The Aylesburian Annual Fund (formerly Aylesbury Grammar School Support Fund) Report and Financial Statements for the year ended 30th June 2024 Charity Number: 1089244
CONTENTS Trustees, Report for the Year Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements
The Aylesburian Annual Fund (Formerly Aylesbury Grammar School Support Fund) Registration Number 1089244 Trustees, Report for the Year Ended 30 June 2024 th Name The Aylesburian Annual Fund was formerly known as Aylesbury Grammar School Support Fund and was also known as the Aylesbury Grammar School Fund. The charity's name was changed on 16th August 2019. Governing Document The Declaration of Trust was made on October 4th 2001. The document defines the object and powers of the fund, the appointment of the trustees and other matters pertaining to the management and regulation of the fund. Trustees The Charity has five Trustees, four of whom are members of staff, servicing ex officio as trustees and one who is a member of the Parent Teacher Association (PTA). The Headmaster Mr MJ Sturgeon The Deputy Head Mrs PA Venning The Resources Director Mr l Digby The Appeals Secretary Mrs D Miles The Chair of the PTA Mr D Willingale There are no other trustees, nor is any individual or organisation entitled to appoint such. When a trustee leaves the school or relinquishes their position at school or within the PTA the successor to their role will be appointed as trustee. Independent examiner Edward Passmore FCA BKL Audit LLP 35 Ballards Lane London N3 1XW Office Address Aylesbury Grammar School Walton Road Aylesbury Buckinghamshire HP217RP Bankers Lloyds Bank 1 Market Square Aylesbury Buckinghamshire HP20 1TD
Specific Investment Powers and their authority The declaration of trust covers this. See also policies of the charity, below. ObjecLIMission statement At the absolute discretion of the trustees and by the provision of funds, services, facilities and training, to advance the education of the students of Aylesbury Grammar School and improve their moral development, so that they may grow to full maturity as responsible citizens. Organisational structure The staff trustees are employees of and their salaries are paid by the school. The administrator is an employee, paid by the school. None of the costs of this administration is charged to The Aylesburtan Annual Fund. The administrator carries out all the day to day administration of the fund, using a software package called Toucantec and reports to the Trustees. Relationship with Related parties The only organisations with which the fund cooperates in pursuit of its objective are the school, the Aylesbury Grammar School Foundation and the Aylesbury Grammar School PTA. Review of Activities Fundraising The Aylesburian Annual Fund receives donations from parents of the students at the school throughout the year. There are also external donors and these combined donations contributed £175,627 in 2023-24 (2022-23 £106,922). Where donations are suitable for Gift Aid the school Finance Officer administers the reclaim of tax from HMRC. £6,203 was received in 2023-24 (2022-23 £9,729) through this mechanism. The Malawi Initiative, detailed below, was brought into the charity accounts from the Aylesbury Grammar School accounts on 1 September 2019 to reflect the charitable nature of the project. Funds raised in 2023-24 were £59,621 (2022-23 £180,673). As at 30 June 2024, there was deferred income totalling £53,596 relating to the planned 2025 visit and £21,217 to the 2027 visit. Malawi Initiative The Malawl Initiative is based around a fundraising and exchange programme between Aylesbury Grammar School and Malosa Secondary School in the Zomba area of Malawi. Aylesbury Grammar School has maintained links with Malawi for over 25 years facilitating cultural links and educational development. The fundraising money is also used to bring students from Malosa to the UK and on development projects. The Malawi Initiative aims to support development in a number of ways: To help foster educational improvements by providing teaching resources, desks, power provision, satellite internet connection and through the building of classrooms at various schools. Provision of medical equipment, such as surgical beds, glasses and mosquito nets. Improve female empowerment by providing computer and sewing equipment to improve marketable skills.
