MISSION

Harrison Beale & Owen Limited Chartered Accountants Seven Stars House 1 Wheler Road Coventry CV3 4LB

COVENTRY CITY MISSION

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 December 2022

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7 to 8
Notes to the Financial Statements 9 to 15
Detailed Statement of Financial Activities 16

COVENTRY CITY MISSION

REPORT OF THE TRUSTEES for the year ended 31 December 2022

The charity present their report with the financial statements of the charity for the year ended 31 December 2022. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102)".

OBJECTIVES AND ACTIVITIES Activities

The objectives of the charitable company are:

The main activities undertaken in relation to the objectives are:

Public benefit

The trustees have had due regard to guidance published by the Charity Commission on public benefit an consider that the charity complies with the requirements.

Page 1

COVENTRY CITY MISSION

REPORT OF THE TRUSTEES for the year ended 31 December 2022

ACHIEVEMENT AND PERFORMANCE

Main achievements during 2022

We were pleased to be able to return to an almost normal programme of events following the easing of restriction towards the end of 2021.

Building Blocks, which supports young families and their children. Many families who had given birth during the pandemic had babies who weren't used to playing/socialising with other children so to be able to offer a safe and friendly place where they could come together was a great help to the families. The group has also been a great help to mums who were otherwise feeling quite lonely and isolated, making new friends, and sharing tips and ideas. The group also offers the loan of various pieces of baby equipment, and this was well taken up during the year.

The Eldercare group had been one of the first to return from isolation as they were all double vaccinated so were keen to get out. Through the early part of 2022 the group remained in a bubble to protect them and help them feel confident in their group. As this eased the group grew in numbers throughout the year. The Holiday at Home programme returned offering a series of day trips for the Eldercare group. These provided opportunities for them to leave their homes in the knowledge that they were safe.

Our foodbank has grown again over the year with many people's situation appearing to be getting worse. People accessing the project needed much more help than previously required including help with fuel costs, housing issues and help with universal credit.

Our café, which runs on a 'pay what you can' basis has gone from over 2500 meals over a year to more than 7500 meals. Many people report that this offers a lifeline to them, especially if they have children and it's a choice of feeding them or themselves, or for when money runs out at the end of the month. More people with jobs are visiting the café as they too are struggling.

The MAFIA men's group existed pre-lockdown as a series of day trips, and this continued into 2022. The positive feedback from clients saying how much they appreciated an opportunity to meet with other men and have a chat and a laugh was great. It is amazing to see men in real conversation, supporting each other. After the summer this group expanded and offered a weekly Men's breakfast as an addition to the trips.

Our weekly café church project launched a monthly Sunday afternoon gathering which included a free lunch along with music, activities, and a short talk. Aimed at families the group has been well received. As the year drew to an end the Giving Tree project, which supplies Christmas presents to disadvantaged children we were able to return to face-to-face contact and offered distribution parties to all the families who received toys, which included refreshments, activities, and an opportunity to visit Father Christmas. Around 1300 children received toys/gifts and each family unit (Parent/carer) were also given a small gift as a token of support to them.

Plans for future periods

We hope to further develop our work with men, looking at other potential activities they could engage with. 2023 is the 40th anniversary of the Mission so there will be a number of special events, centred around each group and project to celebrate the milestone before looking forward to other opportunities moving forward.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Results and financial position

Net income for the year was £2,761 (2021 - £37,042) attributable to an increase in restricted funds of £14,876 (2021 - £3,148) and a decrease in unrestricted funds of £12,115 (2021 - £33,894) as shown in the Statement of Financial Activities. The charities free reserves have decreased to £141,059 (2021 - £153,174) at the year end.

Page 2

COVENTRY CITY MISSION

REPORT OF THE TRUSTEES for the year ended 31 December 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT Structure, Governance and Management

The team at Coventry City Mission is managed on a day-to-day basis by the non-statutory Executive Director, who reports directly to a board of trustees. The Trustees meet six times a year to discuss any agenda items and to review pay etc. The Trustees are recruited from the churches and groups linked to the Mission, or via recommendation from a current trustee.

