Villages in Action (A company limited by guarantee) Report and Financial Statements Year ending 31 March 2025 Charity number: 1086138 Company number: 04171822
Villages in Artion Reference and administrative details Charity number: Company number: Registered Office: 1086138 04171822 Combeinteignhead Village Hall, Combeinteignhead, Newton Abbot, TQ12 4RG Qur advisers Independent Examiner Bankers Rowlands Webster Austin House, 43 Poole Road, Bourromouth, Dorset, BH4 9DN CAF Bank Directors and Trustees The Directors of the Charitable Company (the Charity} are its trustees for the purpose of charity law. The Trustees and officers serving during the year and since the year end were as follows: Key management personnel Willages in Actlon: Trustees and Dlrectors Co-chairs H Bovey C E Marshall Trustees: H M Gilbert G Plant R H Sutton W A Van Der Plank (resigned 24 April 2025) (resigned 24 April 2025} Secretary M A George Key management personnel: Creative Director M A George
Irillages In Action Report of the Trustees for the year ending 31 March 2025 {contlnuedJ The Trustees are pleased to present their Annual Trustee5' Report together with the f4nancial statements of the Charity for the year ending 31 March 2025 which are also prepared to meet the requirements for a Directors, Report and Accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011. the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities., Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UKand Republic of Ireland IFRS 1021 (effective ljanuary 20151. Chairfs Report As we close the year, we reflect on the extraordinary work we have done in collaboration with Devon communities, as well as the impact we have had. Whilst the cultural sector continues to face challenges in various forms, the impact of Villages in Action's work has never been needed more to ensure the inclusion and representation of rural voices. We remain committed to providing exceptional creative experiences that inspire, educate, and engage people of all ages who live in Devon's rural communities. We look forward to anotheryear of creative growth, collective action and community inspiration. This report covers the financial year from April 2024 to March 2025. It reviews our objectives, activities, and governance; our achievements and financlal performance durin8 the year- our work with other agencies and organisations; and our future plans for the organisation. We would like to thank everyone who has supported Villages in Action in this period- our dedicated team of staff and volunteers, our funders, partners, and everyone who has attended our performances, workshops, and events. Your continued support allows us to bring the arts to communities that may otherwise miss out on these invaluable experiences. We look forward to continuing this vital work with you all in 2025. Helen Bovey & Claire Marshall Co-chairs of the Board of Trustees
Villages in Action Report of the Trustees for the year ending 31 March 2025 (continued) Our purposes and activities The Charity is established for the purposes of promoting, maintaining, improving and advancing education of the public, in particular of the County of Devon by the promotion and encouragement of the arts including the performing, visual, media, plastic and/or written arts, and by empowering communities to develop• organise, and sustain their own cultural attivity and, in doing so, enhance their quality of life, encourage social inclusion and build up a sense of enterprise and self-confidence. Public Benefit Statement The trustees believe that Villages in Action is well-placed to make the most of the opportunities and challenges that lie ahead, and we will continue to take an agile approach to supporting not only our rural communities but the wider cultural sector. We have made organisational commitments to Sustainability and climate change; equality, diversity and inclusion and developing an evidence base for cultural and creative impact. The Board is firmly committed to the principles of public benefit, widening acces5, diversity and equal opportunities. In shaping their objectives for the year and planning Villages in Attion's activities, the trustees have considered the Charity Commission's guidance on public benefit and the Importance of demonstrating that Willages in Action fulfi15 its charitable purposes forthe widergood of society, They believe that this report shows clearly that the charity offers a very wide range of support, activities and services to the communities of Devon. Our core programme delivers activity in three dynamlcally interdependent strands of work: I, PRESENT: excellent artists present live work (regional, national and international) in isolated rural towns and vlllages across Teignbridge, East Devon, Mid Devon, South Hams, West Devon, Torbay. 2. CULTIVATE: growing participation, cultural confidence & co-creation. Our focus in the last year has been on engagement with the youngest and oldest members of our rural communitles through artist residencies working with children and young people and co-created projects including Daytlme Seniors art5 & health programme in East Devon. 3. NURTURE: talent development across all levels of experience through our From Devon With Love festival, rural co-creation residencies and targeted artisticlproducer mentorships and training/skills development for Higher Education students.
