## Trustees’ Annual Report for the period > From (start date) **01 0 1 20** D D M M Y Y to (end date) **31 1 2 20** D D M M Y Y **Section A Reference and administration details** Charity name **1st Witley Scout Group** Other names the charity is known by > Registered charity number (if any) **1 0 8 8 2 8 5** > Charity’s principal address **Jubilee Hall, Church Lane, Witley, Surrey** > Postcode **G U 8 5 P N** Names of the charity trustees who manage the charity **Name of person (or body) Dates acted if not for Trustee Name Office (if any) entitled to appoint whole year trustee (if any)** > 1 **Paul Michael Osborne Chair of Trustees** > 2 **Richard Bacon** > 3 **Stephanie Howard** 4 **Lorna Johnson Secretary** 5 **Cheryl Rushton-Knight** > 6 **Kerry Plibeam** 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any (for example, any custodian trustees) **Name Dates acted if not for whole year** **March 2012** **TAR** 1 **Reference and administration details (continued)** ## **Section A** Names and addresses of advisers (optional information) **Type of adviser Name Address** Name of chief executive or names of senior staff members (optional information) **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document **The Royal Charter of the Scout Association Granted 4 January 1912** (eg trust deed, constitution How the charity is constituted **Association** (eg trust, association, company) Trustee selection methods **By election in annual Scout Council meeting, or by co-option in line with UK Scout policy.** (eg appointed by, elected by) Additional governance issues (optional information You **may choose** to include additional information, where relevant, about: **1st Witley Scout Group endeavours to follow closely the UK Scout POR publication which includes policy and induction training for Trustees.** • policies and procedures adopted for the induction and training of trustees; **1st Witley Scouts is governed by a Constitution, and has close working r** • the charity’s organisational structure and any **relationships with 1st Witley Infant School, Witley Guides and All Saints** wider network with which the charity works; **Witley Church.** • relationship with any related parties; **The Jubilee Hall is Licenced to 1st Witley Infant School during term times** • trustees’ consideration of major risks and the **from 0830 – 1630. The Licence agreement runs for 15 years from April** system and procedures to manage them. **2018.** **March 2012** **TAR** 2 **Objectives and activities** ## **Section C** |**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**| |---|---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities
undertaken for the public beneft in relation
to these objects (include within this section
the statutory declaration that trustees have
had regard to the guidance issued by the
Charity Commission on public beneft)
Additional details of objectives and activities (optional information)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• policy programme related investment;
• contribution made by volunteers.
**1st Witley Scout Group achieves these objectives by running age- appropriate**
**programmes in Scouting activities. These include regular meetings during term**
**times and occasional camping and other activities.**
**All Leaders and other office holders and supporters in 1st Witley Scout**
**Group are volunteers.**
**To promote the development of young people in achieving their full physical,**
**intellectual, social and spiritual potentials as individuals as responsible citizens**
**and members of their local national and international communities.**||| |**Section D**|**Achievements and performance**|| |Summary of the main achievements of the
charity during the year|2020 was a year like no other owing to the Covid pandemic. We had to cease meeting physically in March and in each
section we tried to work as best we could through Zoom virtually. We even managed to have a virtual camp during the
lockdown period. But it was certainly clear that not all young people relished online scouting – particularly after long
days of school online. Once the lock down was eased we moved to Scouting under “Amber” restrictions which meant
we completed all our Covid risk assessments quickly and produced activity plans focused on an outdoors only
programme.
Group Leadership: During the year there was a very significant additional demand on our Leaders owing to all the
Covid considerations. We also had a continuation of quite considerable change in our section leadership.
Membership numbers: In the annual census at January 2021 we recorded Scouts at that moment as being 12 (17 in
Jan 2020) members, with 1 (2/3) leaders; Cubs 22 (24) with 3 (2) leaders, and Beavers 14 (16) with 3 (3) leaders. The
membership numbers of young people was clearly impacted by the prolonged suspension of normal scouting activity –
but we have been building the numbers back up again in 2021.
Training: We made strong progress in Training, with all leaders completing their mandatory training by the September
2020 deadline.
Section by section – Scouts: In the Scout section in 2020 summer and autumn terms, a number of meetings were held
via zoom, but only a few joined in. We played escape room games and other activities. By the middle of 2020 we had
24 scouts/young leaders and by the end of the year 13 left leaving 11 scouts – virtual scouting was certainly not for all.
Section by section – Cubs: Following the Covid lockdown virtual meetings via Zoom were held. Then in the Autumn
term 2020 we restarted meeting face to face but continued meeting outdoors only. Despite all the Covid challenges it
was possible to keep working on badges during the year and between March 2021 and July 2021 10 Chief Scouts
Silver awards were awarded to our most senior cubs before they moved on to Scouts which in the circumstances was a
great achievement in the preparations in 2020.
Section by section – Beavers: We ran a virtual Zoom based programme for Beavers who wanted to join until we were
able to restart face to face meetings in Autumn 2020 but then continued meeting outdoors an virtually owing to Covid
risks. The focus was mainly just about getting back together and interacting face to face, safely, as much as was
possible. The programme included a hike, wide games and even a socially distanced Christmas party outside. Due to
the restrictions, we were unable to do as much badge work as we would usually do, consequently just 3 beavers
earned their Bronze Chief Scouts Award.
