The Aylesburian Annual Fund
(formerly Aylesbury Grammar
School Support Fund)
Report and Financial Statements
for the year ended 30th June 2024
Charity Number: 1089244

CONTENTS
Trustees, Report for the Year
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements

The Aylesburian Annual Fund
(Formerly Aylesbury Grammar School Support Fund)
Registration Number 1089244
Trustees, Report for the Year Ended 30 June 2024
th
Name
The Aylesburian Annual Fund was formerly known as Aylesbury Grammar School Support
Fund and was also known as the Aylesbury Grammar School Fund.
The charity's name was changed on 16th August 2019.
Governing Document
The Declaration of Trust was made on October 4th 2001. The document defines the object
and powers of the fund, the appointment of the trustees and other matters pertaining to the
management and regulation of the fund.
Trustees
The Charity has five Trustees, four of whom are members of staff, servicing ex officio as
trustees and one who is a member of the Parent Teacher Association (PTA).
The Headmaster
Mr MJ Sturgeon
The Deputy Head
Mrs PA Venning
The Resources Director
Mr l Digby
The Appeals Secretary
Mrs D Miles
The Chair of the PTA
Mr D Willingale
There are no other trustees, nor is any individual or organisation entitled to appoint such.
When a trustee leaves the school or relinquishes their position at school or within the PTA
the successor to their role will be appointed as trustee.
Independent examiner
Edward Passmore FCA
BKL Audit LLP
35 Ballards Lane
London
N3 1XW
Office Address
Aylesbury Grammar School
Walton Road
Aylesbury
Buckinghamshire
HP217RP
Bankers
Lloyds Bank
1 Market Square
Aylesbury
Buckinghamshire
HP20 1TD

Specific Investment Powers and their authority
The declaration of trust covers this. See also policies of the charity, below.
ObjecLIMission statement
At the absolute discretion of the trustees and by the provision of funds, services, facilities
and training, to advance the education of the students of Aylesbury Grammar School and
improve their moral development, so that they may grow to full maturity as responsible
citizens.
Organisational structure
The staff trustees are employees of and their salaries are paid by the school. The
administrator is an employee, paid by the school. None of the costs of this administration is
charged to The Aylesburtan Annual Fund.
The administrator carries out all the day to day administration of the fund, using a software
package called Toucantec and reports to the Trustees.
Relationship with Related parties
The only organisations with which the fund cooperates in pursuit of its objective are the
school, the Aylesbury Grammar School Foundation and the Aylesbury Grammar School
PTA.
Review of Activities
Fundraising
The Aylesburian Annual Fund receives donations from parents of the students at the school
throughout the year. There are also external donors and these combined donations
contributed £175,627 in 2023-24 (2022-23 £106,922). Where donations are suitable for Gift
Aid the school Finance Officer administers the reclaim of tax from HMRC. £6,203 was
received in 2023-24 (2022-23 £9,729) through this mechanism.
The Malawi Initiative, detailed below, was brought into the charity accounts from the
Aylesbury Grammar School accounts on 1 September 2019 to reflect the charitable nature
of the project. Funds raised in 2023-24 were £59,621 (2022-23 £180,673). As at 30 June
2024, there was deferred income totalling £53,596 relating to the planned 2025 visit and
£21,217 to the 2027 visit.
Malawi Initiative
The Malawl Initiative is based around a fundraising and exchange programme between
Aylesbury Grammar School and Malosa Secondary School in the Zomba area of Malawi.
Aylesbury Grammar School has maintained links with Malawi for over 25 years facilitating
cultural links and educational development.
The fundraising money is also used to bring students from Malosa to the UK and on
development projects.
The Malawi Initiative aims to support development in a number of ways:
To help foster educational improvements by providing teaching resources, desks,
power provision, satellite internet connection and through the building of classrooms
at various schools.
Provision of medical equipment, such as surgical beds, glasses and mosquito nets.
Improve female empowerment by providing computer and sewing equipment to
improve marketable skills.