Willages in Artion Report of the Trustees for the year ending 31 March 2025 (continued) Achievements and performance Over the reporting period, the charity delivered a vibrant programme of cultural and participatory work that engaged hard to reach audiences and communities. Key achievements include.. 2,628 audience attendances at performances and public events, reflecting a strong reach and public interest 22.265 digital audiences relating to our Chasing Crotkern online exhibition 67 performances were staged, showcasing a range of artistic work 25 creative participation sessions were hosted with 430 attendances. The sessions provided opportunities for rural residents to engage in culture and creativity on their doorsteps with excellent artists who value the contribution made by rural residents 83 artists employed, supporting the creative economy and ensuring high-quality delivery acr055 all projects These figures demonstrate the charity'5 continued commitment to artistic excellence, community involvement, and supporting the creative workforce. Chasing Crockern: A Communtty-Focused Heritage Projert Chasing Crockern, a 15-month partnership project byvillages in Action and artists Sara Hurley and Lisa Schneidau culminated in March 2025. The project sought to revive and celebrate Dartmoor's rich folklore and heritage. Supported byfundingfrom The National Lottery Heritage Fund and Arts Council England, the project was driven by a vision to engage local communitie5 With their cultural heritage through storytelling, creative workshops. and collaborative arts practices. The project's central theme, "Chasing Crockern,, explored Dartmoorfs ancient folklore, particularly the mythic figure of Crockern, a legendary thararter said to be the guardian of the moor. Community Engagement and Local Impact A core focus of the project was community involvement, with a wide range of activities designed to bring together people of all ages and backgrounds across Dartmoor. Through a series of storytelling workshops, community story walks, and interviews with local residents, the project brought Dartmoor'5 traditions and legend5 to life. These workshops were conducted in schools, local clubs, and senior citizen groups, ensuring that both younger and older generations had the opportunity to engage with the stories that shaped their region. One significant achievement was the creation of new local tales, where communlty member5 coniribuEea ineir own experlences ancl Itnaglnlng5, weavlng mouern narrarives Into the ancient folklore of Dartmoor. This intergenerational exchange helped foster a sense of pride in local traditions and a deeper connection to the area's cultural landscape.
Villages In Action Report of the Trustees for the year ending 31 March 2025 (continued) Achievements and performance (continued) Storytelling Performances and Tours A key outcome of the Ch(Jsing Crockern project was the development and performance of a new storytelling piece, which fused Dartmoorfs ancient myths with contemporary themes. Written and performed by our partners, this performance combined traditional oral storytelling techniques with modern interpretations of Dartmoor's legends. The narrative explored themes of place, history, and myth, bringing the spirit of the moor alive through dynamic performances that resonated wlth both long-time residents and visitors to the area. In March 2025, the storytelling performance toured across Dartmoor, with six performances held at various venues including local halls and outdoor spaces. The performances were met with rave reviews, with many audience members describing the experience as "lyrical" and "entrancing., The seamless blending of folklore, personal stories, and historical context captivated attendees, leaving a lasting impression of the rich cultural fabric of Dartmoor. Exhibition and Audio Feature: Brlnglng Dartmoor to Life In addition to the storytelling performances, Chosing Crockern culminated in an exhibition that explored the question: 'What does the spirit of Dartmoor mean to you?" Curated by Monica-shanta, the exhibition featured a rich arrayof multimedia artworks, including photography, video, sound clips, and illustrations, all gathered from the project's workshops and community interactions. The exhibition provided a visual and auditory representation of Dartmoorfs unique cultural landscape, capturing the voices and perspectives of local residents and visitors alike. The exhibition also featured an audio piece produced by Kerry Priest of Skylark FM, which encapsulated the project's interviews and collected stories. This 15-minute audio feature allowed listeners to immerse themselves in the personal recollections and reflections of Dartmoor's inhabitants, offering a deeper connection to the land and its myths. Youth Engagement and Mentorship One of the project's standout features was its engagement with local youth. Through a mentorship program with Fern Leigh Albert, young photographers were given the opportunity to document Dartmoor's landscapes, capturing the breathtaking natural beauty of the area through their lenses. These photographs were prominently displayed in the exhibition, not only showcasing the talents of young artists but also highlighting their unique perspectives on Dartmoorfs cultural heritage. This initiative Drovided valuabl@ @xD@rience for those involved. offering them professional development opportunities and a platform to share their work with new audiences. Photographers Louis West. Daniel Dayment, and Mahni Clear helped document the physical and cultural landscape of Dartmoor with their stunning visual contributions.
