SA REGISTERED COMPANY NUMBER: 04] 50772 ngland And Wales) REGIS'IERED CH,IRITY NUNIBER: 1088723 REPORT OF THE'I'RUS'fEES AND UNAUDITED FINANCIAL STATENIENTS I'OR'I'HTr: YLAR Tr'NDF.D 31 MARC'II 202$ FOR SPAN AR"rs Ll'D. l. M Griffiths & Co l.imited Chartered Certified Accountants 1&2 Mcrlins Court Winch Lane Haverfordwest Pembrokeshire SA61 ISB
SPAN ARTS LTD. CONTEN'I'S 'I'HL b"INANCIAL STATEMENTS for the Year Ended 31 Mureh 2025 Page Report of the Trustees I to 10 Independeni F4xaminer's Report Statement of Financial Activities 12 Stateinent of Fiiiancial Position 13 10 14 Notes to the Finxncial Sthtements 15 to 20 Detailed Statement of Financial Activities 21 to 22
SPAN ARTS LTD.
REPORT OF THE TRUSTEES
ror ihe Year Ended 31 March 2025
'I'he trustees who are also directors of the charitj, for the purposes of the Companies Act 2006, present their report with
the financial statemcnts of the charity for the year ended 31 Marcli 2025. -rhe trustees have adopted the provisions of
Accounting and Reporting by Charities.. Siatcment of Recommended Practice applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicablc in Ihe UK and Republic of Ireland (FRS 102)
(effective l January 2019).
OBJEcfivES AND AC.TIVITIF.S
Objcctivcs #nd aivns for the public benefit
SPAN Arts, vision:
c.elf fel Newid C.ymdeithxsol yng Nghymru Wledig
Art as Social Chaiige in Rural Wales
SPAN Ans is a Community arts charity, based in Narberth, with a 30+_year history of making a significant ¢ontribution
to the arts in PL'nibrak¢shire. We are anibilious for the arts in Pembrokeshire to inspire & connect rural people, places,
and Loiiiniuniti¢s cr¢alively a]id seek to ch
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 ORIECTIVES AND ACTIVITIES Achievements and performance -I'he past 12 months have bccn a period of consolidation of oiir eo-crealcd practice and strengthening of our reach and engagement acn)ss Wesl Wales. We have invested in the development ot- our team and thc continued diversification of our govemance. We have reflected on the strength and impact of our program, our role and place within the sector, and Ihe changing needs of our community. It is abundantly clear that Ihose who a excluded, marginalised, inipoverished. and di5crimin<lted against by the structhre of our society eonlinue lo face an unequal impact of the cosl-of-living crisis, climate emergency, and impending recession. The urgency of the need for change is both absolute and incontrovertible. Thi5 continues lo be brought into even greater focus by the lega¢y and impact of BlackLivesMatter, WeShallNoiBeRemoved movements, and growing glob1( l LGBTQl+ discrimination. We continue to ask ourselves how we have been part of the problem in the past- and how we can help drive change going fonvard. We continue our joumey with oiir comniunity and our artists lo proactively challenge this inequality and ¢onimit to our mission of Aits as Social C'.hangie Ihroug,h co-creation with our community. A5 part of this, we have pro¢1clively focused Olir resourLes on presenting, coinmissioning and co-creating ivork with and by NeLirodivLrg¢tit, Global Majority and LGB TQ I creaiives and conimunity menibers We <lre proud of the imp<1cI ive have m<ide on the live5 of the people who have engFag)ed with us over the past 12 monihs. Amplifying diverse voices and conneLling pe(IplL aLross thc Loullly thrc)uL,h creativity. Key Achicvements: IJp.%cl( led our Art.8 for FIealih work tl)roiig?h 11 slrcilegyic Pclrtnersliip iviih Flywel Dda IIc¢1111) IIc)¢lrd, Preseli C.ares, CIVPA8 and Pcnibrokcshire As50Lialion of Voluntary Services (PA VS) lo d¢livLr Il)I Cr¢alive C.uriosily project. Secured conlinualion Ilinding for our partnership with Llwy Gariad to deliver our groundbrcakin¥ We Move project, the youth social action project with BlaLk and Global Maj()rity children and young people across rural Wesl Wales Exp<indL<I our QuL'cr ILd progyrainniinLF iviih I,GBTQ+ crcatlVLS aiid community niLmbLrs across Wcsl WalLS Led the dclivcry of the Flavcrfordii'cst Laiilern Parade as a major evci)l in Ihc county <ind SLlPPOrted ihe delivery of the first FlavcrfL)rdwest Winter Fair. F-: xpanded our signaliire l.ove Stories to Nature commission and cotnmissioned a range of arti5l-led work to engagc the Lonimunily in the cliiiiale LC)nversalioii l)rLseiiled cl vibrant (ind divLr%L pr()gram of LO-Lrcalcd and co-programmLd arts events and activiti¢5, both online and in-person, Ihal engaged people from across