htt :l/malawi.a
s.bucks.sch.ukl
Future Plans
The Trustees plan that the charity will continue to operate in pursuit of its objectives. The
Trustees will continue with the policy of keeping administration expenses to a minimum, in
order that the greatest possible amount of incoming resources may be applied to the
charity's objectives.
Financial review
At year end the Aylesburian Annual Fund held bank account balances totalling £343,943.
The policy on reserves followed for designated funds is that these should be utilised in full
for the project concerned as the money is expended by the School. With regards to the
general fund, the trustees aim to maintain a minimum level of reserves of £50,000, utilistng
the remainder of the funds when suitable projects are agreed upon. During the year
£105,565 was transferred to the School. £100,000 of this was towards the relocation and
upgrade of the Student Support facility, £5,090 was a transfer of Racketathon fundraising
money to the Dubai Rackets Tour, and £475 was paid out of the Ed Dean Fund towards a
memorial bench.
At 30th June 2024 there was £29,393 (2023 - £71,158) in Other Restricted reserves, £15,447
(2023- £29,442) in Malawi Restricted reserves and £233,064 (2023 - £140,578) in
unrestricted reserves.
Policies of the Cha '
Public Benefit Statement
In setting the Fund's objectives and planning its activities the Trustees have given careful
consideration to the Charity Commission's published general guidance on the public benefit
requirement under the CharitÉes Act 2011 and in particular to its supplementary public
benefit guidance on advancing education and on fee-charglng. By its constitution, the Fund
supports the education of any child at Aylesbury Grammar School and hence does not
require any parent to pay fees towards the general education of the students. The School
visits and activities are open to all students regardless of their background and are funded in
accordance with Government policy. Where a parent is not in a position to make a donation
to a curriculum visit there Ès no bar to their child taking part in a curriculum visit or activÈty
and any shortfall in donations is met from existing reserves. Reserves are built up by kind
donations from parents and others, and these are used to enhance the facilities of the
School which benefits all students and local community groups who make use of the school,
either during school organised activities or externally organised activities.
Statement on Reserves, Investments and Risks
The Trustees, policy is not to hold reserves in speculative investments. Consequently, the
monies are held in bank deposit accounts and are at very low risk. No major risks against
the Fund have been identified. Resepdes are held in order that the Fund can make grants to
the School as and when required.
Grant making
From time to time, the trustees, when requested by the parents of a student at the school,
may grant a subsidy to a student so as to permit the student's participation in an activity
directly connected with his curriculum work (e.g. field trip, foreign visit or music lesson). In
the majority of cases, such a grant would cover only part of the cost of any given activity.

Each year the trustees can make grants to the school in support of the school's primary
aims. Such grants may cover the provision of books, equipment, renovation or a change of
use of the facilities as set out in the school's development plan.
Approved by the Trustees and signed on their behalf by:
Mr MJ Sturgeon
Headmaster
Mr D Willingale
Cha5r of the PTA
Date:
2S-4-25
Date: l¥-LF-2

Inde
endent Examiner's Re
ort to the Trustees of The A lesburian Annual Fund
A lesbu
Grammar School Su
ort Fund
formerl
I report on the accounts of The Aylesbursan Annual Fund for the year ended 30 June 2024, which are
set out on pages 7 to 11.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with
the requirements of the Charities Act 2011 {'the Act,).
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act
and in carrying out my examination I have followed all the applicable Directions given by the Charity
Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 130 of the
Act; or
2. the accounts do not accord with those records" or
3. the accounts do not comply with the applicable requirements concerning the form and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a 'true and fair view, which is not a matter considered as
part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Edward Passmore FCA
BKL Audit LLP
35 Ballards Lane
London
N3 1XW
29/04/2025

The Aylesburian Annual Fund
(formerly Aylesbury Grammar School Support Fund)
statement of Financial Activities
For the Year Ended 30 June 2024
Restricted
funds -
Malawi
Other
restricted
funds
Unrestricted
funds
2024
2023
Income from:
Donations and legacies
175,627
25
59,621
9,791
245,039
32
299,860
35
Investments
Total incoming resources
175,652
59,628
9,791
245,071
299,895
Expenditure on:
Charitable activities
132,887
1,620
134,507
73,623
215
206,724
1,620
208,344
292,886
1,215
294,101
Governance costs
Total resources expended
73,623
215
Net incomel(expenditure)
41,145
(13,995)
9,576
36,727
5,794
Reconcilliation of funds:
Net movement in funds
41,145
(13,995)
9,576
36,727
5,794
Funds brought forNard
191,919
29,442
19,817
241,178
235,384
Total funds carried forward
233,064
15,447
29,393
277,905
241,178
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than
those stated above.

The Aylesburian Annual Fund
(formerly Aylesbury Grammar School Support Fund)
Balance Sheet
As at 30 June 2024
2024
2023
Current assets
Debtors
Cash at bank and in hand
rotal current assets
10,395
343,943
354,338
9,874
321,467
331,341
Creditors: amounts falling due within
one year
1,620
352,718
47,531
283,810
Net current assets
Creditors: amounts falling due after
more than one year
74,813
42,632
Net assets
277,905
241,178
Funds of the Charity
Unrestricted funds
233,064
15,447
29,393
140,578
29,442
71,158
Restricted funds - Malawi
Other restricted funds
Total funds
277,905
241,178
The financtal statements were approved and authorised for issue by the board and signed on their behalf
Mr MJ Sturgeon - Trustee
Mr D Willingale- Chair of the PTA
Date

• 

## The Aylesburian Annual Fund (formerly Aylesbury Grammar School Support Fund) Notes to the Financial Statements As at 30 June 2024 

