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2021-03-31-accounts

East Radnorshire Day Centre

Financial Statements For the year ended 31st March 2021

Registered Charity No. 1088491 Company No. 4243987

East Radnorshire Day Centre

Financial Statements For the year ended 31st March 2021 CONTENTS

Report of the Directors and Trustees 3-9
Independent Examiners’ Report 10
Statement of Financial Activities 11
Balance Sheet 12
Notes to the Accounts 13-20

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East Radnorshire Day Centre

Report of the Directors and Trustees

For the Year Ended 31st March 2021

The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and the audited financial statements for the year ended 31st March 2021. The provisions of the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity.

1. REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name: East Radnorshire Day Centre

Charity Registration: 1088491

Company Registration: 4243987

Registered Office: Scottleton Street Presteigne Powys LD8 2BL

Independent Examiners: Mid Wales Accountants Ltd T/A Moore Scott & Co First Floor The Old Town Hall Temple Street Llandrindod Wells Powys LD1 5DL

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East Radnorshire Day Centre

Report of the Directors and Trustees

For the Year Ended 31st March 2021

The following people were directors and officers of the charity on the date of approval of the report:

DATE DATE
DIRECTORS/ ROLE ELECTED BY ELECTED RESIGNED
TRUSTEES
Dilwyn Price Director 2012
Michael Jones Director 2001
Stephen Powell Director 2012
Judith Charlton Director 2012
Trevor Owens Director 2018
Deborah Edwards Director 2018
Roger Curtis Director 2013
Beverley Baynham Director 2019

2. STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

East Radnorshire Day Centre is a registered charity and a company limited by guarantee. The maximum liability of each member is limited to ten pounds. At 31st March 2021 the company had 8 members. East Radnorshire Day Centre is governed by its Memorandum and Articles of Association.

The charity has expanded the services it offers to incorporate the East Radnor Home Support Service. This runs alongside the day centre and is governed in the same way as it is all run under the umbrella of the East Radnorshire Day Centre. Home support officers practice low level assistance on day to day matters and also provide a 24-hour rapid response to emergencies. This emergency service operates throughout the year with on call staff.

East Radnorshire Day Centre was incorporated as a Company Limited by Guarantee on 18 September 2002. The charity commenced operations in 1996.

Recruitment, Appointment of Trustees

The trustees are responsible for keeping proper accounting records that disclose with

reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006.

The trustees are also responsible for safeguarding the assets of the charity and hence taking

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reasonable steps for the prevention and detection of other regularities.

The above report has been prepared in accordance with the provisions applicable to

companies subject to the small company’s regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (2016)

Induction of Trustees

Newly appointed Trustees are provided with a comprehensive induction to East Radnorshire Day Centre through the provision of training courses and mentoring by established trustees.

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East Radnorshire Day Centre Report of the Directors and Trustees

For the Year Ended 31st March 2021

Organisational Structure

East Radnorshire Day Centre is governed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of East Radnorshire Day Centre and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. A register of members’ interests is maintained at the registered office and is available to the public.

Related Parties

The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.

Major risks

East Radnorshire Day Centre has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end East Radnorshire Day Centre is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks.

Included in external risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity.

3. OBJECTIVES AND ACTIVITIES

Objects

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The charity is constituted as a company limited by guarantee and governed by a memorandum and articles of association.

East Radnorshire Day Centre Report of the Directors and Trustees For the Year Ended 31st March 2021

Aims, Objectives, Strategies and Activities for the Year

The charity’s objectives remain to support vulnerable adults.

However, the way in which we support people has changed and is evolving during the pandemic.

Day Care was temporarily ceased due to the local authority deeming it as unsafe to continue due to Covid-19. But unfortunately, we were unable to open throughout the year. The service has adapted and evolved to meet the needs of the community and provided services that were essential in times of isolation.

Home Support was set up as a pilot project in January 2018 and is fully funded by Powys County Council. This service was excellently placed to blend seamlessly into the charity.

