## **Slyne with Hest Memorial Hall**
## **Trustees’ Annual Report for the year ended 31[st ] March 2021**
The trustees present their annual report and independently examined financial statements for the year ended 31[st] March 2021.
## **1. Reference and Administrative Information**
1.1 Charity Name Slyne with Hest Memorial Hall
1.2 Charity Registration No. 1086566
1.3 Registered Address 30, Hanging Green Lane, Hest Bank, Lancaster LA2 6JB
- 1.4 Trustees – all elected in September 2018
Miss J Cohen-Kingsley Mr JC Fox (Treasurer) Mr C Haggan Mr C Hardwick Mrs E Leach Mr D Liptrott
Mrs R Whittle (Chair)
1.5 Administrator Mrs D Brookes, 39 Coastal Road, Hest Bank, Lancaster
1.6 Bankers Santander UK plc, Merseyside
1.7 Independent Examiner Mr GA Bagnall, 14a Hest Bank Lane, Hest Bank, LA2 6DG
## **2. Structure Governance and Management**
## 2.1 Governing Document
The Memorial Hall is a registered charity governed by its constitution, which was lodged with the Charities Commission on 14[th] May 2001.
2.2 Recruitment and Appointment of Trustees
(i) The overall management and control of the Memorial Hall rests with the individual members of its management committee who are the charity trustees of the Memorial Hall.
(ii) The appointment of trustees is governed by the provisions contained within the constitution. These are as follows: -
The committee shall consist of a chairman, a vice-chairman and a treasurer and not less than 2 and not more than 12 members.
The Executive Committee may in addition appoint not more than 4 co-opted members. All members of the Executive Committee shall retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or reappointed.
**1**
2.3 Major Risks
(i) Lack of people wishing to rent the premises to make the running of the Memorial Hall viable. (ii) Lack of volunteers willing to be trustees.
## **3. Objectives and Activities**
The Charity’s objects (“the objects”) are the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Slyne with Hest and the surrounding area, without distinction, including use for meetings, lectures and classes and other forms of education, recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants.
## **4. Achievements and Performance**
- Two small sinks have been installed in the Small Hall for the Pre-School
- The Covid-19 safety requirements have been in place in the Hall and this has enabled the Pre-School to continue and also other groups when there was no lockdown.
## **5. Financial Review**
- We were very fortunate to have received Business Support Grants of £22,470 from the Lancaster City Council to compensate for our loss of income and our commitment to paying fixed expenses.
- The Business Support Grants have enabled the Hall to have a surplus this year of £9,854. This surplus will be needed in the next financial year as it will be several months before many activities recommence and certain maintenance jobs were put on hold.
- The hours when the Hall was booked are as follows:
|Year|Small Hall|Main Hall|Mawson Room|Total|
|---|---|---|---|---|
|2020-21|838|135|1|974|
|2019-20|1,646|1,497|694|3,837|
|2018-19|1,820|1,026|978|3,824|
|2017-18|1,603|1,267|834|3,704|
- Hall has now reserves of £41,194 to meet future liabilities.
## **6. Future Plans**
The main projects for 2021/22:
- Internal decoration.
- Replacement of the green upholstered chairs in the Main Hall.
- Painting the outside of the Hall
**2**
**Slyne with Hest Memorial Hall**
## **Notes to the Accounts for the year ended 31st March 2021**
## **1. Accounting Policies**
## **1.1 General**
The accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the
Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ published in March 2005 and applicable
accounting standards.
## **1.2 Basis of Preparation**
The accounts have been prepared on an accruals basis, which allocates income and expenditure to the accounting year which is
expected to benefit from the income and expenditure, in as much as this conforms to the accounting requirements of the Charity Commissioners Statement of Recommended Practice, which specifies the correct recognition of income as being recorded in the year it is received unless specifically deferred by the donor.
