. ## **Suffolk Family History Society** **( a Company Limited by Guarantee )** ## **CONSOLIDATED** **BALANCE SHEET & STATEMENT** **OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021** **Registered Company Number: 4191740 Registered Charity Number: 1087748** Page 1 . ## **Suffolk Family History Society** ## **(a Company Limited by Guarantee)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021** The Trustees present their report with the financial accounts for the year ended 31st March 2021 **PRINCIPAL ACTIVITY** The principal activity of the company in the year under review was that of a family history society SFHS Publications Limited continue to act as the sole agent for the sale of publications. The agency agreement is open ended and can be terminated at any time. ## **RESERVES** The policy of the Society is to maintain one years running costs in reserve together with sufficient funding to cover planned future projects. ## **PUBLIC BENEFIT** In its pursuance of Charitable Aims, as set out in its Memorandum of Association, the Suffolk Family History Society holds regular monthly meetings throughout the County; with guest speakers and educationally orientated outings. Assistance and guidance is always on hand by long established members, in order to help and educate the members of the public in all aspects of Family History Research. The Society produces transcripts of Parish Records and records Monumental Inscriptions for the use of the public and all interested parties. In addition, the Society also publishes a quarterly magazine, which deals with various aspects of family history at home and abroad, as well as providing an opportunity to members to share their own family research. This magazine, as well as being distributed to all Society members is also available at the Local Branches of the Record Office and at number libraries worldwide. The Society also maintains a library at the Ipswich Branch of the Suffolk Record office which is available, at no charge, to all visitors at that office and contains books and publications surrounding the subject of family history. This library also holds the numerous family histories and pedigree charts that members have contributed. Members of the Society hold, often in conjunction with local history groups help clinics desks in local libraries etc. At fairs that the Society attends the fairs staff are able to give advice to the visiting public on all areas of family and local research in relation to the county of Suffolk. ## **TRUSTEES** The Trustees during the year were K.Finch A, Kerridge A Bird D Horton G Dennish B. Thompson R.G Thomas H King J Horton D.Talmage In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £10 in the event of the Company being wound up by reason of insolvency. The report has been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies. ON BEHALF OF THE BOARD K. J. Finch Director Page 2 . ## **Suffolk Family History Society** ## **(a Company Limited by Guarantee)** ## **CONSOLIDATED BALANCE SHEET AS AT 31ST MARCH 2021** ||Note||2021|2020| |---|---|---|---|---| |**Fixed Assets**||||| |Tangible Fixed Assets||7|3619|4524| |**Current Assets**||||| |Debtors||8|2131|1182| |Stock|||1096|1417| |Investments – COIF units at cost|||20000|20000| |Cash at bank and in hand||9|119125|86132| ||||142352|108731| |**Current Liabilities**||||| |Amounts falling due within one year||10|17048|11392| |**Net Current Assets**|||125304|97339| |||||| |**Net Assets**|||128923|101863| |**Funds**||||| |Unrestricted||11|128921|101863| ||||128921|101863| For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477(2) of the Companies Act 2006 relating to the small companies regime The members have not required the company to obtain an audit of in accordance with section 476 of th Companies Act 2006 The Director acknowledges his responsibilities for:- - 1 ensuring that the Company keeps accounting records which comply with Section 386: and - 2 preparing accounts which give a true and fair view of the state affairs of the Company as at the end of the financial period and of its profit and loss for the financial period in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts so far as applicable to the company - 3 These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. Signed