.
Suffolk Family History Society
( a Company Limited by Guarantee )
CONSOLIDATED
BALANCE SHEET & STATEMENT
OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
Registered Company Number: 4191740 Registered Charity Number: 1087748
Page 1
.
Suffolk Family History Society
(a Company Limited by Guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021
The Trustees present their report with the financial accounts for the year ended 31st March 2021 PRINCIPAL ACTIVITY
The principal activity of the company in the year under review was that of a family history society SFHS Publications Limited continue to act as the sole agent for the sale of publications. The agency agreement is open ended and can be terminated at any time.
RESERVES
The policy of the Society is to maintain one years running costs in reserve together with sufficient funding to cover planned future projects.
PUBLIC BENEFIT
In its pursuance of Charitable Aims, as set out in its Memorandum of Association, the Suffolk Family History Society holds regular monthly meetings throughout the County; with guest speakers and educationally orientated outings. Assistance and guidance is always on hand by long established members, in order to help and educate the members of the public in all aspects of Family History Research.
The Society produces transcripts of Parish Records and records Monumental Inscriptions for the use of the public and all interested parties.
In addition, the Society also publishes a quarterly magazine, which deals with various aspects of family history at home and abroad, as well as providing an opportunity to members to share their own family research. This magazine, as well as being distributed to all Society members is also available at the Local Branches of the Record Office and at number libraries worldwide.
The Society also maintains a library at the Ipswich Branch of the Suffolk Record office which is available, at no charge, to all visitors at that office and contains books and publications surrounding the subject of family history. This library also holds the numerous family histories and pedigree charts that members have contributed.
Members of the Society hold, often in conjunction with local history groups help clinics desks in local libraries etc. At fairs that the Society attends the fairs staff are able to give advice to the visiting public on all areas of family and local research in relation to the county of Suffolk.
TRUSTEES
The Trustees during the year were K.Finch
A, Kerridge A Bird D Horton G Dennish B. Thompson R.G Thomas H King J Horton D.Talmage
In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £10 in the event of the Company being wound up by reason of insolvency. The report has been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies. ON BEHALF OF THE BOARD K. J. Finch Director
Page 2
.
Suffolk Family History Society
(a Company Limited by Guarantee)
CONSOLIDATED BALANCE SHEET AS AT 31ST MARCH 2021
| Note | 2021 | 2020 | ||
|---|---|---|---|---|
| Fixed Assets | ||||
| Tangible Fixed Assets | 7 | 3619 | 4524 | |
| Current Assets | ||||
| Debtors | 8 | 2131 | 1182 | |
| Stock | 1096 | 1417 | ||
| Investments – COIF units at cost | 20000 | 20000 | ||
| Cash at bank and in hand | 9 | 119125 | 86132 | |
| 142352 | 108731 | |||
| Current Liabilities | ||||
| Amounts falling due within one year | 10 | 17048 | 11392 | |
| Net Current Assets | 125304 | 97339 | ||
| Net Assets | 128923 | 101863 | ||
| Funds | ||||
| Unrestricted | 11 | 128921 | 101863 | |
| 128921 | 101863 |
For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006 relating to the small companies regime
The members have not required the company to obtain an audit of in accordance with section 476 of th Companies Act 2006
The Director acknowledges his responsibilities for:-
-
1 ensuring that the Company keeps accounting records which comply with Section 386: and
-
2 preparing accounts which give a true and fair view of the state affairs of the Company as at the end of the financial period and of its profit and loss for the financial period in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts so far as applicable to the company
-
3 These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
Signed on behalf of the Board
K J Finch Director
Page 3
.