Pembrokeshire and beyond Supported the Lrealive lalenl ld mental well-being of local children and young people through a range of ¢0-¢ed youth-led projects across the county Celebrated aiid sliared the Welsl) lanbJiiagFe IhroubFli be.spoke evenLs, work'shops and progFramming Solidified our commitment lo siippc)rting the professional development of the creative freelancers of West Wales through offering free training. space and mentoring Sustained and diversified our volunteering in the arts program. OUR IMPACT Our mission to create Arts as social change in rural Wales was developed to respond to the needs of rural communities. The impaLt of our work over the past 12 month 5 has come through.. Creatillg a platforn] for Diverse Voices t() be heard.. by commi55iolling and programming work by Global Majority creative4, Wel£l)-speaking arti.%Lq, Neurodivergeiit artists, and LCJBTQ+ creatives, we share their slories, livcd experiences. and idcas with our audiences 8nd communily. Challenging societal preconceptions and building a more cohesive, questioning, and undersLinding community. Breaking down struetural barriers to engAgement'. though delivering a broad rnnge of funded low-cost, no-cost or pay-what-vou-can projects and programs to remove financial barTiers, committing to prOamming accessible spaces, places, and venues, and embracing digital technology to reduce geographical barriers ¥ve are working lo remove the barriers to engage in arts and cultiire. Page 2
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 ORIECTIVES AND ACTIVITIES Improving Community wellbeing: From our audience, comniunity partner feedback. and our internal evaluations, we continiie to make a significaiit contribution lo reducing isolalion and loneliness in PLmbrokeshire through creative engauemenl and sclf-exprLssion. Making SPAce for dimate conversAtions: Alongside conliniiing to inte0gaIe our own environmental impact, we have invested in artist-led work that en gages our community in tlie cliinate conversation Supporting the ireiitive eeonotny.. Madc an important Lonlribution to supporting viable careers for ercalive praelilioners in West Wales b), providing paid opportunities lo artist%, musicians, and creative freelancers thrOUoUt the year Championing voliinteering: Enriched the lives of people with protected characlerislic5 With meaningful community eiigageiiiciit wid volui)Iccriii g opportuiiities Over the past l2 months, we have also built SPAN into a strongyer and more resilienl arts orgyanisation through.. Investing in the fundraising and reporting capacity of the team through trialling new development-focused roles within the SPAN team Further diversifying, the range of funders who support our work aiid launLhing a new regular giving and individual don<ilions campaign Lslablisliin&F an award.winningF relationship with Milford Haveii Port Autliiirity as a corporate parlnLr Deepening our relationship with the Arts Council ol- Wales as a m¢inbcr of Ilie Art£ Portfolio Wales Further slrengithening, the skills niakeup and diversity of lived exp¢ricnce of the board of Trustees to ensure strong oven)ance C.ontiniiing to d¢1pI ils <qrtislic visioii to create ART AS SOC.IAL C.HANGE in riiral Wales and evolve by responding lo Ilie rapidly chan&yin&y n¢¢ds and demands of the Pembrokeshire people Page 3
SPAN ARTS LTD.
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2025
OBJECtIVES AND AcfiviTIF,S
F.vents and charitable activities for the public benefit
Programming and Commissionin%:
Across the 12 months, we worked to bring unique, diverse, and high_quality live performance work to non-traditional
arts spaces and the outdoors, from creatives and companies from across the UK, a5 well as commissioning new
innovative productions froin local artists.
This broad range of work covers intersecting themes of:
Championing diverse voices
Celebr<i1ing Ilie Welsh1¢1ngTruage
ChallengijiiL? stigma aroiin(I niental wellbeing
Engaging the community in the climate conversation
We hosted Oasis One World Choir's Pot of Good Vibes performance in Clunderwen Village Hall and Oasis Requiem on
Aiiiroth Beach. As part of our We Move project, we hosted perforiDances from both The Successors of the m]dInbyue,
and goolhsayer and Yoiithsayers.
In partnership with Material Queer we hosted Queer c.ulture Jam in Fishguard, a celebration of Queer cr¢alivily in Wcsi
Wales, with w()rkshops, live streamed panel di%Lus£ion and party all led by l()Lal QLieer creatives.
