2023-08-31-accounts - Sudbury Symphony Orchestra

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Annual Report of the Trustees of Sudbury Symphony Orchestra

Year ended 31 August 2023

A charity registered in England with number 1089069

Sudbury Symphony Orchestra is an unincorporated association with registered address The Apple Lodge, Dynes Hall Road, Great Maplestead HalsteadCO9 2QS.

The trustees of the charity are:

Mr David Ellis (chairman) Ms Tanya Croall Ms Helen Moxey (treasurer) Ms Helen Blackmore Mr Duncan Young (secretary) Ms Sara Woodcock

The trustees of the orchestra run the charity and their appointment is approved by the members of the charity. Trustees are generally appointed from members of the charity except in exceptional cases. The purpose of the charity is the “advancement of public education in the art and science of music through the rehearsal and performance of all types of music for orchestra in and around Sudbury, to the highest musical standards attainable by its performing Members who shall in the main be local amateur musicians”.

The orchestra rehearses weekly up to 40 times per year and performs three concerts a year either in Sudbury itself or in nearby Lavenham. For the year to 31 August 2023 the orchestra performed two concerts in Lavenham Church and one in St Gregory’s Church, Sudbury. Historically the orchestra has performed in St Peter’s Church in Sudbury but this was closed in September 2021 for renovation works and did not re-open until late 2023. We estimate that at least 50 different local amateur musicians performed in these concerts and the audience numbers for the three concerts came to over 500 people. We performed the following works in the year:

2 July 2023: Soloist: Robert Spivey | Mozart Horn Concerto No. 3 | Délibes Le Roi S'Amuse | Fauré Pavane | Méhul Symphony No. 1

27 November 27 2022: Soloist: Julia Raga Pascual | Mozart Clarinet Concerto | Dvorak Slavonic Dances Nos 3 and 4 | Dvorak Symphony No. 8

Financially the orchestra benefitted from a number of generous donations and legacies in the year such that its cash surplus for the year was £17,777 and this has left the orchestra in a strong position going forward with just over £24,000 in reserves. The orchestra is also able to benefit indirectly from orchestra tax relief which in the last few years has reduced annual costs by about £4,000 without which the orchestra’s concerts would have had to have been significantly reduced in scale and ambition.

29 June 2024

Sudbury Symphony Orchestra cash accounts for period ended 31 August 2023

Balance at 1st September	Balance at 1st September	2022	6,611	2021	11,916
Plus Receipts for the year			30,055		14,548
Less Payments for the year			(12,278)		(19,853)
Net receipts/payments for	the year		17,777		(5,305)
Balance at 31st August		2023	24,388	2022	6,611
Made up from	Cash		956		636
	Unity Trust bank account		23,432		5,975
			£24,388		6,611

Notes 1 These accounts are on a receipts and payments basis and therefore they do not include cash items after the year end relating to the current year and they do not include capital items purchased such as instruments and our music library in prior years.
2 Membership subscriptions due for the year of £396 were not paid by the year end. Gift aid of approximately £1,486 was received in the year relating to the previous year, £267 of gift aid relating to the current year has not yet been claimed. Expenses totalling £178 (last year £nil) relating to the subsequent year have been paid in the year. Taking all these items into account (and taking into account similar adjustments for the previous year) there would have been a surplus for the year of £16,558 (previous year: loss of £128) against the cash increase of £17,777 (previous year decrease of £5,305) shown above.
3 There was a balance due from the production company of £4,183 at year end (2022: £4,759). Orchestra tax relief of £4,196 for the year to 31 August 2023 is due to the production company, last year £4,324. As of 31 August 2023 the production company had a bank balance of £310 (last year £597).
4 We own 3 timpani, triangle, tambourine, wood block, snare drum and conductors stool, and a locally made item, the conductor's podium. Total cost £4,193. We also own music costing a total of £1,120 (2022: £913).