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
| Note | Year ended | Year ended | |
|---|---|---|---|
| 31.3.21 | 31.3.20 | ||
| £ | £ | ||
| Income and Expenditure | |||
| Income | |||
| Income from activities permissible within the | |||
| charity's objectives | 2 | 62861 | 53209 |
| Investment income | 3 | 1,562 | 1,171 |
| Total Income | 64423 | 54380 | |
| Expenditure | |||
| Direct charitable expenditure | 5 | 34,276 | 38,886 |
| Management and administration of the ch | 6 | 3,089 | 10,695 |
| Total Expenditure | 37,365 | 49,581 | |
| Balance brought forward at 1 April 2020 | 101863 | 97064 | |
| Net Income / ( Expenditure ) for the Year | 27058 | 4799 | |
| 128921 | 101863 |
Page 4
.
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
1 Accounting policies
The financial accounts have been prepared under the historic cost convention and in accordance with the Financial Reporting Standard for Small Entities. Turnover represents income received, net of value added tax. Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Fiche Library etc | 25% on straight line method | 25% on straight line method | |
|---|---|---|---|
| Equipment | 25% on straight line method | ||
| Year ended | Year ended | ||
| 31.03.21 | 31.03.20 | ||
| £ | £ | ||
| 2 | Income from activities permissible | within the | |
| charity's objectives | |||
| Subscriptions & Donations | 18357 | 16737 | |
| Publications Income | 44504 | 36472 | |
| 62861 | 53209 | ||
| 3 | Investment income |
| Bank interest 4Direct charitable expenditure Publications costs Sufolk Roots Resources Membership fees Group Activities Depreciation Maintenance of equipment Insurance |
1562 17023 14243 592 586 443 905 79 404 |
1171 |
|---|---|---|
| 19555 11937 2854 998 2035 1110 0 397 |
||
| 34276 | 38886 |
Page 5
.
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
| 5 | Management and administration of charity | Management and administration of charity | ||
|---|---|---|---|---|
| 31.3.21 | 31.3.20 | |||
| Stationery & postage | 459 | 2250 | ||
| Travelling | 590 | 3712 | ||
| Telephone, fax and internet | 595 | 1266 | ||
| Committee meeting expenses | 0 | 55 | ||
| Bank Charges | 1405 | 1568 | ||
| Professional Charges | 0 | 1094 | ||
| Miscellaneous | 40 | 750 | ||
| 3089 | 10695 | |||
| 6 | Tangible Fixed Assets | |||
| Library an | EquipmentTotal | |||
| Microfche | ||||
| £ | £ | £ | ||
| Cost | ||||
| at 1 April 2020 | 12869 | 38841 | 51710 | |
| Additions | 0 | 0 | 0 | |
| Disposal | 0 | 0 | 0 | |
| at 31 March 2021 | 12869 | 38841 | 51710 | |
| Accumulated depreciation | ||||
| at 1 April 2020 | 11444 | 35742 | 47186 | |
| Charge for year | 285 | 620 | 905 | |
| Disposal | 0 | |||
| at 31 March 2021 | 11729 | 36362 | 48091 | |
| Net book values | ||||
| at 31 March 2021 | 1140 | 2479 | 3619 | |
| at 1 April 2020 | 1425 | 3099 | 4524 | |
| Year ended | Year ended | |||
| 31.3.21 | 31.3.20 | |||
| £ | £ | |||
| 7 | DEBTORS | |||
| Other Debtors | 2131 | 1182 | ||
| 2131 | 1182 |
Page 6
.
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
8 Subsidiary Company
SFHS Publications Limited, a company registered in England, is a wholly owned Subsidiary of the Society.
The Trustees of the Society are also the Directors of this company. Year ended Year ended 31.3.21 31.3.20 £ £
9 Cash at bank and in hand
| At U.K. banks Cash in hand |
118671 452 119123 |
85680 452 |
|---|---|---|
| 86132 |
10 Liabilities: amounts falling due within one year
| Subscriptions paid in advance Trade Creditors |
14141 2907 17048 |
10463 929 |
|---|---|---|
| 11392 |
11 Funds
At the Balance Sheet date, there are no assets ( 2020= nil ) whose use is restricted to specific objectives or projects of the Society.
12 Guarantee Company
In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £10 in the event of the Company being wound up by reason of insolvency
13 Commitments
The Society plans to continue its policy of releasing transcriptions on CD and has again earmarked £1000 for this purpose.