## **Note 3 Analysis of incoming resources** 

|**Note 3**<br>**Analysis of incoming resources**|**Analysis of incoming resources**|**Analysis of incoming resources**|**Analysis of incoming resources**|**Analysis of incoming resources**||||||
|---|---|---|---|---|---|---|---|---|---|
||||**Un restricted**||**Restricted**|||||
|||||**funds**||**funds**|**2024**||2023|
|||||£||£|£||£|
|**Donations and legacies**||||||||||
|Contributions from parents & other donors||||175,627||—|**175,627**||106,922|
|Malawi Project||||=—||59,621|**59,621**|180,673||
|Donations to other restricted funds - CRY/Ed Dean**||||=||9,791|**9,791**||12,265|
||||||||-|||
|**{Cardiac Risk in the YounQ)<br>**(Ed Dean Memorial Fund)|**Total**|**Total**<br>**175,627**<br>**69,412**<br>**245,039**<br>**299,860**<br>———_—<br>.<br>—<br>ee<br>=<br>————<br>1<br>————<br>=<br>=<br>ee<br>=<br>—<br>——————$$ eee<br>=||||||||



In 2023, donations and legacies income of£ 192,938 related to restricted funds and £106, 922 related to unrestricted funds. 

|||**Unrestricted**|**Restricted**|**Restricted**||||||
|---|---|---|---|---|---|---|---|---|---|
|||**funds**||**funds**||**2024**|2023||2023|
|||£||£||£|£||£|
|**Investment income**||||||||||
|Bank Interest||25||7||32|35|35||
||**Total=====25=====7=====3=2=====3=5 **<br>EE<br>a<br>ee<br>—_———_—————<br>—_—_—_—_—_——_———<br>=<br>——|||||||||
|In2023, investment income of £16 related to restricted funds and £1|3, investment income of £16 related to restricted funds and £19related to unrestricted funds.||related to unrestricted funds.|||||||
|**Note 4**|**Analysis of resources expended**|||||||||
|||**Unrestricted**|**Restricted**|||||||
|||**funds**||**funds**||**2024**|2023||2023|
|||£||£||£|£||£|
|**Charitable activities**||||||||||
|Donations to Aylesbury Grammar School||105,566||**105,566**<br>96,085<br>_||||6,085|6,085|
|General fees and expenses||27,321||-||**27,321**|24,870|4,870||
|Malawi fees and expenses||||73,623||**73,623**|171,477|171,477||
|Hardship fundinQ for student activities||-<br>=<br>™|||||400|400||
|CRY costs (Cardiac Risk in the Young)||—||216||**216**|54|54||
||**Total**|**Total**<br>**132,887**<br>ee<br>—<br>——_—_<br>es||**73,839**<br>eee<br>——|**206,725**||292,886<br>=|292,886<br>ll||



In 2023, charitable activities expenditure of £171,531 related to restricted funds and £121,355 related to unrestricted funds. 

9 



The Aylesburian Annual Fund
(formerly Aytesbury Grammar School Support Fund)
Notes to the Financial Statements
As at 30 June 2024
Note 5
Expenditure
5.1 Trustee expenses
No Trustees were paid any expenses during the year (2022123 - £nil)
5.2 Independent examiner's fees for reporting on the accounts
2024
2023
1.620
1,215
Fees for reporting on the accounts
Note 6
Paid employees
Staff Costs
The charity employed no staff and there were no staff costs (2022123- £nil)
Note 7
Debtors
Arnounts falling due within one
2024
2023
Analysis of debtors
Malawi 2023
Other debtors
Debtors
5.902
4,493
9,874
9,87
Note 8
Creditors
Amounts falling due within one
2024
2023
Analysis of creditors
Audit
General funds
Malawi 2023
Malawi 2025
Malawi 2027
1.620
1,215
46,316
34,409
8,223
90,163
53,596
21,217
76,433
Deferred income as at 1 July 2024
Resources deferred during the year
Amounts released from previous periods
88,948
74,813
88.948
74,813
88,589
88,948
88,589
88,948
Note 9
Funds
9.1 Funds held
Fund Name
Pur
ose and Restrictions
Fundraising for student exchange programme, support and building projects Malosa school, Malawi.
Malawi InilTative
9.2 Movoments of funds
Fund balances
brought fonvard
Incomlng
resources
Outgoing
resources
Fund balances
carried forward
Transfers
Fund narnes
Restricted
Cardiac Risk in the Young {CRY)
Malawi
19,817
29,442
9,791
59,628
(216)
{73,623)
29,392
15,447
Total restricted funds
49,259
69,419
73,839
44,839
Unrestricted funds
191,919
175,652
(134,507)
233,064
Total Funds
241,178
245,071
{208,345)
277,904
10

The Aylesburian Annual Fund
(formerly Aylesbury Grammar School Support Fund)
Notes to the Financial Statements
As at 30 June 2024
Note 10
Transactions with related parties
Transactions with trustees or related parties
Name of the trustee or related party
Description of the transactions
This year
Last year
Aylesbury Grammar School
£100.000 for Student Support facility refurbishment, £5,090
Racketathon fundraising to Dubai Rackets tour and £475 for
memorial bench.
105,565
95,000
Aylesbury Grammar School Support Fund's object is to support to the students at Aylesbury Grammar School and, therefore, as a beneficiary
of the charity Aylesbury Grammar School is considered a related party. Donations are made at the dsscretion of the trustees based on the
individual nature of each funding request and any restrictions on the available funds. There are no outstanding balances at year end or
amounts written off during the year.
None of the trustees receive any remuneration for their role as trustee. Management services are provided by Aylesbury Grammar School
without charge.