We worked in partncr%l)ip with Mcntcr l.i(Iih Sir Benfro lo produce a IVel%h l(2ngJiia&Jc Advcrt L()ncert fe
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 OIIJECTIVES AND AcfivITIES Environmental Commissions". We continued to deliver our co-crealcd environmenta] arts commission, Love Stories to Nftture, working with 6 new artists. The Gentle Painting Project.. working ivith a natural paint maker lo create a palctte of Peinbrokeshire. With community workshops gathering, grinding and making painl oiit of different soil samples froni 1¢ cross the L()Iinty. Voice of the River: inspired by the Eastern C.leddau River from Source to Sea. A series of storytelling workshops to engage local children and people with nalurL and to raise awareness ol- local environmental issues connected to our waterways. Natural Consequen¢es.' working with a composer, a choreographer, a poetlivriter, a visual artist, lo create a collective respoiise lo the environmeiil across the art forms, th¢ coininission included a Lommunily dance perlomiance, the composition of neiv music, and the creation of ceraniic work ai)d new pu¢try. Song: We conlinlied our ¢ommitment to offering a broad range of engdgcment and pcrfonnance opportunities around son¥, incliiding our biweckly sing>ing for well-being session.8 Can Sing,, and Cor P(Iwb, OLtr m(1ss conimunity choir, with siipport from the Ashley Family Foundation. Narberth A Cappella Festival We delivered the Lo-prog?r<iniiiied biennial Narberth A Cap¢lla F'estival with a slrongFer community focus. This unique Lommiinity-led fLslival offcrs a diverse programme of workshops <1nd perfomiances across difterent venues in the town. Arts and Ilealth: Arts Boost In partnership with Hvwel Dd41 l.lealih Board, we conliniied In %upport the Arts Bool project which offers Pli rtiCiP1¢10ry cr¢aiivL sessions for young, people from across the HL¢ilih Board regii)n who are eiig<iged wilh or on the iVci11ing list for the Specialist Mental Health Support Team. Creative c.uriosity Wc ivorked in partnLr4hip with Preseli C".ares, CWPAS, PAVS, and Hwyl Dda University Health Board lo deliver an Arts Cniiiicil of Walcs arts and healih-funded project, C.rcative Curiosity. Working with three iarget ¢ommunitics in the north oFihe county to explore ivhai care meant to them and to uncover grassroots solutions to social care Lhallenges. Creative Connections With Ihe funding from PA VS we delivered a program of regiilar creative sessions for iinpaid carer5. along with a youn carers week of sessions over half temi. The sessions aimed to offer respite and support the participant's creative seif-exprL55i0I). Theatr Soffa.. We developed and tested a new approach lo our digital Community theatre troupe, Thealr Soffa, which offers remote creative engagenient for people who are unable to access in-person activity. The group rehearsed and performed a series of Shakespeare Scenes entirL'ly over Zoom. Artist Support: 8PAN understands and values the symbiotic relationship we hold with the artists and Creatives we work with. We are committed to offering our as5i5tance, advice, and resources to SllPPOrt the development of the creative ecology of Ivest Walcs. Page 5
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the l'ear Ended 31 March 2025 ORIECTIVES AND ACTKVII'IES Over the last year, we have developed the SPAN GrLLn Room, a dedicated space within Ihe SPAN buildiiig that is offcrLd frL'e of charge to Ii)Lal arti%L8 looking to develop their creative practice. We have delivered a series of Green Room sessions, free pn)fessional develupment workshops for artists delivered by the SPAN corc team and selected partners. They have included sessions on fundraising, marketing and ac¢css. Alongside this, we have continued to develop our free artist networking events, offering an opportunity for local freelance creatives to come together to meet as peers, build connections and collaborations. Volunteer support and development Volunteers have been the backbone of SPAN for the past 30 years. Over the p&st 12 months, we have been working to diversify the makeiip of our voliinleers, offering accessible volunteer opportllnities and Eupport lo those who are less well-r¢pr¢sented in the ¢ornmunity. We supported, and our work l)as been supported by, 855 volunteer hours from 49 local volunteers. Equality* Diversity? thnd Inelusion SPAN Arts are actively and publicly anti-racist, Emli-ableisl. ¢lnli-homophobiL and anti-transphobic. This uiiniovable corc principle informs who ive partiier with, who we appr01< ch tor support, who we Cmploy, how we work, and who w¢ work with. We will use Ihe arts, our progyrdm, and our posilii)n to call out inequality and clialleng¢ bi<lS acri)85 the county and beyond. We embrace the social model of disability and the cultural modcl ot Dcafness and expand this understanding to include the fact that systematic structural barriLrs are at the ¢ore of di8cfiTnin(Ilion and lacklloss ol. access. When we lalk ab()ul diverse artisls, communilies, and people thi8 encompasses diversity of ¥der, sex, disability, sexualily, rnce, and agye. SPAN is committed 10 ensuring that all our activities are inclusive, relevant. and accessible lo everyone. This year we have: Actively monitored Èind pri)iiclively diversified the Imakeiip of oiir bo<lrd, ql<iff te?( In, <111d thc 1¢ rtists wc ci)g<l&)e Q.onstaiitly askcd wh() 1.8 niissing fn)ni Ihe crealivc conversation ¢ind 5LLk out £Thd champion undeJTepresenled and diverse voices in the creation of oiir proLyram and work Becn open in our decision-making and work lo democralise culiurc lor dll, nc)t just the voices that shoul Ihc loudest Be brave in the stories we tell ajid work to create a plailorm lo expand understandiiibF of what Lontemporary Welsh stories <ir¢ Integrated both IISL intcrprLtation and Welsh subiiiling on digital perfomiance lo expand our audiLnce engaLJement Continucd lo intcrrogatL and r¢finc our reL'ruitn)Lnt and commissioning processes to enable us to rcach and employ a niore diverse team and artists who are more represenlalive of Ihe communiliL5 we serve SPAN'S Diversity Statistics: To be accountable and to ensure a diverse range of lived experience infonns our governance, management and creative output, we moiiilor ihe diversity ol'people we work with on an annual basis.. Our Board: SPAN has 9 trustees, 4 are femdle (one of whom is Chair), 4 ar¢ male, and I who is non-binary. We have 2 trustees from the Global Majority community. I Iruslee is neurodivergent. 3 are p.vt of the LGB TQ+ community. 3 speak Welsh and 4. are Welsh leamers. Their age ranges from the late 20s to mid-70s, Our Staff: SPAN has a core salaried team of 10 (l on malemily leave) (6.1 FTE. ). 8 arc fcmL2le and l is non-binary, I staff mLmber 15 froTn the (ilobal Majority community. 4 of the team are neurodivergent, 5 (.550/0 of the team) are from the LGBTQ+ cornmunity, including the Director (Ive are a Queer-led organisation}. 3 speak Welsh, and 2 are Welsh leamers. Their age ranges from the mid-20s to early-60s. Page 6
SPAN ARTS LTD.