Villages in Action Report of the Trustees for the year ending 31 March 2025 (continued) Achievements and performance (continued) Beyond the immediate impactof the performance5 and exhibitions,the project has left a lasting legacy in the communities it touched. By fostering a renewed appreciation for Dartmoor's folklore and offering new platforms for creative expression, Chasing Crockern has strengthened local identities. deepened connections to the land, and ensured that Dartmoorfs stories continue to be passed down in the oral tradition. Financial revlew Unrestricted Funds Villages in Action had an operating surplus of £946 in 2024-2512023-24: £351) and this has increased unrestricted reserves which stand at£ll,31212024: £10,366} and contlnues the year-on-year increase in reserves in line with our Reserves Policy. The principal sources of income were grants, donations and box office income. We recelved a projert grant from Arts Council England, and this 8long with a number of other grants has enabled our work to continue. Our fixed cost base is low we employ two part time members of staff and rent office space in Combeinteignhead Village Hall. The majority of our costs are ass¢xiated with our charitable activities andthis gives assurance to ourfunders and donorsthattheirgrants and donations go directly towards the vital work of Villages in Action and reaches more beneficiaries each year. Cash reserves at the end of the year are lowerthan the previous year due to timing of activities in the year. with a large amount of activity In March 2025. Our cash flow forecasts remain positive for the coming year. Restricted Funds In the current year we were successful in attracting restricted project funds of £35,069.. Herltage Lottery Fund - a grant of £22,000 to support the Chasing Crockern project. Teignbridge Dlstrict Council- a grant of £10.264. East Devon Council - a grant of £2,805. All funds were spent at the year end.
Villages in Artion Report of the Trustees for the year ending 31 March 20251continued) Financial review (continued) Investment powers and policy The Trustees, having regard to the liquidity requirements of running Vlllages in Artion, have kept available funds in an interest-bearing deposit account and seek to achieve a rate on deposit which matches or exceeds inflation as measured by the retail prlces indeL Reser¥es pollcy and going concern In the long term, the Trustees believe that significantly eXssiVe levels of general funds are unjustified; however. Villages in Action Should build and maintain a general reserve in relation to any fluctuations in income or unforeseen expenditure that may become necessary in the future. The Board have agreed that three month's operating costs should be held as a reserve. Operating cost5 are defined as total unrestricted expenditure excluding costs of raising funds. The general fund currently stands at £11,312, representing just over two month's operating costs. Over the next twelve months we expect reserves to increase slightly to achieve the target of three month's operating costs. Funding has been confirmed from Arts Council England (April - September) and East Devon Council (April - March) and a further application has been submitted to Arts Council England for continued project funding from October. In addition. a full programme of activity is planned which will generate income from box office receipts. We continue to seek new funding partrrers and have been successful at increasing funds to support our core work in 2024-25. Future plans will see a focus on income diversification includlng Increased donations and private sponsorship. The Trustees therefore believe it is appropriate to prepare the financial statements on the going concern basis.