on behalf of the Board K J Finch Director Page 3 . ## **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021** |Note||Year ended|Year ended| |---|---|---|---| |||31.3.21|31.3.20| |||£|£| |**Income and Expenditure**|||| |**Income**|||| |Income from activities permissible within the|||| |charity's objectives|2|62861|53209| |Investment income|3|1,562|1,171| |Total Income||**64423**|**54380**| |**Expenditure**|||| |Direct charitable expenditure|5|34,276|38,886| |Management and administration of the ch|6|3,089|10,695| |Total Expenditure||37,365|49,581| |Balance brought forward at 1 April 2020||101863|97064| |Net Income / ( Expenditure ) for the Year||27058|4799| |||128921|101863| Page 4 . ## **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021** ## 1 **Accounting policies** The financial accounts have been prepared under the historic cost convention and in accordance with the Financial Reporting Standard for Small Entities. Turnover represents income received, net of value added tax. Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ||Fiche Library etc|25% on straight line method|25% on straight line method| |---|---|---|---| ||Equipment|25% on straight line method|| |||Year ended|Year ended| |||31.03.21|31.03.20| |||£|£| |2|**Income from activities permissible**|**within the**|| ||**charity's objectives**||| ||Subscriptions & Donations|18357|16737| ||Publications Income|44504|36472| |||62861|53209| |3|**Investment income**||| |Bank interest
4**Direct charitable expenditure**
Publications costs
Sufolk Roots
Resources
Membership fees
Group Activities
Depreciation
Maintenance of equipment
Insurance|1562
17023
14243
592
586
443
905
79
404|1171| |---|---|---| |||19555
11937
2854
998
2035
1110
0
397| ||34276|38886| Page 5 . **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021** |5|**Management and administration of charity**|**Management and administration of charity**||| |---|---|---|---|---| |||**31.3.21**||**31.3.20**| ||Stationery & postage|459||2250| ||Travelling|590||3712| ||Telephone, fax and internet|595||1266| ||Committee meeting expenses|0||55| ||Bank Charges|1405||1568| ||Professional Charges|0||1094| ||Miscellaneous|40||750| |||3089||10695| |6|**Tangible Fixed Assets**|||| |||Library an|EquipmentTotal|| |||Microfche||| |||£|£|£| ||Cost|||| ||at 1 April 2020|12869|38841|51710| ||Additions|0|0|0| ||Disposal|0|0|0| ||at 31 March 2021|12869|38841|51710| ||Accumulated depreciation|||| ||at 1 April 2020|11444|35742|47186| ||Charge for year|285|620|905| ||Disposal|||0| ||at 31 March 2021|11729|36362|48091| ||Net book values|||| ||at 31 March 2021|1140|2479|3619| ||at 1 April 2020|1425|3099|4524| |||Year ended||Year ended| |||31.3.21||31.3.20| |||£||£| |7|**DEBTORS**|||| ||Other Debtors|2131||1182| |||2131||1182| Page 6 . **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021** ## 8 **Subsidiary Company** SFHS Publications Limited, a company registered in England, is a wholly owned Subsidiary of the Society. The Trustees of the Society are also the Directors of this company. Year ended Year ended 31.3.21 31.3.20 £ £ ## 9 **Cash at bank and in hand** |At U.K. banks
Cash in hand|118671
452
119123|85680
452| |---|---|---| |||86132| ## 10 **Liabilities: amounts falling due within one year** |Subscriptions paid in advance
Trade Creditors|14141
2907
17048|10463
929| |---|---|---| |||11392| ## 11 **Funds** At the Balance Sheet date, there are no assets ( 2020= nil ) whose use is restricted to specific objectives or projects of the Society. ## 12 **Guarantee Company** In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £10 in the event of the Company being wound up by reason of insolvency ## 13 **Commitments** The Society plans to continue its policy of releasing transcriptions on CD and has again earmarked £1000 for this purpose. It is also proposed to offer members a discount on purchases. Page 7 Page 8 Page 9 ## Sheet2 ## Notes - 1 inc £500 This is Jean Licence the publications officer the £500 was a cash float and th inc as publications costs 2 A Kerridge is the chairman was membership secretary till dec 20 3 Alan Bumpstead is Baptisms Coordinator oversea transcription 4 Arthur Bird is the search provider and also storage manager 5 Brian Thompson is trustee and