2020-12-31-accounts - 1st Witley Scout Group

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Trustees’ Annual Report for the period

From (start date) 01 0 1 20 D D M M Y Y to (end date) 31 1 2 20 D D M M Y Y Section A Reference and administration details Charity name 1st Witley Scout Group Other names the charity is known by

Registered charity number (if any) 1 0 8 8 2 8 5

Charity’s principal address Jubilee Hall, Church Lane, Witley, Surrey

Postcode G U 8 5 P N Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for Trustee Name Office (if any) entitled to appoint whole year trustee (if any)

1 Paul Michael Osborne Chair of Trustees

2 Richard Bacon

3 Stephanie Howard 4 Lorna Johnson Secretary 5 Cheryl Rushton-Knight

6 Kerry Plibeam 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any (for example, any custodian trustees) Name Dates acted if not for whole year

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Reference and administration details (continued)

Section A

Names and addresses of advisers (optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (optional information) Section B Structure, governance and management Description of the charity’s trusts Type of governing document The Royal Charter of the Scout Association Granted 4 January 1912 (eg trust deed, constitution How the charity is constituted Association (eg trust, association, company) Trustee selection methods By election in annual Scout Council meeting, or by co-option in line with UK Scout policy. (eg appointed by, elected by) Additional governance issues (optional information You may choose to include additional information, where relevant, about: 1st Witley Scout Group endeavours to follow closely the UK Scout POR publication which includes policy and induction training for Trustees. • policies and procedures adopted for the induction and training of trustees; 1st Witley Scouts is governed by a Constitution, and has close working r • the charity’s organisational structure and any relationships with 1st Witley Infant School, Witley Guides and All Saints wider network with which the charity works; Witley Church. • relationship with any related parties; The Jubilee Hall is Licenced to 1st Witley Infant School during term times • trustees’ consideration of major risks and the from 0830 – 1630. The Licence agreement runs for 15 years from April system and procedures to manage them. 2018.

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Objectives and activities

Section C

Section C Objectives and activities	Section C Objectives and activities	Section C Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public beneft in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public beneft) Additional details of objectives and activities (optional information) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; • contribution made by volunteers. 1st Witley Scout Group achieves these objectives by running age- appropriate programmes in Scouting activities. These include regular meetings during term times and occasional camping and other activities. All Leaders and other office holders and supporters in 1st Witley Scout Group are volunteers. To promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals as responsible citizens and members of their local national and international communities.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year	2020 was a year like no other owing to the Covid pandemic. We had to cease meeting physically in March and in each section we tried to work as best we could through Zoom virtually. We even managed to have a virtual camp during the lockdown period. But it was certainly clear that not all young people relished online scouting – particularly after long days of school online. Once the lock down was eased we moved to Scouting under “Amber” restrictions which meant we completed all our Covid risk assessments quickly and produced activity plans focused on an outdoors only programme. Group Leadership: During the year there was a very significant additional demand on our Leaders owing to all the Covid considerations. We also had a continuation of quite considerable change in our section leadership. Membership numbers: In the annual census at January 2021 we recorded Scouts at that moment as being 12 (17 in Jan 2020) members, with 1 (2/3) leaders; Cubs 22 (24) with 3 (2) leaders, and Beavers 14 (16) with 3 (3) leaders. The membership numbers of young people was clearly impacted by the prolonged suspension of normal scouting activity – but we have been building the numbers back up again in 2021. Training: We made strong progress in Training, with all leaders completing their mandatory training by the September 2020 deadline. Section by section – Scouts: In the Scout section in 2020 summer and autumn terms, a number of meetings were held via zoom, but only a few joined in. We played escape room games and other activities. By the middle of 2020 we had 24 scouts/young leaders and by the end of the year 13 left leaving 11 scouts – virtual scouting was certainly not for all. Section by section – Cubs: Following the Covid lockdown virtual meetings via Zoom were held. Then in the Autumn term 2020 we restarted meeting face to face but continued meeting outdoors only. Despite all the Covid challenges it was possible to keep working on badges during the year and between March 2021 and July 2021 10 Chief Scouts Silver awards were awarded to our most senior cubs before they moved on to Scouts which in the circumstances was a great achievement in the preparations in 2020. Section by section – Beavers: We ran a virtual Zoom based programme for Beavers who wanted to join until we were able to restart face to face meetings in Autumn 2020 but then continued meeting outdoors an virtually owing to Covid risks. The focus was mainly just about getting back together and interacting face to face, safely, as much as was possible. The programme included a hike, wide games and even a socially distanced Christmas party outside. Due to the restrictions, we were unable to do as much badge work as we would usually do, consequently just 3 beavers earned their Bronze Chief Scouts Award. Richard Bacon Group Scout Leader 1st Witley Scout Group

