EducAid, Mrs Jenni Kitson , Treasurer 4 Sutton Lodge, Blossomf ield Road. Solihull, B91 INB Tel: 0121705 1546 enni.kitson@btinternet.com Email: TRUSTEES ANNUAL REPORT For the period 01/ 2024 to 12/2024 Reference and Administration details EducAid Af rica Reg No.; 1087844 Contact address as above. Trustees Ian Carnell Lorraine Armstrong Jenni Kitson Linda Maxf ield Sunny Thethy Alison Thethy Chairman Secretary Treasurer Liaison International liaison Resigned during 2024 Trustees meet three or f our times a year and a sub-committee acting as a working group convenes as necessary f or practical tasks. Registered Charity No . 1087844
Structure overnance and m ement Governing t)ocument is a Trust Deed During 2024 we continued our discussions about the future of the Charity. This was a testing time for the Trustees and sadly one of our Trustees stood down towards the end of the year, meanwhile some positives appeared with three potential new Trustees. This coincided with what was for us a sizeable legacy donation, all of which encouraged us to decide to f ind a way to move forward. We worked through our Trust Deed document in more detail and were able to plan for changes to roles of Trustees for the comin9 year. At the beginnin9 of the year we had not taken any new pupils for 2024, but by the end of 2024. things looked different for us, so the decision was made to start UP School sponsorship again in January 2025, meanin9 there would be just one year of secondary school with no sponsored pupils. We planned to take on some or all of the new Trustees in 2025 once we had had an opportunity to meet and get to know one another. This was planned f or January 2025. Two were already known as supporters of the charity for many years. Volunteers and Re resentatives the Chari inKe Our representative in Kenya is still Jonah Arome, supported by his brother Stephen Arome. Jonah is the person who f ulf ils most of the responsibilities. He is paid a small retainer twice a year by EducAid Af rica and basic expenses are reimbursed. Stephen and Jonah are both retired and based in Mombasa with a house still in Stephen's village where they have strong links with the local community. As part of our discussions during 2024 we decided to f ind ways to strengthen the representative group in Mombasa to formalise the way decisions are made and the f inances are managed, and to better safeguard our trusted representatives by forming a committee of carefully selected local people and including one of our Trustees ( Sunny Thethy) This would be started when Sunny next visited Mombasa, where he has family, at the beginnin9 of 2025. Communicatlon and links with our re resentative The Trustees maintain contact chief ly by email. There is a WhatsApp link both with our representatives and a separate group includin9 past sponsored students. It has been the tradition for some Trustees to visit every two years when possible, but given that this is at our own expense. it cannot be a condition of being a Trustee. As Trustees get older and have health issues, this has become more of a challenge f or some. However one of our Trustees has family and business interests in Nairobi and Registered Charity No . 1087844
Mombasa so can always be the charity's "in person. representatives when he is there on other matters. Although there is reasonable communication by email or occasionally WhatsApp, the personal visits play a dif ferent role and often to lead to chan9es in what we do or additional improvements that emerge throu9h the experience of the Visit and face to face meetings. The last such visit was in 2023. No other Trustees were able to visit in 2024, and no plans made to 90 in 2025. Howweo erate in the UK In addition to governance, Trustees are willing to give talks about EducAid Af rica. Such engagement with local schools, churches and interest groups has somewhat faded since COVID. Nevertheless the revenue f rom regular supporters and churches continues. Some schools are still holdin9 f und raising events for us and Trustees givin9 talks about the charity in Assemblies. We are not lacking the resources we currently need. One of our Trustees has been helping to or9anise and support a successf ul golf tournament and corporate day and another such day was held in 2024. The challenge of supporting our successful school pupils through college and University since the increase in cost in 2023 has made us think more caref ully about doing this, however as we had funds left and were thinking we would close the charity, we decided to keep helping those already on our lists. After that, with our U turn later in 2024, we are prepared to deal with requests as they come to us. and there are thoughts that the legacy money could well be used for some of our University students. We have never been able to sponsor those looking for f undin9 at overseas universities. ect of the Chari The charity ban as a response to meet the needs of youn9 people in Kenya who could not aff ord to attend secondary school. Each year we are able to sponsor a number of pupils at this level for a period of 4 years in boarding schools in their local area. In 2024, the new school year began in Janry but as agreed we took on no new school pupils. All existing sponsors have continued to receive regular termly reports and a letter f rom their pupil, with extra photO9raphs and information af ter a Trustees, visit. We have been able to continue support of two nursery schools with Uji ( maize porridge) f or their daily f eeding programme as well as equipment and books to a local primary school. These schools are also visited by Trustees when in Kenya. Registered Charity No . 1087844
