2022-08-31-accounts - Hagley Primary School PTA

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 Septembe 2021 31 August 2022 From r To

Section A Reference and administration details

Charity name HAGLEY PRIMARY SCHOOL PTA Other names charity is known by Registered charity number (if any) 1087543 Charity's principal address HAGLEY PRIMARY SCHOOL PARK ROAD HAGLEY Postcode DY9 0NS

Names of the charity trustees who manage the charity

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Name of person (or body)
Office (if Dates acted if not for whole
Trustee name entitled to appoint trustee
any) year
(if any)
1 Gemma Walmsley Chair
2 Natalie Dawes Treasurer
3 Stella Gavriel Vice Chair
4 Vanessa Payne
5 Steph Woodall Secretary
6 Natalie Price Media
7 Lydia Cooper
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

September 2022

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

Association How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

Annual election

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

September 2022

TAR

The object of the Association is to advance the education of pupils in Hagley Primary School (‘the school’) by:

Summary of the objects of the charity set out in its governing document

Developing effective relationships between the staff, parents and others associated with the school;
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

The main activities of the Association are:

To raise funds for donation to the school through sponsored events and fun activities for the pupils;
To raise funds for donation to the school through events for the parents; and
To support the school in key activities and initiatives for the advancement of education of the pupils.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

September 2022

TAR

The Association has informal agreements in place with the school to meet certain recurring expenditures, for example:

To pay a contribution towards the school / parent text messaging service;

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.
To pay for transportation for pupils to attend sporting or music events; and
To pay for skills activities such as bike ability and recorders.
In addition, the Association is approached by the school for funding for specific one-off projects. These are debated and approved by the Committee.

As with any Parent Teacher Association, the Hagley Primary School PTA is only able to function due to the participation and contribution of its volunteer members.

Section D Achievements and performance

September 2022

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

During the 2021– 2022 academic year, the Association operated a significant number of successful fundraising events, such as:

 Sporting events (football and Cricket tournament;  Adult events (Glitter gala, moms’ night and quiz/curry night);  Auction;  Christmas market  Pupil designed Christmas cards and Tea Towels;  New and Used Uniform sales;  Bag to School.  Tuck shops  A school lottery  Pupil sponsorship event  Pupil disco and entertainer  Jubilee jingle design a money box

In conducting these events, the Association was able to raise funds of over £40000 (income from events, less cost of running those events).

A total of £????? was spent on regular school requirements such as the following:

Text Messaging service (contribution);

 Contribution to pupil Recorder lessons;

 Bike Ability;

 Class Christmas Gifts and Christmas Trees;  Usborne books

In addition, the PTA donated one off amounts to the school to fund various items in the school this included our biggest project to date, a brand-new outdoor Play zone situated on the school field.

Funding for books to help those with particular reading needs and another contribution towards equipment in the new reception area. In addition, we also funded a pantomime for year 6 children to watch when their residential trip was postponed in December 2021.

Expenses incurred by the Association in its operation are tightly controlled and totalled £??? for PTA UK membership and event insurance and necessary event licenses. In addition, this year we invested in a much-needed container on the school site which has allowed safe and clean storage of equipment, used uniform and stock supplies for tuck sales as well as much more keeping it all in excellent condition. This container was at a cost of £??? which also included the purchase of industrial shelving for health and safety of retrieving items we need for various events. Since we have had the container we were able to purchase clothes rails for the used uniform sales, making these a much more streamline situation.

Expenses this year have also included the purchase of a gazebo

September 2022

TAR

Section D Achievements and performance

and extension leads which so far has been used at our footballing event as well as the Christmas market.

In total, the Association realised a net surplus for the period of approximately (diference between raised and spent) and this amount has been added to reserves.

As at 31 August 2022, the Unrestricted funds totals £???? of which approximately £8,500 is committed to ongoing regular school requirements for the 2022/ 2023 academic year. It is currently undetermined what the remainder of the unallocated Unrestricted funds will be used to contribute to.

This year we have been able to get bigger events such as the Christmas market up and running again as 2020/2021 was a difficult year for raising funds due to the global pandemic. We were able to make full use of volunteers as well as getting adult events such as Glitter Gala, quiz and curry night and the mom’s night establish again which were not allowed in the previous year. These events add significantly to our funds and we are happy to have them back on our annual calendar of events.