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Section E Financial review
Brief statement of the
charity’s policy on reserves
The policy of the Group is to ensure that we have 6 months of normal operating
expenditure to cover unforeseen circumstances. In addition we maintain a reserve
against major repair work for Jubilee Hall which currently stands at £30,000.
Details of any funds materially in deficit
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives including
any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Paul Michael Osborne
Position (eg Secretary, Chair, etc) Chair of Trustees
Date D 2 0 1 0 2 1 D M M Y Y
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	Charity Name1st Witley Scout Group	Charity Name1st Witley Scout Group	Charity Name1st Witley Scout Group	1088285	1088285	CC16a

	Receipts andpayments accounts
	For the period from	Period start date	To	Period end date
		1st Jan 2020		31st Dec 2020

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Scout Subs and Activities	2,745	-	-		2,745	11,202
Scout Donations	500	-	-		500	500
adjust Scout intra account income	- 0	-	-		-	- 1,800
Hall Rental income	14,123	-	-		14,123	26,878
Hall Donations	145	-	-		145	1,240
Grant	10,000	-	-		10,000	-
Gift Aid	- 0	-	-		-	-
	- 0	-	-		-	-
*Sub total*_(Gross income for AR) _	27,513	-	-		27,513	38,020

A2 Asset and investment sales, (see table).
	- 0	- 0	- 0		-
	- 0	- 0	- 0		-	- 0
*Sub total*	- 0	- 0	- 0		-	- 0

**Total receipts **	27,513	- 0	- 0		27,513	38,020

A3 Payments
Scout activities	1,038	-	-		1,038	9,375
Capitation fee	3,395	-	-		3,395	3,264
adjust Scout intra account income	- 0	-	-		-	- 1,800
Hall running costs	6,548	-	-		6,548	16,714
Hall Ground rent	317	-	-		317	317
	- 0	-	-		-	-
	- 0	-	-		-	-
	- 0	-	-		-	-
	- 0	-	-		-	-
**Sub total **	11,298	-	-		11,298	27,870

A4 Asset and investment purchases,(see table)
	- 0	- 0	- 0		-
	- 0	- 0	- 0		-
**Sub total **	-0	-0	-0		-	- 0

**Totalpayments **	11,298	- 0	- 0		11,298	27,870

**Net of receipts/(payments) **	16,215	-	-		16,215	10,150
A5 Transfers between funds	- 0	-	-		-	-
A6 Cash funds lastyear end	48,440	-	-		48,440	38,291
**Cash funds thisyear end **	64,655	-	-		64,655	48,441


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds		Restricted funds	Endowment funds
			to nearest £		to nearest £	to nearest £
B1 Cash funds			-		-	-
			-		-	-
			-		-	-
	*Total cash funds*		-		-	-
	(agree balances with receipts and payments account(s))		Agreement Error			OK

CCXX R1 accounts (SS)

24/09/2019

		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
		Paul M Osborne, Chair of Trustees		15/9/21
		Richard Bacon, GSL		15/9/21

CCXX R2 accounts (SS)

24/09/2019

CHARITY COMMISSION I Independent examinerfs FOR ENGLAND AND WALES | report on the accounts S•ction A Ind•p•nd•nt Examiner'• Report R•port to th• tr1•••1 m•mb•rn of 1st Wrtley Soxrt Group On accounts for th• y•ar •nd•d 31112r2020 Ch•rity no Ilf any} 1088285 S•t out on p•g•• I rep)rt lo the trustees on my exaMinatn of Ihe accounts of Ihe above chanty {Ihe Trust'} for ihe year end•d 3111212020. R•sponslbllltiM and As the charty tTuslees ol the Trust, you are resp)nble lor Ihe prep3rath)n b••l• of r•port of the xcounts In cordanCe the requwernenls ol the charrt Act 2011 llhe Acri l In respecl of my examination ol the Trust's accounts camed out under sectK)n 145 01 the 2011 Act and In carying out my examination. I have folky••d the appli¢able Directn5 gwen by the Chanfy CommL8sion under seCtn 14515llbl of Ihe Act I have ccmpleled my examination I confwm that no matenal rnatte have cwne lo my attention lothei than Ihat disclosed beknw) in connectThi vthh Ihe examination gNes me Gquse lo believe that In, any malenal respecl Independent examiners SLement countsng rxords were not kept In a¢dance wrth seclion 130 of the Act or the accounts do not COrd wth the accounknng records I have no concems and have come across no other matters in connection wrth the examinalion to which attenlion should be drawn In ordei lo enable a proper understanding of the accounts lo be reached However. I recommend thal wrth the easing of co¥ re5IrKlns. expense ieceipls should be submrtled alongsHJe the cOMn58110n requests 8nd these shoukj be legibk Also cross referencing the paper work lo the accounts would the undetslanding accounts and audrt trail. Slgn•d: Date: 10 October 2021 Esther WildschLrt R•le¥nt profwaion•l qualification(s) or body lil any): FMAAT Addrn81: Chattenng Rcfyy, L1@ L1th)n. Wrtley, Godalming, Surrey GU8 5QY IER October 2018

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