New Trustees are offered support by the Chair of Trustees as they settle into the role as well as being given information about being a Trustee produced by the Charity Commission.

Responsibilities of directors

Company law requires the directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company for the year. In preparing these financial statments, the directors are required to:

The directors are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other regularities.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

04121649 (England and Wales)

Registered Charity number

1090102

Registered office

Deedmore Road Coventry West Midlands CV2 2AA

Trustees

T Bassett Ms E L Dunkerley (resigned 17.7.2022) J R Corden Mrs S Whitehead N V Simmonds S Elton (appointed 16.5.2022) B A Keegan (appointed 16.5.2022)

Company Secretary

D J Burgess

Page 3

COVENTRY CITY MISSION

REPORT OF THE TRUSTEES for the year ended 31 December 2022

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner

Harrison Beale & Owen Limited Chartered Accountants Seven Stars House 1 Wheler Road Coventry CV3 4LB

Approved by order of the board of trustees on 5 July 2023 and signed on its behalf by:

N V Simmonds - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COVENTRY CITY MISSION

Independent examiner's report to the trustees of Coventry City Mission ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gregg Olner ACA

Harrison Beale & Owen Limited Chartered Accountants Seven Stars House 1 Wheler Road Coventry CV3 4LB

5 July 2023

Page 5

COVENTRY CITY MISSION

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2022

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
109,957
Other trading activities
2
2,029
Total
111,986
EXPENDITURE ON
Charitable activities
Family Worker & Christmas
-
Crossline
-
Eldercare
-
Building Blocks
-
Frank
-
Cafe and shop
-
Support costs
94,101
Total
94,101
NET INCOME/(EXPENDITURE)
17,885
Transfers between funds
11
(30,000)
Net movement in funds
(12,115)
RECONCILIATION OF FUNDS
Total funds brought forward
153,174
TOTAL FUNDS CARRIED FORWARD
141,059
Restricted
fund
£
15,614
16,890
32,504
21,838
120
12,798
179
1,379
11,314
-
47,628
(15,124)
30,000
14,876
42,084
56,960
2022
Total
funds
£
125,571
18,919
144,490
21,838
120
12,798
179
1,379
11,314
94,101
141,729
2,761
-
2,761
195,258
198,019
2021
Total
funds
£
86,334
60,111
146,445
15,570
2,367
9,035
1,234
1,152
3,259
76,786
109,403
37,042
-
37,042
158,216
195,258

The notes form part of these financial statements

Page 6

COVENTRY CITY MISSION

BALANCE SHEET 31 December 2022

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
8
51,931
CURRENT ASSETS
Stocks
9
980
Cash in hand
94,989
95,969
CREDITORS
Amounts falling due within one year
10
(6,841)
NET CURRENT ASSETS
89,128
TOTAL ASSETS LESS CURRENT
LIABILITIES
141,059
NET ASSETS
141,059
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
fund
£
-
-
56,960
56,960
-
56,960
56,960
56,960
2022
Total
funds
£
51,931
980
151,949
152,929
(6,841)
146,088
198,019
198,019
141,059
56,960
198,019
2021
Total
funds
£
53,628
980
145,950
146,930
(5,300)
141,630
195,258
195,258
153,174
42,084
195,258

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

continued...

Page 7

COVENTRY CITY MISSION

BALANCE SHEET - continued 31 December 2022

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 5 July 2023 and were signed on its behalf by:

N V Simmonds - Trustee

The notes form part of these financial statements

Page 8

COVENTRY CITY MISSION

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The accounts have been prepared in accordance with applicable accounting standards. The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.

Income

Donations, grants and all other incoming resources are accounted for on a receivable basis. The value of services provided by volunteers has not been included.

Expenditure

Charitable expenditure includes the direct costs of the activities and an allocation of attributable support costs. Support costs are those costs incurred in support of expenditure on the objects of the charity and include central functions, Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.

