CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 0111012023 Perlod end date Period start date To 30109124 Charlty name: Bursledon Vlllago Hall Charltable Trust Charlty rnglstratlon number: 1086794 Objectives and Activities SORP reference Para 1.17 Summary of Ihe purposes of the Charity as set out in its governing doGument Thé Bursledon Vlllagè Hall 1$ to 11 malntalned and èfflclently run so that It remain8 available in a useful, sound and safe condltlon for the b8neflt of the wholè local communl Summary of the main activities in relation to those purposes for the public benefit, in particular, the activilies, projects or Seice8 identified in the accounls. P8ra 1.17 1.19 The Hall Is well used by a wlde cross soctlon of the local Communlty. Followlng the ea8lng of the Covld restrlctlons the uses have been bu8y and varled. Includlng: Home Cooking providing a privately run méals on wheels for the needy. uslng th• Hall'8 cooking facllltlos Buttercups Pre School Nursery which contlnues to attract children from the poorer area of the Parish tho Dlnlng Club Bursledon Players. the local amateur dramatic group Martlal Arts Clubs provldlng tralnlng and dlgcipllne other groups for mothers and toddlers.There are other specialist groups u8ing the Hall regularly for exercise and other actvitie8 including Water Colour painting and the Australian Flnch Breedors group There are several fltness classes Includlng Lowford Llne Dancers , Yoga and Pilates Classes
The Hall is used to host numerous soclal gatherings. from meetings to children's partles Statemenl confirming whether the truslees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 We confirm that the Trustees have continued to have regard for and act upon the guidanGe given by the Charity Commission on publlc benefit Addltlonal Informatlon (optlonal) You ma choose to include further statements where relevant about.. SORP referenc Nla Par8 1.38 Policy on grant making Parn136 Policy on social lnveStffnt including program related investment Parn 1.38 Volunteers are always welcome to help fundralse and manage the Hall. All trustees and members of the management commlttee ara volunteers. In addition there Is an actlve group of 'ad hoc. fundrals•r8 Including those who organl8e a dlnlng club. a cinema club and speclal evenlng events. Contribution made by volunteers Other Achievements and Performance SORP relerence
As the buildlng18 over 100 years old there Continues to be a significant requlrement to maintain IL This is under constant review and supervision and the Trustees are confident that the continued well belng of the bulldlng and Its facllbtles can be malntalned In the future for thè benefit of the communlty. Thls year tha Committee has installed 801ar panel8 a8 a commitment to a greener future and should start reduclng the Hall's energy cost Summary of the main achievements of the charity, identifying the differen the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 The Hall's webslte contlnues to Infomi and attract new anqulrlos. A new on 1Sne system has been adopted slmpllfylng the process of booklng, whllst also advlslng users of the tsmis of hlro. The Trustèes In Ilno wlth the Charity'8 obJ8ctiv68 also continuè their formal pollcy of favouring bookings for the resldants wlthln the parlsh both In rlorlt and ricin temis Addltlonal Informatlon (optlonal) You may choose to include further statements where relevant about: Achievements againsl objectives set P•ra 1.41 Performance of fundraislng activities against objectives set P•r• 141 Investment performance against objectives Other Financial Review Review of the charity's financial position at the end of the riod Par8 1.21
Statement explaining the policy for holding reserves stating why they are held Para 1.22 The Managing Committee has a Reserve Policy which defines Restricted, Unrestricted and Deslgnated Reserves. Thls acknowledges thè requirement to maintain accasslble funds for asset r8placament, rnajor maintenance and spec5fic projects. The Trust wbll contlnua to follow the Charlty Commission guldellnes of a minimum of 6 months to be held in Unrestricted reserves 76276 nls Amount of reserves held Reasons for holding zero reserves Details of lund materialty in deficil Explanation of any uncertainties about the charity continuing as a going concem Para 1.22 P•r• 1.22 Parn 1.24 nla Parn 1.23 none Additional inforniatlon (optlonal) You ma choose to include further ststements where relevant about: Hlre of the hall The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.48 Rlslng costs. Structural failure, but malntenanco and inspections are contlnuous A description of the principal risks facing the charity Para 1.46 other