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2025
OIIIEcfivES AND AC.TIVITIES
Our Artists:
From the data we have (at ihe tiTne of writing), of the 187 freelance artists employed by SPAN in the last 12 months-.
40 % identified as male, 57 1 identified as female, and.l % were Trans or Non_Binary
20 /0 were Welsh speakers or leamers
24 /0 were part of the LGB TQ+ community
16 % were D/deaf, Disabl¢d, anivor Neun)divergent
36010 s¥crL' part of the Gl()bal Majority Lonimunity
Staffing
During the year, SPAN Arts employed the following..
Existing Staff:
Omolara Awen (We Move Project Officer) (plt), is responsible for managing the Children in Need funded W¢ Move
projLLt
Belinda Bean (Voliiniccr and C()mniiinity OtTicLr) (pli) is responsible for the r¢¢niilincnt c1nd managyen)enl of
cc)mmunily v()liinieers l() help %hclPL and dLlivLr IhL pr()gFramme of cre<2tivc enL'
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 OIiIEcfivES AND ACTtVlTIES Voluntee Vc)lunleers remain an essential element of SPAN Arts and enhance our ability lo deliver a varied and stimulating program. Without our dedicated team of volunteers, SPAN Arts could not exist Reflections from the Chair 202412025 has been anoiher busy and successful year for SPAN. As a board it has been immensely satisfying lo see SPAN grow and develop under the capable and innovative leadership of director Beili and l)er comniitt¢d aiid ircdtive sialy team. The first year of being a portfolio member for the Arts c.ouncil of Wales has allowed us lo strengihen and stabilise our ¢ore, extend oiir reach across Pembrokeshire and cement SPAN'S position as a creative catalyst delivering arts as social change in rural Wales. As a bo<1rd we are not afraid tc) lake risks if we believe il will benelil the charity and its Core ainis. Ille aulivLly 4iipport thL direLlor and sltLII- wilh their ideas and creativity and are committed to ensuring that everyone involved with SPAN is IrLated with lairness and equity. We are L>rateful to <111 our funders who h¢ive b¢iknk¢'d SPAN - the div¢rsity and depth of our fiinding partners has been inslNmental in the Lyrowth and devclopment ofthe charily. As a board we are committed to ensuring that w¢ reflect the diversity and strengths of our community. I'd like 10 thank all niy fellow trustees for their help. support and commitment lo SPAN over the past year. I'd also like to thknk our dedicated staff, our wonderful voliinleer team, members of thc Lommunity who continue lo suppi)rt our programmc of events and aciivilies pliis our loial businesses for their valued sponsorship. SPAN continues lo be a major player in the West Wales arts scene <l1)d we look fotward to <inother biisy and vibrant year. FINANC:IAL RFVIEW Reserves i)olicy SPAN l)as L2 re%erves policy that SLIS out the level of unrestricted financial reserves that can be held by SPAN and the piirpo8c for which they can used. The policy is reviewed annually. SPAN aims to maintain unrestricted reserves at a level thdl will LOVLr.' Profession<Trl fees relaliIig) lo iviiidiiig) up tlie biisiiicss (froiii Ldpildl asscls) Employee wages for I months clnd rediindancy costs not covered by project funding 3 months overhead costs C,ancellation fees for evcnls {pcrfonners, facilitators, veniies) Emergency fund to support casliflow, adniinistrcilion Losts or capital costs for a specifiL projeLt or agreed objective As at 3 1st March 2025 the amount required for the above pUrSeS is- Wages and redundancy payments 3 montlis overheads Cancellation fees - Emergency lund £22,000 £ .5,000 £ 5,000 £ 37,000 Policies: SPAN review5 and updates all poliuies on a regular basis through formal adoption at Trustee Board meetings. Page 8
SPAN ARTS LTD.
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2025
STRUC I'URE, COTRANcE AND MANAGEMELYr
Coverning document
The compiiny operdtes under the name SPAN Arts Ltd and was incorporated as a company limited by guarantee on .30th
Janiiary 2001. It is govemed by its MLmorandiim and Articles of Association as amended by special resolutions dated 25
July 2001 and 4 Jiilv 2002 and as amended by an extraordinary mecling of15 August 2006.