Tangible fixed assets

Depreciation has been provided to write off the cost of tangible fixed assets over their expected useful lives using the following rates:

Leasehold premises - over the remaining life of the lease Leasehold improvements - 4% per annum on the net book value fixtures, fittings and equipment - 20% per annum on the net book value

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund.

Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as funds to which the charity may use for its purpose at its discretion.

continued...

Page 9

COVENTRY CITY MISSION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

2. OTHER TRADING ACTIVITIES

OTHER TRADING ACTIVITIES
Cafe and shop income
Other income
Other grants
2022
£
12,346
6,573
-
18,919
2021
£
4,283
3,374
52,454
60,111

Amounts included within other grants relate to Covid support received from central and local government. During the year the charity received £nil (2021 - £31,784) in respect of the Job Retention Scheme. In addition the charity received £nil (2021 - £20,670) from Coventry City Council.

3. SUPPORT COSTS

4.

SUPPORT COSTS
Governance
costs
£
Support costs 1,301
Support costs, included in the above, are as follows:
2022 2021
Support Total
costs activities
£ £
Independent examiner fees 1,301 1,553
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2022 2021
£ £
Independent examiner fees 1,301 1,553
Depreciation - owned assets 1,697 1,697

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.

continued...

Page 10

COVENTRY CITY MISSION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

6. STAFF COSTS

2022 2021
£ £
Salaries and wages 88,106 79,328
National Insurance 655 1,041
Pension contributions 1,066 1,336
Total 89,827 81,705
No employee earned £60,000 or more.
Average number of employees 6 7
7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
72,078
Other trading activities
39,755
Total
111,833
EXPENDITURE ON
Charitable activities
Family Worker & Christmas
-
Crossline
-
Eldercare
-
Building Blocks
1,153
Frank
-
Cafe and shop
-
Support costs
76,786
Total
77,939
NET INCOME
33,894
RECONCILIATION OF FUNDS
Total funds brought forward
119,280
TOTAL FUNDS CARRIED FORWARD
153,174
Restricted
fund
£
14,256
20,356
34,612
15,570
2,367
9,035
81
1,152
3,259
-
31,464
3,148
38,936
42,084
Total
funds
£
86,334
60,111
146,445
15,570
2,367
9,035
1,234
1,152
3,259
76,786
109,403
37,042
158,216
195,258

continued...

Page 11

COVENTRY CITY MISSION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

8. TANGIBLE FIXED ASSETS

8.
TANGIBLE FIXED ASSETS
Improvements
Long
to
leasehold
property
£
£
COST
At 1 January 2022 and 31 December 2022
31,085
65,981
DEPRECIATION
At 1 January 2022
6,603
36,965
Charge for year
314
1,319
At 31 December 2022
6,917
38,284
NET BOOK VALUE
At 31 December 2022
24,168
27,697
At 31 December 2021
24,482
29,016
9.
STOCKS
Stock
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Other creditors
Accruals and deferred income
11.
MOVEMENT IN FUNDS
Net
movement
At 1.1.22
in funds
£
£
Unrestricted funds
General fund
153,174
17,885
Restricted funds
Restricted funds
42,084
(15,124)
TOTAL FUNDS
195,258
2,761
Fixtures
and
fittings
£
19,170
19,040
64
19,104
66
130
2022
£
980
2022
£
828
746
1,446
3,821
6,841
Transfers
between
funds
£
(30,000)
30,000
-
Totals
£
116,236
62,608
1,697
64,305
51,931
53,628
2021
£
980
2021
£
59
714
1,178
3,349
5,300
At
31.12.22
£
141,059
56,960
198,019

continued...

Page 12

COVENTRY CITY MISSION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

11. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
111,986
Restricted funds
Restricted funds
32,504
TOTAL FUNDS
144,490
Comparatives for movement in funds
At 1.1.21
£
Unrestricted funds
General fund
119,280
Restricted funds
Restricted funds
38,936
TOTAL FUNDS
158,216
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
111,833
Restricted funds
Restricted funds
34,612
TOTAL FUNDS
146,445
Resources
Movement
expended
in funds
£
£
(94,101)
17,885
(47,628)
(15,124)
(141,729)
2,761
Net
movement
At
in funds
31.12.21
£
£
33,894
153,174
3,148
42,084
37,042
195,258
Resources
Movement
expended
in funds
£
£
(77,939)
33,894
(31,464)
3,148
(109,403)
37,042

continued...