htt :l/malawi.a s.bucks.sch.ukl Future Plans The Trustees plan that the charity will continue to operate in pursuit of its objectives. The Trustees will continue with the policy of keeping administration expenses to a minimum, in order that the greatest possible amount of incoming resources may be applied to the charity's objectives. Financial review At year end the Aylesburian Annual Fund held bank account balances totalling £343,943. The policy on reserves followed for designated funds is that these should be utilised in full for the project concerned as the money is expended by the School. With regards to the general fund, the trustees aim to maintain a minimum level of reserves of £50,000, utilistng the remainder of the funds when suitable projects are agreed upon. During the year £105,565 was transferred to the School. £100,000 of this was towards the relocation and upgrade of the Student Support facility, £5,090 was a transfer of Racketathon fundraising money to the Dubai Rackets Tour, and £475 was paid out of the Ed Dean Fund towards a memorial bench. At 30th June 2024 there was £29,393 (2023 - £71,158) in Other Restricted reserves, £15,447 (2023- £29,442) in Malawi Restricted reserves and £233,064 (2023 - £140,578) in unrestricted reserves. Policies of the Cha ' Public Benefit Statement In setting the Fund's objectives and planning its activities the Trustees have given careful consideration to the Charity Commission's published general guidance on the public benefit requirement under the CharitÉes Act 2011 and in particular to its supplementary public benefit guidance on advancing education and on fee-charglng. By its constitution, the Fund supports the education of any child at Aylesbury Grammar School and hence does not require any parent to pay fees towards the general education of the students. The School visits and activities are open to all students regardless of their background and are funded in accordance with Government policy. Where a parent is not in a position to make a donation to a curriculum visit there Ès no bar to their child taking part in a curriculum visit or activÈty and any shortfall in donations is met from existing reserves. Reserves are built up by kind donations from parents and others, and these are used to enhance the facilities of the School which benefits all students and local community groups who make use of the school, either during school organised activities or externally organised activities. Statement on Reserves, Investments and Risks The Trustees, policy is not to hold reserves in speculative investments. Consequently, the monies are held in bank deposit accounts and are at very low risk. No major risks against the Fund have been identified. Resepdes are held in order that the Fund can make grants to the School as and when required. Grant making From time to time, the trustees, when requested by the parents of a student at the school, may grant a subsidy to a student so as to permit the student's participation in an activity directly connected with his curriculum work (e.g. field trip, foreign visit or music lesson). In the majority of cases, such a grant would cover only part of the cost of any given activity.
Each year the trustees can make grants to the school in support of the school's primary aims. Such grants may cover the provision of books, equipment, renovation or a change of use of the facilities as set out in the school's development plan. Approved by the Trustees and signed on their behalf by: Mr MJ Sturgeon Headmaster Mr D Willingale Cha5r of the PTA Date: 2S-4-25 Date: l¥-LF-2
Inde endent Examiner's Re ort to the Trustees of The A lesburian Annual Fund A lesbu Grammar School Su ort Fund formerl I report on the accounts of The Aylesbursan Annual Fund for the year ended 30 June 2024, which are set out on pages 7 to 11. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records" or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Edward Passmore FCA BKL Audit LLP 35 Ballards Lane London N3 1XW 29/04/2025
The Aylesburian Annual Fund (formerly Aylesbury Grammar School Support Fund) statement of Financial Activities For the Year Ended 30 June 2024 Restricted funds - Malawi Other restricted funds Unrestricted funds 2024 2023 Income from: Donations and legacies 175,627 25 59,621 9,791 245,039 32 299,860 35 Investments Total incoming resources 175,652 59,628 9,791 245,071 299,895 Expenditure on: Charitable activities 132,887 1,620 134,507 73,623 215 206,724 1,620 208,344 292,886 1,215 294,101 Governance costs Total resources expended 73,623 215 Net incomel(expenditure) 41,145 (13,995) 9,576 36,727 5,794 Reconcilliation of funds: Net movement in funds 41,145 (13,995) 9,576 36,727 5,794 Funds brought forNard 191,919 29,442 19,817 241,178 235,384 Total funds carried forward 233,064 15,447 29,393 277,905 241,178 All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above.
The Aylesburian Annual Fund (formerly Aylesbury Grammar School Support Fund) Balance Sheet As at 30 June 2024 2024 2023 Current assets Debtors Cash at bank and in hand rotal current assets 10,395 343,943 354,338 9,874 321,467 331,341 Creditors: amounts falling due within one year 1,620 352,718 47,531 283,810 Net current assets Creditors: amounts falling due after more than one year 74,813 42,632 Net assets 277,905 241,178 Funds of the Charity Unrestricted funds 233,064 15,447 29,393 140,578 29,442 71,158 Restricted funds - Malawi Other restricted funds Total funds 277,905 241,178 The financtal statements were approved and authorised for issue by the board and signed on their behalf Mr MJ Sturgeon - Trustee Mr D Willingale- Chair of the PTA Date
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The Aylesburian Annual Fund (formerly Aylesbury Grammar School Support Fund) Notes to the Financial Statements As at 30 June 2024
Note 3 Analysis of incoming resources
| Note 3 Analysis of incoming resources |
Analysis of incoming resources | Analysis of incoming resources | Analysis of incoming resources | Analysis of incoming resources | |||||
|---|---|---|---|---|---|---|---|---|---|
| Un restricted | Restricted | ||||||||
| funds | funds | 2024 | 2023 | ||||||
| £ | £ | £ | £ | ||||||
| Donations and legacies | |||||||||
| Contributions from parents & other donors | 175,627 | — | 175,627 | 106,922 | |||||
| Malawi Project | =— | 59,621 | 59,621 | 180,673 | |||||
| Donations to other restricted funds - CRY/Ed Dean** | = | 9,791 | 9,791 | 12,265 | |||||
| - | |||||||||
| {Cardiac Risk in the YounQ) (Ed Dean Memorial Fund) |
Total | Total 175,627 69,412 245,039 299,860 ———_— . — ee = ———— 1 ———— = = ee = — ——————$$ eee = |
In 2023, donations and legacies income of£ 192,938 related to restricted funds and £106, 922 related to unrestricted funds.
