Registered number.. 04146042 Charlty number: 1088995 SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT (A Company Limited by Guarantee) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarantee) CONTENTS Page Reference and Admlnlstrative Details of the Charlty, Its Trustees and Advls•rs Trustees. Report Trust$. Rosponsibilities Ststem•nt Ind•p8ndent Auditors, Rtrport on the Financial Ststsmènts Statgment of Financial Aetivltles 3-12 13 14-17 18 Balance Sheet 19 Note$ to th• Financial Statsments 20-38
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENTI IA Company Limited by Guaranteèl REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021 Trustees R8njil Sondhi, Chair1 lan Grosvenor2 Jon Coane1 Barry Mallhèws. Treasurer and secrelaryi Emma Margelson2 Gurdip Bhangoo2 Roma Saimbhi Nasheima Sheikh. Vice Chair1 Abhishek Gupta Kashil Latif (resigned 23 Juty 202112 Redwan Begh Dalia Garialt1 Upkar Pardesl 1 Finance, General Purpose and Personnel Sub-commitlee 2 Artistic and Educalion Sub-commilleè Company roglstered nLbmber 04146042 Charfty regi$tsr4d numb•r 1088995 R¥glstered offlce Cio MAC Cannon Hill Park Edgbaslon Birmingham B12 9QH Company secretsry B Mallhews Page 1
5AMPAD ISOUTH ASIAN ARTS OEVELOPMENTI IA Company Llmited by Guarantee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. ITS TRUSTEES AND ADVISERS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Independent auditors Cooper Parry Group Limited Chartèred Accountants One Central Boulevard Blythe Valley Business Park We51 Midlands 890 8BG Bankèrs Lloyds 142 Edgbaslon Park Raod Birmingham B152ry The Co.operalive Bank PO Box 250 Delf House Southway Skelmersdale WN8 6WT CCLA Investment Management 80 Cheapside London EC2V 60Z Cambridge & Counties Bank Charnwood Court New Walk Leicester LE16TE Hampshire Trust Bank 55 8ishopgale London EC2N 3AS Page 2
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guaranieel TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2021 Stru¢turn, Governanea and Manag&m•nt Governing Do¢umenl The organisation is a chariiable company limiled by guarantee, incorporated on 23 January 2001. It was registered as 8 charity in 2001. The company was established undèr a Memoiandum of Associalion which established the objects and powers of the charitable comp8ny and is governed undei ils Atlicles of Association. Structure and Management The charitable company has a board of Trustees, who are dlr8ctors for the purpose of company law, who are rèsponsible for the strategic and policy decisions and in supervising the ProsseS ol applying for funding, cairying out Pfojecls and cornpleting assessmenl and relurns. The board rneel al least quarterly, bul IxTrard members are kept advised of issues in the interim months. The day lo day responsibility for carrying out activities, making ftjnding appli(gtsons and devising policies, strategiés or activities for the board to consider rests with the paid artistic dirèctor and staff. Rècruitment and Appointm&nt of Trustees Membars of the Iy)8rd will be Selted on th8 basis of their wofkn'ng expertise and experience. andlor their background and olher expèriences and skills. The board as a whole will aim lo reflect the broad makeup and cultural diversity of Birmingham and the Wesl Midlands. As a general rule, there should be a relalionship between the charitable company and a person proposed for board membership. The person proposeLI shoLJld know somelhing of Sampad'5 work. This criterion does not apply lo people offerlng speafic skllls. Th8 time limits for membership latd down in the conslitullon should be applied consciously. r8lher than renewal occurring autom811¢811y. Thère should bè a provision for new mernbers to be biought in for a fixed term of three years in the first instance. with the possibility of exiension lo lull membership after review. Co-oplions for specific projects or dovelopments are alieady laid down in the conslilulion. In applying Ih&se criteria. Sampad will lake a pro•active approach in lully operating ils policy of equal opportunities. All proposed new members must be provided with an induction p8¢k and have a formal diUSsion with a member of the charitable companls staff beforè their final 8pproval by the boa¥d. All members are subject lo a check by the Disclosure 8nd Barring Servic8. Thesè guidelines njn alongside the terms of Sampad's Articles of Association. Paypoll¢y for senior$taff Thè trustees consider the ty)8rd ol Irustees and the senior management team comprise the kgy managemènt personnel of the charity in charge of directing and controlling. running and operating the charity on a day lo day basis. All trustees give ol iheir lime freely and no trustee receivèd remuneration in the year. Details of trustees, expenses and related party transaction5 ale disdosed in note 12 to the accounts. The pay of the senior staff is rewewed annually and normally increasèd in accordance with cost of living inereases. In vlew of the nalurg of Ihe charity, the tru51ees benchmark against pay levels in NJC pay scales. Page 3
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) {A Company Limited by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 The Trusteas of the tharitable cornpany. who afe directors for the purrKJse of company law and trustees for the purpose of charity law. who served during the period and up to Ihe date of this report are sel out below.. Nasheima Sheikh (Vice Chaifl Abhishek Gupta K8shif Lalif IResigned 23 July 2021) Re(fvJan Begh Delia Garrall Upkar Pardesi Ranjlt Sondhi lan Gro3venor Jon Coane Barry Matthews Emma Margelson Gurdip Bhangoo Roma Saimbhi Ichairl (Tasurer and secretary) Organis•tlonal SlmctuY8 Financ•, Genèral Purpose and Personnel Sub4ommittee Ranjit Sondhi Nasheima Sheikh Jon Coane Barry M81thews Della Garr811 (rreasurer and 5ecrelary} Artistic and Education Sub<ommittee K8shif Latif (Resigned 23 July 20211 lan Grosvenor Emma Margetson {Chairl Gurdip Bhangoo Observers Arts Council England IACEI Birmingham City Council18CCI Honorary Members 2020-21 {non-voting) Andy Howell Elaine Benbow Jane Lutz Sompad Staff Piali Ray Sabra Khan Richard Bywater Heather McLauriTI Sooree Pillay Lucy Dwyer Sophie Smith Director. Execulive Director. Programmes and Marketing Assistant Marketing Manager (left 24 September 20201 Prograrnme Manager. (left 7 October 20201 Interim Marketing Manager Islarted 14 September 20201 Communily Archivist (started 4 January 20211 Placements Zarah Alatn Jan Adamic Callurn Sale Univefsity of Birmingham Experience Arts Intern Bimingham City Universily Intern Bimiingham City University Intern ' member ofkey man8g8fflenl personnel Page 4
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENTI IA Company Limitsd by GLbarantèel TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Rlsk Managem•nt The Iruslees have a risk managemènt strategy whith comprises.. a 6 monthly review of the principal risks and uncertainties that Ihtr charity face., the establishment ol policies. systems and procedures lo miligale those risks identified in the annual review.. and Ihe impl8menlalion of procedures designed to rninimise or manage any tentIal impad on the charity should those risks materialise. This work has idenlif1ed thai finanaal sustainability is the major financlal risk for the charity. A key elemènt in the managernenl of financial risk is a regular review of available liquid funds lo sellle debts as they fall due, regular liaison with the bank. and aclThie management of trade debtors and Creditors balances lo ensure sufficient working c8pitsI. Allenlion has also bèen focussed on non-financAal risks arising from fire, health and safely of artists and audience. and managemenl of performing lights. These risks are managed by having robust poli¢iès and procadures in place. and regular awar&ness training for staff. Public Benefft The trustees confirm that.. In the exei¢is8 of their powers as charity trustees, they have had due rsgard lo thè published guidan from the Charily Commission on the operation of the public benefit requirement and the airns of the charity are carried out for the pijblic bentrfil. obl(1ve5 artd Activitles The charitable companws obje¢ls are defined in ils memorandum of associ81ion as belng to promote. maintain and advance education by the encouragement and interpretation ol arts, particularly, though not exclusivèly, the arts originating from South Asia, including the arts of music and dance. and by the research into the heritage ol communilies. not limited to Asian communities. Ml$slon Statoment Sampad's mission Is lo connect people and communities with British Asian arts and herltsge and play a culling- edge role in the creative economy. Core Values Provid& a rith, complex and deeply satisfying eXperIen of Irve ¢JJllural diversity.. Maintain a special sensiliwty to serving those Soulh Asian groups whose cultural aspirations and contributions remain unrecognised and under-represented.. Refle¢t the socio-¢ullural and identity issues affecting communilles of the South Asian diaspora,. Develop and m8intain a commitment lo working inclusively with all sections of the communily, and Edu¢2tion and life-long learning will be al the heart of Sampad's work. Page 5