Unfortunately, we had to make several members of part time staff redundant in the Autumn of 2020 and some core members of staff were seconded to Home Support. These retained members of staff have worked tirelessly throughout the pandemic often putting themselves and their families at risk of catching Covid.

Activities for the year included a meals delivery service, prescription delivery to those isolating, telephone monitory calls, essential/emergency shopping, support with benefits, transport to appointments,

The Trustees met regularly to manage the company’s affairs and its fundraising initiatives, Covid permitting.

The staff manage the day-to-day activity of the charity.

.

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East Radnorshire Day Centre

Report of the Directors and Trustees

For the Year Ended 31st March 2021

4. ACHIEVEMENTS AND PERFORMANCE

Charitable Activities

Service Users are being referred regularly into the services provided by the charity.

Fundraising Activities

Total income for the year was £268,416 an increase of £7,719 on 2019/2020.

Factors Affecting the Achievement of Objectives

In order to strengthen the effectiveness of its services, the charity has continued to develop partnerships with other agencies and businesses. East Radnorshire Day Centre works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sectors.

Over the last year we have continued to deliver outstanding quality care, supporting our vulnerable service users with their often-complex care needs.

Funding as always is an issue, and we continue to work closely with Powys County Council to negotiate a longer-term viable contract. As well as continuing to fundraise locally and apply to grant awarding bodies.

East Radnor Home Support was fully funded by Powys County Council throughout the accounting period.

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East Radnorshire Day Centre

Report of the Directors and Trustees

For the Year Ended 31st March 2021

5. FINANCIAL REVIEW

Financial Position

Incoming resources in the year were £268,416 (2019/2020 £260,698). Of this £89,852 (2018/2019 £89,852) related to project restricted activities.

Reserves Policy

Previously, East Radnorshire Day Centre was required to ensure that free monies are available in each financial year to meet a reasonably foreseeable contingency. During this financial climate, the charity will take all necessary steps to ensure that the charity provides a best value of service.

Principle Funding Sources

The Directors extend their gratitude for the many generous donations we have received in the year. Without the generosity of these gifts the centre would not be able to continue its valuable work.

Funds in Deficit

No funds were in deficit at the balance sheet date.

Investment Policy

As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law.

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East Radnorshire Day Centre Report of the Directors and Trustees

For the Year Ended 31st March 2021

6. FUTURE PLANS

At the end of the accounting period, we had entered a state of national emergency due to a worldwide pandemic. The future is unclear regarding the provision of day care and the charity must look at other care services that may be provided.

Registration with the Care Inspectorate Wales (CIW) is in progress.

Diversifying and responding to current needs in the care sector is a priority for the coming year.

Securing long term core funding is a priority for the service, in order to offer stability for the staff and service users. We will continue to work closely with Powys County Council Social Services Department to establish what services they would like to buy in from us.

The Home Support Project has progressed well, and we look to continue to expand and develop this service and to secure long term funding.

7. DIRECTORS’ RESPONSIBILITIES

Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of the East Radnorshire Day Centre and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: -

(a)select suitable accounting policies and then apply them consistently,

The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of East Radnorshire Day Centre and to enable them to ensure that the financial statements comply with the Companies Act, 2006.

The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and reporting by Charities and in

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accordance with the special provisions of the Companies Act 2006 relating to small companies.

………………………….ERDC Chairman 27[th] Sept 2021

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Independent Examiners Report to the Directors of East Radnorshire Day Centre

I report on the accounts of East Radnorshire Day Centre for the year ended 31st March 2021 which are set out on pages 11 to 20.

Respective responsibilities of directors and examiner.

The directors of East Radnorshire Day Centre are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (“the Charities Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of ACCA.

It is my responsibility to:

Basis of Independent Examiners Report

My examination was carried out in accordance with the general Directions given by the Charity Commissioners.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out on the statement below.

