WOODHOUSE PARISH COUNCIL
&
KING GEORGE’S FIELD CHARITY
Annual Report
2022 – 2023
https://www.woodhouseparishcouncil.org.uk - - - https://www.woodhouseparishcouncil.org.uk/king georges field charity.html
Parish Council Chair’s Annual Report
After 23 years of amazing service, Les Pole decided to step down as Parish Councillor. To celebrate and to thank Les, we have dedicated a bench on the side line of the football pitch, a place Les often frequents to support our own Woodhouse Imperial Football Team. In June, the Parish Council supported The Platinum Jubilee Event on Herrick Green which raised funds for a commemorative bench to be installed on the Green. The Parish Council also commissioned a commemorative plaque to celebrate the 70 years of devoted service by the Queen Elizabeth II.
A short time later, with great sadness we saw the death of Queen Elizabeth II. As Parish Chair, I read the proclamation at the war memorial which was well attended. A book of condolence was also available for Parishioners to pay their respects.
As you drive carefully through Old Woodhouse, you may notice the changes to the grass verge next to the Community Hall. This area has now been committed to a new biodiversity re-wilding scheme, made up of 43 species of flowers, grasses and shrubs with even sewn with some of the seeds from Johnson’s Meadow.
We were delighted to welcome Finding Fitness to the Parish for three weeks over the school holidays. This Children’s Fitness Holiday Club was free to attend for local children and was popular and enjoyed by all. Funding was generously provided by the National Lottery following a grant application by the Parish Council.
The Parish Council are making encouraging progress working with Quorn Parish Council with regards to improving the bridleway between Quorn and Woodhouse. We are hoping to get the bridleway improvements completed before the end of 2023.
In November the Council took steps to replace the weathered, and barely legible, blue war memorial sign with a slate plaque description mounted on a new stone plinth. Hopefully you enjoyed our new Christmas decorations outside the village hall this year! We are hoping to enhance the display with additional lights and decorations every year, to ultimately create a tasteful and memorable display.
Along with the Clerk & RFO, I was invited to look around Garats Hay, formally known as Welbeck 6th Form Defence College, before Christmas. Currently, MOD Garats Hay is being used for police & military training, conferences, sporting events and classroom learning.
The first Park Run was held at Beacon Hill in February; the Parish Council was pleased to provide a significant grant to help set this up. I’m sure this will be a long standing popular weekly event. Since beginning of January, we have been running a Winter Warmer event and would like to thank the WI and Good Neighbours Scheme volunteers for the support and time they have given this. The events have really proven to be very worthwhile and it has been good to see lots of different faces attending. We are going to continue hosting this event and it is to be called Chatty Tuesday.
On staffing matters we would like to give a warm welcome to our new member of staff, Alan Gardiner. Alan has taken up a new part time role of Facilities Officer to oversee the day to day management of all physical facilities on the charity land. Finally, I would like to thank our Borough Councillor, David Snartt and our District Councillor, Deborah Taylor for their hard work and commitment regularly attending Parish Meetings, providing valuable advice and support. I’d also like to thank the Parish Councillors, staff and parish volunteers for all their support over the past 12 months.
King George’s Field Charity
It’s been an exciting year for the Charity as long standing projects gather momentum. The Annexe building closed its doors on 1st September and was demolished in December and January. The Parish Council, Woodhouse Eaves Scouts and vital community volunteers have worked tirelessly towards replacing the Annexe with a fantastic new Scout & Youth Community Hall. As I write this, building works are starting to take shape. The new hall has been designed specially to accommodate energetic play for the youth of the parish and fun indoor sports. We hope that the hall will be up and running by the end of August and look forward to welcoming the Scouts back to the village. Our close-knit team of volunteers have raised an astonishing £418,000 towards the project including £70,000 from the Parish Council, in part made possible by a loan for £50,000. With much still to do, fundraising is key, we are now hoping to raise enough funds to create an amazing village green and community garden for outdoor village events and gatherings.