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Limitsd by Guarantèel TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 The last 15 months or so. Covid-19 crisis havè shown us that we nèver know what lifè has In store for u$ or what Is around thè cornèr. Terms like 'shielding', 'sell-Isolaling and 'social distancing,, even zooming, are now part of daily routine and vocabulary. Beyond this, disproporlionale dealh ral8s across differenl communities have brought into sharp focus the glaring gap befvleen the SLJburb8n rich and the urban poor, between the privileged and the disadvantaged living in deprived. overcrowded neighbouihoods.11 has opened our eyes lo the unequal and unfair world in which we livo. And il has once again opened up the perennial divide befvleen the Black and while ¢ilizens. Thi5 h8s also been a period of powerful aclivism highlighting the legacies of slavery and colonialism Cfeallng ommunilies of historically marginalised people. The tension between a slngular national identity and cullufal diversity becomes particularly problematic when we question establishment narratives failing lo engage critically wilh'dlfficull pasts. such as colonial exploilalion and domination. As Covid-19 has lun rarnpanl acioss the globe, we are acutely aware Ihal massive investment is needed into the economic and cultural spheres for example. in green investrnenl, new technologies and the arts. Can we expe¢i job creation schemes? Slable new economic models of growth? More consideration for the environmen For many artists Ihg impact of Covid-19 has been extremely overwhelming, ollen jèopardising their mental wellbeing. Their performances were cancelled and paid work has dlsappe8red. In Sampad the UnpdIctablI4lY ol the period has made u5 rèflect on how to best re-adjusl our lime and energies and on how to lead through the cri815. It ha5 bèen critical lo frame the challenges ahead with a considered optimism that we will emeTge from the crisis baek to a state ol norm81ily. 11 has been and Continues to be essential for us to find moments of renewed hope. resilien and creativity. Some key quesiions we have been Considering are What is the $tate of the •rts field right now7 How ¢an thè arts adapt to social behavioural chang*s7 What Is th¥ future for public Bpoce a$ a 'sh¥r•d space for engagement,? How can we stay relevant and rèsilient? The onus on organisalions like Sampad is lo scope praclical ways where we can Iruty engage wilh parti¢ipalory, learning, MfortIng and enjoyable activities across different age groups and communities. Our artists and creatives have needed support and resou[S to maintain their practice and livelihood. We have had lo remodel our own plans, source new partnerships, update our own intelligence and knowledgebase to develop prograrnmas that are coherent, useful and pertinent. Arts can and will be a powerful medium lo help readjust lo the challenges and opportunilies of the 'new nomal,. Artists will play a key role in Iianslaling diverse narratives and help reconcile and soolhe fractured communities as we rnove forward. Sampad will be a part of the change in this evolving scènario lo build ¢onfidence, trust and unity within s(Kiely. The artists, communities. audiences, partners and supporters arg our strength. We musl continue on this joumey ahead togelher. P8ge 6
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guaranteal TRUSTEES. REPORT ICONTINUED FOR THE YEAR ENDED 31 MARCH 2021 Oblectivès and •cthvitie$ 2020-21 Sampad exists to stimulate cultural learning through different art-forms insplred by Soulh Asian tfaditions lo encourage awareness, appreciation, and participation in arts 8nd heri18ge for èverybody. with prioTili&s as follows-_ promote #xcellence through arts and heritage programmes and perfomances for both South Asian and non-soulh Asian communities working in partnership with venues. and provide specialist marketing and audience development expertise provide in¢lusive participatory arts learning expèriences, working particularly with hard lo reach sections of the community and intergeneralitsnal groups, arsd better meeting the needs of schools lo provide a grealer depth of learning experiences for young people Devèlop Sampad as an exemplar organlsation for 50ulh Asian and Intercullural arts development, particularly through use of digital technology. leadership and professional dtrveloprnent for atts practitioners. and young people, in cultural leadership roles. act as a calalysl in providing professional èmployment opportunltles for artists who contribute both lo social and e¢onomio well-being Increase tho profile of Britl$h Asian artists worldwide through international partnerships which also 8ttract outside funding. employment opportunities for artists, markets and audiences, and strengthens Sampad's track record and portfLIIio Building on the mac partnership continuing lo focus on Caling a truly intsrcultur•l spa¢è for Birmingham's dive15e cornmunities within a building with excellent facilities that providès new and exciting opportunities. The company achieves thèse objective5 by working across the aieas of.. Performance. exhibition an(1 learning programmes Training opportunities International development and partnerships Achièvements In 2021k21 As lockdown happened towards the end of March 2020. il was lo impact our whole 2020-21 Pfogramme - our 301h year. As a small organisalion, Sampad was in good financial shape before Covid-19 and has healthy reserve levels. Since March 2020 we have made significant changes a¢ross the organls8tion lo safeguard our future. We w&re able lo work quickly and effedively lo negoliale with funders lo adapt or delay our programmes of work to furlough the tnajorily of Ihe team lo make d8asions to freeze recruilmenl on two vacanl positions company already worked with rémote desktop facilitie5 enabling staff lo work effeclivdy frorn home. This helped us to adapt quickly lo all staff working from homa once a nalionwide lockdown was announced. We have explored new ways of working- adapting programmes lo work online or with soci81 dislan¢ing in place. This has crealed opportunities for us to engage wilh audiences and artists- both in the UK and internationally. Our Diwali presentation ¢ommissioned by the University of Birmingham India In51ilute for example r6ached 7,971 people who actively engaged with this work. We were able lo reinvent our Midday Mantra series lo take place on line- gimng a performance and discussion plarform lo artists at a time when many slruggled to work whilst at the same lime giving audiences a change lo meet artists new to them and take part in discussions around music and dance. Page 7
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guaranteè) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARGH 2021 Diwali on the Screen In previous y8ars we have worked with the Wesl Midlands Mayorfs Office lo piesenl 8 staged programme In Victoria Square alliacting in the region of 20,000 people. In 2020, the challenge was about how lo celebratè Diwali with great uncertainly around the pandèmic and government reslriclions. We worked in partnership with the Mayor's offi and also with University ol Birmingham India Institute lo design separate online events which showcased a range ol talent- with 8 focus on regional lal8nl lor the Wesl Midlands Mayorfs Office and local to international lalenl lor the Univer511y ol Birmingham Digital Diwali presentation. Both events were streamed vi8 YouTube and together have allracted over 80k viewers. The success of this has resulted in similar comrnission from UOB for Diwali 2021. https".Ihww.youlube.comlwal¢h?v=jQCSAG2$5J Ovaeomè- Ralsing Awar•ness of Ovarian Cancer through Film Ovacome- The Ovarian Cancel Support Charity appro8¢hed us during the lockdown period to produce a serles of short films towards raising awareness of ovarian ¢ancer. Ovarian ¢ancer unfortunalely affects women from all MMUnitIes, and so these films were made lor people whose first or preferred language is not English. We made four films. spokan in