chair of haverhill organised some of the zoom 6 C palmer bse and D Kirby Ips manages the transcrobers in west and east 7 Chris Williams, David Alan M Wade G Robinson gave zoom talks 8 G Dennis now deceased was the editor 9 KJ the £900 was computer equip and needs to be capital The £500 (2_)are skip hire including cash to gks who helped 20 years of rub Other items are transcription material esp for some journal articles from sep Journal team Entries 1-8 ended up in Publication cosas did mine apart from the computer t Extra assets of £1467.80 inc tax calc to be made As the other amounts are in production costs . We dont want to give to much details on the consolidated accounts/ We had discussion before setting up the discount scheme that is in place. This is bein Jean Licence has joined the Trustees to keep up updated but with Arthur resi Haverhill Ipswich and West of London have started physical meeting Discussion re Safeguarding and adult training are taking place re covid and a The Womans Institute took part in a compertion Page 10 Sheet2 he other two cheques were for refunds m talks bbish needed sorting out the other is WI prize t the journal was a joint project till we set up the new that needs to go to capital a working party who looked at costs and did a ng eviewed to see how much up take there has been.. gning due to Ill Heath she will cover some of the work he did also bursary for members Page 11 Consolidated ## **Suffolk Family History Society** **( a Company Limited by Guarantee )** ## **CONSOLIDATED** **BALANCE SHEET & STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021** **Registered Company Number: 4191740 Registered Charity Number: 1087748** Page 12 Consolidated ## **Suffolk Family History Society (a Company Limited by Guarantee)** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021** The Trustees present their report with the financial accounts for the year ended 31st March ## **PRINCIPAL ACTIVITY** The principal activity of the company in the year under review was that of a family history so SFHS Publications Limited continue to act as the sole agent for the sale of publications. The agency agreement is open ended and can be terminated at any time. ## **RESERVES** The policy of the Society is to maintain one years running costs in reserve together with sufficient funding to cover planned future projects. ## **PUBLIC BENEFIT** In its pursuance of Charitable Aims, as set out in its Memorandum of Association, the Suffolk Family History Society holds regular monthly meetings throughout the County; with guest speakers and educationally orientated outings. Assistance and guidance is always on hand by long established members, in order to help and educate the members of the public in all aspects of Family History Research. The Society produces transcripts of Parish Records and records Monumental Inscriptions for the use of the public and all interested parties. In addition, the Society also publishes a quarterly magazine, which deals with various aspect of family history at home and abroad, as well as providing an opportunity to members to share their own family research. This magazine, as well as being distributed to all Society members is also available at the Local Branches of the Record Office and at number libraries worldwide. The Society also maintains a library at the Ipswich Branch of the Suffolk Record office which is available, at no charge, to all visitors at that office and contains books and publications surrounding the subject of family history. This library also holds the numerous family historie and pedigree charts that members have contributed. Members of the Society hold, often in conjunction with local history groups help clinics desks in local libraries etc. At fairs that the Society attends the fairs staff are able to give advice to the visiting public on all areas of family and local research in relation to the county of Suffol **TRUSTEES** The Trustees during the year were K.Finch A, Kerridge A Bird D Horton G Dennish B. Thompson R.G Thomas H King J Horton D.Talmage In accordance with the Memorandum and Articles of Association, all members are liable for a maximum sum of £10 in the event of the Company being wound up by reason of insolvenc The report has