In the summer of 2024 we supported some students who wanted extension or new courses, most of which were short courses and less expensive, as we f elt this was a good way of using funds we were holdin9. and would need to draw down if the charity was to close. This was before we knew about the legacy dortiOn. We the Trustees are aware of our responsibilities with reference to safeguarding children both in this country and in Af rica and take this issue seriously. We currently have no powers to inf luence any controls of Kenyan personnel in Kenya or the system in schools there. We can however have dialogues with our representatives in Kenya to raise their awareness of the importance of safeguarding matters and would respond promptly if issues or concerns affectin9 sponsored pupils and students we support are brought to our notice. The type of contact between those who operate for us in Kenya and the students and youn9 people there is enough to ensure our funds are accounted for, but is almost entirely done through the schools, where young children are involved. Many of the older students are adults. and actual one to one contact is minimal. Maintaini the current level o su The aim of the Trustees was always to maintain the level of f undraising and support at around the same level. Whilst we would wish to raise more money because there are always needs, our current or9anisation relies on a small local operation in Kenya and it would become unmanageable if it were to grtiw too large. Financlal Review In 2024, our f inancial controls were again reviewed in line with recommendations of the Charity Commission. Records are kept of donations and income in £sterling. The accounts are independently examined and are attached to this report. When required. funds are transferred to our bank account in Mombasa managed by our representatives. They distribute the f unds to schools as needed, f or f ees, individual needs, equipment, etc. They send a statement of f unds in Kenyan shillings two or three times a year and have an annual off icial audit of their f inances, a copy of which is sent to us each year. Funds have been transf erred as needed, nornllY twice a year. In December 2023 however the UK bank failed to send the larye transfer in t)ecember at the correct time and so it appears in the accounts in early January of 2024, meaning we appear to have a much greater carry over than normal. This transf er was for the payment of school f ees f or the 2024 school year but includes other amounts to support the nurseries and equipment f or the Primary school we support, as well as an amount that Registered Charity No . 10878
can be used in small amounts in the case of hardship or medical needs of our sponsored pupils and students, at the discretion of our colleagues in Mombasa. Gift Aid is an important source of income and we try to encourage all regular donors to Gift Aid where possible. Each year our carry over is maintained at a level such that we can still support outstanding sponsorships where that money is in the account already, plus suf f icient to meet an adverse change in the exchange rate. The legacy donation has doubled our f unds, however we are keen to f ind appropriate ways to use it very soon and are considerin9 moving It into a short term account where it can earn us some interest until a decision has been made. We do not wish to retain large sums.
The trustees declare that they have approved this report. Signed on behalf of the charity's trustees: Full name; Jennif er Anne Kitson Position: Treasurer Date: 2.1. 10 25 Full Name: Linda Mary Maxfield Position: Chairperson Date: 23 Registered Charity No . 1087844
CHARITY COMMISSION FOR ENGLAND AND WALES EDUCAID AFRICA Receipts and payments accounts CC16a For the period from 01.01.24 31.12.24 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year to th• ne•re8t lo thè nearest £ to the naar•st £ to the nearost £ to th• n8ar•8t £ A1 Recel ts Donatlons r8ceived 23,978 32,388 ax refundl ift aid 5.282 5,282 Legacy an ntere8t 435 435 202 mss ncome AR) 60,945 60,945 37,278 A2 A88et and Investment Sales, {8ee table). A3Pa ment8 Grant Pa ment8 41,521 ,521 12, Transfer cha es on Grant & other Pa ments 125 125 21 Frei ht Char es School Materlals other Pa ment8 25 1,025 iven 688 78 78 Sub total A4 Asset and Investment urchases see table Sub total Net of recelpts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end CCXX R1 accounts {SSI 1711012025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Categorles Restricted funds to near8st £ Details Endowment funds to nearest £ B1 Cash funds Lloyds Bank-Bus,Bank Interest Account Lloyds Bank-Treasurers Acc. 54,890 415 Totsl cash funds (agree balances with receipts and payments account(s)) OK Unrestricted funds to nearest £ 55,305 QK Restricted funds to nearest £ OK Endowment funds to nearest £ Detall8 B2 Other monetary as88ts Fund to which assat belongs Cost (optional) Currant value tional Detai18 83 Inve8tm•nt a888ts Fund to whlch asset belong8 Cost (optlonal) Current value tional Detalls LLOYDS BANK - BUS.BANK B4 A8set8 rotalned for the charity's own use Fund to whlch Amount due (optSonal) Vvhen due (optional) relates Details B5 Liablllties Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval klNOA rn4 InAgFI J8.io'a -iL) 2s~ CCXX R2 accounts ISSI 1711012025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExaMineS Report Report to the trusteesl members of EDUCAID AFRICA On accounts for the year ended 31.12.24 Charity no (if any) 1087844 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 3111212024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charit16s Act 2011 {"the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act, I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination Independent examiner's ststsment I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: Namè: Mrs Christine M Burr Relevant professlonal qualification(s) or body (if any): Fonner member of CIPFA now retired Address: 41 Fowgay Drive Solihull West Midlands B913PH IER October 2018