Bengali, Gujarati, Punjabi and Urdu. with filmmaker Sima Gonsai enabling women from South Asian communities to overcorne language barriers in ordei to seek support. The films were all shared online and can be seen here hllps'.IlwvM.sampad.org.uklprojecis12020-lilms-produced-for-ova¢omel Clty of Emplre to Clty of Divarsity: A Vlsual Joumay This project was much delayed due to Covid-19 with the appolntmenl of the Community Ard)ivist who will be catsloguing and archiving over 10.000 ilems and images in Ihe collection over 18 months delayed to J8nuary 2021. We laun¢hed the project in October 2021 via a online discussion ev@nl which highlighted why the collection was so important in the story of Birmingham. The projeci is now fully underway. Intsrnational Sreepur Villagè Prolect Samp8d worked with Sree ur Vill Bangladesh to deliver a series ol collaborative workshops as part of Transforming Narratives Digital CollaboT81ions Progiamme. The workshops took place through Zoom and saw female artists Yrom the women's refuge and Sampad share Iiadilional craft skills to express themselves and their feminine power as well as learn about each olher's backgrounds. Established in 1989, Sreèpur Village is a purpose-built community 50km from Dhaka in rural Bangladesh that provides 8 refugè and safe havtsn for poverty-slricken single mothers and their children and equips them with cnlcial livelihood skills My City My Home- Creative writing competition for women Launched in September 2020, My City My Hom• was a creative wrrting compelilion opan lo wornen from, or with a conneclion to, Birmingham, Bangladesh or Pakistan. The identity and role of women is as diverse across the cilias and countries as is 21st century soGiely. Our cities are a melting pol of cosmopolitan eultures. Yet, there 15 distinctiveness and roots that ¢onnecl lo the p8sI. The aim ol the project was to give women the chancè to tell their own story, in their own voice. We wanted lo hear about wh31 made people feel Ih8t they belonged, and what made their uty their home from its people, buildings and arts, lo their memories, journeys and emotions. We were delighted with the response vAth over 260 entries. We expect lo launch the publication, a book and onlina in autumn 2021. Page 9
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENTI IA Company Limited by Guarantee) TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Educatlon and Outrea¢h Allhokjgh our education and outreach was expected to be significantly paused, as a result of restrictions, there was a wide ranging activity taking pla¢e- In Spring 2020. we commissioned two creative workshops as part of the Sofa School podcast seriès by Arts Connect. In Summer 2020, wè held a series of in person Craft workshops for young people as part ol Norton Hall'$ Summer School. Our work continued in Washwwd Heath wilh Ctaate & Chonge taking placè online via WhalsApp and Zoom, funded by Heart of England Community Foundation's Doing Things Differently Fund. In Spring 2021 we Started our Tales of Togèther project commissioned by Birmingham & Solihull Mental Health Foundation Trust which has targeted 10 individuals al risk of isolation to offer thtrm connectwily to each olher and ¢realNe aclivily lo support them during this time. For International Women'5 day 2021 and in partneiship with No Ordinary Experi•nce, we produced a digital participatory takeover with young people. FNghl Ihe FairytBles. in support of oppiessed females everywhere. Young people aged 12 10 15 years look part in Iiee digital workshops via zoom. and created incredible artWOTk th81 was shared on all social media channels. Trainin S8mpad's flagship programme for youn9 people is Yuva Gati iyoulh movemenll rea¢hed its 101h year in February 2020. Sarnpad leads on thi5 exemplary Centre for Advanced Dance Trainlng's South Asi8n Dance strand in p8rtnership with Dancexchange. This oulieach progr8mme train8 and mentors the next generation of Soulh Asian dance artists leading lo accolades such as BBC Young Dancer of the Ye8r awards. 45 studen15 wero supported in the peiiod through the MOS grants scheme and also en9aging with a furthaT 150 students across the ¢ounlry Ihrough Ihg oulieach progiamme. Intsmshi in 2020-21 we hosted 8 University ol Birmingham Experience Arts Intem who was able lo mark our 301h Year through a social media campaign as all our live piogrammed events as part of this campaign were postponed or Canlled. We also developed a partnership with Birmingham City University to hosl placements who supported us in producing the Diwali evenls, Lockdown Films and Asian Spring. These schemes enable LJS to address, lo some extent. the acute under representstion ol Black and Asian people in the arts- across all aspects of the sector. artisls, producers, technicians. administrators. We are Constantly looking to attrad skill and talent lo support Ihe south Asian arts infrastructure. There is a woeful under represenl81ion of black and Asian people in the arts- a¢r0s5 all a8pecls of the sector. artists, producers. lechni¢ians, administrators. Samp8d can play a key role in providing inlernship5 and support in particular, but not exclusively for, black and Asian young people who want lo a pul a loot in the door of the creative se¢tOT and develop uilical skills for lulure employment. Fundralsln - During the last year, although our fundraising efforts paused lo some extent al the beginning of the year we wère able lo secure some key partnerships lo bring in incomtr connected to ¢ommissions or projettts. We 5u¢cesslully secured funding for our Create & Change 2 project Ihrou9h the Heart of England Found8tion Trust. In the Autumn, we were able lo reinstatè our Fundraising Officgr lo concentrate energies on projects for 2021-22 forwhi¢h we have had some great success. Page 10
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENTI IA Company Limited by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Plans for future erlod Al the end ol the 2019-20 financial year, we stood on Ihe cusp of our 30th Anniversary year with strong programme plans lo mark this momentous mile51one and look forward lo the future. However, the wortd has changed since then with the Coyid-19 pandemic. Nots¥ilhslanding this this new Covid and post Covid world and a post-Brexit Briiain, Sampad's aspiration is lo continue lo inspire people and communitie5 through our artistic programme, and promote opportunities to develop new audiences and partieipalion through ongoing learning activilies. We arè reconfiguring our business p18n foi this new worfd - lo ensure that we can continue to 5UPPOrt artists lo engage with communities and audiences in different ways. Training and international partnerships remain a priority. We will continue lo strive lor excellence and improved access, bul also innovation of practices through a sustained relalw)nship with a number of partners includin9 the University of Birmingham and Birmingham City Univtsrsily. In stepping back and looking at OUT activities anew for 2021-22 we will As a key partner in the British Councillcullure Central Ambitw)n for Excellenco project, Transfomilng Narratives, we will work with partners in Pakistan & Bangladesh and wilh women's groups here in Birmingham to launch the new publication of writing by women 'My City My Home. together with launch even15 across Birmingham, Pakistan and Bangladesh. We will be developing community outreach a¢livily for our 'From Clty of Empire to city of Diversity: A Visual Journey, including a schools programme, volunteer programme and community event 8nd tours which highlight the importance of the Dyche Collection ol images and items held by Birmingham Archivès. During this year, the new exhibition lor Library of Birmingham gallery space will be developed and launched in Maich 2022. This project is in partnership with Biimingham Archlve5, Library of Birmingham and Univeisily of Birmingham funded by National Heritage Lollery Fund. Work with University of Birmingharn to celebrate Diwali, festival of light - show-casing a wealth of lalenl from India 8nd the UK. Following on from the success ol last year. this will again be an online event enabling us lo reach audiences 8cr05S the globe. We will continue to work in partnership with olhor organis8tions including a new commission for the BEDLAM Arts & Mental Hèalth Fe5tlval, joint commissioning as pari of Ihe Shout Festival and a ranga of other small-scale commissions, supporting artlst's crealivily and encourage them lo try new w8ys of working. Bring together local and national talent to celebrate Bangladesh 60 as a family friendty outdoor event in partnership wilh Mldlands Centr&. We will co-commission nèw work with SHOUT Fostival and produce specially curated shows for Ihe Creative Aging programme. Page11
