2024-05-31-accounts

Trustees’ Annual Report for the period

From 01 June 2023 Period start date To 31 May 2024 Period end date

Charity name: Basingstoke – Old Basing u3a

Charity registration number: 1086263

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The advancement of education, and in particular the education of older people and those retired from full time work, by all means including associated activities conducive to learning and personal development in Basingstoke and the surroundingarea.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We hold a meeting once a month, which all members are invited to attend, involving refreshments and a talk by a (usually external) speaker. Occasionally the speaker might be replaced by a social gathering. We have more than 75 special interest groups, meeting at different times and frequencies each month. These are open to all members, and non-members may attend one meeting of up to three groups on a trial basis.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Our main activities are as set out above. The trustees have had regard to the Commission’s guidance on public benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our main focus is on the continuing education and personal development of those who have reached retirement or are no longer in full-time employment. There is also the wider social benefit of our members coming together with like-minded people. Members are regularly encouraged to invite friends to our meetings, in the hope that they will be interested in joining our u3a.

Our membership has now grown to over 1,000 members which represents c. 20% increase over the previous two years.

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	Membership numbers continue to increase in line with targets.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Income = £88,155 Expenditure = £90,804 Expenditure over income = £2,649 These accounts have been independently examined
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to enable the u3a to withstand unexpected events and fluctuations in income and expenditure. One significant risk is a major decline in membership which alone could reduce income by as much as £7,000. There are also payment timing issues which require that a reserve be maintained. The Trustees have assessed that a reserve of £15,000 is required to cover contingencies and timing issues at the year end. While these risks are those identified as the most likely, the reserves are available for use if other risks jeopardise the future of the u3a. The reserves policy is reviewed every year.
Amount of reserves held	Para 1.22	£45,000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Membership fees and receipts for Social Excursions. Note that receipts for excursions were significantly higher compared with the previous year; these receipts also include

payments in advance for future excursions.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	Constitution, approved by the Charity Commission and the Third Age Trust.
How is the charity constituted?	Para 1.25	An unincorporated members’ association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are drawn from the membership of our u3a. Every trustee is elected or re- elected for the coming 12 months at our Annual General Meetings. In the event of a vacancy, the committee may appoint a member willing to fulfil a particular role to stand until the following AGM at the latest. The Committee may also co-opt up to 3 additional members co-opted to stand until the following AGM at the latest. Various limits on the time an individual can serve as a trustee or as an Officer (Chair, Vice-Chair, Treasurer and Secretary) are set out in our Constitution.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para1.51	Training of trustees is in line with information provided by the Third Age Trust

Reference and Administrative details

Charity name	Basingstoke–Old Basing u3a
Other name the charity uses	n/a
Registered charity number	1086263
Charity’s principal address	97 Pack Lane, Basingstoke, Hampshire RG22 5HG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Rod Marshall	Chair	To 12-Jul-231	Members of Basingstoke – Old Basing u3a elect up to 12 committee members at an AGM. In the event of a vacancy between AGMs, the committee may appoint a member willing to fulfil a particular role to stand until the following AGM at the latest. The Committee may also co-opt up to 3 additional members co-opted to stand until the following AGM at the latest. Note that some committee members were appointed to replace other committee members standing down during the year. At no time were there more than the maximum 15 committee members permitted by the constitution.
	Rod Marshall	Vice-Chair	From 12-Jul-231
	Paul Dodge		To 12-Jul-231
	Paul Dodge	Chair	From 12-Jul-231
	TonySummers	Treasurer
	David Noble
	Janet Field		To 12-Jul-231
	Madeline Hussey		To 12-Jul-231
	Richard Field		To 12-Jul-231
	Sue Seamour		To 12-Jul-231
	Alastair Sim		From 12-Jul-231
	Colin MacDonald		From 12-Jul-231
	Nick Gosby		From 12-Jul-231
	Chris Vickers		To 10-Nov-233
	Janice Vaughan		To 16-Oct-233
	Linda Gordon		From 17-Oct-232 to 09-Nov-233
	Derek Western		From 10-Nov-232 to 12-Jan-243
	Pip Vallely		From 10-Nov-232to 12-Mar-243
	Bev Sturdy		From 10-Nov-232to 26-Mar-243
	Elaine Budd	Secretary	To 29-Feb-243
	Simon McCarthy	Secretary	From 01-Mar-243
	Christine Rowley		From 01-Mar-243
	Marilyn Bennett		From 01-Mar-243
	Phil Ryan		From 11-Mar-243
	Tre McCamley		From 25-Mar-243