Independent Examiners Statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Mid Wales Accountants Ltd 27[th] September 2021

East Radnorshire Day Centre

Statement of financial activities for the year ended 31/03/21 Incorporating the Income and Expenditure Account

Note Unrestrict
ed funds		 Restricted
funds		 Develop
ment
Fund
Total funds
2021		 Total funds
2020
£ £ £ £ £
Income and Endowments from 1b
Income from donations and legacies 2a 7,920 7,920 21,534
Income from other trading activities 2b 652 652
2,048
Income from investments 2c 107 107 646
Income from charitable activities 3 169,885 89,852 259,737 236,470
4 - -
Total income and endowments 178,564 89,852 - 268,416 260,698
Expenditure on
Expenditure on Raising funds 5
Expenditure on Charitable activities 5 130,984 90,000 220,984 267,744
Total Expenditure 5 130,984 90,000 - 220,984 267,744
Net income/(expenditure) 6 47,580 (148) - 47,432 (7,046)
Transfers between funds - - - - -
Net movement in funds for the year 47,580 (148) - 47,432 (7,046)
Balances brought forward 2020 12 100,054 36,876 - 136,930 143,976
Balances carried forward 2021 12 147,634 36,728 - 184,362 136,930

There are no recognised gains or losses in the year, other than those included in the statement of financial activities.

All activities derive from continuing operations.

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East Radnorshire Day Centre

Balance Sheet as at 31st March 2021

Unrestricted Restricted Total
Note Funds Funds 2021 2020
£ £
Fixed Assets
Tangible Fixed Assets 8 27,209 - 27,209 34,729
Current Assets
Debtors 9 1,285 - 1,285 1,037
Short term deposits
Cash at bank and in hand 125,499 36,728 162,227 107,052
126,784 36,728 163,512 108,089
Creditors - amounts falling due
within oneyear		 10 6,360 - 6,360 5,888
Net Current Assets 120,425 36,728 157,153 102,201
Net assets 147,634 36,728 184,362 136,930
Represented by:
Funds of the Charity
Unrestricted funds
Accumulated fund 115,634 115,634 68,054
Designated funds 32,000 32,000 32,000
Restricted Funds 13 36,728 36,728 36,876
147,634 36,728 184,362 136,930

These financial statements have been prepared in accordance with the micro-entity provisions of the Companies Act 2006 and delivered in accordance with the provisions applicable to company’s subject to the small company’s regime.

For the financial year ending 31 March 2018 the company was entitled to exemption from audit under section

477 of the Companies Act 2006 relating to small companies.

Director's responsibilities:

accordance with section 476; and

to accounting records and the preparation of accounts.

The financial statements were approved by the Board on 27[th] September 2021 and signed on their behalf by: -

________ERDC Director & Treasurer

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

1. Accounting policies

13. Accounting basis

The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources.

14. Incoming resources

i) Grants receivable

Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate.

ii) Bank interest

Bank interest is included in the income and expenditure account on receipt.

iii) Other income

Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received.

iv) Gifts and Intangible income

In addition to the above, the charity also receives help and support in the form of voluntary assistance in advising the public. This help and support is not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors’ report.

v) Deferred income

Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet.

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

1. Accounting policies (continued)

15. Resources expended

All expenditure is accounted for on an accruals basis. All expenditure directly related to the provision of advice services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate.

16. Fixed assets and depreciation

Fixed assets are included at cost. Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: -

The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities” (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year.

17. Restricted funds

Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated.

18. Designated funds

Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees’ discretion.

g) Cash Flow

The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

**2 ** Income and endowments
Unrestricted Restricted 2021 Total 2020
£ £ £ £
**a ** Donations & legacies
Donations 7,920 7,920 17,355
Fund Raising 652 652 3,871
Gift Aid - - 308
8,572 - 8,572 21,534
**b ** Income from Hire Charges
Local CommunityGroups - - - 2,048
- - - - - 2,048
c Income from investments
Bank Interest received 107 - 107 646
**3 ** Income from Charitable Activities
Unrestricted Restricted 2021 Total 2,020
£ £ £ £
Income 169,885 89,852 259,737 235,527
169,885 89,852 259,737 235,527
**4 ** Other Income
Unrestricted Restricted 2021 Total 2,020
£ £ £ £
Proft on disposal of fxed assets - - - -