SAMPAO ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarantee) TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2021 Flnancial R8view The charitable ¢omp8ny has ¢onlinued lo work hard al its fundraising efforts, seeking new funding opportunities where possible. 11 continues lo gratefully receive revenue from ils principle funders Arts Council England and Birmingham Cily Council and will continue to Wofk hard with both organisalions to ensure their priorities and goals are fully mel. This support provides Ihe charitable company with a stable base from which additional fundraising can be achieved. The Charitable company receives funds lo be spent on projects in fuifilmant of its tharilable objectives. Artistic success is the most important measure ol ils performance, bul in financial tèrms it aims lo cover 11$ core running and adminlstration costs and make neither surplus or deficit whilst allowing for unexpected cosls or events. Reseryos Poli¢y The Sampad Board has considered Ihe guidance published by the Charity Commission in respect to Tesgrves and feel it prudent to maintain a level of reserve5 both lo support the ongoing activities of the chaiilable company and lo establish 8 buffer against any decrease in income. The Board has therefore gel 8 policy that the reserves target should be between the and six month5, operating expenses. As at 31 March 2021, the free reserves of the chaiitable company, th81 is those geral unrestricted reseNes not invested in fixed assets, were £187,19512020." £212,152) {nole 181. In addition to this, the Sampad Board has sel aside designated funds of £187,822 12020.. £106.1271 Inole 181 towards speafic expenditure to support Sampad's busintrss plan Icurrenlly from 2018 to 20221. Approved by order of the members of the board of Trustees and signed on their behalf by: (YJ Barry Matthgws Truste& Date.. 15 November 2021 Page 12
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarantee) STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDEO 31 MARCH 2021 The Trustees {who are also the directors of the eharily for the purposes of ¢ompany18wI are responsible lor preparing the Trustees, Report and the finanaal slalemenls in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Geneially Accepted Accounting Practice). Company law requirès the Trustees lo prepare financial slatèmenls for each financial year. Under wnpany law. the Trustees must Not approve the finanaal slalemÈnts unless they are satislied Ihat Ihey give a Iiue and lair view of the slate of affairs of the charity and of its incoming resources and application of resources, including ils Income and expenditure, for that period. In preparing Ihese financial slatemenls, the Trustees are required lo.. select suitable 8ccounling policies and then apply Ihem consislenlly.. observe the methods and principles of the Charities SORP {FRS 1021., make judgements and a¢UntIng estimates that are ieasonable and prudent-, slate whether applicable UK Accounting Standards IFRS 1021 have been followed. subject lo any material departures disclosed and explained in the financAal slaléments; prepare the financial slalèments on the going concem basis unlass il is inappropriate to presume that the charity will continue in business. The Trustees are responslble for keèping adèquate a¢¢ounling records that are sufficient lo show and explain the charltls Iransactions and disc1056 Wlth reasonable accuracy at any lime the finanaal poshion of the eharily and enable them lo ensure that the f1nan¢ial slalemenls comply with the Companies Act 2006. They are also responsible for safeguarding the assèts of the charity and hence frjr taking reasonable steps for the prevention and del8¢lion of fraud and other irregularities. App ved by order of the members of the board of Trustees on 15 November 2021 and signed on ts behalf by.. Barry Matthew$ Trustee Page 13
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENTI {A Company Limited by Guarantee) INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT) Opinion We have audited the financial sialemenls of Sampad {Soulh Asian Arts Developmenll Ilhe'charilablè company} for the year ended 31 March 2021 which comprise the Stalemenl ol Financial Activities. the Balance Sheel and the relatèd notes, including a sumrnary of significant accounting policies. The financial reporting framework that has been appld in their preparation 15 applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, (United Kingdom Generalty Accepted Accounting Practice}. In our opinion the ffinancial $18lemenls'. give a true and fair view of the slate of the charitable companys affairs as al 31 March 2021 and of ils incoming resi)ur¢ès and application of resources. including its income and èxpenditure for the year then ended., have beèn properly prepared in 8¢cordance wilh Unlted Kingdom Genèralty Accepted Accounting Practice", and have been prepared in a(Lordance with the requirements ofthe Companies Aci 20C6. Basi3 for opinlon We conducted our audit in accordani* with Inlernaiional Standards on Auditing (UK) IISAS IUK)) and applicable law. Our responsibilitiès under those standards are further described in Ihe Audilors. re5ponsibililies for the audit of the financial statements section of our report. We are indepèndent of the charitable company in accordance with the ethical requirements that 8re relevant to our audit of the financi81 statements in the United Kingdorn, Induding the Financial Reporting Council's Ethical Standard. and we have fulfilled our other ethical Tesponsibililies in accordance wilh these iequiremenls. We believe Ihal the audit evidence we have obtained Is sufficient and appropriate lo provide a basis for our opinion. Conclu$lons relatlng to golng concern In auditing the financial slalements, we have concluded that the Trustees, use of the going concern basis of ac¢ounling in the preparation of the financial stalements is appropriate. Based on the work we have performed, we have not id8nlified any material uncertainlRs relating lo events or conditions that, individualty or colle¢liveSy, may casl Significant doubt on the charitable companls ability lo continue as a going concern for a period of at ltrast e1ve months from whèn the financial stslemenls are authorised lor issue. Our r&sponsibilili&s ar th8 responsibilities of the Trustees with respect lo going ¢oncem are described in th9 relevant sectiOll5 of this report. Page 14
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENTI IA Company Limited by Guaranteel INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF SAMPAD ISOUTH ASIAN ARTS OEVELOPhftENTI ICONTINUEDI Other information The other information comprises the infomialion induded in the Annual Report other than Ihe finanaal stslemenls and our Auditors. Report Ihereon. The Trustees are responsible for the other information contained wilhin the Annual Report. Our opinion on the finanaal slalements does not cover the other information and, 8xcepl lo the ¢xtenl olhetwise eXplilIY ststed in our report, we do not express 8ny form of assurance condusion Ihereon. Our responsibility is lo read the other information and, in doing so, ¢onsider whether the other information is maleiially inconsistent with the financial statements or our knowlèdge obtained in the course ol the audit, or otherwise appears to be materially misslaled. If we identify such maleiial inconsistencies or app3nt material misstatements, we ar8 required lo determine wh61her this gives rise lo a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misslalemènt of this other information. we are requlred lo report that fact. W& have nothing to report in this regard. Oplnlon on oth&r matter8 pr¢$crlbed by thè Companie$ Act 2006 In our opinion, based on the work undertaken in the course of the audit.. the information given in the Tiuslees, Report for the financial year for whid) the financial slalem8nls are prepared is con51slent with the fin8ncial stalemgnts. the Trustees. Report has been prepared in accordan with applicable legal requirements. Mattars on whlch we are r*qulred to report by exceptlon In the light of our knowledge and understanding of the ch8rltable company and ils environment obtsined in the course of the audit, wè have not identified rnaleii81 misslalemenls in the Tru$l8es' Report. We have nolhing to report in respect of the lollowing matters in relation to whlch Companies Act 2W6 requires us to report lo you if, in our opinion-. adequate accounting Tecords have not been kept, or relurns adaquate for our audit have not been r1Ved fr¢)m branches not visited by us., or thè financial statements are not in agreement with the 8¢¢ounling records and retums. or certain disclosures of Trustees, remuneration specif1ed by law are not made., or we have not re¢aived all the inlomation and explanations we require for our audit., or the Trustees wère not enlilled to prepare the financial ststements in accordance with the small ¢ompanies regime and tske advantage of the small companies. exèmptions In weparing the Trustee5' Retyjrt and Irom the requii&menl lo preparè a Strategic Rewjrt. P8g815