It was registered as a Charity on 3 October 2001. It is also a membership organisalion.
Organisational structure
SPAN Arts is managed by its Irusteesldirectors.
New members of the Truslee Board are appointed in accordance with the governing document.
Diiring the year the Tnislee Board appointed 2 new members and I trustee resigned.
Members of the Truslee Board continue to contribute in areas of .qiipport and guidance and are active on working parties
an(1 other groups whieh support arid cumplemeiil 11)e work of the P¢iid sldff.
The Board of Trustees nicel.9 qllarterly, and reports are prL'pared for the Bo<1rd by the SPAN Arts Director, Bethan
Toliliig Gnb]e and finanLi(Il reports prepared by ViLki Skeats. SPAN Arts Finance Manager.
Betli¢tn Tolihig G
SPAN ARTS LTD. REPORT OF THE TRUSTEES for the Year Ended 31 March 2025 REFF,RF.NCE AND ADMINISI'ILATIVE DETAILS Company Secretary Miss V Skeals Independent Ex8miner Mr M Harries L M Griffiths & Co Limited Chartered Certified Accountants 1&2 Merlins Court Winch Lane Haverfordivest Pembrokeshire SA61 ISB Approved by order of Ihe board of trustees on .......................................,...,. and signed on its behalf by.. Mrs S Lewis- Trustee Page 10
INDEPENDENT EXAMIYER'S REPORT TO THE TRUSTEES OF SPAN ARTS LTD. Indcpcndejit examiner's report to the trustees of SPAN ARTS LTD. ('the Company,) I report to the charity trustees on my examination ol.the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the c.ompany {and also its directors for thc purposes of company law) you are responsible for the preparnlion ol the accounts in ¥1LLord<CL Wlth the requirements of the Companies Ael 2006 ('th¢ 2006 Act,). Having satisfied myself that the accounts of the Company are not requircd lo be audited under Part 16 ot- the 2006 Act and are eligible for independent examinalion, I report in respect of niy Cxdmination of your charity's accounts carried oiit under Section 145 of the Charities Act 2011 ('the 201 l Act,). In carryinLJ OLIt my exaniination I have followed the Directions given by the Charity Commission under Scction 145{5) (b} of the 201 l Act. In(lependent examiner's statement Since your charity's gyross income exceeded £250,000 yoiir examiner must be a member of a listed body. I can confirm that l am qualified to undertake the examination becaiise l am a member of the Associ<l1ion of c.hartered Certified AOuntantS, which is one of ihe listed bodies. I have ¢ompl¢ted my examination. I confim] that no matters have come to my altention in Connectioii with the examination givii)g nie cause to believe.. accoiintingy records were not kept in respect of the Company as reqiiircd by Section 186 of the 2006 Act. or the accounts do not accord with thosc records,. or Ilie dLLUUllts do not Lomply with the acLounling requirements of Section 396 of thc 2006 Act oiher than any reqiiireinenl that Ihe accoiinls givc a Cru¢ and fair vicw which is not a matter considered as part of an independent examination; or the aLLounls have not been prepared in accordance with the methods and principles of the Statement of Reconimended Praknlice for a¢c()Iinling and reporting by ¢haritics {applicable to charili¢s preparing Ihcir accounts in accordance with che Financial Reportingy Standard applicable in the UK and Republic of Ireland (FRS 102}). have e draw ncems and have come across no other matters in connection wilh the examination to which attention should his rcport in ordcr lo cnable a proper underslandingy of the accounts to bc rca¢hed. Mr M Harries L M Griffith5 & C.0 I,imited C,h1c rtered c.ertified Accountants 1&2 Merlins Court Winch Lane Haverfordwesl Pei)Ibrokeshire SA61 ISB Date: . Pagell
SPAN ARTS LTD. STATEMENT OF FINANCIAL AcfiviTIES for the Year F.nded 31 March 2025 2025 Total funds Unrestricted fund 2024 Total funds Restricted funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 5,189 255,187 260J76 221,504 CharitAble activities Iiiconiiiig res()IirLes from eharilable activities 44,088 6J50 50,438 23,057 Investment income 2,154 2,154 2,185 Total 51,431 261,537 312,968 246,746 EXPENDITIIRE ON Churillible activities c.haritable Lxpendilure 26,439 278J22 304,761 226,563 NET INCOME/(II XPF.NDITURE) Transfers between fun(Is 24,992 (276) (16,78.5) 276 821)7 20,183 Net movement in funds 24,716 (16,509) 8207 20,183 RECONCILIATION OF FUNDS Total fund5 broLig,hi fonvard 203J08 48,120 251,428 231,245 TOI'AL FUNDS CARRIED FORWARD 228,024 31,611 259,635 251,428 The notes fomi part of these financial slatementS Page 12
