**The Memorial Hall Alconbury**
Registered as: The Alconbury and District Community Hall Charity, Registered Charity Number 1089312
## **Minutes of Alconbury Memorial Hall AGM held on 10[th] May 2023**
|**Present:**|Richard Van Bergen|Chairman|
|---|---|---|
||Sam Crawford|Memorial Hall Committee|
||Sarah Brawn|Parish Council Representative|
||Tom MacLennan|Parish Council Representative|
||Jan Sutherland|Treasurer|
|Representatives Regular User Groups|Representatives Regular User Groups|Representatives Regular User Groups|
## **Apologies:** None
||Richard read the minutes of the last AGM as regular user groups
had not received them.
Proposer – Judith Aylott
Seconder – Debbie Hose||
|---|---|---|
||Richard read the annual report||
||Richard gave the Treasurer’s report||
||Accounts January – December 2022 were handed to people
attending the AGM. Richard asked for acceptance of accounts
Proposer - Mike Sutherland
Seconder – Roger Read||
||Car Park
A car parking sign had been erected in the Hall car park stating it
was a private car park.
Some users of the Hall were unhappy with this as the Hall is a
community hall, therefore the car park should be for community
use too.
The cttee said that this matter would be looked into
There were comments on groups using the car park when they
were not actually using the hall, this was causing problems with
other groups parking.
Jan said that she would monitor the use of the car park at various
times of the day.||
Jan said that she would monitor the use of the car park at various times of the day.
1
## **The Memorial Hall**
## **Alconbury**
Registered as: The Alconbury and District Community Hall Charity, Registered Charity Number 1089312
||Kitchen
Caroline Lewis raised the matter of the kitchen refurbishment,
when would the hall purchase a new kitchen.
Why was the food warmer removed.
Jeremy Adams stated that the Friends of St Peter and St Paul’s
Church would not hold events in the hall without a food warmer
The cttee stated that the kitchen refurbishment was on the list
along with other items that needed repair in the hall
The cttee were unable to commit to buying a food warmer as it
would be too expensive
Richard stated that a fan in the kitchen would cost £15,000||
|---|---|---|
||Eileen, Alconbury Badminton Group, wanted to receive receipts
when payments were made||
||Ideas were voiced to help promote the hall to the community:
List user groups on the website
The use of social media
Gina, Adrenaline Martial Arts, suggested an exhibition of user
groups in the hall
The cttee said that they would begin a volunteer list for people to
help at special events||
||Richard asked for people to become cttee members – two people
came forward –
Iain Tierney
Jane Johnson||
||Sam Crawford stood down as a trustee and cttee member||
||Meeting closed at 8pm||
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## **The Memorial Hall Alconbury**
Registered as: The Alconbury and District Community Hall Charity, Registered Charity Number 1089312
3
INCOME AND EXPENDITURE FOR I
2023- 31
12
2023
INCOME
Hall hire
Other money received
Interest received from savings account
Dividends from COIF investment
Interest received from CCLA account number
Increase in investment
Totsl Income
£20,610.57
£207.50
£18.05
£51.09
£682.42
£9,938.50
£31,508.13
EXPENDITURE
Building expenses
Hall Management
Light & Heat
Rates
Phonellnternet costs
Software/Computer costs
Stripe Charges
Other costs
Totsl Expenditure
£12,165.48
£2,250.00
£4,062.42
£580.87
£683.74
£727.42
£37.70
£1,403.98
£21,911.61
NET OF RECEIPTSIPAYMENTS
Bought forward Charity funds
Carried forward Charity funds
£9,596.52
£83,932.03
£93,528.55
REPRESENTED BY:
Lloyds Treasurer account
Savings account
CCLAICOIF account C03042874
CCLA/COIF account C03042875
CCLA/COIF account C03042876
£4,021.15
£4,016.38
£12,316.97
£4,180.02
£68,994.03
£93,528.55
, 20"2L
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## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Alconbury & District Community Hall **members of**
|**On accounts for the year**|31/12/2023|**Charity no**|1089312|
|---|---|---|---|
|**ended**||**(if any)**||
|||||
|**Set out on pages**|1-2|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** _Cheryl Aves_ **Date:** 16/04/2024 **Name:** Cheryl Aves – Simplex Solutions **Relevant professional** Association of Accounting Technicians **qualification(s) or body (if any): Address:** 33 Hoylake Drive, Farcet, Peterborough, PE7 3BD
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
Nothing to report.
2
**Oct 2018**
**IER**