2025-09-30-accounts - Bursledon Village Hall Charitable Trust

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Trustees’ Annual Report for the period

From 01/10/2024 Period start date To 30/09/25 Period end date

Charity name: Bursledon Village Hall Charitable Trust

Charity registration number: 1086794

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Bursledon Village Hall is to be well maintained and efficiently run so that it remains available in a useful, sound and safe condition for the benefit of the whole local community
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Hall is well used by a wide cross section of the local community. The uses have been busy and varied, including: Home Cooking providing a privately run meals on wheels for the needy, using the Hall's cooking facilities the Dining Club Bursledon Players, the local amateur dramatic group The Cinema Club Martial Arts Clubs providing training and discipline Other groups for mothers and toddlers. There are several fitness classes including Lowford Line Dancers , Yoga and Pilates Classes The Hall is used to host numerous social gatherings, from meetings to children's parties


	Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We confirm that the Trustees have continued to have regard for and act upon the guidance given by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/a
Policy on social investment including program related investment	Para 1.38	N/a
Contribution made by volunteers	Para 1.38	Volunteers are always welcome to help fundraise and manage the Hall. All trustees and members of the management committee are volunteers. In addition there is an active group of 'ad hoc' fundraisers including those who organise a dining club, a cinema club and special evening events.
Other

Achievements and Performance

SORP reference

	Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	As the building is over 100 years old there continues to be a significant requirement to maintain it. This is under constant review and supervision and the Trustees are confident that the continued well being of the building and its facilities can be maintained in the future for the benefit of the community. The solar panels installed last year are demonstrating the Committee’s commitment to a greener future and has reduced the Hall’s energy cost The Hall’s website continues to inform and attract new enquiries. Members of the Committee continue to improve the on-line booking system that simplifies the booking process process, whilst also advising users of the terms of hire. Unfortunately the Buttercups Pre School Nursery had to close for business following a change to its government grant. The premises within the Village Hall occupied by the School have now been licensed to a local business. The Trustees in line with the Charity's objectives also continue their formal policy of favouring bookings for the residents within the parish both in priority and pricing terms

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41

Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There was an operating loss of £4,139 over the last financial year. The Hall had the highest hiring income on record, partly due to the 10% increase in hiring fees for the last 9 months of the year, which mitigated a slight fall in the level of ad-hoc booking fees. But the overall “loss” largely reflects the investment in solar panels. The panels have already contributed to lower energy costs for the year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Managing Committee has a Reserve Policy which defines Restricted, Unrestricted and Designated Reserves. This acknowledges the requirement to maintain accessible funds for asset replacement, major maintenance and specific projects. The Trust will continue to follow the Charity Commission guidelines of a minimum of 6 months to be held in Unrestricted reserves

Amount of reserves held	Para 1.22	£ 72136
Reasons for holding zero reserves	Para 1.22	n/s
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	none

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hire of the hall
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/a
A description of the principal risks facing the charity	Para 1.46	Rising costs. Structural failure, but maintenance and inspections are continuous
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Lease and Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at Annual General Meeting or a Committee Meeting

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Every new member of the Management Committee is required to sign a declaration acknowledging that they have read the Lease and Deed of Trust, understand the duties of their new position, and are not disqualified from serving as a member of the Committee
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51

Other

Reference and Administrative details

Charity name	Bursledon Village Hall Charitable Trust
Other name the charity uses
Registered charity number	1086794
Charity’s principal address	Bursledon Village Hall Long Lane Bursledon SO31 8BZ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
David Hughes	Chairman
Denzil Clark	Vice Chairman and Building Maintenance
Chris Orton	Treasurer
Liz Given	Secretary
Simon Goodison	Lottery and managing hirers	Bursledon Players
Kathy Treasure-Jones	Housekeeping, hygiene and cleanliness
Mike Vaughan	Compliance
Tom Richardson	Art Show
Peter Falconer	Website

Rev John Pawson	Representing the Landlord
Lesley Fairweather	Garden	From 8/1/26
Steve Hallett	Safeguarding	From 8/1/26
Annie Hallett	Events	From 8/1/26