It is also proposed to offer members a discount on purchases.
Page 7
Page 8
Page 9
Sheet2
Notes
- 1 inc £500 This is Jean Licence the publications officer the £500 was a cash float and th
inc as publications costs
2 A Kerridge is the chairman was membership secretary till dec 20
3 Alan Bumpstead is Baptisms Coordinator oversea transcription
4 Arthur Bird is the search provider and also storage manager
5 Brian Thompson is trustee and chair of haverhill organised some of the zoom
6 C palmer bse and D Kirby Ips manages the transcrobers in west and east
7 Chris Williams, David Alan M Wade G Robinson gave zoom talks
8 G Dennis now deceased was the editor
9 KJ the £900 was computer equip and needs to be capital The £500 (2_)are skip hire including cash to gks who helped 20 years of rub
Other items are transcription material esp for some journal articles from sep Journal team
Entries 1-8 ended up in Publication cosas did mine apart from the computer t
Extra assets of £1467.80 inc tax calc to be made
As the other amounts are in production costs .
We dont want to give to much details on the consolidated accounts/ We had discussion before setting up the discount scheme that is in place. This is bein
Jean Licence has joined the Trustees to keep up updated but with Arthur resi
Haverhill Ipswich and West of London have started physical meeting
Discussion re Safeguarding and adult training are taking place re covid and a The Womans Institute took part in a compertion
Page 10
Sheet2
he other two cheques were for refunds
m talks
bbish needed sorting out the other is WI prize
t the journal was a joint project till we set up the new
that needs to go to capital
a working party who looked at costs and did a ng eviewed to see how much up take there has been..
gning due to Ill Heath she will cover some of the work he did
also bursary for members
Page 11
Consolidated
Suffolk Family History Society
( a Company Limited by Guarantee )
CONSOLIDATED
BALANCE SHEET & STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
Registered Company Number: 4191740 Registered Charity Number: 1087748
Page 12
Consolidated
Suffolk Family History Society (a Company Limited by Guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021
The Trustees present their report with the financial accounts for the year ended 31st March
PRINCIPAL ACTIVITY
The principal activity of the company in the year under review was that of a family history so SFHS Publications Limited continue to act as the sole agent for the sale of publications. The agency agreement is open ended and can be terminated at any time.
RESERVES
The policy of the Society is to maintain one years running costs in reserve together with sufficient funding to cover planned future projects.
PUBLIC BENEFIT
In its pursuance of Charitable Aims, as set out in its Memorandum of Association, the Suffolk Family History Society holds regular monthly meetings throughout the County; with guest speakers and educationally orientated outings. Assistance and guidance is always on hand by long established members, in order to help and educate the members of the public in all aspects of Family History Research.
The Society produces transcripts of Parish Records and records Monumental Inscriptions for the use of the public and all interested parties.
In addition, the Society also publishes a quarterly magazine, which deals with various aspect of family history at home and abroad, as well as providing an opportunity to members to share their own family research. This magazine, as well as being distributed to all Society members is also available at the Local Branches of the Record Office and at number libraries worldwide.
The Society also maintains a library at the Ipswich Branch of the Suffolk Record office which is available, at no charge, to all visitors at that office and contains books and publications surrounding the subject of family history. This library also holds the numerous family historie and pedigree charts that members have contributed.