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) A Company Limited by Guarantee) INDEPENDENT AUDITORS. REPORT TO THE MEMBERS OF SAMPAD ISOUTH ASIAN ARTS DEVELOPMENTI ICONTINUEDI Responslbililie$ of trustees As explained mo¥e fully in the Trustees, Responsibililies Statement, the Trustees (who are also the directors of the charitable company for the purposes of company lawl are responsible for the preparation ol the financial slalements and for being satisfied that they give a true and fair wew, and for such intern81 control as the Trustees delermin& is necessary to enable Ihe prèparation of financial statements that are fre8 from mal$rial misstaternenl, whether due to fraud or eirtsr. In preparing the financi81 statemtrnls, the Trustees are responsible for assessing the charitablo company's ability lo continue as 8 going concèrn, disclosing, as applicable, mallers related lo going concern and using the going concern basis ol accounting unless the Trustees eilher intend to liquidale the charitable company or lo ceasa operations. or have no realistic allernalive but lo do so. Audltors. responsibilities for the audit of thg finan¢ial statemènts Our Objectives arè lo obtain reasonable assurance about whether the financial statements as a whole ar& free from material misslatemenl. whether due to 113ud or error. and to issue an Audilors, Report Ihal includes our opinion. Reasonable assurance is a high level of assurance, bul is not a guarantee that an audit Conducted in accordance wilh ISAS IUKI will aays dele¢l a material missl8lemenl when it exists. Misslalemenls can arise from fraud or error and are considered material if, individually or in the aggregate. they could reasonably be expected lo Influence Ihfj economic dea5ions of users taken on the basis of Ihese financial ststemenls. Irregularities, including fraud. are instances of non-compliance wrth law5 and regulations. We design procedures in line with oui rgsponsibililies. outlined above, to dele¢t material misstalemenls in respect of irregularities, including fraud. Thè extent lo which our prOdureS are capable of detecting irregul8rilies. including fraud is detailed below-. Our assessment focussed on key laws and regulalions the Charitable Company has to comply wth and area5 of the fillancial slalemenls we assessed as being more susceptible lo misstatement. These key laws and regulations included but were nol limited to compliance wilh the Gompanies Act 2006, Charities Act 2011. Charities (Protection and Social Investment) Acl 2016, laxalion legislation, data protection, anli-bribery and ernploymenl legislation. We are not responsible for preventing irregularities. Our approach to detecting irregularities included, bul was nol limited to. the following.. obtaining an understanding of thè legal and regulatory framework appllcable lo the Chairtable Company and how the Charitable Company is ¢omplwng with that framework, indudln9 agreement of financial ststement disclosures lo undeilying documentation and other evidence., obtaining an understanding of the Charitable Company's ¢ontrol environment and how the Charitable Company has applied relevant control procedures, through discussions wilh Trustees and other management 8nd by performing walkthrough testing over key area5', obtsining an understanding ol thè Chaiilable Companws rlsk assessment process, induding the risk of fraud., reviewing meeting minutes of those charged wlh govemance throughout the year,. and performing audil testing to addi&ss the iisk of m8nagemenl overfide of controls, including testing joumal entries and other 8djLJsimenls for appropriateness. evalualing the busintrss rationale of significant transactions oulside the normal course ol busines5 and reviewing oUnting estimates for bias. Whilst considering how our audit work addressed the detection of irregularities, we also consid8red the likelihood of detection based on our approacb. Irregularities afising from fraud are inherently more difficult to detect than those arising from eiror. Pagtr 16
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENTI IA Company Limited by Guaranteel INDEPENDENT AUDITORS, REPORT TO THE MEMBERS OF SAMPAD (SOUTH ASIAN ARTS DEVELOPMENTI ICONTINUEDI Becausè of Ihe inherent limitations of an audit, there Is a risk that we wll not detect all irregularities, including those leading lo a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflectgd in the financial Statements, as we will be less likely lo become aware of instan$ of non-compliance. The risk is also greater regarding irregularities occurring due lo fraud rather than èrror, as fraud involves intentional concealment, forgery, collusion. omission or misrepresenlalion. A further des¢ription of our responsibilities for the audit of the financial stalemenls is located on the Financlal Reporting Council's website al.. ww.frc.o .uklaudilor res onsibililies. This description fomis part of our Audilors. Report. of our rèport This report is made solely to the Charitable Company's members, as a body, in rdance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might slate to Ihe tharilable company's membtsrs those matlers wè are reqLJired to state lo them in an Auditors, Report and for no other purpose. To the lulle51 extent permitted by law, we do not accepl or assume resKKJnsibility to anyone other Ihan the charitable company and ils members, as a body, for our audit work, for this report, or for Ihe opinions we have formed. Glen Bott Isenlor Statutory Auditor) lor and on bèhalf of Cooper Parry Group Llmlted Chartered Accounlanls Statutory Auditor One Central Boulevard Blythe Valley Busingss Park Solihull West Midlands 890 8BG D81e'. 16 December 2021 Page 17
SAMPAD ISOUTH ASIAN ARTS DEVELOPMEND IA Company Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES IINCORPORATING INCOME AND EXPENDITURE ACCOUNTI FOR THE YEAR ENDED 31 MARCH 2021 Unrgstricted fLbnds 2021 Restricted funds 2021 Total funds 2021 Total funds 2020 Note Income from: Donations and legacies.. Voluntary incorne Grants receivable Ch8rilable activities Investments 268,125 8.125 26,732 78,692 1,811 263.156 30,691 77,172 1,965 26,732 19,702 58,990 1.811 328,926 46.434 375.360 372.984 Total In¢om• Expenditur• on: Raising lunds Charitable a¢tivi(ies 28,849 216,553 28,849 277,276 34,816 360,289 60,723 245,402 60,723 306.125 395,105 Total expendlture Net in¢omellexpenditurnl Transfers beiween funds 83,524 126,78n 114.2891 26.787 69,235 122,121) 17 56.737 12,498 69,235 122,1211 Net rnOVom•nt in funds Reconciliation of funds: Total fund8 brought fo81 Net movemènt in funds 318,280 56,737 8,209 12,498 326,489 69,235 348,610 {22,121) 375,017 20.707 395,724 326,489 Total funds carried forward The Statement of Flnancial Activities indudes all gains and losses recognised in the year. The notes on pages 2010 38 fom part of these linancial slalements. Page 18
SAMPAD ISOLrrH ASIAN ARTS DEVELOPMENT) IA Company Limitsd by Guarantsel REGISTERED NUMBER: 04146042 8ALANCE SHEET AS AT 31 MARCH 2021 2021 2020 Note Fixed assets Tanyible a5sel$ ¢uTr•nt assets 13 598 Debtors Cash al bank and in hand 14 10.712 445,151 25,572 340,078 455,863 365,6SO CreditoT$'. amounts lalling due within one year 15 160.1391 139.7591 Ngt current assets 395,724 325,891 Total net gssets 395.724 326,489 Charity funds Restrictsd funds Unrestrl¢tèd funds.. 17 20,707 8.209 Designated funds General funds 17 187,622 187,195 106,128 212.152 17 Totsl unTeslricled funds 17 375,017 318.280 Total funds 395.724 328,489 The financial stalemenls have been prepad in aceordance with the provi5iws applicable to entities subject lo the small companies regime. The financial statements were approved and aulhorised for issuè by Ihe Trustees on 15 November 2021 and signed on their behalf by.. Ranjit Sondhl Trustee The notes on pagtss 20 10 38 form pari of Ihestr ffinancial slatemenls. Page 19