been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies. ON BEHALF OF THE BOARD K. J. Finch Director Page 13 ## Consolidated ## **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED BALANCE SHEET AS AT 31ST MARCH 2021** ||Note||2021|2020| |---|---|---|---|---| |**Fixed Assets**||||| |Tangible Fixed Assets||7|4792|4524| |**Current Assets**||||| |Debtors||8|2131|1182| |Stock|||1096|1417| |Investment-Charities Investment Fund at cost|||20000|20000| |Cash at bank and in hand||10|118565|86132| ||||141792|108731| |**Current Liabilities**||||| |Amounts falling due within one year||11|17048|11392| |**Net Current Assets**|||124744|97339| |||||| |**Net Assets**|||129536|101863| |**Funds**||||| |Unrestricted||12|129536|101863| ||||129536|101863| For the year ended 31 March 2021 the company was entitled to exemption from audit under 477(2) of the Companies Act 2006 relating to the small companies regime The members have not required the company to obtain an audit of in accordance with sectio Companies Act 2006 The Director acknowledges his responsibilities for:- - 1 ensuring that the Company keeps accounting records which comply with Section 386: and - 2 preparing accounts which give a true and fair view of the state affairs of the Com as at the end of the financial period and of its profit and loss for the financial pe in accordance with the requirements of section 393, and which otherwise comp requirements of the Companies Act relating to accounts so far as applicable to t company 3 These accounts have been prepared in accordance with the provisions applicab companies subject to the small companies regime. Signed on behalf of the Board K J Finch Director Page 14 Consolidated ## **Suffolk Family History Society (a Company Limited by Guarantee)** |**Sufolk Family History Society**
**(a Company Limited by Guarantee)**|**Sufolk Family History Society**
**(a Company Limited by Guarantee)**|**Sufolk Family History Society**
**(a Company Limited by Guarantee)**|| |---|---|---|---| |**CONSOLIDATED**|||| |**STATEMENT OF FINANCIAL ACTIVITIES FOR**|**THE YEAR ENDED**||**31ST MARCH 2**| |Note||Year ended|Year ended| |||31.3.21|31.3.20| |||£|£| |**Income and Expenditure**|||| |**Income**|||| |Income from activities permissible within the|||| |charity's objectives|2|62861|53209| |Investment income|4|1,003|1,171| |Total Income||**63864**|**54380**| |**Expenditure**|||| |Direct charitable expenditure|5|33,102|38,886| |Management and administration of the charity|6|3,089|10,695| |Total Expenditure||36,191|49,581| |Balance brought forward at 1 April 2020||101863|97064| |Net Income / ( Expenditure ) for the Year||27673|4799| |||129536|101863| Page 15 Consolidated **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021** ## 1 **Accounting policies** The financial accounts have been prepared under the historic cost convention and in accordance with the Financial Reporting Standard for Small Entities. Turnover represents income received, net of value added tax. Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |Fiche Library etc
25% on straight line
Equipment
25% on straight line
Year ended
31.03.21
£
2**Income from activities permissible within the**
**charity's objectives**
Subscriptions & Donations
18,357
Publications Income
44504
62861
3**Investment income**
Bank interest
1,003
4**Direct charitable expenditure**
Publications costs
15,555
Sufolk Roots
14,243
Resources
592
Membership fees
586
Group Activities
443
Depreciation
1,200
Maintenance of equipment
79
Insurance
404
33,102|Fiche Library etc
25% on straight line
Equipment
25% on straight line
Year ended
31.03.21
£
2**Income from activities permissible within the**
**charity's objectives**
Subscriptions & Donations
18,357
Publications Income
44504
62861
3**Investment income**
Bank interest
1,003
4**Direct charitable expenditure**
Publications costs
15,555
Sufolk Roots
14,243
Resources
592
Membership fees
586
Group Activities
443
Depreciation
1,200
Maintenance of equipment
79
Insurance
404
33,102|method
method
Year ended
31.03.20
£
16,737
36,472| |---|---|---| |||53209| |||1,171| |||19,555
11,937
2,854
998
2,035
1,110
0
397| ||33,102|38,886| Page 16 Consolidated **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021** ## 5 **Management and administration of charity** |Stationery & postage
