Mark Rutherford School Fund Independent Examination Year ended 31 August 2024 General Trip account summary folders contain a list of all income and expenditure relatingto thattrip. This is signed off by the finance assistant and the teacher/party leader ensuring that two people have seen and checked the accounts, All supporting documents such as copy invoices and correspondence with parents are included within the folders. Monthly bank statements are reconciled promptly and the reconciliation sheets are signed and dated. A report showing all cash history for the year clearly explains the reasons for all cash income and expenditure. Request for internal transfer records are backed up with authorising emails by the relevant member of staff or trip or subject leader. At year end the balances of all accounts are analysed and highlighted to close if completed and showing a zero balance. Expenditure All requests for cheques are stamped and authorised prior to payment. The request for cash/cheque form is completed, the reverse of the form is also signed as confirmation it has been checked by the office staff and authorised by an authorised signatory. Income Cash and cheque income is recorded against the relevant account and banked promptly. The trip account folders contain copies of letters sent to parent5/carers with costings and lists the students who have paid, with the amounts and dates. Bank and cash summary sheets are produced for each set of banking showing cash and cheques in hand, along with a list of all single cash and cheque transaction5. It is then noted on the front the cash and amounts banked alongwith a copy of the paying in slip and Securicor Bag Numberverifyingthe amount banked, Checks have been made against these records to the reconciled bank statements. Some information was missing when originally supplied with paperwork, but this was subsequently supplied on request, along with explanations for items questioned. These missing items were as a result of the activity spreading across two financial years. Elliot Smith BSC, FCCA 7 May 2025
Fund name: Mark Rutherford School Trust Printed on 2610912024 10:56 a.m. Account Summarrf for the Period: 0110912023 to 3110812024 Section I Income Expenditure ADMINISTRATION 40.00 ADMINISTRATION 2,383.23 <; Ailey 2 23.00 Ailey 2 12.90 AUTISM GENERAL 121.00 AUTISM GENERAL 121.00 Berlin 2025 11,310.00 Berlin 2025 6,825.00 Berlin 24 19.125.99 Berlin 24 18,651.47 Biology Trip 2024 615.00 Biology Trip 2024 515.00 '1 Bluebeard24 88.00 Bluebeard24 88.00 Blue Peris 2024 24,016.00 Bluo Peris 2024 4,233.99 1,910.36 Borneo Jungle Expedition 2024 875.00 Borneo Jungle Expeditlon 2024 Box of Delights 1,248.00 Box of Delights 1,187.25 BTECH preforming arts 730.66 BTECH preforming arts CERN 2024 130.00 CERN 2024 Cern 2025 1,485.00 Cern 2025 CHARITY GENERAL 760.39 CHARITY GENERAL 0.00 Chicago - MK Theatre 200.00 Chicago - MK Theatre Chitty Chitty Bang Bang 666.00 Chitty Chitty Bang Bang Come From Away 205.00 Come From Away o.oo 205.19 DANCE GENERAL 1,157.35 DANCE GENERAL Disneyland Paris 4,700.00 Disneyland Paris Drama GCSE Trip Package 0.00 Drama GCSE Trip Package 425.00 Total Income 164,443.35 Total Expenditure 162,934.98 Excess of Expenditure over Income 0.00 Excess of Income over Expendlture 1,508.37,
Income Expendlture DRAMA GENERAL 915.61 DRAMA GENERAL 1,549.05 Duke of Edinburgh 2023 0.00 Duke of Edinburgh 2023 1',861.56 Duke of Edinburgh 2024 3.520.00 Duke of Edinburgh 2024 3,068.00 Easy Fundraising 15.15 Easy Fundraising 0.00 Edward Scissorhands 840.00 Edward Scissorhands 833.00 GENERAL ACCOUNT 0.00 GENERAL ACCOUNT 2,511.27 Geography GCSE 2024 2,269.00 Geography GCSE 2024 1,975.80 Hoodies for Connections 961.90 Hoodies for Connections LIBRARY TEXTBOOK LOANS 380.00 LIBRARY TEXTBOOK LOANS Macbeth 2024 1,200.00 Macbeth 2024 1,20.5.OQ Macmillan Coffee Morning Oct 56.62 Macmillan Coffee Morning Oct MATHS CALCULATOR LOAN 6TH FORM 56.62 MATHS CALCULATOR LOAN 6TH FORM 140.00 520.00 Metamorphosis Frantic Assemblies 1,292.00 