SPAN ARTS LTD. STATEMENT OF FINANCIAL POSITION 31 M2rch 2025 202.5 Total fun(ts 2024 Total funds Unrestricted fund Restricted fund5 Notes FIXED ASSETS Property, plant and equipment 139,907 139,907 136,-362 CURREIYT ASSETS Debtors Cash at bank and in hand 18,284 72,751 18284 104,363 12,325 105,94.1 31,612 91,035 31,612 122,647 118,268 C.REDITORS Arnounts falling due within one year (2,919) {2,919) (3,202} NKT CIIRREiN'I' ASSETS 88,116 31,612 119,728 115,066 TOTAL ASSETS LESS C.'IIRRENT LIAlllI,i-fJES 228,023 31,612 259,635 251.428 NET A&SETS 228,023 31,612 251,428 ri IINDS lJnrestri¢led funds Re.8lriLted funds 228,023 31,612 20.3,-108 48,120 TOTAI. FIINDS 2.fj9,635 251,428 The charitable company is Lntitled to exemption from audit under Section 477 of the Companies Act 2006 for the year cnded 31 Maruh 2025. The members have not requid the conipany to obthin an audit ot. ils financial statements for the year ended 31 March 2025 in accordance with Section 476 of the C.ompanie% Act 2006. The trustees acknoivledgFe their re%ponsibililies for ensiirin&F thcll the charitable company keeps accounlin&y records Ihal Lvmply with Sections 386 and 387 of the c.ompanies Act 2006 and preparing financial sÉalemenls whicli give a true and fair view of the stale of affai of the charitable company as al the end ot each finic ii¢ial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and whicli oilierwise coimply witli the requirenienls of the Companies Act 2006 relalinbJ to financial statements, so far as applicable lo the ¢hari11< ble coiiipany. {b} The notes fomi part of these financial statements Page 13 continued...
SPAN ARTS LTD. STATEMENT OF FINAf4CIAL posrrioN- Conlinued 31 March 2025 These financial statements have been prepared in accordance with the provisions applicable lo charitable companies subjed to the small companies regime. The fmancial staletnents were approved by the Board of Trustees and authorised for issue . and were signed on its behalf by.. on Mrs S Lewis - Trnstee The notes forni part of these financial statements Page 14
SPAN ARTS LTD. NOTES TO THE FINANCIAL STATEMErs for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basis of preparing the financial statements I'he financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance wilh the ("harities SORP {FRS 102) 'Accounting and Reporting by C.harities.' Siatcrncnt of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applibable in the UK and RepubliL of Ircland (FRq 102) (effective l January 2019),, Financial Reporling, Standard 102 '-fhe Fin<1ncial Reporting Standard applic(Ible iii the UK and Repiibliu of Ireland, and the Companies Ath 2006. The financial statements have been prepared under the historical cost convention. The INstees' are not aware of any material Lincertainties in making their assessment of going eonGern. As a result, the going concern basis of accoiiniing h<qS been adopted. Income All in¢oin¢ is r¢¢ognised in the Statement of Financial Activities once the charity has enliilement to the funds, it is prob<lble that the income ivill b¢ reLeived 1¢ nd the ¢1moiinl can be measured reliably. Expenilitiire Liabilities are recognised as expenditure as soon as IherL 15 a legal or constructive obligation Lommitting the charity to that expenditure, il is prob<lble that a traiisfer of econoniil bcnefils i¥ill be required in s¢ttlLincnt and Ihc ami)unt i)f IhL ()bligF¢tli()n Lan be measured reliably. Expenditiire is accounted for on an accruals blsis and has been classilied ui)der he<l(lings that l< g'g7rcgF(ttC 1c11 cosl related to the categJory. Whcrc co.sts caniiol be direclly atlributcd to partiLular headings they have been allocated to a¢livilies on d basis consislenl with ihe use of rc50urLcs. Proi)ertyg pliint Mn(l e(iiJipment DepreLialion is providcd al Ihc followingy annual rate5 in ordcr to write off each asset over its estimated usefijl Plant and machinery 25 % on redLicing balance and l 00/0 on reducing, balance rreehold propcrty was previoltsly depreciated at 4 % on a straight line basis. The IrLlStees havc rcLonsidered their poliLy and where the estimated residual valuL is bclieved to be in excess of the Liirrenl Lanying value no dLpreLialion is pn)vidLd in the accounts. T#xition ThL charity is exempt from corporation tax on it8 ¢harilable activities. Fund aceouiiting Ilnreslrictcd fiinds ean be u5¢d in accordan¢e with Ihe charitable objectives at the discretion of the Iru5tees. Restricted funds can only be used for particular restricted purposes within the obje¢ts of the charity. Restrictions arise wlien specified by tlie donor or wl)en funds are raised for parliuular reslriLlgd purposes. Further explanation of the nature and purpose of each fund is included in the notes lo the financial statements. Pension eosts #nd other p05t-retirement benefits The charilable company operates a defined contribution pension scheme. Contributions payable to the charilable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Pa(Fe 15 continued...