We have cleared some overgrown areas around the grounds, especially by the tennis courts in readiness for the reshaped play area. We have also cleared an area by the school permissive path to accommodate a temporary container for the Scouts to store their belongings.
We were very pleased to be able to accommodate all of our regular users by rehousing them into the Village Hall and the newly painted King George V Room.
To save time for staff and boost bookings and usage we have now launched a 360° smart video tour of all the halls which can be found on our website.
After a recent period of uncertainty, we are pleased to welcome Woodhouse Eaves Cricket Club back to our ground for the next season. We wish them every success for a thriving season and encourage locals to stroll down and enjoy the sporting spectacle on our doorstep.
Finally, we are also looking at revamping the Pavilion with improved facilities for greater community use. We hope to create more storage so we can really open up the pavilion and make it a busy centre for sports, family & community use.
Peter Searancke, Chair 2022-2023
Annual Financial Report 2022/23
These figures are to 22nd February 2023, 37 days before year end 31st March 2023. The current combined bank balance is £219694, with approximately £185000 allocated to the Scout & Youth Community Hall development project.
To date, £128061 has been spent on this project, with £243,285 in donations received. Excluding this project, overall combined expenditure is roughly the same as last year £128,000.
Income for the 3 halls is £35,000 at present, however this will increase as there are hall letting invoices due to be paid before year end.
Emily Rowley, Responsible Financial Officer
www.woodhouseparishcouncil.org,uk Email: clerk@woodhouseparishcouncil.org.uk
KING GEORGES FIELD CHARITY BALANCE SHEET AT 31 MARCH 2023
| 2021/2022 | 2021/2022 | 2021/2022 | 2022/2023 | 2022/2023 | ||
|---|---|---|---|---|---|---|
| 2,142,590 | LONG TERM FIXED ASSETS | 1,984,266 | ||||
| 4077.98 1496.97 12,338.17 500.00 |
17,913.12 500.00 17,413.12 |
CURRENT ASSETS Debtors Payments in Advance Cash in Hand TOTAL ASSETS CURRENT LIABILITIES Creditors TOTAL LIABILITIES NET CURRENT ASSETS Represented by Fund Balance |
11,539.93 1621.30 125,727.26 250.00 |
138,888.49 250.00 138,638.49 |
The above statement represents fairly the position of the Charity at 31 March 2023 and reflects its’ income and expenditure during the year.
Approved by Woodhouse Parish Council, as Sole Trustee, on .....................................................
Signed ...................................................................................... Chairman Signed ....................................................................................... Responsible Financial Officer
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KING GEORGES FIELD CHARITY SUPPORTING NOTES FOR BALANCE SHEET 31 MARCH 2023
1. LONG TERM FIXED ASSETS
| ITEM | VALUE IN 2022/23 | HOW ASSESSED |
|---|---|---|
| Village Hall, VH House & King George V Hall | 1,633,777 | Insurance Re-valuation (up) |
| July 2019 | ||
| Playground Equipment | 110,273 | Insurance Valuation |
| Village Halls contents – chairs/tables etc | 29,160 | Insurance Valuation |
| Garage & Storage Unit & Shed | 9,130 | Insurance Re-valuation (up) |
| July 2019 | ||
| Other – surfaces | 28,062 | Insurance Valuation |
| King George V Playing Field Gates and fences | 1,889 | Insurance Valuation |
| Grounds Equipment | 25,884 | Insurance Valuation |
| Sports Pavilion | 146,091 | Insurance Re-valuation (up) |
| July 2019 |
TOTAL £1,984,266
NOTES:
-
1) Property insurance re-valuation carried out during 2019 by Came & Co. Ecclesiastical
-
2) Annexe was demolished January 2023 and removed from asset register
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2. DEBTS OUTSTANDING
At year-end, a VAT refund of £8348.19 is due.
3. ADVERTISING AND PUBLICITY
As at 31 March 2023 there were no funds used for advertising and publicity.
