2024-08-31-accounts - Halterworth School Association

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Trustees’ Annual Report for the period

From 01/08/2023 Period start date To 31/08/2024 Period end date

Charity name: Halterworth School Association

Charity registration number: 1086284

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aim of the HSA is to enhance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the Government)
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	normally provided by the Government) Foster more extended relationships between the staff, parents and to others associated with the School; and Engage in activities, which support the school and advance the education of the pupils attending it.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are aware of the guidance and the charity has been set up to ensure it is beneficial and any detriment and harm that results from its purpose does not outweigh the benefit.

Additional information (optional) You may choose to include further statements where relevant about:

You may choose to include further statements where relevant about:	You may choose to include further statements where relevant about: SORP reference	You may choose to include further statements where relevant about:
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The contribution by unpaid volunteers is vital to the organisation and running of this charity. Membership of the HSA shall include parents and/or guardians of children attending Halterworth Primary School and all those associated with the school in either a teaching, governing or ancillary capacity

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The HSA during 2023-24 has raised funds to support the creation of a memorial garden in the school grounds and contributed to the cost of school trips for all children. It has held several events across the school year to benefit all pupils. The HSA has also helped to facilitate pupils contributing to charities both within the local community and worldwide.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The treasurer’s report was submitted at the AGM on 30/09/24. It showed the HSA had raised a healthy amount to continue to support providing additional resources for the school.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The HSA holds a reserve typically £5000 at the end of each financial year. This is to ensure that if there is a slower year of fundraising the HSA can still support the school in their aim to provide additional resources for the pupils.
Amount of reserves held	Para 1.22	£9,397
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No concerns, The charity is run within its means and contributes to the school based on its previous years fundraising (decided at the AGM).

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal sources of funds are through donations and fundraising events
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Recruitment of parents to fulfil principle roles to keep the charity running.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are approved and appointed by the board.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Halterworth School Association
Other name the charity uses	HSA
Registered charity number	1086284
Charity’s principal address	Halterworth School Halterworth Lane Romsey SO51 9AD

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year
1	Robyn Tucker	Chair	30/09/24 - to date
2	Devlin McStay	Vice chair	30/09/24 - to date
3	Helen Kottaun-Bruce	Treasurer	17/10/24 - to date
4	Emma Welsh	Secretary	29/01/24 - to date
5	Julie Bray	President	26/01/24 - to date
6	Hannah Easton		15/07/24 - to date
7	Anne Kotchie		09/11/21 - to date 31/07/18 - to date
8	Richard Hopkins
9	Lorraine Rushforth		upto 30/09/24 upto 30/09/24
10	Fiona Blaker
11	KerrySommers		upto 15/07/24
12	Jo Cotterill		upto 26/01/24

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declarg that thoy have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full nam8(8) R oBx/bJ Posltlon leg Secretary, Chalr. etc) 14A T Date

	Halterworth School Association	Halterworth School Association		1086284
	Receipts and payments accounts				CC16a
	For the period from ee	1/8/2023 ee	To ee	31/8/2024 ee
Unrestricted funds Restricted funds Endowment funds Total funds Section A Receipts and payments Last year ~~ee~~
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Event fundraising	16,686	-	-	16,686	-
Donations, legacies and grants	22,828	-	-	22,828	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total* (Gross income for AR)	39,514	-	-	39,514	-
A2 Asset and investment sales, (see table). 39,514 - - - - - - - - - - - - - - - - - 39,514 *Sub total* *Total receipts* ~~S25~~
A3 Payments
Donations to Halterworth school	33,046	-	-	33,046	-
Donations to other charities	356	-	-	356	-
General expenses	573	-	-	573	-
cost of fundraising events	2,210	-	-	2,210	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*	36,185	-	-	36,185	-

A4 Asset and investment purchases, (see table) 36,185 - - - - - - - - - - - - - - - 36,185 *Sub total* *Total payments* —~~—————~~
A5 Transfers between funds A6 Cash funds last year end *Net of receipts/(payments)* *Cash funds this year end*	3,329 - - - - - - - - 3,329 - - ~~===~~			3,329 - - - - 3,329 - - ~~==~~

CCXX R1 accounts (SS)

08/06/2025

Section B Statement of assets and liabilities at the end of the period

		Unrestricted	Restricted funds	Endowment
Categories	Details	funds		funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	31,065 - - - - - - - - bank account as of 30/08/2024 *Total cash funds* 31,065 - - —====>
	(agree balances with receipts and payments
	account(s))	Agreement Error	OK	OK
		Unrestricted	Restricted funds	Endowment
		funds		funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - N/A =——=_—
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets	- - - - - - - - - - N/A oe
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use	- - - - - - - - - - - - - - - - - - contents of HSA shed including equipment for hosting events ase
		Fund to which	Amount due	When due
	Details	liability relates	(optional)	(optional)
B5 Liabilities Signed by one or two trustees on behalf of all the trustees	- - - - - N/A Anne Kotchie 07/06/24 Signature Print Name Date of approval ——-
CCXX R2 accounts (SS)	2			08/06/2025

CCXX R2 accounts (SS)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year | 2> l (J T I ZL¥ ended I Charity no lif any> Set out on pages l <ixJ j)c'"i.' . I report to the trustees on my examination of the accounts of the above charity (tthe Trust) for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance wth the requirements of the Charities Act 2011 ("the Act"). I report in respect ol my examination of the Trust's accounts carried oul under secbon 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission der section 145(5)(b) of the Act. Independent EThfrehaH examiner's statement fiam8.£)f I have completed my examination. I confirrn that no matenal matters have come to my attention in connection with the examination (other than that d¢sclosed below ') which gives me cause to believe that in, any rnaterial respect. the accounting records were not kept in accordance wilh section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other Ihan any requiremenl that the accounls give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no othef matter5 in connects.on with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets if they (kn nol apply. Signed: Date: 2Qi IL)l2 Name: j L.ITfLQ Relevant professional qualrfication(s) or body IER Oct 2018

(if any): Address: i A2 (2£tri%EY , i EPC. Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.