Metamorphosis Frantic Assemblies Minority Report 24 1,190.00 Minority Report 24 1,302.00 MTI Junior Muslcal Theatre Festival 2024 1,925.00 MTI Junior Musical Theatre Festival 2024 1.350.00 MUSIC GENERAL 556.84 MUSIC GENERAL Panto 2023 2,085.00 Panto 2023 1,600.09 2,199.53 ParentPay Transaction Fees 0.00 ParentPay Transaction Fees People, Places and Things 547.00 People, Places and Things 475.45 PHYSICAL EDUCATION 0.00 PHYSICAL EDUCATION 425.00 Physics at work exhibition Cavendish Laboratory Pineapple dance studios 2024 Physics at work exhibition - Cavendish Laboratory 1,485.00 Pineapple dance studios 2024 240.00 0.00 1.257.53 POSTERSIBADGES 272.00 POSTERS/BADGES Prom 2024 Year 11 8.251.33 Prom 2024 Year11 8.572.17. SCHOOL PRODUCTIONS 4,738.21 SCHOOL PRODUCTIONS 6,931.77 SCIENCE GENERAL 0.00 SCIENCE GENERAL Sister Act The Musical 2024 540.00 Sister Act The Musical 2024 SIXTH FORM GENERAL 0.00 SIXTH FORM GENERAL 270.94 Six Trip to Vaudeville Theatre 20.00 Six Trip to Vaudeville Theatre Total Income 164,443.35 Total Expenditure 162,934.gg Excess of Expendlture over Income 0.00 Excess of Income over Expenditure 1.508.37
Income Expenditure Ski and Snowboard Trip 2024 Southwold 2024 A-Level Geography 43,004.14 Ski and Snowboard Trip 2024 Southwold 2024 A-Level Geography 1,560.00 Space Centre Year 8 65,222.94 1,460.00 1,415.9,7 Space Centre Year 8 1,394.70 Space Centre Year 9 1.530.00 Space Centre Year 9 1,370.70 STAFF WELFARE FUND 20.00 STAFF WELFARE FUND 25.00 Tate Modern 2023 545.00 Tate Modern 2023 467.82 The Government Inspector 375.00 The Government Inspector 312.50 The House of Bernarda Alba 559.00 The Houso of Bernarda Alba 240.55 The National Gallery 2024 1,242.00 The National Gallery 2024 Thorpe Park Yr10 Rewards trip 4.940.00 Thorpe Park Yrlo Rewards trip 4,810.50 Wicked 2024 1,975.00 Wicked 2024 1,900.00 Year 13 Prom 2025 9.00 Year 13 Prom 2025 0.00, Year 7 School Shop Deposit 2022 5.00 Year 7 School Shop Deposit 2022 Year 8 School Shop Deposit 2021 5.00 Year 8 School Shop Deposit 2021 Year 8 SSG reward day 1,840.00 Year 8 SSG reward day 1,848.OQ Year 9 School Shop Deposit 2020 25.00 Year 9 School Shop Deposit 2020 Yr11 Prom 2025 233.25 Yr11 Prom 2025 o.oo Yr 13 Fundraising - Leaving July 2024 Yr 13 Fundraising- Leaving July 2024 2.139.12 3,174.oa YR13 PROM 2023 47.79 YR13 PROM 2023 0.00 Yr7 SSG reward day 1,992.00 Yr7 SSG reward day 1,840.00 Total Income 164,443.35 Total Expendlture 162,934.98 Excess of Expendlture over Income 0.00 Excess of Income over Expenditure 1,50g.37 Section 2 Balance blf OV0912023 Balance cff 3110812024 Cash 524.00 Cash 471.84 Cheques in Hand 0.00 Cheques in Hand Unsettled ePayments 16.66 Unsettled ePayments 716.66 Total 50,537.35 Totsl 52,045.72
Balance b/f 0110912023 Balance clf 3V0812024 Current Account Natwest 49.996.69 Current Account Natwest 50,857.22 Total 50,537.35 Total 52,045.72 Income Expendlture Movement In Perlod 1,508.37 Movement In Perlod o.o(? Section 3 Amount owlng to the Fund at Perlod End Amount owed by the Fund at Perlod End 001133 376.00 001124 735.0 Amount received in advance for a committed expense Valuation at cost price of Stock in Hand at period end Totsl 0.00 Totsl 1,111.00 Section 4 We certify that, to the best of our knowledge, the accounts shown abov ect. Treasurer Headteacher Date Q.f, 2cLr Date Section 5 Audit Certlflcate We have audited the accounts of the above Fund in accordance with oc3L I r)rPEhJl)er[ ATIVXI (guidelines). In mylour oplnion, there has .been reasonable management of the Fund and the above Summary of Accounts is a true representation of the state of the Fund's affairs at and its assets at th t date ere sufficient to meet all the liabilities of the Fund in full. 1 101£ Signature of Auditor Date Financial Qualiflcation/Experience
Section 6 I can confirm that l am familiar with the contents of the Guidelines and that the audited Summary of Accounts has been presented to the Board of Governors and l am satisfied with the state of aff irs fund Chair of Governors Date Tali Pebble