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Lynn Falconer
Peter Taylor
Martin Bridger
Judy Harkham

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) MHVaughan Full name(s) Michael Hugh Vaughan Position (eg Compliance Officer Secretary, Chair, etc) Date 9th June 2026

CHARITY COMMISSION FOR ENGLAND AND WALES Buw51edon VFllage Hall Charitable Tntst 11J86794 Receipts and payments accounts CC16a For th• ri0 To 01-Oct. 30-&p23 Section A Receipts and payments unStriCtEd Restricted Endowment fund¥ funds funds Last year to th•rn•t £ to ¢h¢ toth• n••r¢*t£ toth• n••rn•te to th• rbMmt£ Totsl fvnds Al Ree•ipts Inng un 55,181fyJ 1.192 Isi na H)ns Ères 1647 scri S26 r8n ross income AR) 59.147 69N47 50,8SI an l¥ee table). Inve8 $9,447 5051 A3P4 ments W3gos and PAYE nsurance 15216 2,221 10.71¥ 1,112 1.212 1,39Y 15,216 2,221 10,718 1,112 1,212 1.399 2,9% 1,310 1.907 I.OD3 21.649 2N2 63.SB6 14,396 2.083 14,280 1,349 Ckaning Waste Di5W 1T Eouiwèni & Sofvare MBintenance & Repairs LIten5 and SubxrtPb'(x15 Operatiry Expense6 Fundraising e¥penses Facillty improVTrts Relurned Dewsits 84& 1.650 f.310 1.947 20Q 18.807 3,575 61,414 21,649 Sub total A4 Ass•t and inveskn•nt rchases le Sub total 63,585 Net of recelpts/(payments) AS Tran$fer5 between funds A6 Cash funds last year •nd Cash funds thi$ year end 4.138

Section B Statement of assets and liabilities at the end of the period UnrestrTcte(l Restrictsd funds funds to M•rtbt£ to wirwt£ Categories Endowment funds to nrn8t£ B1 Cash funds Total cash funds 72.136 r4(4)) jrnent Error Unrestricted funds to nMrpBt£ R•strictod funds to MrèAt£ Endowment funds to nèrn¥t£ Dètail$ B2 Othor monetary asset8 Fund tOTthkh Detsil$ C¢•t lopWoMII on•1 83 Inv08tment a86Ot8 Fund to D•tsll• CurNJntv•lup 84 Assets retsingd for the charlty's own u Deta41s FThd 10 whkh AU1 d Whpn <luw B5 Llabillties Slgned by one or Mrj trustee5 On half of all the trusiees SigTrature Print Name Date of roval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of On accounts for the year énded Sep 20 23 Charfty no (If any) IS81079 Set oul on pages I rert to the trustees on my axamination of the accounts of th8 al)ove charlty (Ihe Trusf) for the year ended Responslbllllles and As the charity trustees of the Trust, you are responsible for th8 preparation ba818 of r•port of the accounts in a¢LMYdanc vath tho rw4uiremgnts of the Charsti88 Act 20111.the Acr). I reFKJrt In respect of my examination of the Trust's accounts carrfed out under sedion 145 of the 2011 Act and In carying out my examination. I have folkJ¥wJ the applicable OirectiOTts givèn by the Charity Commission under section 14q51(bl of the Act. I have cornted my examinan. I confinn that no material matters have me to my attention (other than that disdosed below.) in connection with the examinaiion gives me cause to beli8ve that In, any material Independent èxaminerfs statement acAyJntirKJ rerxxts re not kept in a¢cJydanc8 with s8Ctlon 130 of the Act or I have no concerns and have come au05s no other matters in connection th the examination to vhjth attention shoukl be dravm in order to enabl8 a proper understanding of the accounts to be reached. ' Pbase delete words in Ihè bTrd(ets rfthey do not apply. 2E>111 sn0d. Namo: Relevant professional qualifi&ition{s) or body (rf any}: QF TECtrWI6W" FM•&4Y) Address: IER October 2018