Hilary Spivey 1/10/2023

Sudbury Symphony Orchestra cash accounts for period ended 31st August 2023

----- Start of picture text -----
Rehearsals Concerts Playdays General Total
2023 2022 2023 2022 2023 2022 2023 2022 2023 2022
INCOME
Subscriptions 4,279 5,008 - - - 1,300 - - 4,279 6,308
Loan repayment received - - - - - - 576 - 576 -
Ticket Sales - - 4,687 4,458 - - - - 4,687 4,458
Sponsorship - - - - - - 750 250 750 250
Programme Adverts - - - 100 - - - - - 100
Refreshments 15 15 362 322 - - - - 377 337
Gift Aid - - - - - - 3,008 1,977 3,008 1,977
Friends Donations - - - - - - 940 875 940 875
General Donations - - - - - - 15,438 243 15,438 243
4,294 5,023 5,049 4,880 - 1,300 20,712 3,345 30,055 14,548
EXPENSES
Production fee paid 4,985 4,341 4,655 5,949 - - - - 9,640 10,290
Loans to production company - - - - - - - 4,916 - 4,916
Payments to Professionals - - - - - 1,325 - - - 1,325
Music Hire/purchase - - - - - 226 - - - 226
Venue Hire - - - - 128 272 - - 128 272
Printing - - 1,480 1,648 - - - - 1,480 1,648
Refreshments/TEN - - 338 273 - - - - 338 273
Website/General Marketing - - - - - - 174 524 174 524
Making Music sub - - - - - - 235 235 235 235
Miscellaneous - - - - - - 283 144 283 144
4,985 4,341 6,473 7,870 128 1,823- 692 5,819 12,278 19,853
NET RECEIPTS/PAYMENTS (691) 682 (1,424) (2,990) (128) (523-) 20,020 (2,474) 17,777 (5,305)
----- End of picture text -----

Annual Report of the Trustees of Sudbury Symphony Orchestra

Year ended 31 August 2023

A charity registered in England with number 1089069

Sudbury Symphony Orchestra is an unincorporated association with registered address The Apple Lodge, Dynes Hall Road, Great Maplestead HalsteadCO9 2QS.

The trustees of the charity are:

Mr David Ellis (chairman) Ms Helen Moxey (treasurer) Mr Duncan Young (secretary)

Ms Tanya Croall Ms Helen Blackmore Ms Sara Woodcock

The orchestra rehearses weekly up to 40 times per year and performs three concerts a year either in Sudbury itself or in nearby Lavenham. For the year to 31 August 2023 the orchestra performed two concerts in Lavenham Church and one in St Gregory’s Church, Sudbury. Historically the orchestra has performed in St Peter’s Church in Sudbury but this was closed in September 2021 for renovation works and did not re-open until late 2023. We estimate that at least 50 di�erent local amateur musicians performed in these concerts and the audience numbers for the three concerts came to over 500 people. We performed the following works in the year:

2 July 2023: Soloist: Robert Spivey | Mozart Horn Concerto No. 3 | Délibes Le Roi S'Amuse | Fauré Pavane | Méhul Symphony No. 1

27 November 27 2022: Soloist: Julia Raga Pascual | Mozart Clarinet Concerto | Dvorak Slavonic Dances Nos 3 and 4 | Dvorak Symphony No. 8

in the year such that its cash surplus for the year was £17,777 and this has left the

orchestra in a strong position going forward with just over £24,000 in reserves. The orchestra is also able to benefit indirectly from orchestra tax relief which in the last few years has reduced annual costs by about £4,000 without which the orchestra’s concerts would have had to have been significantly reduced in scale and ambition.

