## **Trustees’ Annual Report for the period** **From 01/10/2024 Period start date To 30/09/25 Period end date** ## **Charity name: Bursledon Village Hall Charitable Trust** **Charity registration number: 1086794** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Bursledon Village Hall is to be well**
**maintained and efficiently run so that it**
**remains available in a useful, sound and**
**safe condition for the benefit of the whole**
**local community**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The Hall is well used by a wide cross**
**section of the local community. The uses**
**have been busy and varied, including:**
**Home Cooking providing a privately run**
**meals on wheels for the needy, using the**
**Hall's cooking facilities**
**the Dining Club**
**Bursledon Players, the local amateur**
**dramatic group**
**The Cinema Club**
**Martial Arts Clubs providing training and**
**discipline**
**Other groups for mothers and toddlers.**
**There are several fitness classes**
**including Lowford Line Dancers , Yoga**
**and Pilates Classes**
**The Hall is used to host numerous social**
**gatherings, from meetings to children's**
**parties**| |||||| |---|---|---|---|---| ||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the Trustees have**
**continued to have regard for and act**
**upon the guidance given by the Charity**
**Commission on public benefit**|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/a**| |Policy on social investment
including program related
investment|Para 1.38|**N/a**| |Contribution made by
volunteers|Para 1.38|**Volunteers are always welcome to help**
**fundraise and manage the Hall. All**
**trustees and members of the**
**management committee are volunteers.**
**In addition there is an active group of 'ad**
**hoc' fundraisers including those who**
**organise a dining club, a cinema club and**
**special evening events.**| |Other||| ## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**As the building is over 100 years old**
**there continues to be a significant**
**requirement to maintain it. This is under**
**constant review and supervision and the**
**Trustees are confident that the continued**
**well being of the building and its facilities**
**can be maintained in the future for the**
**benefit of the community. The solar**
**panels installed last year are**
**demonstrating the Committee’s**
**commitment to a greener future and**
**has reduced the Hall’s energy cost**
**The Hall’s website continues to inform**
**and attract new enquiries. Members of**
**the Committee continue to improve the**
**on-line booking system that simplifies**
**the booking process process, whilst also**
**advising users of the terms of hire.**
**Unfortunately the Buttercups Pre School**
**Nursery had to close for business**
**following a change to its government**
**grant.**
**The premises within the Village Hall**
**occupied by the School have now been**
**licensed to a local business.**
**The Trustees in line with the Charity's**
**objectives also continue their formal**
**policy of favouring bookings for the**
**residents within the parish both in**
**priority and pricing terms**|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**There was an operating loss of £4,139**
**over the last financial year. The Hall had**
**the highest hiring income on record,**
**partly due to the 10% increase in hiring**
**fees for the last 9 months of the year,**
**which mitigated a slight fall in the level of**
**ad-hoc booking fees. But the overall**
**“loss” largely reflects the investment in**
**solar panels. The panels have already**
**contributed to lower energy costs for the**
**year.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Managing Committee has a Reserve**
**Policy which defines Restricted,**
**Unrestricted and Designated Reserves.**
**This acknowledges the requirement to**
**maintain accessible funds for asset**
**replacement, major maintenance and**
**specific projects. The Trust will continue**
**to follow the Charity Commission**
**guidelines of a minimum of 6 months to**
**be held in Unrestricted reserves**| |Amount of reserves held|Para 1.22|**£ 72136**| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|**n/s**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**none**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Hire of the hall**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/a**| |A description of the principal
risks facing the charity|Para 1.46|**Rising costs.**