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

5 Total expenditure on Total expenditure on
Direct
Charitable
activities
Grants to
third
parties
Support
Activities		 2021
Total		 2020
Total
£ £ £ £ £
Staf Costs 137,252 - 137,252 173,061
Pension 7,807 7,807 3,407
Premises Costs and Equipment 26,807 26,807 34,260
Transport Costs 8,242 8,242 13,299
Meals & Other Services 11,800 11,800 19,451
Ofce Costs 13,406 13,406 3,466
Insurance 4,315 4,315 1,997
Staf training 200 200
Avertising 987 987
Misc staf expenses 1,530 1,530
Home Support - 7,484
Depreciation 7,520 - 7,520 8,970
Total 219,866 - - 219,866 265,395
Governance costs 1,118 - - 1,118 2,350
Resources Expended 220,984 - - 220,984 267,745

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

**6 ** Net income/(expenditure) Net income/(expenditure)
2021 2020
£ £
This is stated after charging:
Depreciation 7,520 8,970
Amortisation - -
Auditors' remuneration
Audit services - -
Consultancywork
**7 ** Information regarding Directors and Employees
2021 2020
£ £
Wages and salaries 137,252 173,061
Pension costs 7,807 3,407
145,059 176,468
The average number of employees,analysed byfunction was:
2021 2020
Charitablepurposes 8 17
Fundraising&publicity
Management and administration of charity 0 0
17 17
No employee received remuneration of more than £50,000.

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

8 Fixed assets

Equipment Vehicles Building Vehicles Building Total
£ £ £
Cost
At 01/04/20 21,899 88,380 17,881 128,160
Additions
Disposals
At 31/03/21 21,899 88,380 17,881 128,160
Depreciation
At 01/04/20 20953 57,814 14,664 93,431
Charge for the year 336 6,113 1,071 7,520
Disposals 0
1 21,289 63,927 15,735 100,951
NBV 2021 610 24,453 2,146 27,209
NBV 2020 946 30,566 3,217 34,729
**9 ** Debtors
2021 2020
£ £
Trade debtors 1,285 1,038
1,285 1,038
**10 ** Creditors - amounts falling due within one year
2021 2020
£ £
Trade creditors 5,580 5,108
Accruals 780 756
6,360 5,864

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

General Designated Restricted Total
Funds Funds Funds Funds
£ £ £
Tangible Fixed Assets 27,209 - 27,209
Current Assets 88,425 32,000 36,728 157,153
Current Liabilities - -
Net Assets 115,634 32,000 36,728 184,362
**12 ** Movement in funds
At 1 April Incoming Outgoing At 31 March
2020 Resources Resources 21
£ £ £ £
Restricted Funds
WG Edwards Chaitable Trust - - -
Powys CountyCouncil 36,876 89,852 90,000 36,728
Tesco -
Total Restricted Funds 36,876 89,852 90,000 36,728
Unrestricted Funds
-
Designated fund 32,000 32,000
General funds 68,054 178,564 130,984 115,634
Total unrestricted funds 100,054 178,564 130,984 147,634
Total funds 136,930 268,416 220,984 184,362

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East Radnorshire Day Centre

Notes to the financial statements for the year ended 31st March 2021

13. Purposes of restricted funds

A designated fund for redundancy and winding up costs is in place with a balance of £20,000 .

A designated fund also exists for equipment purchases with a balance of £25,000. This includes items such as replacing an accessible minibus or large pieces of specialist care equipment.

Funding for the Home Support Project is paid to the East Radnorshire Day Centre and whilst most purchases can be apportioned appropriately it can be difficult to show on the financial statements. An in-house breakdown of expenditure specifically for Home Support is available. For example, 50% of the chief officer’s salary and 25% of the administration costs are apportioned to Home Support.

Mrs Beverley Baynham – Chief Officer East Radnorshire Day Centre

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