## **Trustees’ Annual Report for the period** ## **From 01 June 2023 Period start date To 31 May 2024 Period end date** ## **Charity name: Basingstoke – Old Basing u3a** ## **Charity registration number: 1086263** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of education, and in
particular the education of older people and
those retired from full time work, by all
means including associated activities
conducive to learning and personal
development in Basingstoke and the
surroundingarea.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We hold a meeting once a month, which all
members are invited to attend, involving
refreshments and a talk by a (usually
external) speaker. Occasionally the speaker
might be replaced by a social gathering.
We have more than 75 special interest
groups, meeting at different times and
frequencies each month. These are open to
all members, and non-members may attend
one meeting of up to three groups on a trial
basis.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Our main activities are as set out above. The
trustees have had regard to the
Commission’s guidance on public benefit.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our main focus is on the continuing
education and personal development of
those who have reached retirement or are
no longer in full-time employment. There is
also the wider social benefit of our members
coming together with like-minded people.
Members are regularly encouraged to invite
friends to our meetings, in the hope that they
will be interested in joining our u3a.| Our membership has now grown to over 1,000 members which represents c. 20% increase over the previous two years. ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|Membership numbers continue to increase
in line with targets.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Income = £88,155
Expenditure = £90,804
Expenditure over income = £2,649
These accounts have been independently
examined| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to enable the u3a to
withstand unexpected events and
fluctuations in income and expenditure.
One significant risk is a major decline in
membership which alone could reduce
income by as much as £7,000. There are
also payment timing issues which require
that a reserve be maintained.
The Trustees have assessed that a reserve
of £15,000 is required to cover contingencies
and timing issues at the year end.
While these risks are those identified as the
most likely, the reserves are available for
use if other risks jeopardise the future of the
u3a.
The reserves policy is reviewed every year.| |Amount of reserves held|Para 1.22|£45,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership fees and receipts for Social
Excursions. Note that receipts for excursions
were significantly higher compared with the
previous year; these receipts also include| payments in advance for future excursions. ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Constitution, approved by the Charity
Commission and the Third Age Trust.| |How is the charity
constituted?|Para 1.25|An unincorporated members’ association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are drawn from the membership of
our u3a. Every trustee is elected or re-
elected for the coming 12 months at our
Annual General Meetings.
In the event of a vacancy, the committee
may appoint a member willing to fulfil a
particular role to stand until the following
AGM at the latest. The Committee may also
co-opt up to 3 additional members co-opted
to stand until the following AGM at the latest.
Various limits on the time an individual can
serve as a trustee or as an Officer (Chair,
Vice-Chair, Treasurer and Secretary) are set
out in our Constitution.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para1.51|Training of trustees is in line with information
provided by the Third Age Trust| ## **Reference and Administrative details** |Charity name|Basingstoke–Old Basing u3a| |---|---| |Other name the charity uses|n/a| |Registered charity number|1086263| |Charity’s principal address|97 Pack Lane, Basingstoke, Hampshire RG22 5HG| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rod Marshall|Chair|To 12-Jul-231|Members of Basingstoke –
Old Basing u3a elect up to 12
committee members at an
AGM.
In the event of a vacancy
between AGMs, the
committee may appoint a
member willing to fulfil a
particular role to stand until
the following AGM at the
latest. The Committee may
also co-opt up to 3 additional
members co-opted to stand
until the following AGM at the
latest.