- OUTSTANDING LOANS None
5. CAPITAL RESERVE
No Capital Reserve Fund is held.
6. EARMARKED RESERVES
£124,124 will be spent on new hall development project.
7. BORROWINGS
At 31 March 2023 there were no loans outstanding to the Charity.
8. LEASES
No current leases in operation.
9. TENANCIES The tenancy agreement was renewed for the rental of the Village Hall House from 25[th] September 2022 at £1030 per month.
10. AGENCY WORK
The Council has undertaken no agency work on behalf of other authorities.
-
PENSIONS – paid by Woodhouse Parish Council.
-
CONTINGENT LIABILITIES - There are no liabilities other than those referred to under the heading ‘Creditors’.
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KING GEORGES FIELD CHARITY
CUMULATIVE FUND BALANCE 2022 - 2023
| Opening Fund Balance at 1 April 2022 | 17,413.12 |
|---|---|
| Income2022-2023 | 323350.00 |
| TOTAL | 340,763.12 |
| Expenditure2022-2023 | 202,124.63 |
| Fund Balance at 31 March 2023 | 138,638.49 |
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KING GEORGES FIELD CHARITY
INCOME AND EXPENDITURE
YEAR ENDED 31 MARCH 2023
| 2021/2022 | 2022/2023 | |
|---|---|---|
| INCOME | ||
| 12000.00 | VH House Rent | 12,210.00 |
| 15,936.24 | Village Hall Lettings | 20,548.40 |
| 5207.66 | Annexe Lettings | 1710.79 |
| 16,535.51 | KingGeorge V Hall Lettings | 17,682.91 |
| -100.00 | Car Parks & Open Spaces | 0.00 |
| 6000.00 | PC Office Rent | 6600.00 |
| 2668.50 | Sports Field | 2502.70 |
| 3927.00 | Grant Aid / Contributions / Donations | 259,005.20 |
| 860.30 | Miscellaneous –gas refund,ax contents | 90.00 |
| 5000.00 | Subsidiary payment from council | 3000.00 |
| 68,035.21 | Total | 323,350.00 |
| EXPENDITURE | ||
| 26,231.31 | Administration – salaries, planyo,audit | 21,618.41 |
| 462.00 | Special Items – container | 3300.00 |
| New Scout & Youth CommunityHall Project | 129,161.20 | |
| Running Costs | ||
| 18,315.03 | Village Hall | 21,193.32 |
| 5472.35 | Annexe | 2338.29 |
| 5162.99 | KingGeorge V Hall | 8,820.15 |
| 1129.62 | Sports Pavilion | 1320.44 |
| 12,151.00 | Parks & Open Spaces – tree works, handyman, grounds maintenance |
13,596.27 |
| 182.21 | Miscellaneous & Subscriptions – website video tour, keys, kettle,watering can, skip |
776.55 |
| 69,106.51 | Total | 202,124.63 |
| -1071.30 | 121,225.37 |
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CKH Accounts
Mrs E. Rowley Responsible Finance Officer Woodhouse Parish Council & King George's Field Charity 18 Windmill Rise Woodhouse Eaves Loughborough Leicestershire LE12 8SG
31[st] May 2023
Dear Emily
Re: Internal Audit for Woodhouse Eaves Parish Council & King George’s Field Charity
I have now completed the internal audit as of the 31[st] March 2023. All accounting documentation and supporting records were complete and in order. I did however make note that the ‘business top up card’ balance should be shown in the accounts as an asset as in effect the money held on this is still an asset and has not yet been spent, only transferred from one account to another. Emily as RFO will look into adding this to the balance sheet.
I trust that you will find everything to be in order and please let me know if I can be of any further assistance.
Yours sincerely
Clare Hutchinson CKH Accounts
St Michaels Farmhouse, 1 Stonesby Road, Saltby, Melton Mowbray, Leicester, LE14 4RF
clare@ckhaccounts.co.uk / 07971 597447