Page 13

COVENTRY CITY MISSION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS
At 1.1.21
£
119,280
38,936
158,216
Net
movement
in funds
£
51,779
(11,976)
39,803
Transfers
between
funds
£
(30,000)
30,000
-
At
31.12.22
£
141,059
56,960
198,019

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted funds
TOTAL FUNDS
Incoming
resources
£
223,819
67,116
290,935
Incoming
resources
£
223,819
67,116
290,935
Resources
Movement
expended
in funds
£
£
(172,040)
51,779
(79,092)
(11,976)
(251,132)
39,803
Resources
Movement
expended
in funds
£
£
(172,040)
51,779
(79,092)
(11,976)
(251,132)
39,803
At 1.1.21 Net
movement in
funds
At 31.12.22
£ £ £
Unrestricted funds
General fund 119,280 21,446 140,726
Restricted funds
Family worker and Christmas 8,664 605 9,269
Shop 2,100 11,638 13,738
Eldercare & Holiday at Home - 3,445 3,445
Uniform Bank 750 - 750
Lease and Renovations 23,550 - 23,550
Hairdressing 2,000 - 2,000
Frank 740 2,552 3,292
Building Blocks 1,132 -216 916
TOTAL FUNDS 158,216 39,740 197,686

The Family Worker & Christmas fund represents resources raised to support a family worker and the Christmas project.

The shop fund is to aid the maintenance of the onsite shop.

continued...

Page 14

COVENTRY CITY MISSION

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

11. MOVEMENT IN FUNDS - continued

The Eldercare/Holiday at Home fund is designated for activities for the elderly including the holiday at home service.

The Make Lunch fund represents grants received for the Make Lunch project.

The Uniform Bank fund represents grants received towards the setting up of a uniform bank, providing school uniform to disadvantaged families.

The Lease and Renovations fund represents resources raised towards the cost of the lease and renovations supported by grant funding from Coventry City Council.

The Hairdressing fund is designated for costs relating to the hairdressing drop-in service.

The Frank fund is designated to donations and costs relating to IT equipment sold on behalf of the charity.

The Building Blocks fund is designated for donations and costs relating to the borrowing of baby equipment.

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2022.

13. GRANTS RECEIVABLE

2022 2021
£ £
Baron Davenport's Charity
Christmas
1,250 1,000
Groundwork
Christmas
1,125 -
Heart of England
Christmas
500 -
Alan Higgs Trust
Christmas
2,500 2,500
The Rowlands Trust
Christmas
1,000 1,000
Arnold Clark
Cafe/Lunch
- 1,000
Eldercare/
The General Charities of the City of Coventry
Holiday at homes
7,000 -
The Coventry & District Charitable Trust
General
1,800 -
15,175 5,500
Other Grants
HMRC JRS Grant
General
- 31,784
Coventry City Council
General
- 20,670
- 52,454

Page 15

COVENTRY CITY MISSION

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2022

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Grants
Other trading activities
Cafe and shop income
Other income
Other grants
Total incoming resources
EXPENDITURE
Charitable activities
Costs of raising funds
Family worker & Christmas
Crossline
Eldercare
Building blocks
Frank
Other charitable expenditure
Support costs
Governance costs
Independent examiner fees
Total resources expended
Net income
2022
£
110,396
15,175
125,571
12,346
6,573
-
18,919
144,490
99,480
21,838
120
12,798
179
1,379
4,634
140,428
1,301
141,729
2,761
2021
£
80,834
5,500
86,334
4,283
3,374
52,454
60,111
146,445
75,243
15,570
2,367
9,035
1,235
1,152
3,248
107,850
1,553
109,403
37,042

This page does not form part of the statutory financial statements

Page 16