Section E Financial review

September 2022

TAR

Brief statement of the charity’s policy on reserves

All of the funds of the Association are held in cash current accounts on the basis that they are held for donation to the school in the short term.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Gemma Walmsley Natalie Dawes Full name(s) Gemma Walmsley Natalie Dawes Position (eg Secretary, Chair, etc)[Chair] Treasurer Date 6/01/2023

September 2022

TAR

Charity Name No (if any) HAGLEY PRIMARY SCHOOL PTA 1087543 Receipts and payments accounts For the period Period start date Period end date To from 9/1/2021 8/31/2022

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fund Raising Events 40,079 - - 13,002
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 40,079 - - 13,002
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 40,079 - - 13,002
A3 Payments
Charitable Expenses - - - -
School Expenses - Regular Donations 4,075 - - 4,075
School Expenses - One Off Donations 32,460 - - 32,460
PTA Expenses 9,208 - - 9,208
Charity Donation - - - -
- - - -
- - - -
- - - -
- - - -
Sub total 45,743 - - 45,743
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 45,743 - - 45,743
Net of receipts/(payments) 45,743 - - -
A5 Transfers between funds - - - -
A6 Cash funds last year end 31,519 - - 31,519
Cash funds this year end 25,854 - - Cross Add Error
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Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

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Unrestricted Restricted
Details funds funds
to nearest £ to nearest £
Bank Account 25,854 -
- -
- -
Total cash funds 25,854 -
(agree balances with receipts and payments
account(s)) OK OK
Unrestricted Restricted
funds funds
Details to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Fund to which
Details asset belongs Cost (optional)
-
-
-
-
-
Fund to which
Details asset belongs Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which Amount due
Details liability relates (optional)
-
-
-
-
-
Signature Print Name
Natalie Dawes
Natalie Dawes
Gemma Walmsley Gemma Walmsley
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CC16a
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Last year

to the nearest £

13,002 - - - - - - - 13,002

13,002

12,458 3,426 14,856 647 - - - - 31,387

31,387 - - 31,519 31,519

Endowment funds

to nearest £ - - - -

Endowment funds to nearest £ - - - - - -

Current value (optional) - - - - -

Current value (optional) - - - - - - - - - When due (optional) Date of approval 1/6/2023 1/6/2023

tKARIIi Independent examiner's report on the accounts Section A Independent Examiner's Report Raport to th¢ trustt•sl mmbers of Te HAGLEY PRIMARY SCHOOL PTA On accounts for th• year endod 31 AwJust 2022 Ch•rity no {rf any} 1087543 S•t out on pagos (rembEr10 Inclu8 pa9a fvjmbws of addtK>nal 5hotrLs1 Re$yctivo The ehty's tnJste&s we re5rxKtsitle for preparation of the acewnts. The responsibilitiès of ch8rity's trustees consKler tsl an audil is not required for this year under section trustees and ex•rnin•r 144 of Ihe charit$ Act 2011 (the Charrties Acil atvj that an irwjèpendent èxaminal)n 15 nèeded. h is my r&snSibIlity to.. examine the &c4Junts under section 145 of the Charit9 ACL to follthv the edureS laMI (Sown ir¥ the gener81 Diwth)ns gNen by the Charity Commk%sw)n lur¥Jer sgction 145(5Xbl ol the Charitvds Act, and lo state pwtthL¥ rnattws have come lo my atterrtM)n. Basis of ind•pgnd•nt My examinatK)n wa5 carried c#rt in acurdance wth gereral Directions gNen by the examimrfs stat•m•nt Chaiity ComrnwK)n. An examinat)n indudes a w+ew ofthe acctyjnting records kèpt by the Charity and a Com50n ol thè acc<yJrit5 psented w¢h Ihose records. It al Ie9 (£¥)sideratN)n of any vnusual iterns or disdosLres in the aecounts. and seeking eWanalN)ns tnJstees cOeming any such matter5. The proCedUS urwjertsken do not kYDv¥Je all the 8vbJenc8 that wwld be reqUId in an audit, ¥lthv aThJ rewt i8 limited to thosè matters Set wt in the statemwrt b8kw. Independent In eonnecth)n with my examination. rn Matt has com8 to my attentk)n {other than examIneS statement Ihat dd01 iW.) 1. whth gi¥8s me reasonable cause io belve that in. any malerial respe¢L the requirements". to keep acciyJntiNJ T$ in wKdarth wrth section 130 of Ihe Charitie5 Act.. and to prepa¥e accounts whth accord wth the acctyjnting reo)rds and ¢ornp wrth the awunts. Wuyernents of the Chariiies Act have rt been met,. 2. to whth. in my opinion, attentKJn shfmjld be drawn in ordar to enable a proper uThlerstaThJirvJ ol the JniS to be Tehed. ' Ptsase delete the ¥+Yxds in the £Y8ck8ts rfthBy do not8ppIy. Sign. 0610112023 Name: Claif Gahir Relevant professlonal qualificationls) or body Irf any): Addr5. 24 knnver Drive. Hagley. DY9 OGZ Septembgr 2022