Travelling
Telephone, fax and internet
Committee meeting expenses
Bank Charges
Professional Charges
Miscellaneous|**31.3.21**
**31.3.20**
459
2,250
590
3,712
595
1,266
0
55
1,405
1,568
0
1,094
40
750| |---|---| ||3,089
10,695| ## 6 **Tangible Fixed Assets** |Cost
at 1 April 2020
Additions
Disposal
at 31 March 2021
Accumulated depreciation
at 1 April 2020
Charge for year
Disposal
at 31 March 2021
Net book values
at 31 March 2021
at 1 April 2020
7**DEBTORS**
Other Debtors|Library an EquipmentTotal
Microfche
£
£
£
12869
38841
51710
568
900
1468
2000
500
2500|Library an EquipmentTotal
Microfche
£
£
£
12869
38841
51710
568
900
1468
2000
500
2500| |---|---|---| ||11437
39241
50678|| ||11444
35742
47186
400
800
1200
2000
500
2500|| ||9844
36042
45886|| ||1593
3199
4792|| ||1425
3099
4524|| ||Year ended
31.3.21
£
2131
2131|Year ended
31.3.20
£
1182| |||1182| Page 17 Consolidated **Suffolk Family History Society (a Company Limited by Guarantee)** ## **CONSOLIDATED** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021** ## 8 **Subsidiary Company** SFHS Publications Limited, a company registered in England, is a wholly owned Subsidiary of the Society. The Trustees of the Society are also the Directors of this company. Year ended Year ended 31.3.21 31.3.20 £ £ ## 9 **Cash at bank and in hand** |At U.K. banks
Cash in hand|118112
453
118565|85680
452| |---|---|---| |||86132| ## 10 **Liabilities: amounts falling due within one year** |Subscriptions paid in advance
Trade Creditors|14141
2907
17048|10463
929| |---|---|---| |||11392| ## 11 **Funds** At the Balance Sheet date, there are no assets ( 2020= nil ) whose use is restricted to specific objectives or projects of the Society. ## 12 **Guarantee Company** In accordance with the Memorandum and Articles of Association, all members a a maximum sum of £10 in the event of the Company being wound up by reason ## 13 **Commitments** The Society plans to continue its policy of releasing transcriptions on CD and ha again earmarked £1000 for this purpose. It is also proposed to offer members a discount on purchases Page 18 ## Consolidated ## **SFHS PUBLICATIONS LIMITED** Report of the Independent Examiner to the Members of the Society and the Directors of the subsidiary Company. We report on the attached financial accounts for the year ended 31st March 2021 ## **Responsibility of the Trustees of the Charity** The Trustees of the Charity have a responsibility for the preparation of the financial accoun have the authority under Act 43 (2) of the Charities Act 1993 to waive the requirement to a statutory audit. They are also responsible for ensuring that the Company keeps records which comply with Companies Act 2006 and that the accounts give a true and fair view of the state of the affairs of the Company as required by the Act. ## **Report of the Independent Examiner** Our Examination was carried out using the General Directions given by the Charity Commi and current audit practice. We have examined the records kept by the Company and the fin accounts as presented. Where considered necessary we have sort satisfactory explanations from the Trustees in su matters as require clarification. In common with many businesses of this size it is necessary to rely on the Trustees for a su proportion of the items of original entry. It is our view that the standards exercised by the Trustees in this context are adequate for the protection of members' interests and the acco have been drawn up in a manner consistent with the accounting requirements specified in the Companies Act 2006. In connection with our examination no matter has come to our attention, which , in our opin should be drawn to the notice of the members and officers of the Company in order to enab proper understanding to be made of the financial accounts. ## **Bernard G Baker Bernard Baker Accounting Limited** ## **Dales Road, Ipswich IP1 4JR** Page 19 Consolidated Page 20 Consolidated 2021 ociety ts s es s o k. cy. Page 21 Consolidated r section on 476 of the mpany eriod ly with the the le to Page 22 Consolidated 021 Page 23 Consolidated Page 24 Consolidated Page 25 Consolidated re liable for n of insolvency. as Page 26 Consolidated nts and a issioners nancial uch ubstantial ounts nion, ble a Page 27