Members of the Society hold, often in conjunction with local history groups help clinics desks in local libraries etc. At fairs that the Society attends the fairs staff are able to give advice to the visiting public on all areas of family and local research in relation to the county of Suffol TRUSTEES
The Trustees during the year were K.Finch A, Kerridge A Bird D Horton G Dennish B. Thompson R.G Thomas H King J Horton D.Talmage In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £10 in the event of the Company being wound up by reason of insolvenc The report has been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies. ON BEHALF OF THE BOARD K. J. Finch Director
Page 13
Consolidated
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED BALANCE SHEET AS AT 31ST MARCH 2021
| Note | 2021 | 2020 | ||
|---|---|---|---|---|
| Fixed Assets | ||||
| Tangible Fixed Assets | 7 | 4792 | 4524 | |
| Current Assets | ||||
| Debtors | 8 | 2131 | 1182 | |
| Stock | 1096 | 1417 | ||
| Investment-Charities Investment Fund at cost | 20000 | 20000 | ||
| Cash at bank and in hand | 10 | 118565 | 86132 | |
| 141792 | 108731 | |||
| Current Liabilities | ||||
| Amounts falling due within one year | 11 | 17048 | 11392 | |
| Net Current Assets | 124744 | 97339 | ||
| Net Assets | 129536 | 101863 | ||
| Funds | ||||
| Unrestricted | 12 | 129536 | 101863 | |
| 129536 | 101863 |
For the year ended 31 March 2021 the company was entitled to exemption from audit under 477(2) of the Companies Act 2006 relating to the small companies regime
The members have not required the company to obtain an audit of in accordance with sectio Companies Act 2006
The Director acknowledges his responsibilities for:-
-
1 ensuring that the Company keeps accounting records which comply with Section 386: and
-
2 preparing accounts which give a true and fair view of the state affairs of the Com as at the end of the financial period and of its profit and loss for the financial pe in accordance with the requirements of section 393, and which otherwise comp requirements of the Companies Act relating to accounts so far as applicable to t company
3 These accounts have been prepared in accordance with the provisions applicab companies subject to the small companies regime. Signed on behalf of the Board
K J Finch Director
Page 14
Consolidated
Suffolk Family History Society (a Company Limited by Guarantee)
| Sufolk Family History Society (a Company Limited by Guarantee) |
Sufolk Family History Society (a Company Limited by Guarantee) |
Sufolk Family History Society (a Company Limited by Guarantee) |
|
|---|---|---|---|
| CONSOLIDATED | |||
| STATEMENT OF FINANCIAL ACTIVITIES FOR | THE YEAR ENDED | 31ST MARCH 2 | |
| Note | Year ended | Year ended | |
| 31.3.21 | 31.3.20 | ||
| £ | £ | ||
| Income and Expenditure | |||
| Income | |||
| Income from activities permissible within the | |||
| charity's objectives | 2 | 62861 | 53209 |
| Investment income | 4 | 1,003 | 1,171 |
| Total Income | 63864 | 54380 | |
| Expenditure | |||
| Direct charitable expenditure | 5 | 33,102 | 38,886 |
| Management and administration of the charity | 6 | 3,089 | 10,695 |
| Total Expenditure | 36,191 | 49,581 | |
| Balance brought forward at 1 April 2020 | 101863 | 97064 | |
| Net Income / ( Expenditure ) for the Year | 27673 | 4799 | |
| 129536 | 101863 |
Page 15
Consolidated
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
1 Accounting policies
The financial accounts have been prepared under the historic cost convention and in accordance with the Financial Reporting Standard for Small Entities. Turnover represents income received, net of value added tax. Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Fiche Library etc 25% on straight line Equipment 25% on straight line Year ended 31.03.21 £ 2Income from activities permissible within the charity's objectives Subscriptions & Donations 18,357 Publications Income 44504 62861 3Investment income Bank interest 1,003 4Direct charitable expenditure Publications costs 15,555 Sufolk Roots 14,243 Resources 592 Membership fees 586 Group Activities 443 Depreciation 1,200 Maintenance of equipment 79 Insurance 404 33,102 |
Fiche Library etc 25% on straight line Equipment 25% on straight line Year ended 31.03.21 £ 2Income from activities permissible within the charity's objectives Subscriptions & Donations 18,357 Publications Income 44504 62861 3Investment income Bank interest 1,003 4Direct charitable expenditure Publications costs 15,555 Sufolk Roots 14,243 Resources 592 Membership fees 586 Group Activities 443 Depreciation 1,200 Maintenance of equipment 79 Insurance 404 33,102 |