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to th8 trustèesl members of Sudbury Symphony Orchestra On accounts for the year ended 31 August 2023 Charity no (if any) 1089069 Set out on pages 3and4 Irel1e7ber lo InclL.OP T& paoe It1]1)rS ot aaQitscnal rl)£&l'.>. I report to the tNstees on my examinalion of the accounts of the above ¢harity ('the Trust.) for the year ended 31 August 2023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acl"). I report in respect of my examination of the Trust's accounts carried out under section 145 oflhe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. I have completed my examination. l Confirm that no material matters have come to my attention in connection with the examination which gives me cause to Èelieve that in, any material respect: accounting records were not kept in accordancE with section 130 of the Act or the acc£fyunts do not acc£)rd with the accounting records Independent examinerfs statement I have no concerns and have come aLYOSS no other matters in Connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Dats: 1 June 2024 Name: Robert Spivey Relevant professional qualification{8) or body l. < LLQ 4J) LtFf¥ £ i i EEI)K4 7 (if any): Address: 52 Friars Street, Sudbury, Suffolk C010 2AG ection B Di3GIosu Only complete if the examiner needs to highlight matters of concem {see CC32. Independent examination of charity accounts.. directions and guidan for examiners). IER Octob•r 2018

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER

Sudbury Symphony Orchestra cash accounts for period ended 31 August 2023

Balance at 1st September	Balance at 1st September	2022	6,611	2021	11,916
Plus Receipts for the year			30,055		14,548
Less Payments for the year			(12,278)		(19,853)
Net receipts/payments for the year	Net receipts/payments for the year		17,777		(5,305)
Balance at 31st August		2023	24,388	2022	6,611
Made up from	Cash		956		636
	Unity Trust bank account		23,432		5,975
			£24,388		6,611

Notes 1 These accounts are on a receipts and payments basis and therefore they do not include cash items after the year end relating to the current year and they do not include capital items purchased such as instruments and our music library in prior years.
2 Membership subscriptions due for the year of £396 were not paid by the year end. Gift aid of approximately £1,486 was received in the year relating to the previous year, £267 of gift aid relating to the current year has not yet been claimed. Expenses totalling £178 (last year £nil) relating to the subsequent year have been paid in the year. Taking all these items into account (and taking into account similar adjustments for the previous year) there would have been a surplus for the year of £16,558 (previous year: loss of £128) against the cash increase of £17,777 (previous year decrease of £5,305) shown above.
3 There was a balance due from the production company of £4,183 at year end (2022: £4,759). Orchestra tax relief of £4,196 for the year to 31 August 2023 is due to the production company, last year £4,324. As of 31 August 2023 the production company had a bank balance of £310 (last year £597).
4 We own 3 timpani, triangle, tambourine, wood block, snare drum and conductors stool, and a locally made item, the conductor's podium. Total cost £4,193. We also own music costing a total of £1,120 (2022: £913).

Helen Moxey Treasurer Oct 2023

Sudbury Symphony Orchestra cash accounts for period ended 31st August 2023

Annual Report of the Trustees of Sudbury Symphony Orchestra

Year ended 31 August 2023

A charity registered in England with number 1089069

Sudbury Symphony Orchestra is an unincorporated association with registered address The Apple Lodge, Dynes Hall Road, Great Maplestead HalsteadCO9 2QS.

The trustees of the charity are:

Mr David Ellis (chairman) Ms Helen Moxey (treasurer) Mr Duncan Young (secretary)

Ms Tanya Croall Ms Helen Blackmore Ms Sara Woodcock

The orchestra rehearses weekly up to 40 times per year and performs three concerts a year either in Sudbury itself or in nearby Lavenham. For the year to 31 August 2023 the orchestra performed two concerts in Lavenham Church and one in St Gregory’s Church, Sudbury. Historically the orchestra has performed in St Peter’s Church in Sudbury but this was closed in September 2021 for renovation works and did not re-open until late 2023. We estimate that at least 50 di�erent local amateur musicians performed in these concerts and the audience numbers for the three concerts came to over 500 people. We performed the following works in the year:

2 July 2023: Soloist: Robert Spivey | Mozart Horn Concerto No. 3 | Délibes Le Roi S'Amuse | Fauré Pavane | Méhul Symphony No. 1

27 November 27 2022: Soloist: Julia Raga Pascual | Mozart Clarinet Concerto | Dvorak Slavonic Dances Nos 3 and 4 | Dvorak Symphony No. 8

in the year such that its cash surplus for the year was £17,777 and this has left the

Helen Moxey

Treasurer

1 May 2024