## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 Septembe 2021 31 August 2022 **From** r **To**
## Section A Reference and administration details
**Charity name** HAGLEY PRIMARY SCHOOL PTA **Other names charity is known by Registered charity number (if any)** 1087543 **Charity's principal address** HAGLEY PRIMARY SCHOOL PARK ROAD HAGLEY **Postcode** DY9 0NS
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Office (if Dates acted if not for whole
Trustee name entitled to appoint trustee
any) year
(if any)
1 Gemma Walmsley Chair
2 Natalie Dawes Treasurer
3 Stella Gavriel Vice Chair
4 Vanessa Payne
5 Steph Woodall Secretary
6 Natalie Price Media
7 Lydia Cooper
8
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Annual election
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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The object of the Association is to advance the education of pupils in Hagley Primary School (‘the school’) by:
**Summary of the objects of the charity set out in its governing document**
- Developing effective relationships between the staff, parents and others associated with the school;
- Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
The main activities of the Association are:
- To raise funds for donation to the school through sponsored events and fun activities for the pupils;
- To raise funds for donation to the school through events for the parents; and
- To support the school in key activities and initiatives for the advancement of education of the pupils.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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The Association has informal agreements in place with the school to meet certain recurring expenditures, for example:
- To pay a contribution towards the school / parent text messaging service;
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- To pay for transportation for pupils to attend sporting or music events; and
- To pay for skills activities such as bike ability and recorders.
- In addition, the Association is approached by the school for funding for specific one-off projects. These are debated and approved by the Committee.
As with any Parent Teacher Association, the Hagley Primary School PTA is only able to function due to the participation and contribution of its volunteer members.
## Section D Achievements and performance
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Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
During the 2021– 2022 academic year, the Association operated a significant number of successful fundraising events, such as:
Sporting events (football and Cricket tournament; Adult events (Glitter gala, moms’ night and quiz/curry night); Auction; Christmas market Pupil designed Christmas cards and Tea Towels; New and Used Uniform sales; Bag to School. Tuck shops A school lottery Pupil sponsorship event Pupil disco and entertainer Jubilee jingle design a money box
In conducting these events, the Association was able to raise funds of over £40000 (income from events, less cost of running those events).
A total of £????? was spent on regular school requirements such as the following:
- Text Messaging service (contribution);
Contribution to pupil Recorder lessons;
Bike Ability;
Class Christmas Gifts and Christmas Trees; Usborne books
In addition, the PTA donated one off amounts to the school to fund various items in the school this included our biggest project to date, a brand-new outdoor Play zone situated on the school field.
Funding for books to help those with particular reading needs and another contribution towards equipment in the new reception area. In addition, we also funded a pantomime for year 6 children to watch when their residential trip was postponed in December 2021.
Expenses incurred by the Association in its operation are tightly controlled and totalled £??? for PTA UK membership and event insurance and necessary event licenses. In addition, this year we invested in a much-needed container on the school site which has allowed safe and clean storage of equipment, used uniform and stock supplies for tuck sales as well as much more keeping it all in excellent condition. This container was at a cost of £??? which also included the purchase of industrial shelving for health and safety of retrieving items we need for various events. Since we have had the container we were able to purchase clothes rails for the used uniform sales, making these a much more streamline situation.
Expenses this year have also included the purchase of a gazebo
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Section D Achievements and performance
and extension leads which so far has been used at our footballing event as well as the Christmas market.
In total, the Association realised a net surplus for the period of approximately (diference between raised and spent) and this amount has been added to reserves.
As at 31 August 2022, the Unrestricted funds totals £???? of which approximately £8,500 is committed to ongoing regular school requirements for the 2022/ 2023 academic year. It is currently undetermined what the remainder of the unallocated Unrestricted funds will be used to contribute to.