Note that some committee
members were appointed to
replace other committee
members standing down
during the year. At no time
were there more than the
maximum 15 committee
members permitted by the
constitution.| ||Rod Marshall|Vice-Chair|From 12-Jul-231|| ||Paul Dodge||To 12-Jul-231|| ||Paul Dodge|Chair|From 12-Jul-231|| ||TonySummers|Treasurer||| ||David Noble|||| ||Janet Field||To 12-Jul-231|| ||Madeline Hussey||To 12-Jul-231|| ||Richard Field||To 12-Jul-231|| ||Sue Seamour||To 12-Jul-231|| ||Alastair Sim||From 12-Jul-231|| ||Colin MacDonald||From 12-Jul-231|| ||Nick Gosby||From 12-Jul-231|| ||Chris Vickers||To 10-Nov-233|| ||Janice Vaughan||To 16-Oct-233|| ||Linda Gordon||From 17-Oct-232 to
09-Nov-233|| ||Derek Western||From 10-Nov-232 to
12-Jan-243|| ||Pip Vallely||From 10-Nov-232to
12-Mar-243|| ||Bev Sturdy||From 10-Nov-232to
26-Mar-243|| ||Elaine Budd|Secretary|To 29-Feb-243|| ||Simon McCarthy|Secretary|From 01-Mar-243|| ||Christine Rowley||From 01-Mar-243|| ||Marilyn Bennett||From 01-Mar-243|| ||Phil Ryan||From 11-Mar-243|| ||Tre McCamley||From 25-Mar-243|| 1 AGM date 2 Date appointed/co-opted 3 Date resigned/changed role/stood down **Corporate trustees – names of the directors at the date the report was approved** - n/a **Name of trustees holding title to property belonging to the charity** - NONE Funds held as custodian trustees on behalf of others - NONE Exemptions from disclosure Reason for non-disclosure of ke ersonnel details nla other o tional information None Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustses Slgnature(s) Full name(s) Paul Dodge Sirnon Mccarthy Posltlon (e.g. SeGretaryi Ghalr) Chair Secretary Date 2+.11.loLt CHARITY COMMISSION frott ENGLAND AND WAL19S Receipts and payments accounts toke-okl Bas u3a CC16a Forth• wnod To l.f1612023 qiJosr2024 Section A Receipts and pa ments Unrestrbcted funds Restsieted funds tndowmonl lunds Total fund5 Lasl yeJr A1R 37.81Q J4.207 uJ¥ rvfLnd Glt AKI 4400 146 1.912 21547 129 2.083 sDr4￿ ￿(￿5￿ 1.1 1.183 Sub total{GrDS% income br ARJ isj .1SS 29J iotai r¢%ai reuip¢s 88.155 68.iYJ 62.293 ments V￿111￿1 KJ ZcKJin 850 .AKybLYy. F¥rAiryk sXXt. tr¥¥ ￿5￿1¥. rrw 5TT STT 474 3B7 I￿11￿1￿r Iw¥ •¥J SwTL*J 237 292 QT yP4 WTf￿￿>b 37.84B 37.148 S4* folai 89.10S 105 pu(chases. table) Sub toeai Tolalpaymerts 90,ÈO4 59.883 Net ofreceytsdpJyments) . A5 Twsfers b•twrfn funds A6 Cash lunds last year Qnd Cash lund5 this year wxl 2.649 2.649 2410 SQ.442 50.442 47.T93 47.793 2.410 2srw2024 Section B Ststement of assets and liabilities at the end of the period Unrestr•cted funds Restncteé funds Endowmen t f urbds B1 Cash fvnds 1116 40?2 Total cash fuTh 47.793 Unreslrlcted Restflct¢d Endo¥rtm•n funds funds t funds D•tatl• B2 (Xher Mo￿¢ary assets B3 Inv•stment ass•ts Deiails Cost B4 Assets retained th ¢h•rlty'S (Mn u {r4*f￿) 85 Liabilities S•Jned by or 14KJ tmslees tyi bL4wff tsl al Jhv tnthe> ov CCXX R2 •x¢unts lSS) ## vy CHARITY COMMISSION; FOR ENGLAND AND WALES ## ; Independent examiner's report on the accounts **----- Start of picture text -----**
Report to the trustees/ ‘ a —_—
members of} CASINGS TOKE -OUD
On accounts for the year _— AN; AW, | Charity no
| report to the trustees on my examination of the accounts of the above
charity (“the Trust’) for the year ended .
**----- End of picture text -----**
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records **----- Start of picture text -----**
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
* Please elete the words in the brackets if they do not apply.
Signed: ok VA Date: 2SV_ Nin 2e2
Name:| RAYMOND Larcsudig BSc ECK
Relevant professional | “WywcatyjuNve Of CURETELEO KCCONTA!
qualification(s) or body a _ . :
(if any): IN ENGLAND AND WALE S
Address: A774 KEM? sustt LASSE
Coy KS ING STOKE
QG22 Sie
**----- End of picture text -----**
## IER 1 October 2018 **----- Start of picture text -----**
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
**----- End of picture text -----**
**----- Start of picture text -----**
Give here brief details of
any items that the
examiner wishes to
disclose.