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarantèè) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 G•n•ral informatlon Sampad Isoulh Asian Arts Development) is a registered incorporated charity in the United Kingdom. The address of the registered Offi is given in the charity information on page l of these financial stateTllenls. The nature of the charitys opèrations and principal activities are lo develop a deep and distinctive strucluie of South Asian Arts in Birmingham and Britain through production, promotion, advocacy, èducation and outreach 8clivily. Sampad aims to be inclusive in all its practices and will be as concerned with the pursuit of excellence as il will be with widening access. Accountlng policles 2.1 Basls of preparation of financlal statsments The financial statements have been prepared in accordance with the Charities SORP {FRS 1021 Accounting and Reporting by Charilies.. Statement of Recornrnendèd Practice applicable lo charities preparing Iheir a¢¢ounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 l&ffeclive 1 January 20191, the Financial Reporting Standard applicable in the UK and Republic of Ir818nd IFRS 1021 and the Companies Acl 2006. Sampad (South Asian Arts Development) meats the definltion of a public benefit entity under FRS 102. Asse15 and liabililies are initially recognised al historical cost or transaction value unles8 otherwise slated In the relevant accounting policy. 2.2 Going con¢ern The financial statemtrnts have been prepared on a going COnM basis as Ihe Iiuslees believe that no maleii81 uncertainties exist. Th& trustees h8ve considèr&d the levèl ol funds held and th8 expected level of income and expenditurè for 12 months from aulhorising these financial slatemenls. The budgeted incomè and expenditure is 5uffi¢ient with the level of reserves for the Charity lo be able lo continue as a going ¢oncern. 2.3 Incomlng Resourcés All incoming resources are Included in the Statement of FinanrAal Activities when Ihe charity is legalty entllled lo the income after any performan¢e conditions have been met, the amount can be measured reliably and il is probable that the income will be re1Ve. No amount is induded in the financial slalements for volunleeT lime in line with the SORP IFRS 102). Voluntary income by way of gran15. donation5 and gifts is included in lull in the Slalernent of Financial Aclivilies when receivable and when the amounts are known with certainly and are measurable. Grants, where entitlernenl is not conditional on the delivery of a specific performance by the charitable company, are recognised when il becomes unconditionally enllued lo the granl. In¢oming resources from grants. wherg lated lo perforrnan¢e and spedfie deliverables, are accounted for as Ihg charitable company earns the right to consider81ion by ils performance. Where incorne is reived in advance of performance it is treated as deferred income and included wlthin crèditors. Page 20
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENn IA Company Limited by Guar8ntèel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accountlng polici•s lcontinuedl 2.4 Resources Expènded All experHJilure is accounted for on an accruals basis and has been classified und8r headings that aggregale all costs related to the category. Expendilure is recognised where there is a legal or conslru¢tive obligation to mak8 payments lo third parties. il is probable Ihal the selllement will be required and the amount of the obligation can be measured reliably. Chaiilable expenditure comprises thostr ¢osts incurred by the charitable company in the delivery of Ils activities and services for ils benèfiriaries. Govemance costs include those costs associated with mèeting the constitution81 and slalutory requirements of the charitable company and inclu¢Je audit fees and costs linked to the strategic management of the charitable company. All costs are allo¢8led beeen the expenditure categories of the Statement of Financi81 Activities on basis designed lo reflect the use of the resokjrce. Costs relating lo a particular activity comprise both costs that can be allocated diredly lo such activities and those costs tsf an indirect nature necessary to 5UPPOrt them. 2.5 Int•rest re¢elvable Interest on funds held on deposlt is included when receivable and the amount can be measured reliably by the charity., this is norrnally upon nolificalion of the interest paid or payable by the institution with whorn the funds are deposited. 2.6 Taxation The charity is considered lo pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore il meets the definition of 8 charitable Company lor UK corporation tax purposes. Accordingly, the charity is potentially exempl frc>m laxalion in respéct ol income or capital gains received within ¢ale9ories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation ol Chargeable Gain5 Act 1992. to the extent Ihat such income or gains are applied exdusively lo charrtable purposes. 2.7 Tanglbl• flxed as$•ts and d¢prèciation Tangible fixed assets costing £350 or more ara capitalised and Te¢ognised when future econornic beneffits are piob8ble and the cost or value ol the assel can be measured reliably. Tangible fixed assets arè initially recognised al eosl. After recognition, under the cost model, tangible fLxed assets are measured at cost less accurnulated deprecialKJn and any accumulated impairment 108strs. All costs incurred lo bring a tangible fixed asset inlo ils intended working condition should be induded in the measur¢menl of Cost. Depreciation is ¢h8rged so as lo allocate the cost of taroible fixed assets less their residual value over their estimated useful lives. Deprèciation 18 provided on the folltswing basis.. 20.330k slr8ighl line Fixiures and fillings Page 21
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limlted by Guaranteel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENOED 31 MARCH 2021 Accounting policies Icontinuedl 2.8 Debtors and creditors receivabl• I payable wlthln on& year Debtors and ¢redilors with no staled interest rale and receivable or payable within one year are recordèd al Iran58clion price. Any losses arising from impairment are recognised in expenditure. 2.9 Cash at bank and in hand Cash al bank and in hand includes cash and 5hort-terrn highly liquid investments with a short maturity of three months or less fiom the dale ol acquisilitsn or opening of the deposit or similar account. 2.10 Liabilitie$ and provl$lons Liabililigs are recognised when there is an obligation at the Balaru Sheet date as a result of a p8$1 event. il is probable that a transfer of economic beneffil will be requlred in settlement. and tha arnounl of the selll8mènt can be èstimaled ieliably. Liabilities are recognised al the amount that the chaiily anticipates il will pay to settle thè debt OT tha amount il has received as advanced payments for the goods or seNces il rnusl prowde. 2.11 Finan¢l•l Instrum•nls Thè charity onty has ffin8neial assets and financial liabilities ol a kind that qualify as basic finanaal inslrumenls. Basie financial instruments are initially reeognised al transaction value and subsequently measured at their selllemenl value. 2.12 Pen$lons The charity operates a defined contribution pension heme and the pension ¢harge represents the amounts payable by the charity to the fund in Tespecl of the year. The assets of the scheme are held sep8rately from those of the charilablg company in an independently administered fund. Contributions payable for the year ale tharged in Ihe Slalement of Financial Activities. 2.13 Fund accountlng General lunds are unrestricted funds whi¢h are available for use at the discretion of thè Trustees in furtheranc& of the general objectives of the chaiity ar which have not been designated lor other purposes. Design8ted funds comprise unrestricted funds that have been sel aside by thè Trustees for parlicular purpose5. The aim and use of each dèsignated fund is sel out in Ihe notes lo Ihg financial s18temenls. Reslricled funds are funds which a lo be used in accordan with specific restridions Imposed by donors or which have béen raised by the Charity for partiCLJlar purposes. The Costs of raising and administering such funds are charged against Ihfj specific fund. The aim and use of each restricted lund is set out in the notes to the financi81 statements. Investment income, gain5 and losses are allocated to the appropriate fund. Page 22
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Income from donations and legacies Unrestrlctsd Restflctad fund5 fund 2021 2021 Total fund$ 2021 Total funds 2020 Donatlons Arts Council England Birmingham City CouncAI Total donotlons 248,394 19,731 248.394 19,731 243,906 19,250 268,125 268.125 263.156 Grants 26,732 26,732 30,691 268.125 26,732 294,857 293,847 Total 2020 278,847 15.000 293.647 Grants rncelvabl• Restricted funds 2021 Totsl funds 2021 Totsl funds 2020 Catalyst John Feengy Harry Paynè The Sainlbury Trust Roughley Trust Heart of England Trust W M Cadbury Trust Cole Trust Birmingham City Council 15,691 5.000 1.000 8.0 1,000 7.000 1.000 2,iXJO 16,732 7,000 1.000 2,QOO 16,732 26,732 26,732 30,691 Page 23