**Structural failure, but maintenance and**
**inspections are continuous**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Lease and Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at Annual General Meeting or a**
**Committee Meeting**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**Every new member of the Management**
**Committee is required to sign a**
**declaration acknowledging that they have**
**read the Lease and Deed of Trust,**
**understand the duties of their new**
**position, and are not disqualified from**
**serving as a member of the Committee**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** |Charity name|Bursledon Village Hall Charitable Trust| |---|---| |Other name the charity uses|| |Registered charity number|1086794| |Charity’s principal address|Bursledon Village Hall
Long Lane
Bursledon
SO31 8BZ| ||| ## **Names of the charity trustees who manage the charity** |1
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9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**| |---|---|---|---|---| ||David Hughes|Chairman||| ||Denzil Clark|Vice Chairman
and Building
Maintenance||| ||Chris Orton|Treasurer||| ||Liz Given|Secretary||| ||Simon Goodison|Lottery and
managing hirers||Bursledon
Players| ||Kathy Treasure-Jones|Housekeeping,
hygiene and
cleanliness||| ||Mike Vaughan|Compliance||| ||Tom Richardson|Art Show||| ||Peter Falconer|Website||| |1
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0|Rev John Pawson|Representing the
Landlord||| |---|---|---|---|---| ||Lesley Fairweather|Garden|From 8/1/26|| ||Steve Hallett|Safeguarding|From 8/1/26|| ||Annie Hallett|Events|From 8/1/26|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Lynn Falconer**||| |**Peter Taylor**||| |**Martin Bridger**||| |**Judy Harkham**||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** MHVaughan **Full name(s)** Michael Hugh Vaughan **Position (eg** Compliance Officer **Secretary, Chair, etc) Date** 9th June 2026 CHARITY COMMISSION FOR ENGLAND AND WALES Buw51edon VFllage Hall Charitable Tntst 11J86794 Receipts and payments accounts CC16a For th• ￿ri0￿ To 01-Oct. 30-&p23 Section A Receipts and payments un￿StriCtEd Restricted Endowment fund¥ funds funds Last year to th•r￿n•t £ to ¢h¢ toth• n••r¢*t£ toth• n••rn•te to th• rbMmt£ Totsl fvnds Al Ree•ipts Inng un 55,181fyJ 1.192 Isi na H)ns Ères 1647 scri S26 r8n ross income AR) 59.147 69N47 50,8SI an l¥ee table). Inve8 $9,447 50￿51 A3P4 ments W3gos and PAYE nsurance 15216 2,221 10.71¥ 1,112 1.212 1,39Y 15,216 2,221 10,718 1,112 1,212 1.399 2,9% 1,310 1.907 I.OD3 21.649 2N2 63.SB6 14,396 2.083 14,280 1,349 Ckaning Waste Di5W 1T Eouiwèni & Sofvare MBintenance & Repairs LIten￿5 and SubxrtPb'(x15 Operatiry Expense6 Fundraising e¥penses Facillty improV￿￿Trts Relurned Dewsits 84& 1.650 f.310 1.947 20Q 18.807 3,575 61,414 21,649 Sub total A4 Ass•t and inveskn•nt rchases le Sub total 63,585 Net of recelpts/(payments) AS Tran$fer5 between funds A6 Cash funds last year •nd Cash funds thi$ year end 4.138 Section B Statement of assets and liabilities at the end of the period UnrestrTcte(l Restrictsd funds funds to M•rtbt£ to wirwt£ Categories Endowment funds to n￿rn8t£ B1 Cash funds Total cash funds 72.136 r4(4)) *￿j￿rnent Error Unrestricted funds to nMrpBt£ R•strictod funds to M*rèAt£ Endowment funds to nè*rn¥t£ Dètail$ B2 Othor monetary asset8 Fund tOT*thkh Detsil$ C¢•t lopWoMII on•1 83 Inv08tment a86Ot8 Fund to D•tsll• CurNJntv•lup 84 Assets retsingd for the charlty's own u Deta41s F￿Thd 10 whkh A￿￿U￿1 d Whpn 111 s￿n0d. Namo: Relevant professional qualifi&ition{s) or body (rf any}: QF TECtrWI6W" FM•&4Y) Address: IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Buw51edon VFllage Hall Charitable Tntst 11J86794 Receipts and payments accounts CC16a For th• ￿ri0￿ To 01-Oct. 30-&p23 Section A Receipts and payments un￿StriCtEd Restricted Endowment fund¥ funds funds Last year to th•r￿n•t £ to ¢h¢ toth• n••r¢*t£ toth• n••rn•te to th• rbMmt£ Totsl fvnds Al Ree•ipts Inng un 55,181fyJ 1.192 Isi na H)ns Ères 1647 scri S26 r8n ross income AR) 59.147 69N47 50,8SI an l¥ee table). Inve8 $9,447 50￿51 A3P4 ments W3gos and PAYE nsurance 15216 2,221 10.71¥ 1,112 1.212 1,39Y 15,216 2,221 10,718 1,112 1,212 1.399 2,9% 1,310 1.907 I.OD3 21.649 2N2 63.SB6 14,396 2.083 14,280 1,349 Ckaning Waste Di5W 1T Eouiwèni & Sofvare MBintenance & Repairs LIten￿5 and SubxrtPb'(x15 Operatiry Expense6 Fundraising e¥penses Facillty improV￿￿Trts Relurned Dewsits 84& 1.650 f.310 1.947 20Q 18.807 3,575 61,414 21,649 Sub total A4 Ass•t and inveskn•nt rchases le Sub total 63,585 Net of recelpts/(payments) AS Tran$fer5 between funds A6 Cash funds last year •nd Cash funds thi$ year end 4.138 Section B Statement of assets and liabilities at the end of the period UnrestrTcte(l Restrictsd funds funds to M•rtbt£ to wirwt£ Categories Endowment funds to n￿rn8t£ B1 Cash funds Total cash funds 72.136 r4(4)) *￿j￿rnent Error Unrestricted funds to nMrpBt£ R•strictod funds to M*rèAt£ Endowment funds to nè*rn¥t£ Dètail$ B2 Othor monetary asset8 Fund tOT*thkh Detsil$ C¢•t lopWoMII on•1 83 Inv08tment a86Ot8 Fund to D•tsll• CurNJntv•lup 84 Assets retsingd for the charlty's own u Deta41s F￿Thd 10 whkh A￿￿U￿1 d Whpn 111 s￿n0d. Namo: Relevant professional qualifi&ition{s) or body (rf any}: QF TECtrWI6W" FM•&4Y) Address: IER October 2018