method method Year ended 31.03.20 £ 16,737 36,472 |
|---|---|---|
| 53209 | ||
| 1,171 | ||
| 19,555 11,937 2,854 998 2,035 1,110 0 397 |
||
| 33,102 | 38,886 |
Page 16
Consolidated
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
5 Management and administration of charity
| Stationery & postage Travelling Telephone, fax and internet Committee meeting expenses Bank Charges Professional Charges Miscellaneous |
31.3.21 31.3.20 459 2,250 590 3,712 595 1,266 0 55 1,405 1,568 0 1,094 40 750 |
|---|---|
| 3,089 10,695 |
6 Tangible Fixed Assets
| Cost at 1 April 2020 Additions Disposal at 31 March 2021 Accumulated depreciation at 1 April 2020 Charge for year Disposal at 31 March 2021 Net book values at 31 March 2021 at 1 April 2020 7DEBTORS Other Debtors |
Library an EquipmentTotal Microfche £ £ £ 12869 38841 51710 568 900 1468 2000 500 2500 |
Library an EquipmentTotal Microfche £ £ £ 12869 38841 51710 568 900 1468 2000 500 2500 |
|---|---|---|
| 11437 39241 50678 |
||
| 11444 35742 47186 400 800 1200 2000 500 2500 |
||
| 9844 36042 45886 |
||
| 1593 3199 4792 |
||
| 1425 3099 4524 |
||
| Year ended 31.3.21 £ 2131 2131 |
Year ended 31.3.20 £ 1182 |
|
| 1182 |
Page 17
Consolidated
Suffolk Family History Society (a Company Limited by Guarantee)
CONSOLIDATED
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021
8 Subsidiary Company
SFHS Publications Limited, a company registered in England, is a wholly owned Subsidiary of the Society.
The Trustees of the Society are also the Directors of this company.
Year ended Year ended 31.3.21 31.3.20 £ £
9 Cash at bank and in hand
| At U.K. banks Cash in hand |
118112 453 118565 |
85680 452 |
|---|---|---|
| 86132 |
10 Liabilities: amounts falling due within one year
| Subscriptions paid in advance Trade Creditors |
14141 2907 17048 |
10463 929 |
|---|---|---|
| 11392 |
11 Funds
At the Balance Sheet date, there are no assets ( 2020= nil ) whose use is restricted to specific objectives or projects of the Society.
12 Guarantee Company
In accordance with the Memorandum and Articles of Association, all members a a maximum sum of £10 in the event of the Company being wound up by reason
13 Commitments
The Society plans to continue its policy of releasing transcriptions on CD and ha again earmarked £1000 for this purpose. It is also proposed to offer members a discount on purchases
Page 18
Consolidated
SFHS PUBLICATIONS LIMITED
Report of the Independent Examiner to the Members of the Society and the Directors of the subsidiary Company.
We report on the attached financial accounts for the year ended 31st March 2021
Responsibility of the Trustees of the Charity
The Trustees of the Charity have a responsibility for the preparation of the financial accoun have the authority under Act 43 (2) of the Charities Act 1993 to waive the requirement to a statutory audit.
They are also responsible for ensuring that the Company keeps records which comply with Companies Act 2006 and that the accounts give a true and fair view of the state of the affairs of the Company as required by the Act.
Report of the Independent Examiner
Our Examination was carried out using the General Directions given by the Charity Commi and current audit practice. We have examined the records kept by the Company and the fin accounts as presented.
Where considered necessary we have sort satisfactory explanations from the Trustees in su matters as require clarification.
In common with many businesses of this size it is necessary to rely on the Trustees for a su proportion of the items of original entry. It is our view that the standards exercised by the Trustees in this context are adequate for the protection of members' interests and the acco have been drawn up in a manner consistent with the accounting requirements specified in the Companies Act 2006.
In connection with our examination no matter has come to our attention, which , in our opin should be drawn to the notice of the members and officers of the Company in order to enab proper understanding to be made of the financial accounts.
Bernard G Baker Bernard Baker Accounting Limited
Dales Road, Ipswich IP1 4JR
Page 19
Consolidated Page 20
Consolidated
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Page 27