## **1.3 Grants and Donations**
All grants and donations are accounted for gross when receivable and are credited to the accounting period for which the grant or donation is received.
## **1.4 Expenditure**
All expenditure is accounted for gross and when incurred. Direct Charitable expenditure
includes the direct costs of the activities carried out.
## **1.5 Depreciation**
Depreciation for the Fixtures and Fittings been calculated using the straight-line method. The annual rate is 20%.
## **2. Incoming Resources - Operating Activities of the Charity**
|Pre-School
Toddler Group
Recreation Activities
Children's Parties
Pilates and Yoga
Art Classes
Ladies of Note
United Reformed Church
Pet Clinic
Jennifer's Dancers
Dog Training
Ladies Badminton
Scottish Dancing
Drama Group - Stagestruck
Robinson School of Dance
Karate Club
Examination Preparation
Other Income
Community Coffee Mornings
Memorial Hall Appeal Fund - Standing Orders
Memorial Hall Appeal Fund - Income Tax recovered
Lancaster CC - Covid-19 Government Grant|**Unrestricted**
**Funds**
**£**
4,774.00
-
208.25
-
189.00
-
-
-
-
653.60
-
-
-
28.50
-
347.00
-
-
-
783.00
181.25
22,470.92
29,635.52|**Restricted**
**Funds**
**£**
-
-|**2020/21**
**2019/20**
**£**
**£**
4,774.00
6957
-
900
208.25
2791
-
604
189.00
1815
-
1174
-
526
-
1431
-
1253
653.60
1791
-
457
-
735
-
504
28.50
1176
-
436
347.00
1661
-
4061
-
130
-
219
783.00
870
181.25
188
22,470.92
29,635.52
29,679|
|---|---|---|---|
**5**
**3. Investment Income**
70.82
2
## **4. Donations**
## **5. Cost of activities in furtherance of the charity's objects**
|Administration
Cleaning and Hygiene
Water
Insurance
Trustee Indemnity Insurance
Gas
Electricity
Repairs & Maintenance
Printing, Stationery & Postage
Inspections for Fire & Safety
Performing Rights Society
Licence Fee
Refuse Collection
Sundries
Previous year's projects
**6.**
**Cash at bank and in hand**
Current Account
Deposit Account
Cash in Hand
Petty Cash|**Unrestricted**
**Funds**
**£**
6,427.20
2,046.78
657.35
1,064.19
166.42
1,990.84
702.87
4,813.84
71.27
442.77
686.90
180.00
488.10
113.15
19,851.68|**Restricted**
**Funds**
**£**
-|**2020/21**
**£**
6,427.20
2,046.78
657.35
1,064.19
166.42
1,990.84
702.87
4,813.84
71.27
442.77
686.90
180.00
488.10
113.15
19,851.68
**2020/21**
19,161.20
22,587.91
50.00
41,799.11|**2019/20**
**£**
6420
2555
908
1083
166
3053
867
3232
245
417
720
180
850
667|
|---|---|---|---|---|
|||||21,363|
|||||**2019/20**
8,437.92
22,517.09
50|
|||||31,005|
## **7. Transactions with Trustees**
No Trustee received any remuneration either directly or indirectly during the period. No Trustee received any expenses in the period.
**6**
R818vant professlonal
qualificauonlsl or body
(if any):
Address..
14a Hest Bank Lane
Hest Bank
Hest Bank
Lancaster
LA2 6DG
Section
Disclosure
Only complete if the examiner needs to highlight material problems.lE.
accountln8 records have not been kept In accordance wlth s132 of the Charltles, Act 2011 and
thost aecounts do not comply with the raquirèments of the 2(X)8 Regulations setting out the
forrn and content of charity ac¢ount5,' any material expenditure or action whsch appears not to
in accordance with the trusts of thÈ charity,. any failure to be provided with information and
explanations by any past or present tTUStee. officer or employee,. and any material consistency
betwe•n the accounts and the trust•es' annual rèport.)
IER