**----- End of picture text -----**
**----- Start of picture text -----**
IER
**----- End of picture text -----**
2 October 2018 ty CC16a | ||i
CHARITY COMMISSION
_
FOR ENGLAND AND WALESSingstoke-Old
Basing|i
CHARITY COMMISSION
_
FOR ENGLAND AND WALESSingstoke-Old
Basing|i
CHARITY COMMISSION
_
FOR ENGLAND AND WALESSingstoke-Old
Basing|i
CHARITY COMMISSION
_
FOR ENGLAND AND WALESSingstoke-Old
Basing|i
CHARITY COMMISSION
_
FOR ENGLAND AND WALESSingstoke-Old
Basing|u3a|||hot
986262|hot
986262|hot
986262|:|:|||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||
Fi|Receiptsandpaymentsaccounts
Forthepenod
|
=
ae]
from
1 06/2023
i
j1/0S/2024
Se
Se Ake
~s
we
—|||||||||||CC16a|||| ||SectionAReceipts
and||payments|||||as
ae||||||||| ||||Unrestricted
funds||Restricted
funds|||Endowment
funds||Totalfund
sess||||spounliee
¥||| ||||eeeee||to the nearest £|||totMe maresti||tothe|the nearest £|||tote=||| ||Ai Receipts _
[Membership
ludke nefueed|i|37,810 |
-||
i||perenne
|
°||giieoesanininneinian
L|osrsst
37,810
|
:
mee||||||34,207
34t|| ||[Vere contributions
ae
oe||6,400|ee||||z=|j||400)||||ieee|| ||jSecial Decursions
Seer
Litera|i
j|40.595 |
1,483 |||
|||4
|||L. ee:|=
|||40,595
1,183||
||||22.547
|
120||| ||Subtotal/Grossmae]
AR}|||
88,155|||:||-|||A
:
88,155||||62,293|| ||[AZAsset and investment sales,|||||||||||||||| ||Tota! receipts||[e855]|[J[J||||||_||sass]||||[zzss|| ||A Payments|||||||||||||||| || Capitatiar
+ Beacon||4
‘|5,083|i||-_
|||cement|||3,083|||||| |||ifs raer
ce, publicity, merketng|i
=
82|||;|_- Jj||Bee Aw||||||||| |i Wetssite and Suro
Z
ieee
[BOOT lunches
[?ayPal conwresion
Socialexcursions
=|||
i
1|:
ee AE
1,936
23
37.848 ||i
|
|||i
fee
at
is
-
<<|||E
i
-
_/||es
936
4 22
| 37848|||1.550
mn
24,272|| ||Subtotal||89,105|eet|||||||89,705||||“59,883|| |'A4 Asset and investment||7||||||||||||||| ||purchases, (see table)||i||||||||||||||| ||Assetspurchased|of|1,699|||-|||-|[||A
1,658|||[ se|co|| ||AS Transfers between funds
A6Cash funds last yearend||
i|ws
<>
50.442)|-||“
-||||i||50,442|||eae
Be
aead||| ee ee ee gee 4 **----- Start of picture text -----**
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowmen
funds funds t funds
Bi Cash funds Carrernt: ami mervibershin ' to nearest £ to mearest £ to nearest £
2.136 ze : ‘
SDS SoCs | 41585. = i -
ae : :
Sey ot SS. we Pees Ts ad cere
ARES
Unrestricted Restricted Endowmen
funds funds t funds
wa mils to nearest £ to nearest £ io rearest £
B2 Other monetary assets [ at - | - 1] :
i i |
_- tt ig | 9 eee ||
Fund to which Current value
eeset belongs Cost—{ } faps ori}
53 investment assets : \
Fund to which Coss casual Current value
asset belongs bisects ioptiorral)
64 Assets retainedforthe [ ae - |
— aaa
Pee ee ae| — re = eesenen sess sa . |
| | i
Fund to whict Arncant due Veen Que
ligtelity relates (ogtional) {ophonal)
‘
4 = Sen os
B5 Liabilities Spier ion Se ee ee "cramer| @ nthe eannear tenets meT
Sayned by one or two trestecss ot a ‘ Date of |
hohall of af the tusiees _. argnature Prin Narre :
stsietll Gl Se IG Lees ane a ance oval
ff en Se wn j wore ww tay FAs
: aa
a er aa
**----- End of picture text -----**