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Llmited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Incom• from charitable a¢tlvltles Unrestricted Restrlcted funds funds 2021 2021 Total fund$ 2021 Total fvnds 2020 Project and performance fees Marketing Support Oonalions 58.497 19.702 78,199 75.733 635 804 493 493 58,990 19,702 78.892 77,172 Totsl 2020 50,065 27,107 77,172 Investmant income Unrestricted funds 2021 Total funds 2021 Total funds 2020 Bank Inlefest 1,811 1,811 1,965 Total 2020 1,965 1.965 Expenditure on ralslng funds Unre8trietsd fund$ 2021 Totsl funds 2021 Totol funds 2020 Fundraising costs 28,849 28,849 34.816 Total 2020 34,816 34,816 P89e 24
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Llmited by Guarantsèl NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARGH 2021 An8lysls of expènditure on charitable activities Summary by fund typ• Unrestricted Re$trlcted fund$ funds 2021 2021 Totsl funds 2021 Total funds 2020 Project costs Core support costs Markeling Depr8cialion and contingency 91,024 93,925 31,Q06 598 58,346 127 2.250 149.370 94,052 33,256 598 199,006 97,159 62,891 1,233 216,553 60,723 277,276 380.289 Total 2020 360,289 360,289 Analysis of expendlture by a¢tlvltles Actlvltie¥ undertakèn dlrectly 2021 Support osts 2021 Total fundg 2021 Total nds 2020 Project costs Core support costs Markeling Dèpreaalion and contingency 149,370 149,370 94,052 33,256 598 199.006 97,159 62.891 1,233 94.052 33,256 598 183,224 94.052 277,276 360,289 Total 2020 263,130 97,159 360,289 Page 25
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarantèe) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Analy$ls of expfrndlture by activities {continu•dl Analysis of Support costs Total funds 2021 Total funds 2020 Staff ¢osls Office and administration Insurance 30,423 1,855 1,248 8,964 6,912 24,420 1.254 17,688 1,249 39 34.036 2,971 1,119 7.039 9,853 24,420 1,533 11.512 1,562 3,114 Legal and professional Rent and services Sub%ripiions Consultants Recruitment, welfare and training Travel and subsistence 94,052 97.159 io. Auditors. remuneration 2021 2020 Fees payable to the charills auditor for the audit of the charrtls annual 8ccounts Fees payablg to the ¢haritls auditor in respect of.. All taxation advisory seNices not included atKJve All non-audil services not included above 4,100 4.100 820 300 820 Page 26
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by GuaranteÈl NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 11. Staff costs 2021 2020 Wages and salaries Social sècurily costs Contribution to defined contribution pension schemes 144,376 9,418 5,342 189,542 13,448 7,345 159,136 210.335 Included in wages and salaries is a single eXratIa payment lotalling £2,5fXI12020.. £nil). The average number of persons employed by the chaiity during the year was as follows.. 2021 No. 2020 No. Cor8 opèrations Administration No employee received remuneration amounting lo more than £60,000 in either year. The lolal amount of Temvnèralion receivèd by key management personnel (including employer pension and national insurance conliibutionsl is £116,452 12020.. £127,196). The charity Considers 115 key management peisonnel comprises of 3 indivKlu8ls12020.' 3). 12. TruBte¥s' remuneratlon and exp•nses During Ihe ye8r. no Trustees 1Ved any remuneration or other benefils12020- £NILI. During Ihg WT ended 31 March 2021, no Truslets expenses havè been in¢urred12020- £NILI. Page27
SAMPAO (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarant•el NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 13. Tangible fixed assets Flxtures and fittings Totsl Cost or valuation At 1 April 2020 11,887 11,887 At 31 March 2021 11,887 11,887 D•preciatlon At 1 April 2020 Charge for th¢ year 11.289 11.289 598 At 31 Inarch 2021 11,887 11.887 N•t book v•lue Al 31 March 2021 Al 31 March 2020 598 598 1& Debto 2021 2020 Due withln one year Trade debtors Prapayments and acciued income 18.595 8,977 10,712 10,712 25,572 Page 28
SAl4fjPAD (SOUTH ASIAN ARTS DEVELOPMENTI IA Company Llmited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 15. Cr¥dltors.' Amounts falling du• wlthin one y•ar 2021 2020 Trade ¢reditors Acuuals and deferred Income 3.170 56,969 2,658 37,101 60,139 39,759 2021 2020 Dèfvrred Incom& movement Defèrred income al 1 April 2020 Resources deferred during the year Amounts released from previous periods 25,561 23,063 125.561) 18,644 25,561 (18,6441 23,(3 25.561 Deferred incimne is in respèct ol cash received during the year for proj9Cts taking place post-ytr8r end. 16. Flnancial Instruments 2021 2020 Finanelal assets Financial assets measured al fair value through Income and exp8ndilure 445,151 340,078 Financial assets rneasured al fair v81ue through income and expenditure comprise of cash at bank and in hand. Page 29
SAMPAD (SOUTH ASIAN ARTS OEVELOPMENTI IA Company Limited by Guarantetrl NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 17. Stat¢m8nt of fund$ ststement of funds - current yoar Balan¢0 at 31 March 2021 Balancè at I April 2020 Transfers inlout Incom& Expendltur• Unrestrlcted fund8 De$lgnated fund$ Fundraisinglmatch Funding Artisl Developmenl National & Inltrrnational Partnership Development Staff Development ITtfe¢hnical upgrades Website developmènt Learning officer 2020 30 Years Mu81¢ Projects Leaming (Post) Digital Projects ArtIs1 SLSPPOrt & Development Bursaries Programmtr Sakshi (Womens) Heritage Projects 2022-2025 Age IUMARI 2022-25 Bangla50120211 Succession StraleTgy12yr 2022-2024) P8rt Time Post 24,652 6,786 24,652 6.786 3,508 3,321 4,861 3,0(X) 10,000 SO.0 3,508 3,321 3,555 3.000 10.000 11,306} {1,5001 148,5001 5,000 10.000 20.000 12,(YJO 16,000 10,000 10.000 10,000 10,000 5,000 10.000 2Q.000 12,000 16,000 10.000 10.000 10,000 10,000 30,000 30,(100 106,128 {2,8061 84,500 187,822 Balance at 31 March 2021 Bal•nee at 1 April 2020 Tran$f*Ys inlout Income Exp•nditure Ggneral funds General Funds 212,152 328.926 1242,596) 1111,2871 187,195 Total Unr•stricted funds 318,280 328,926 {245,4021 126.7871 375.017 Page 30
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Company Limitsd by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 17. Statemant of funds Icontinuèdl Balance at 31 March 2021 Balance at 1 April 2020 Transfers Inlout Income Expenditur• Restrictsd funds WM A Cadbury- Brick Lane- Bangladesh BCC- Inlemational Dae Development Unl Birmingham- Inlemalional Dance Development Harry Payne- Transforming Narratives 2020 Birmingham & Solihull Mental Health Foundation Trust Heart of England Trust WM Cadbury Trust Sollhull Borough Council Wesl Midlands Growth Company Cole Twsl Birmingham City ¢ouncil City ol Empire. City of Diversity Cultural Central. Sreepur Village Cultural Central- Transforming Nariatives MCMH BSMHT- Tale5 of Together BCC - Trainee Asslstanl Producef 2.224 12.224) 2,485 2.485 2.500 2,5CKJ 1,000 (1,0001 1,7LX) 7,000 1.000 8,719 11,2001 {3,7781 5(XJ 3,222 1,000 18,7191 Isi 2.000 2.000 7,732 {31,7321 24,000 2,000 {2.0001 5,893 1,585 111.7041 11,5851 6.011 9,000 9.000 8,209 46,434 160,7231 26,787 20,707 Totsl of funds 326,489 375,360 {306,1251 395,724 Page 31
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Llmited by Guarantèo) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 17. Ststoment of funds Icontlnuedl Statem•nt of lundB - prlor year Balane& at 31 March 2020 Balance at 1 April 2019 Transfers Inlout In¢ome Exp&nditure Unrestricted fund8 Deslgnatsd fund$ Fundraisinglmalch Funding Artist Dèvelopment National & International Partriership Development Staff Devtslopmenl ITechniCal upgrades Wèbsite development Learning offi[ 2020 30 Years 27,673 6,786 15,692 118,7141 24,651 6,786 4,008 3,321 4,861 15,QOO 20,000 50.000 1500} 3.508 3.321 4,861 3.000 10.000 50,000 112,000} (10,LXIO) 131.649 15,892 118,714) 122.5001 106,127 General funds General Funds 209,336 315,185 (334,8161 22.448 212.153 Total Unrestrlctsd fund¥ 340.985 1353,5301 1521 318.280 R¢strlcted funds WM A Cadbury- Brick Lane- Bangladesh BCC- International Dance Developrnenl Uni Birmingham International Dance Development Harry Payne- Transforming Narratives 2020 Birmingham & Solihull Menial Health Foundation Trust Solihull Borough Council West Midlands Growlh Cotnpany 2,224 2.224 2.900 (4151 2.485 2,500 2,500 1,000 11,000 451 111,000) 14511 6.039 16.039} Page 32