| Unrestricted | Restricted | Restricted | |||||||
|---|---|---|---|---|---|---|---|---|---|
| funds | funds | 2024 | 2023 | 2023 | |||||
| £ | £ | £ | £ | £ | |||||
| Investment income | |||||||||
| Bank Interest | 25 | 7 | 32 | 35 | 35 | ||||
| Total=====25=====7=====3=2=====3=5 EE a ee ————————— —————————— = —— |
|||||||||
| In2023, investment income of £16 related to restricted funds and £1 | 3, investment income of £16 related to restricted funds and £19related to unrestricted funds. | related to unrestricted funds. | |||||||
| Note 4 | Analysis of resources expended | ||||||||
| Unrestricted | Restricted | ||||||||
| funds | funds | 2024 | 2023 | 2023 | |||||
| £ | £ | £ | £ | £ | |||||
| Charitable activities | |||||||||
| Donations to Aylesbury Grammar School | 105,566 | 105,566 96,085 _ |
6,085 | 6,085 | |||||
| General fees and expenses | 27,321 | - | 27,321 | 24,870 | 4,870 | ||||
| Malawi fees and expenses | 73,623 | 73,623 | 171,477 | 171,477 | |||||
| Hardship fundinQ for student activities | - = ™ |
400 | 400 | ||||||
| CRY costs (Cardiac Risk in the Young) | — | 216 | 216 | 54 | 54 | ||||
| Total | Total 132,887 ee — ——— es |
73,839 eee —— |
206,725 | 292,886 = |
292,886 ll |
In 2023, charitable activities expenditure of £171,531 related to restricted funds and £121,355 related to unrestricted funds.
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The Aylesburian Annual Fund (formerly Aytesbury Grammar School Support Fund) Notes to the Financial Statements As at 30 June 2024 Note 5 Expenditure 5.1 Trustee expenses No Trustees were paid any expenses during the year (2022123 - £nil) 5.2 Independent examiner's fees for reporting on the accounts 2024 2023 1.620 1,215 Fees for reporting on the accounts Note 6 Paid employees Staff Costs The charity employed no staff and there were no staff costs (2022123- £nil) Note 7 Debtors Arnounts falling due within one 2024 2023 Analysis of debtors Malawi 2023 Other debtors Debtors 5.902 4,493 9,874 9,87 Note 8 Creditors Amounts falling due within one 2024 2023 Analysis of creditors Audit General funds Malawi 2023 Malawi 2025 Malawi 2027 1.620 1,215 46,316 34,409 8,223 90,163 53,596 21,217 76,433 Deferred income as at 1 July 2024 Resources deferred during the year Amounts released from previous periods 88,948 74,813 88.948 74,813 88,589 88,948 88,589 88,948 Note 9 Funds 9.1 Funds held Fund Name Pur ose and Restrictions Fundraising for student exchange programme, support and building projects Malosa school, Malawi. Malawi InilTative 9.2 Movoments of funds Fund balances brought fonvard Incomlng resources Outgoing resources Fund balances carried forward Transfers Fund narnes Restricted Cardiac Risk in the Young {CRY) Malawi 19,817 29,442 9,791 59,628 (216) {73,623) 29,392 15,447 Total restricted funds 49,259 69,419 73,839 44,839 Unrestricted funds 191,919 175,652 (134,507) 233,064 Total Funds 241,178 245,071 {208,345) 277,904 10
The Aylesburian Annual Fund (formerly Aylesbury Grammar School Support Fund) Notes to the Financial Statements As at 30 June 2024 Note 10 Transactions with related parties Transactions with trustees or related parties Name of the trustee or related party Description of the transactions This year Last year Aylesbury Grammar School £100.000 for Student Support facility refurbishment, £5,090 Racketathon fundraising to Dubai Rackets tour and £475 for memorial bench. 105,565 95,000 Aylesbury Grammar School Support Fund's object is to support to the students at Aylesbury Grammar School and, therefore, as a beneficiary of the charity Aylesbury Grammar School is considered a related party. Donations are made at the dsscretion of the trustees based on the individual nature of each funding request and any restrictions on the available funds. There are no outstanding balances at year end or amounts written off during the year. None of the trustees receive any remuneration for their role as trustee. Management services are provided by Aylesbury Grammar School without charge.