1 AGM date

2 Date appointed/co-opted

3 Date resigned/changed role/stood down

Corporate trustees – names of the directors at the date the report was approved - n/a

Name of trustees holding title to property belonging to the charity - NONE

Funds held as custodian trustees on behalf of others - NONE Exemptions from disclosure Reason for non-disclosure of ke ersonnel details nla other o tional information None Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustses Slgnature(s) Full name(s) Paul Dodge Sirnon Mccarthy Posltlon (e.g. SeGretaryi Ghalr) Chair Secretary Date 2+.11.loLt

CHARITY COMMISSION frott ENGLAND AND WAL19S Receipts and payments accounts toke-okl Bas u3a CC16a Forth• wnod To l.f1612023 qiJosr2024 Section A Receipts and pa ments Unrestrbcted funds Restsieted funds tndowmonl lunds Total fund5 Lasl yeJr A1R 37.81Q J4.207 uJ¥ rvfLnd Glt AKI 4400 146 1.912 21547 129 2.083 sDr4￿ ￿(￿5￿ 1.1 1.183 Sub total{GrDS% income br ARJ isj .1SS 29J iotai r¢%ai reuip¢s 88.155 68.iYJ 62.293 ments V￿111￿1 KJ ZcKJin 850 .AKybLYy. F¥rAiryk sXXt. tr¥¥ ￿5￿1¥. rrw 5TT STT 474 3B7 I￿11￿1￿r Iw¥ •¥J SwTLJ 237 292 QT yP4 WTf￿￿>b 37.84B 37.148 S4 folai 89.10S 105 pu(chases. table) Sub toeai Tolalpaymerts 90,ÈO4 59.883 Net ofreceytsdpJyments) . A5 Twsfers b•twrfn funds A6 Cash lunds last year Qnd Cash lund5 this year wxl 2.649 2.649 2410 SQ.442 50.442 47.T93 47.793 2.410 2srw2024

Section B Ststement of assets and liabilities at the end of the period Unrestr•cted funds Restncteé funds Endowmen t f urbds B1 Cash fvnds 1116 40?2 Total cash fuTh 47.793 Unreslrlcted Restflct¢d Endo¥rtm•n funds funds t funds D•tatl• B2 (Xher Mo￿¢ary assets B3 Inv•stment ass•ts Deiails Cost B4 Assets retained th ¢h•rlty'S (Mn u {r4*f￿) 85 Liabilities S•Jned by or 14KJ tmslees tyi bL4wff tsl al Jhv tnthe> ov CCXX R2 •x¢unts lSS)

vy CHARITY COMMISSION; FOR ENGLAND AND WALES

; Independent examiner's report on the accounts

==> picture [471 x 132] intentionally omitted <==

----- Start of picture text -----
Report to the trustees/ ‘ a ——
members of} CASINGS TOKE -OUD
On accounts for the year — AN; AW, | Charity no
| report to the trustees on my examination of the accounts of the above
charity (“the Trust’) for the year ended .
----- End of picture text -----

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).

| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records

==> picture [491 x 212] intentionally omitted <==

----- Start of picture text -----
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please elete the words in the brackets if they do not apply.
Signed: ok VA Date: 2SV_ Nin 2e2
Name:| RAYMOND Larcsudig BSc ECK
Relevant professional | “WywcatyjuNve Of CURETELEO KCCONTA!
qualification(s) or body a _ . :
(if any): IN ENGLAND AND WALE S
Address: A774 KEM? sustt LASSE
Coy KS ING STOKE
QG22 Sie
----- End of picture text -----*