SPAN ARTS LTD. NOTES TO THE FINAf4CL4L STATEMENTS- eoTrtinued for the Year Ended 31 March 2025 IiYVEsfMENT INCOME 2025 2024 Bank interest 2,185 NET INCOMEI(EXPENDITURE) Net incomel(expenditure) is stated after chargingl(crediting): 2025 2024 Depreciation - owned assets 2,604 2,283 TRUS'I'ELS, REMUNLRA'I'ION AfiD BENETrITS Tl)ere were no trustees, r¢miineration or other benelits tor the year elided 31 March 2025 nor for the year ended 31 March 2024. I'rustees, expenses The were no Iruslees, expenses paid for the year ended 31 March 2025 nor for Ihe year ended 31 March 2024. STAFF COSTS I'he aver4i&ye monthly number of employees during the year was as follow5.. 2024 Employees io No employees received emoluments in excess of £60,000. PROPERTY, PLANT A'D EQUIPMENT Freehold property Pl¢?nl and machinery Totals C:OST Al l April 2024 Additions 185,000 251,$44 6,149 6,149 Ai 31 March 2025 185,000 72,693 257,693 DEPRECIATION At l April 2024 Charge for year 66,600 115,182 2,604 2,604 Al 31 March 2025 66,600 51,186 117,786 NET BOOK VALUE Al 31 Maru'h 2025 118,400 21,507 139,907 At 31 March 2024 118,400 17,962 136,362 Page 16 continued...
SPAN ARTS LTD. NOTES TO THE FRIYANCIAL STATEMEPUS- eontinued for the Year Ended 31 March 2025 DEBTORS: AMOUIYfS FALLING DUE WITHIN ONE YEAR 2025 2024 Prepayments and accrued income 18,284 12,325 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Other creditors Accruals and deferred income 1,874 1,045 2,205 997 2,919 3,202 MOVEMENT IN FUNDS Net movenient in funds Transfers belwcen funds A¢ 31.3.25 At 1.4.24 Unrestrieted funds Cjeneral fund 203J08 24,991 (276) 228,023 Restrieteil funds )embrokeshirc Association of Voluntary Services c.hildren In NcLd We Move Fund AshlLy E,'amily Foiindalion WC.V A Volunieeriiig Grant AC.'W- Business & development fund ACW- Arts and Health F'und- Creative C.urioiisity lyiiel Dda Arts Boost 3 Levelling up Funding via PCC.- Lantern pdrade PCQ. C.API'I'AL AC.W POR'I'POLIO AWARDS 4 AI.1, 422 (422) (17,585) (1,619) (6,197) (7,225) 2,124 10224 2,634 42.53 5,137 1,060 1290 233 2,872 (1,518) (3,772) 900 (4,969) l J86 {.S,576) (2,193) 2,193 18,754 48,120 (16,784) 276 31,612 TOTAI. FIINDS 251,428 8,207 259,635 Page 17 continued...
SPAN ARTS LTD. NOTES TO THE FINANCL4L STATEMENTS - eontinued for the Year Ended 31 March 2025 MOVEMF,NT IN FUNDS- continued Nel movement in funds, included in the above are as follows- Incoming resources Resources expended Movement in funds Ilnre.strieted fund5. General fund 51,431 (26,440) 24,991 Restricted funds Peiiibrokeshire Association of Voluntary Services (PCC) Enhancing Pembrokeshire Fund SCOPS Arts Tnist C.'hildrLn In Need We Move Fund Ty c.erdd Port of Milford Haven AshlLy Family Foliiidic lion WCVA Voluntcering Grant PCC Support ol-the Arts l-.und AC.W - Businesg & development fund ACW- Arls and Healih Fund- Creative C.Iiri()U5ily Hywel Dda Arts Boost 3 l.evelling up Funding via PC.C. Lantern 8,002 32,040 10,000 20,123 (8,424) (32,040) (10,000) (37,708) (I,fjoo) {6,000) (6,618) (8,238) (.500) (8,224) (422) (17,585) 6,000 4,999 2,1141 500 999 (1,619) (6.197) (7225) 16,910 (18,428) (9,429) (1,518) (3,772) 18,426 (23?95) (4,969) Arts & IILisiness Cymru - Creative Inlerns1)ip PCC C,API I'AL ACW I)OR'I bOLIO AWARDS 4 ALL 3255 (32$5) (8,409) (95J07) (846) 5576 2,193 18,754 97,SUII 19,61)0 261,537 (278J21) (16,784) 'I'o'rAL FUNDS 312,968 (304,761) 8207 Page 18 continued...
SPAN ARTS LTD. NOTES TO THE FINANCIAL STATEMENTS- continued for the Year Ended 31 Mareh 2025 MOVEMEN'f IN FUNDS_ continued Comparativcs for movement in funds Net movement in funds Translers between funds At 31.3.24 At 1.4.23 Unrestricted funds General fund 209,404 {15,196) 9,100 203,308 Restricted funds Penibrokeshire .4ssociation of Voluntary Services National Lottery Commiinity Fiind Childr¢n In NeLd We Move Fund PCC P¢rerin Wyf Ashley Family Foundation WC.V A VolLinleering* CJranl AC'W - i3usine.ss & developinenl fund ACW - Arts <ind I l¢cilih I,und - c'alive c.urioiisity Ilywcl Dda Arts B()osl 3 LevellingF up fundingy Vi41 PCC - L(tern paradc 422 (1,873) 23,8.f6 (9,218) 422 1,873 4,303 9,218 4,C)90 1.757 (2.474) 25,685 4,253 5,137 5.935 4,4.30 7.225 (I,O.fO) (1,290) 2,233 3,772 (2,000) (900) 233 2,872 4,969 (1,386) 3,583 21,841 35,-179 (9,100) 48,120 I'O'I'AL Tr"UNDS 231,245 20,183 251,428 Page 19 continued...