This year we have been able to get bigger events such as the Christmas market up and running again as 2020/2021 was a difficult year for raising funds due to the global pandemic. We were able to make full use of volunteers as well as getting adult events such as Glitter Gala, quiz and curry night and the mom’s night establish again which were not allowed in the previous year. These events add significantly to our funds and we are happy to have them back on our annual calendar of events.
## **Section E Financial review**
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## **Brief statement of the charity’s policy on reserves**
All of the funds of the Association are held in cash current accounts on the basis that they are held for donation to the school in the short term.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Gemma Walmsley Natalie Dawes **Full name(s)** Gemma Walmsley Natalie Dawes **Position (eg Secretary, Chair, etc)**[Chair] Treasurer **Date** 6/01/2023
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**Charity Name No (if any) HAGLEY PRIMARY SCHOOL PTA 1087543 Receipts and payments accounts For the period** Period start date Period end date **To from** 9/1/2021 8/31/2022
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fund Raising Events 40,079 - - 13,002
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) 40,079 - - 13,002
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 40,079 - - 13,002
A3 Payments
Charitable Expenses - - - -
School Expenses - Regular Donations 4,075 - - 4,075
School Expenses - One Off Donations 32,460 - - 32,460
PTA Expenses 9,208 - - 9,208
Charity Donation - - - -
- - - -
- - - -
- - - -
- - - -
Sub total 45,743 - - 45,743
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 45,743 - - 45,743
Net of receipts/(payments) 45,743 - - -
A5 Transfers between funds - - - -
A6 Cash funds last year end 31,519 - - 31,519
Cash funds this year end 25,854 - - Cross Add Error
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## **Section B Statement of assets and liabilities at the end of the period**
**Categories**
## **B1 Cash funds**
**B2 Other monetary assets**
## **B3 Investment assets**
**B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
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Unrestricted Restricted
Details funds funds
to nearest £ to nearest £
Bank Account 25,854 -
- -
- -
Total cash funds 25,854 -
(agree balances with receipts and payments
account(s)) OK OK
Unrestricted Restricted
funds funds
Details to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Fund to which
Details asset belongs Cost (optional)
-
-
-
-
-
Fund to which
Details asset belongs Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which Amount due
Details liability relates (optional)
-
-
-
-
-
Signature Print Name
Natalie Dawes
Natalie Dawes
Gemma Walmsley Gemma Walmsley
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CC16a
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## **Last year**
**to the nearest £**
**13,002 - - - - - - - 13,002**
**13,002**
**12,458 3,426 14,856 647 - - - - 31,387**
**31,387 - - 31,519 31,519**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - - When due (optional)** Date of approval 1/6/2023 **1/6/2023**
tKARIIi
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Raport to th¢ trustt•sl
m*mbers of
Te
HAGLEY PRIMARY SCHOOL PTA
On accounts for th•
year endod
31 AwJust 2022
Ch•rity no
{rf any}
1087543
S•t out on pagos
(rembEr10 Inclu8 pa9a fvjmbws of addtK>nal 5hotrLs1
Re$yctivo The ehty's tnJste&s we re5rxKtsitle for preparation of the acewnts. The
responsibilitiès of ch8rity's trustees consKler tsl an audil is not required for this year under section
trustees and ex•rnin•r 144 of Ihe charit$ Act 2011 (the Charrties Acil atvj that an irwjèpendent
èxaminal*)n 15 nèeded. h is my r&snSibIlity to..
examine the &c4Junts under section 145 of the Charit9 ACL
to follthv the edureS laMI (Sown ir¥ the gener81 Diwth)ns gNen by the Charity
Commk%sw)n lur¥Jer sgction 145(5Xbl ol the Charitvds Act, and
lo state pwtthL¥ rnattws have come lo my atterrtM)n.
Basis of ind•pgnd•nt My examinatK)n wa5 carried c#rt in acurdance wth gereral Directions gNen by the
examimrfs stat•m•nt Chaiity ComrnwK)n. An examinat*)n indudes a w+ew ofthe acctyjnting records
kèpt by the Charity and a Com50n ol thè acc