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENTI IA Company Limited by Guaranteè) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 17. Statement of funds Icontinuedl Statement of funds- prior year Icontlnuedl Balanc• at 31 March 2020 Balancè at l April 2019 Transfers Inlout Incomè Expenditure British Council- transforming narratives Roughley Trust. Sampad 30 Yeais Midlands Art Centre- Celebrating Age Acacia Family Support Saintbury Trust John Feeney Chariiable Trust 7,617 18,0321 415 1,000 11.0001 1,OOD 1.000 8,(K)O 5,000 11,0521 11,0001 18,0001 {5,0001 7.624 42,107 141,5741 52 8,209 Total of fund5 348.609 42,107 1395.104} 326.489 18. SuThmary of fvnd$ Summary of funds- currènt yoar Balanc& at 31 March 2021 Balanc? at 1 April 2020 Transfers Inlout Income Expendltura Designated funds General funds R&8lricted funds 1C6,128 212,152 8,209 12,8061 1242,5961 (60,7231 187.822 187,195 20,707 328,926 46.434 1111,2871 26,787 326,489 375,380 1306.1251 395,724 Page 33
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENT) IA Gompany Limlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 18. Summary of fund$ leontinuedl Summary offvnds - prior year Balance at 31 March 2020 Balance at 1 April 2019 Transfe Inlout Income Expendlture Oesign8led fund8 General funds Restricted funds 131,649 209,336 7,624 15.692 315,185 42,107 118.714) {334,8161 {41.5741 122,5001 22.448 52 106,127 212,153 8,209 348,609 372.984 1395,104) 328,489 Page 34
SAMPAO (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Limlted by Guaranteel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 18. Summary of funds l¢ontinued) Pur ose of Restrlcted funds BBC Int•rnatlonal Dan¢& Development & Uni of Birmingham Intsmational Danc8 Developmant Bimingham Kolkata Connections is a continuation of a variad programme of actsvities on the theme of onnecting Birmingham and Kolkala, wilh the alms of.. Celebrating crealivily and visionaries of the future Irom Bimingham and Kolkata, India Developing slralegi¢ dialogue connecting learning. arts and employment seclors invigorating and developing high quality engagement with communilies and audience in both citses Developing beller undèrstanding ol cullural similarities and derence Birniingham & Solihull Mental Health Foundation Trust Remaining funds will inform the R&D of a new production for BEDLAM Arts & Mental Health Festival in Autumn 2021. Heart of England Trust Thès8 funds ale alkjcated lo be spent in Spring 2021 as a ¢onlinualion of th8 Create & Change projecl. WM A Cadbury These funds are for Create & Change Spring-sumrntsr 2021 working with communities in W8shwood Heath to deliver activities online. The Cole Trust For 'Unsung Heroes, a ffilm project focussing on telling the stories of key fvJures who have b8en instrumental in the seltl6ment of South Asian community in the West Midlands. BCC Trainee Asslstant Produ¢&r Funding frorn Birmir¥Jham City Council foT a Trainee Producer position from AprikNov&mber 2021. Blrmingham Clty Council- Cultural Diverslty Funding Fundlng from Biimingham City Council for a Trainee Producer posilK)n from April-November 2021 to assist on Ihe City of Empire to City of Diversity and BEDLAM proj8ets. Pur o$• of desi natsd funds Fundraising Imatch Funding To a5$1St the organisalion in ils fundraising 81$. It will al80. in part. be used lo match funding agalnsl selected projècts. Artist dèvelopnwn( Artlst Support & Developmènt To support the professional developmènt aspirations of artists through skills development and training. This fund may also be usèd as investment funding lo support artists lo level in funding for their own projects- similar lo co-commissioning. ITITechni¢al upgrade To maintsin the IT systems, particularly as a number of the IT systems are in need of replarAng. Stsff dèvelopment To upd8le stsff awareness, knowledgg and capacity around the Ihernes of fundraising, educallon, community h8alth, diversity, digital technology, HR and Legal. Page 35
SAMPAD ISOUTH ASIAN ARTS OEVELOPMENTI IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Surnm•ry of funds Icontlnuedl Nailonal and internatlonal partnership development Tr) estaNish new national partners with an international reputation, and inlernational partners for the benefit of 8rtIsls (importlexportl. This will also bè used as investmént towards the development of joint international projects. Websitè d¥vèlopment The Board have agreed for a redesign and developmenl of the website to make il fil for a range of dewces including mobile, ready for Sampad's 30th Year. L•arning Offi¢•r Following on ffom the development of the Business Plan for 2018-22, the Board have agreed to meet some of the cosls of a Learning Officer over 2 years with lundiaising and earned Income due to meet the shortfall. The focus of the Le8ming Officer is lo dovelop and deliver projects for all 89es and in both educational and mmUnItY sellings. Music Projècts & Digitsl Projècts These designated funds will speafi¢8lly support developing new projects in music and digital with regional, national and international art151s. Buysaries Programmè As part of Sampad's business plan from 2022-25 the organisation will award 3 annual bursaries to emerging. mid career & digital South Asian artists to develop new projecls. Sakshi Iwomènsl This will build on the projects with Dolphin Womens Centre and the Transfomiing NarraliveslBrilish Council My City My Home projects to develop further creative work wilh female artists. participants and organisalions. Heritage Projects 2022-2025 To develop new heritage proj&¢t8 Ihal help the tsrganisalion lo deliver its mission. Ag• IUMARI 2022-25 Following on from the MACILittle Earthquake Cèlebrating Age project this fund will help us lo Invest in further artistic work that engages older audiences and participants lo develop crealivily. BonglaSO12021-23) Marking the 50th anniversary of Bangladesh, this fund will 8UPPOrt ovenls and creative projects wilh Bangladeshi artists and communities from 2021-23. Succes$ion Strategy12yr 2022-20241 This fund will release funds to explore the succession strategy for Sampad's Artistic Director position. Page 36
SAMPAD ISOUTH ASIAN ARTS DEVELOPMENTI A Company Limited by Guarantèèl NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 19. Analysis of net a$$ets b&en funds Analysis of net assets betw•&n funds . current yoar Unrostricted Rostricted funds funds 2021 2021 Total fvnds 2021 CUnt assets Credilois due within one year 435.156 160.1391 20,707 455,863 180,1391 Totsl 375,017 20.707 395.724 Analy$ls of not assets b&een fund¥- prlor year Unre$trlctod Restrlctsd funds funds 2020 2020 Total funds 2020 Tangible fixed assets Current assets Creditors due wlhin OT)e year 598 365,650 {39,7591 357,441 139,7591 8.209 Total 318.280 8,209 326,489 20. Pension commbtments The ¢h8ritable company ¢ontributes to 8 personal pension plan for certain èmployee5. Sampad continues to comply with the workplaces pènsion's law by making contributions to the new pension sd)eme for all eligible employees. All employees who qL¢alify are automatically enrolled inlo the pension scherne. Employees who are nL)l automatically ellgible are given the opportunity lo opt into the pension scheme. During the year amounts recognised in the Statement of Finan¢181 Activity. in unrèstricted funds, in respect of eontributsons lo the defined conliibulion scheme amounted lo £5,34212020.. £7,34SI. 21. Oth•r financial commltments The company renewed ils memorandurn of understanding with Midlands Arts Centre for a period of 10 years from 7 March 2016 under which the iwo enlilies agree lo work together for mutual benefit. although this does not constitute a legal partnership. This agreement grants the Charitable company a IKEn¢e to o¢¢upy offices and use IT and fumiture. The is in effe¢t a commitment lo pay a premises fee (curntlY £17.370 per annuml and a services fee both subject lo annual reiriew for a further five years from the balance sheel dale. Page 37
SAMPAD (SOUTH ASIAN ARTS DEVELOPMENT) IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 22. M•mb¢rs' Ilability Each member of the ¢h8rilabl8 company undertakes lo Contribute to ihe assets of the company in the evènt of it being wound up while helshe is a member, or within one year after he15he ceases lo be a member. such amount as may be requiied, not ex¢eèding £1 for the debts and liabilitiès contracted before helshe ceases lo be a member. 23. Rglatèd paity transactions The charity has not entered into any relaled party transaction during the year, nor are there any oulstsnding balances owing between related parties and Ihe charity al 31 March 2021. Pag8 38