SPAN ARTS LTD. NOTES TO THE FINANCIAL STATEMENTS- eontinued for the Year Ended 31 March 2025 MOVEMENT FUNDS - continued Comparative net movement in funds, inLluded in Ihe aixive are &% follows- Incoming resources Resources expendcd Movement in funds Unrestricted funds Gciieral fund 28,215 {43,411 } (15,196) Restricted funds Peinbrokeshire Association of Voluntary Services ACW _ Create Fund CRTW CELF National Loiiery Community Fund SC,OPS Arts 'l'rust Children In Need We Move Fund PC'C Pererin Wyt. I lywel Dda Arts Floost 2 Asliley Fdmily tr'oundation WCVA Volunl¢ering Cjranl Hywel - Artis in rc4idL'nLe Hywcl Dda - Creativc Prescribing c.afe ACW- Business & dLvelopmenl fund AC.W- Arts and Eleallh fund- (:reative Curioiisily Flyivel Dd<i Arts Boost 3 Colwinston Charitable Trust Levellin¥ up Funding via PCC - Lajilem paradL Art% & Business c.ymru - Creative Inlcrnship 4,999 58,139 6,869 (4,577) {58,139) (6,869) (1,87.3) (10,000) (18,021) (20,698) (6,687) (5,438) (14,501) (4,999) (4,991) ) (1,759} 422 (1,873) 10,000 41.877 11,480 6,687 5,001 18,931 4,999 4,91)9 23,856 (9,218) 4,4.30 7,225 16,912 (14,679} 2,2.33 3,772 4,999 (4,999} 5,000 (31) 4,969 4,883 (4,88.3) 218,531 (183,152) 35,379 TO'I'AL FIINDS 246,746 (226,563) 20,183 Tr#n5fers between funds Income has been accrLied where the charity was legally entitled lo it at the balance sheet date and il was quantifiable and aclually received after the year end. io. RELATED PARTY DISCLOSURES There were no related parly transactions for the year ended 31 March 2025. Page 20
SPAN ARTS LTD. DETAILED ST ATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2025 2025 2024 INC.OML AND LNDOWMLNTS Donations and legacies Donations Friendship & Fans income Gift aid Arts cOLe11 of Wales Hywel Dda Awards 4 All Pembrokeshire County Council Wales Council for Voluntary Action Pembrokeshire Association of Voluntary Services Colwinslon Trust Ty CL'rdd Arts & Elusiness Cymru (PC.C} EnhanLing P¢mbr()keshire Fiind SCOPS Arts Trusi c.riw Celf Asliley Family Founda¢ion Children in Nccd We Move F,und 3,166 922 1,1 00 115,409 1,717 693 564 84,034 20,456 19,600 32,91 I 2,040 8,000 16,480 18,931 5,000 5.000 iJoo 4,883 32,040 10,000 10,oou 6,1469 5,000 41,877 5,000 19,775 260J76 221,504 Inve.stment income Bank interest 2.1.54 2,185 Charitable aetivities Fundraising income (iibjs and events li¢ket sales 14iriiig? income S<ilcs worksl)ops Sponsorship iiicome l)()rt ol Milford Haven Scrvices rendcrLd Spittal School Yr Hafan Projec Miscellaneous income 3,790 17,649 3,732 4,435 9,657 2,860 400 3,000 6,000 3,840 2,705 50,438 23,057 Total incoming resources 312,968 246,746 EXPENDITURE c.hi# ritable Activities Employee costs Pensions Marketing and publicity. Event expenses Carried fonvard 161,429 2,146 4,771 24J59 192,705 128,040 1,610 2,453 30,190 162,293 This page does not form part of the statlltory financial statements Page21
SPAN ARTS LTD. DETAILED STATF.MFNT OF FtNANCIAI. ACTIVtTIES for the Year Ended 31 March 2U25 2025 2024 Charitable activities Brought forward Voliinteer expenses Project costs IT and website costs Artist fees Fundraising expei)ses Depreciation of plant & machinery 162.293 2,272 45.612 1,050 15251 3,897 61,082 431 2,604 125 2,282 278,548 213,634 Support costs Other Insurance Lib,hi <lnd heat Tel¢phone Postage and stalioiiery Cleaiiing Rcpairs and renewals SubsLriptions I'raining Aecountan¢y Sundries Bank and card Charges 1,114 1,455 47 470 1,828 1,684 263 2,175 661 1,716 127 lJ83 6,864 2J73 lJ93 ,770 2,517 ,038 26213 12,929 Total resources expcnded 304,761 226,563 Net income 8207 20,183 This page does not form part of the stathtory financial statements Page 22