2023-12-31-accounts

The Memorial Hall Alconbury

Registered as: The Alconbury and District Community Hall Charity, Registered Charity Number 1089312

Minutes of Alconbury Memorial Hall AGM held on 10[th] May 2023

Present:	Richard Van Bergen	Chairman
	Sam Crawford	Memorial Hall Committee
	Sarah Brawn	Parish Council Representative
	Tom MacLennan	Parish Council Representative
	Jan Sutherland	Treasurer
Representatives Regular User Groups	Representatives Regular User Groups	Representatives Regular User Groups

Apologies: None

	Richard read the minutes of the last AGM as regular user groups had not received them. Proposer – Judith Aylott Seconder – Debbie Hose
	Richard read the annual report
	Richard gave the Treasurer’s report
	Accounts January – December 2022 were handed to people attending the AGM. Richard asked for acceptance of accounts Proposer - Mike Sutherland Seconder – Roger Read
	Car Park A car parking sign had been erected in the Hall car park stating it was a private car park. Some users of the Hall were unhappy with this as the Hall is a community hall, therefore the car park should be for community use too. The cttee said that this matter would be looked into There were comments on groups using the car park when they were not actually using the hall, this was causing problems with other groups parking. Jan said that she would monitor the use of the car park at various times of the day.

Jan said that she would monitor the use of the car park at various times of the day.

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The Memorial Hall

Alconbury

Registered as: The Alconbury and District Community Hall Charity, Registered Charity Number 1089312

	Kitchen Caroline Lewis raised the matter of the kitchen refurbishment, when would the hall purchase a new kitchen. Why was the food warmer removed. Jeremy Adams stated that the Friends of St Peter and St Paul’s Church would not hold events in the hall without a food warmer The cttee stated that the kitchen refurbishment was on the list along with other items that needed repair in the hall The cttee were unable to commit to buying a food warmer as it would be too expensive Richard stated that a fan in the kitchen would cost £15,000
	Eileen, Alconbury Badminton Group, wanted to receive receipts when payments were made
	Ideas were voiced to help promote the hall to the community: List user groups on the website The use of social media Gina, Adrenaline Martial Arts, suggested an exhibition of user groups in the hall The cttee said that they would begin a volunteer list for people to help at special events
	Richard asked for people to become cttee members – two people came forward – Iain Tierney Jane Johnson
	Sam Crawford stood down as a trustee and cttee member
	Meeting closed at 8pm

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The Memorial Hall Alconbury

Registered as: The Alconbury and District Community Hall Charity, Registered Charity Number 1089312

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INCOME AND EXPENDITURE FOR I 2023- 31 12 2023 INCOME Hall hire Other money received Interest received from savings account Dividends from COIF investment Interest received from CCLA account number Increase in investment Totsl Income £20,610.57 £207.50 £18.05 £51.09 £682.42 £9,938.50 £31,508.13 EXPENDITURE Building expenses Hall Management Light & Heat Rates Phonellnternet costs Software/Computer costs Stripe Charges Other costs Totsl Expenditure £12,165.48 £2,250.00 £4,062.42 £580.87 £683.74 £727.42 £37.70 £1,403.98 £21,911.61 NET OF RECEIPTSIPAYMENTS Bought forward Charity funds Carried forward Charity funds £9,596.52 £83,932.03 £93,528.55 REPRESENTED BY: Lloyds Treasurer account Savings account CCLAICOIF account C03042874 CCLA/COIF account C03042875 CCLA/COIF account C03042876 £4,021.15 £4,016.38 £12,316.97 £4,180.02 £68,994.03 £93,528.55 , 20"2L CHAI MACLCrJfvJKKJ

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Alconbury & District Community Hall members of

On accounts for the year	31/12/2023	Charity no	1089312
ended		(if any)
Set out on pages	1-2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Cheryl Aves Date: 16/04/2024 Name: Cheryl Aves – Simplex Solutions Relevant professional Association of Accounting Technicians qualification(s) or body (if any): Address: 33 Hoylake Drive, Farcet, Peterborough, PE7 3BD

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Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Nothing to report.

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Oct 2018

IER