Structure, Governance and Management Description of charity's Irusts: Type of goveming document IrLlSt deed, ro al charter How is the charity constituted? le g unincorporated associalion, CIO Trustee selection methods including details of any constitutional provisions e.g. election lo post or name of any person or body entitled to appoint one or more Irustees P¥ro 125 Lease and Trust Deed Trust Para 1.25 Elected at Annual General Mooting Addltlonal Informatlon (optional) You ma choose to include further statements where relevant about: Every new memb8r of the Managément Commlttee18 required to Sign a declaratlon acknowlodging that they have read the Lease and Deed of Trust. understand the dutles of their new posltlon, and are not dlsquallfied from servln ag a member of the Committee Policies and procedures adopted for the induction and training of trustees Par• 1.51 The charity's organisational structure and any wider network wlth which the charity work8 Para 1.51 Relationship with any related parties Plrn 1.51 other Reference and Administrative details Chari name Olher name the chari uses Re istered chari number Charity's principal address Bursledon Villa e Hall Charitable Trust 1086794 Bursledon Village Hall Long Lane Bursledon S0318BZ
Names of the charlty trusteès who manage the charity Tru8t•• name Offlce Ilf any) Date• acied11 nol for whol? y•ar Simon Goodison Chairman Denzil Clark Vice Chairman and Building Maintenance Chris Orton Treasurer David Hughes Liz Given Secretary Lottery and managing hirers
Kathy TreasureJones Housekeeping, hygiene and cleanliness Mike Vaughan Tom Richardson Compliance Art Show Peter Falconer Website Rev John Pawson Representing the Landlord Cor orate trustees - names of the directors at the date the re Dlroctor namè rt was aFg. roved Name of trustees holding litle to property belonging to the charity Trustee name nn Falconer Peter Ta Martin Brld er Jud Harkham Dates acted If not lor whole ear
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Addltlonal informatlon (optlonal) Names and addresse8 of advi8ern (Optlonal Informatlon) Type of Nam• Address advlser Name of chlof oxecutlve or names of senlor staff members {Optlonal Informatlon Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional infomiation
Declarations The trustees declarn that they have approved the tru8tee8' report aljove. Signed on behalf of the Gharity's trustses Slgnature(s) Full namels) Michael Hugh Vaughan Posltlon (eg Secretary, Chair, etc) Compliance Officer Dats 18 June 2025
CHARITY COMMISSION FOR ENGLANO AND WALES BllMl•don Vlllg• Hall Tru#t 11)88794 Rocel ts and pa ments accounts To CC16a For th• p•rfod from Qi-OL#- 302• Scction A Receipts and payments Unrn•trlGt•d fund• toth• n••M•t endowmDnt fi•nd• th• n••M•t£ lun l• lh• TrMM•t£ Tolal fvnd• L••1 y••r tr#lfv• n••M•t I A1 R•e•lpi• 41,no.00 TT ross Incomo AR) nvo• nl Tothl T01p fj1,3•2 A3P• •nl• 14, •7 uyiikn 14.2 11 4,?12 ••ts Dlapoul E Ipmènl & & R•pal 1,113 Ll¢wK•$ •nd 1,•47 1.•47 210 1.7M 210 2M79 2M•S FIMpl• J.071 3,071 Ilh14 Sub lotal A4 A••ot and Inve8kn•nt ur¢ha•o• ••• tsb Sub total zzza 11.414 N•t of r•c•lpts/(paym•ntsJ A6 Trnngf•rn botw••n fund• A6 Ca•h fundg la8tyur •nd Cash funds fftls yur •nd Y13Y6 CCXX R1 iccounis (SS) 17AI812025
Sectioii B Statement of asscts and liabilitics at tlie end of thc poriod Unrn8trlcted R•8trfctad fvnd• Endowmont lund• to nMrn•t E l• n••mt£ 81 Ca•h lund• Chaffiith 1NAt¢1 1,714 11,$12 Sa¥lNJi .000 Total cash fund8 71.176 OK Unv••trl¢t•d fvnd• R••lrf¢t•d lund• tofi•arn•t£ Endowm•nl fund• lo nMIMt£ DetLii1s ta vthloh a•••t b•1• Cuvr•Tht¥•h Di..tai1s t• whl¢h Details ¢o•t Iopii•MII on• 84 A•8•t• V•laln•d far th• eharlty'8 own u•• Pund to Amo4ft1 du• Wh•n d Details B6 Llabllttl•8 Signed by one or Iwo Irusleeg on b•hall 01 all thè $1gnatuv• Prlnt Nim• Dats of roval P•lor Fakon•r I1= Da¥ld Hu h•• CCXX R2 •ea)ufits ISS) 17AW2025
CHARITY COMMISSION FOR ENGLAND AND WALES Indepondent oxaminerf8 report on th• accounts Seclioi) A li',(Ippeiicleiil Lx¢iriiiiier s Roi)r)rl R•port to th• trust•••l m•mb•rn of On accouth for th• y•ar •nded 30 gEpreHtsx 2c£K Chaflty no (If •ny) 8at out on paga8 I report to the trusteas on my exarnlnallon crf the acnts ol above charfty (Iho Tnjsn for th8 r oTh16(1 R•w•lbllttl•• •nd AS lh• charlty truo18o8 of ts TiU, you are re4Jon81blg lor the prep8rallon ba•ls of r•port of the ants in accordance wilh the requiremen18 of the Charttles Act 2011 I'the Acr). I report kn raspecl of my éxamlnatkn ol tho T1.8 accounts e4rrfad oul under sedlon 145 of ltr 2011 Act and in (¥rying out my examknali(m, I haw folobwd the appllcable Diroctiom given by th• Charity Commission under soCtTh 145(5)(b) of Ihe I havo complelod my examknjtlon. I confhin thvdt no rnaitrf•l mattern h8VO me to my 8ttentlM (olher than Ihat diudo8ed bokny.) In ¢onneclkn) wlth the examlnatlon wthlch g1¥ m• to b•U•v• Ihat In, any MOt•rlal Ind•pendent •xamlnee8 •tat•m•nt accounttNJ recwds wor• not kopl In accordance wtth socllon 130 of Iho Ad or Ihe a(wunlB do not acL%Kd th lh• accotIng TecordB I have no ConM8 and have corn? a¢ro55 no other matters in G[nectIon wlth the exarnlnatlon to kn1¢h alltIon should be dravm In order io enable proper understandSng of tho a¢nts to be readd. . Ple8S8 delete the Ynrd8 In the brnckels Ifihey (*) not apply. Slgnod: Mam•: T1fv4 Ll HY Relevant profosolonal quallflcatlonlsl or body (K any): Addr•••: IER October 2018
Soclioii Fl Di%clo£iii'e Orfy o)mplote11 thè ex•mlw needs lo hlghltght matters ol COncn (seo CC32, IndaperKl8nl &xamlnatbD of charity aCcnts. dlreGtM)ns a1 for eyAminers). Glve her• ljrlef d¢tall8 01 any11om• that the •xamln•r wl•h•* to dIAcIo. IER Octobor 2018