Richard Bacon Group Scout Leader 1st Witley Scout Group|| **March 2012** **TAR** 3 **----- Start of picture text -----**
Section E Financial review
Brief statement of the
charity’s policy on reserves
The policy of the Group is to ensure that we have 6 months of normal operating
expenditure to cover unforeseen circumstances. In addition we maintain a reserve
against major repair work for Jubilee Hall which currently stands at £30,000.
Details of any funds materially in deficit
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives including
any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Paul Michael Osborne
Position (eg Secretary, Chair, etc) Chair of Trustees
Date D 2 0 1 0 2 1 D M M Y Y
**----- End of picture text -----**
**March 2012** **TAR** 4 ||**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**Charity Name1st Witley Scout Group**|**1088285**|**1088285**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**|Period end date|||| ||||**1st Jan 2020**|||**31st Dec 2020**|||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Scout Subs and Activities|**2,745**||**-**||**-**||**2,745**||**11,202**| |Scout Donations|**500**||**-**||**-**||**500**||**500**| |adjust Scout intra account income|**- 0**||**-**||**-**||**-**||**-**
**1,800**| |Hall Rental income|**14,123**||**-**||**-**||**14,123**||**26,878**| |Hall Donations|**145**||**-**||**-**||**145**||**1,240**| |Grant|**10,000**||**-**||**-**||**10,000**||**-**| |Gift Aid|**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR) _|
**27,513**||**-**||**-**||**27,513**||**38,020**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**27,513**||**- 0**||**- 0**||**27,513**||**38,020**| ||||||||||| |**A3 Payments**|||||||||| |Scout activities|**1,038**||**-**||**-**||**1,038**||**9,375**| |Capitation fee|**3,395**||**-**||**-**||**3,395**||**3,264**| |adjust Scout intra account income|**- 0**||**-**||**-**||**-**||**-**
**1,800**| |Hall running costs|**6,548**||**-**||**-**||**6,548**||**16,714**| |Hall Ground rent|**317**||**-**||**-**||**317**||**317**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_ **|
**11,298**||**-**||**-**||**11,298**||**27,870**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**-0**||**-0**||**-0**||**-**||**- 0**| ||||||||||| |**_Totalpayments_ **|
**11,298**||**- 0**||**- 0**||**11,298**||**27,870**| ||||||||||| |**_Net of receipts/(payments)_ **|
**16,215**||**-**||**-**||**16,215**||**10,150**| |**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**48,440**||**-**||**-**||**48,440**||**38,291**| |**_Cash funds thisyear end_ **|
**64,655**||**-**||**-**||**64,655**||**48,441**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**-**||**-**||**-**| ||(agree balances with receipts and payments
account(s))||||Agreement Error||||OK| CCXX R1 accounts (SS) 24/09/2019 1 ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| |---|---|---|---|---|---|---|---|---|---| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||||||**Paul M Osborne, Chair of Trustees**||||15/9/21| ||||||**Richard Bacon, GSL**||||15/9/21| CCXX R2 accounts (SS) 24/09/2019 2 CHARITY COMMISSION I Independent examinerfs FOR ENGLAND AND WALES | report on the accounts S•ction A Ind•p•nd•nt Examiner'• Report R•port to th• tr￿1•••1 m•mb•rn of 1st Wrtley Soxrt Group On accounts for th• y•ar •nd•d 31112r2020 Ch•rity no Ilf any} 1088285 S•t out on p•g•• I rep)rt lo the trustees on my exaMinat￿n of Ihe accounts of Ihe above chanty {Ihe Trust'} for ihe year end•d 3111212020. R•sponslbllltiM and As the charty tTuslees ol the Trust, you are resp)n￿ble lor Ihe prep3rath)n b••l• of r•port of the xcounts In ￿cordanCe the requwernenls ol the charrt￿ Act 2011 llhe Acri l In respecl of my examination ol the Trust's accounts camed out under sectK)n 145 01 the 2011 Act and In carying out my examination. I have folky••*d the appli¢able Direct￿n5 gwen by the Chanfy CommL8sion under seCt￿n 14515llbl of Ihe Act I have ccmpleled my examination I confwm that no matenal rnatte￿ have cwne lo my attention lothei than Ihat disclosed beknw) in connectThi vthh Ihe examination gNes me Gquse lo believe that In, any malenal respecl Independent examiners SL￿ement countsng rxords were not kept In a¢￿dance wrth seclion 130 of the Act or the accounts do not ￿COrd wth the accounknng records I have no concems and have come across no other matters in connection wrth the examinalion to which attenlion should be drawn In ordei lo enable a proper understanding of the accounts lo be reached However. I recommend thal wrth the easing of co¥￿ re5IrKl￿ns. expense ieceipls should be submrtled alongsHJe the cOM￿n58110n requests 8nd these shoukj be legibk Also cross referencing the paper work lo the accounts would the undetslanding accounts and audrt trail. Slgn•d: Date: 10 October 2021 Esther WildschLrt R•le¥*nt profwaion•l qualification(s) or body lil any): FMAAT Addrn81: Chattenng Rcfyy, L￿1@ L￿1th)n. Wrtley, Godalming, Surrey GU8 5QY IER October 2018 8¥OZ J•qOI30 ai "0901g$IP ty4 $04S￿ Jaulwexa è41 IP￿ s￿￿1 Aup io $1!yap iauq aJa4 ?A19 SJauiu￿a JUEP.In6 rMJe swpaJ.p '.swrKnJE Awe￿ Jo urJwu!wvAa Wapu￿apuI '1£3 J aasl wa?UlYJ JO SJaUEW 146114614 01 spaau JaUlWExa èui li èlgidwo? @uo aJnsoi?sio u011￿S