IER

1

October 2018

==> picture [375 x 35] intentionally omitted <==

----- Start of picture text -----
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
----- End of picture text -----

==> picture [125 x 46] intentionally omitted <==

----- Start of picture text -----
Give here brief details of
any items that the
examiner wishes to
disclose.
----- End of picture text -----

==> picture [20 x 10] intentionally omitted <==

----- Start of picture text -----
IER
----- End of picture text -----

2

October 2018 ty

CC16a |

	i CHARITY COMMISSION _ FOR ENGLAND AND WALESSingstoke-Old Basing	i CHARITY COMMISSION _ FOR ENGLAND AND WALESSingstoke-Old Basing	i CHARITY COMMISSION _ FOR ENGLAND AND WALESSingstoke-Old Basing	i CHARITY COMMISSION _ FOR ENGLAND AND WALESSingstoke-Old Basing	i CHARITY COMMISSION _ FOR ENGLAND AND WALESSingstoke-Old Basing	u3a			hot 986262	hot 986262	hot 986262	:	:
			Fi	Receiptsandpaymentsaccounts Forthepenod	= ae] from 1 06/2023 i j1/0S/2024 Se Se Ake ~s we —											CC16a
	SectionAReceipts and		payments					as ae
			Unrestricted funds		Restricted funds			Endowment funds		Totalfund sess				spounliee ¥
			eeeee		to the nearest £			totMe maresti		tothe	the nearest £			tote=
	Ai Receipts _ [Membership ludke nefueed	i	37,810	-		i		perenne	°		giieoesanininneinian L	osrsst 37,810	: mee
	[Vere contributions ae oe		6,400	ee				z=	j		400)				ieee
	jSecial Decursions Seer Litera	i j	40.595	1,483						4			L. ee:	=
	Subtotal/Grossmae] AR}			88,155			:		-			A : 88,155				62,293
	[AZAsset and investment sales,
	Tota! receipts		[e855]	[J[J						_		sass]				[zzss
	A Payments
	Capitatiar + Beacon		4 ‘	5,083	i		-_			cement			3,083
		ifs raer ce, publicity, merketng	i = 82			;	_- Jj		Bee Aw
i Wetssite and Suro Z ieee [BOOT lunches [?ayPal conwresion Socialexcursions =			i 1	: ee AE 1,936 23 37.848		i				i fee at is - <<			E i - _/		es 936 4 22	37848
	Subtotal		89,105	eet							89,705				“59,883
'A4 Asset and investment		7
	purchases, (see table)		i
	Assetspurchased	of	1,699			-			-	[		A 1,658			[ se	co
	AS Transfers between funds A6Cash funds last yearend		i	ws <> 50.442)	-		“ -				i		50,442			eae Be aead

ee ee

ee gee

4

==> picture [472 x 752] intentionally omitted <==

----- Start of picture text -----
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowmen
funds funds t funds
Bi Cash funds Carrernt: ami mervibershin ' to nearest £ to mearest £ to nearest £
2.136 ze : ‘
SDS SoCs | 41585. = i -
ae : :
Sey ot SS. we Pees Ts ad cere
ARES
Unrestricted Restricted Endowmen
funds funds t funds
wa mils to nearest £ to nearest £ io rearest £
B2 Other monetary assets [ at - | - 1] :
i i |
- tt ig | 9 eee ||
Fund to which Current value
eeset belongs Cost—{ } faps ori}
53 investment assets : \
Fund to which Coss casual Current value
asset belongs bisects ioptiorral)
64 Assets retainedforthe [ ae - |
— aaa
Pee ee ae| — re = eesenen sess sa . |
| | i
Fund to whict Arncant due Veen Que
ligtelity relates (ogtional) {ophonal)
‘
4 = Sen os
B5 Liabilities Spier ion Se ee ee "cramer| @ nthe eannear tenets meT
Sayned by one or two trestecss ot a ‘ Date of |
hohall of af the tusiees . argnature Prin Narre :
stsietll Gl Se IG Lees ane a ance oval
ff en Se wn j wore ww tay FAs
: aa
a er aa
----- End of picture text -----