2021-03-31-accounts - Slyne With Hest Memorial Hall

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Slyne with Hest Memorial Hall

Trustees’ Annual Report for the year ended 31[st ] March 2021

The trustees present their annual report and independently examined financial statements for the year ended 31[st] March 2021.

1. Reference and Administrative Information

1.1 Charity Name Slyne with Hest Memorial Hall

1.2 Charity Registration No. 1086566

1.3 Registered Address 30, Hanging Green Lane, Hest Bank, Lancaster LA2 6JB

1.4 Trustees – all elected in September 2018

Miss J Cohen-Kingsley Mr JC Fox (Treasurer) Mr C Haggan Mr C Hardwick Mrs E Leach Mr D Liptrott

Mrs R Whittle (Chair)

1.5 Administrator Mrs D Brookes, 39 Coastal Road, Hest Bank, Lancaster

1.6 Bankers Santander UK plc, Merseyside

1.7 Independent Examiner Mr GA Bagnall, 14a Hest Bank Lane, Hest Bank, LA2 6DG

2. Structure Governance and Management

2.1 Governing Document

The Memorial Hall is a registered charity governed by its constitution, which was lodged with the Charities Commission on 14[th] May 2001.

2.2 Recruitment and Appointment of Trustees

(i) The overall management and control of the Memorial Hall rests with the individual members of its management committee who are the charity trustees of the Memorial Hall.

(ii) The appointment of trustees is governed by the provisions contained within the constitution. These are as follows: -

The committee shall consist of a chairman, a vice-chairman and a treasurer and not less than 2 and not more than 12 members.

The Executive Committee may in addition appoint not more than 4 co-opted members. All members of the Executive Committee shall retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or reappointed.

2.3 Major Risks

(i) Lack of people wishing to rent the premises to make the running of the Memorial Hall viable. (ii) Lack of volunteers willing to be trustees.

3. Objectives and Activities

The Charity’s objects (“the objects”) are the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Slyne with Hest and the surrounding area, without distinction, including use for meetings, lectures and classes and other forms of education, recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants.

4. Achievements and Performance

Two small sinks have been installed in the Small Hall for the Pre-School
The Covid-19 safety requirements have been in place in the Hall and this has enabled the Pre-School to continue and also other groups when there was no lockdown.

5. Financial Review

We were very fortunate to have received Business Support Grants of £22,470 from the Lancaster City Council to compensate for our loss of income and our commitment to paying fixed expenses.
The Business Support Grants have enabled the Hall to have a surplus this year of £9,854. This surplus will be needed in the next financial year as it will be several months before many activities recommence and certain maintenance jobs were put on hold.
The hours when the Hall was booked are as follows:

Year	Small Hall	Main Hall	Mawson Room	Total
2020-21	838	135	1	974
2019-20	1,646	1,497	694	3,837
2018-19	1,820	1,026	978	3,824
2017-18	1,603	1,267	834	3,704

Hall has now reserves of £41,194 to meet future liabilities.

6. Future Plans

The main projects for 2021/22:

Internal decoration.
Replacement of the green upholstered chairs in the Main Hall.
Painting the outside of the Hall

Slyne with Hest Memorial Hall

Notes to the Accounts for the year ended 31st March 2021

1. Accounting Policies

1.1 General

The accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the

Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ published in March 2005 and applicable

accounting standards.

1.2 Basis of Preparation

The accounts have been prepared on an accruals basis, which allocates income and expenditure to the accounting year which is

expected to benefit from the income and expenditure, in as much as this conforms to the accounting requirements of the Charity Commissioners Statement of Recommended Practice, which specifies the correct recognition of income as being recorded in the year it is received unless specifically deferred by the donor.

1.3 Grants and Donations

All grants and donations are accounted for gross when receivable and are credited to the accounting period for which the grant or donation is received.

1.4 Expenditure

All expenditure is accounted for gross and when incurred. Direct Charitable expenditure

includes the direct costs of the activities carried out.

1.5 Depreciation

Depreciation for the Fixtures and Fittings been calculated using the straight-line method. The annual rate is 20%.

2. Incoming Resources - Operating Activities of the Charity

Pre-School Toddler Group Recreation Activities Children's Parties Pilates and Yoga Art Classes Ladies of Note United Reformed Church Pet Clinic Jennifer's Dancers Dog Training Ladies Badminton Scottish Dancing Drama Group - Stagestruck Robinson School of Dance Karate Club Examination Preparation Other Income Community Coffee Mornings Memorial Hall Appeal Fund - Standing Orders Memorial Hall Appeal Fund - Income Tax recovered Lancaster CC - Covid-19 Government Grant	Unrestricted Funds £ 4,774.00 - 208.25 - 189.00 - - - - 653.60 - - - 28.50 - 347.00 - - - 783.00 181.25 22,470.92 29,635.52	Restricted Funds £ - -	2020/21 2019/20 £ £ 4,774.00 6957 - 900 208.25 2791 - 604 189.00 1815 - 1174 - 526 - 1431 - 1253 653.60 1791 - 457 - 735 - 504 28.50 1176 - 436 347.00 1661 - 4061 - 130 - 219 783.00 870 181.25 188 22,470.92 29,635.52 29,679

3. Investment Income

70.82

4. Donations

5. Cost of activities in furtherance of the charity's objects

Administration Cleaning and Hygiene Water Insurance Trustee Indemnity Insurance Gas Electricity Repairs & Maintenance Printing, Stationery & Postage Inspections for Fire & Safety Performing Rights Society Licence Fee Refuse Collection Sundries Previous year's projects 6. Cash at bank and in hand Current Account Deposit Account Cash in Hand Petty Cash	Unrestricted Funds £ 6,427.20 2,046.78 657.35 1,064.19 166.42 1,990.84 702.87 4,813.84 71.27 442.77 686.90 180.00 488.10 113.15 19,851.68	Restricted Funds £ -	2020/21 £ 6,427.20 2,046.78 657.35 1,064.19 166.42 1,990.84 702.87 4,813.84 71.27 442.77 686.90 180.00 488.10 113.15 19,851.68 2020/21 19,161.20 22,587.91 50.00 41,799.11	2019/20 £ 6420 2555 908 1083 166 3053 867 3232 245 417 720 180 850 667
				21,363
				2019/20 8,437.92 22,517.09 50
				31,005

7. Transactions with Trustees

No Trustee received any remuneration either directly or indirectly during the period. No Trustee received any expenses in the period.

R818vant professlonal qualificauonlsl or body (if any): Address.. 14a Hest Bank Lane Hest Bank Hest Bank Lancaster LA2 6DG Section Disclosure Only complete if the examiner needs to highlight material problems.lE. accountln8 records have not been kept In accordance wlth s132 of the Charltles, Act 2011 and thost aecounts do not comply with the raquirèments of the 2(X)8 Regulations setting out the forrn and content of charity ac¢ount5,' any material expenditure or action whsch appears not to in accordance with the trusts of thÈ charity,. any failure to be provided with information and explanations by any past or present tTUStee. officer or employee,. and any material consistency betwe•n the accounts and the trust•es' annual rèport.) IER