Villages in Action Report of the Trustees for the year ending 31 March 2025 {continuedJ Plans for future periods Looking ahead to the next year Village5 in Action will continue to redefine rural touring across Devon by deepening cultural engagement, fostering artist development, and strengthening community resilience. Building on our integrated approach of co-creation. performance, and participation. we aim to bring high-quality, diverse work to rural spaces, ensuring that underrepresented voices are amplified. Over the next year. we will deliver over 65 live performances. embed rural residencies, and expand initiative5 for young people, older adults, and families. Our collaborative hubs will empower local co-curators. while national and international partnerships will broaden the range of experience5 we offer, challenging traditional touring models and enriching Devon's cultural life. Future growth will also focus on strengthening organisational resilience and diversifying income Streams through new partnerships with non-arts sectors. By amplifying the social benefits of our events, testing hybrid audience models, and investing in capacity building across our network, we aim to broaden and diversify our audiences while improving long-term sustainability. Our evolving board will bring new perspectives and expertise. supporting a strategic vision that integrates creative innovation, community wellbeing, and environmental responsibility. As we navigate a changing cultural landscape, we remain committed to championing local talent, expanding inclusive programming, and positioning Devon as a vibrant hub for creative exploration and tommunity connection. . H&rtl8nd 81deford Solrth Molto Taunron Heritage Coast Great Toiringioft Welli Ilmir¥ef Tiverton Chard Crewki 8ude Flolswortl CrebitL OkehtmpiL 4 ) Naiio ,Landsc Sidmouth e Lytne Regis Laune$to uth rtmoor ional Par racey Tavistock Callinoton Liskeard IToiqu8y -Paigntgn'.4*. Brixham Saltash_ PlYmoh Ivybritlge Dartmouth IngsbriO9e Sèl Villages in Action Network Map
Villages in Actlon Report of the Trustees for the year ending 31 March 2025 (contlnued) Structure, Governance and Management Governing Document VillaBes in Actton is a registered charity (No 1086138} and a company (No 04171822} limited by guarantee. The governing documents of Willages in Action are its Memorandum and Articles of Association. The company was incorporated on 2 March 2001 and registered as a charity on 12 April 2001. The Trustees of the Charitable Company guaratitee to contribute an amount not exceeding £1 to the assets of the Charity in the event of winding up. Appolntment. Indurtlon and tmlning OA trustees Trustees retire after three years by rotation. These Trustees may offer themselves for re- appointment. All new trustees are recruited via a thorough process. Candidates are interviewed by a panel of trustees and if appropriate recommended to the Board for appointment. New Board members undertake a seriesof induction meetings with the Board Chair, Creative Directorand Finance Manager and staff and a comprehensive induction pack is provided. Board wide training is arranged as required. Organi50tion The Trustees ensure the accuracy and timeliness of all financial reporting information through the work of its Board which reviews all financial information, the development of business systems and procedures and progress on income generation and fundraising strategies. The Board, which meets on a quarterly basis develops and monitors the Finance Control Procedures Policy and Risk Register, In addition, it reviews operational risks In relation to employment issues as well as keeping abreast of changes in employment law and developing relevant policies. The Board also reviews Health & Safety Policy and procedure5 as well as Safeguardin8 Policy and procedures. In terms of service quality, all individual projects undertaken by the organisation are subject to risk assessment, monitoring and evaluation procedures. Reports are made quarterly to the Trustees. Reloted parties and co-operntlon wlth other oryanlsatlons None of our Trustees receive remuneration or other benefit from their work as Trustees with the Charity. 2 Trustees, Wendy Van Oer Plank and Helen Gilbert. were engaged on a freelance basis for various projects throughout the year. Any GonneGtion betw¢¢n a TtK4St*• or Senior Manasar of VillagÈs in Artion with a produrtion company. contracted actor, performer or exhibitor must be disclosed to the full Board of Trustees in the same way as any other contractual relationship with a related party. Villages in Action has a Conflict of Interests Policy and Register of Interests.
Villages In Artlon Report of the Trustees for the year endlng 31 March 2025 (continuedj Structure, Governance and Management (contlnued) Pay pollcyfor senior staff The Director5, who are Villages in Action's Trustees, considerthemselves and the Creative Director (as listed on page 11 to be the key management personnel in charge of directing and controlling, running and operating Villages in Action on a day-to-day basis. All Directors give of their time freely and no Director received remuneration for being a Director/Trustee in the y.ear. Details of related party transactions are dlsclosed in note 11 to the accounts. Salarles are benchmarked against market rates for all staff. The pay of the senior staff is reviewed annually and rtormally increased in accordance with inflation and at the same rate as all other staff. io
Villages in Action Report of the Trustees for the year endlng 31 March 2025 (continued) Trustees, responsibilities in relatlon to the financial statements The Trustees (who are also the directors of the Villages in Action for the purposes of company lawl are responsible for preparing a Trustees, Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accountin8 Practice). Company law requires the Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure for that period. In preparing the financial statements, the Trustees are required to". • select suitable accounting policies and then apply them consistently; obseNe the methods and principles in the Charities SORP: make judgements and estimates that are reasonable and prudent," state whetherapplicable UKaccountingstandards have beenfollowed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inapproprizte to presume that Village5 in Action will continue in business. The Trustees are responsible for keeping proper accounting records that di5c105e with reasonable accuracy at any time the financial position of Villages in Action and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of Villages in Action and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrlty of the corporate and financial information included on Villages In Action's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Statement as to disclosure to our independent examiners: In so far a5 the Trustees are aware at the time of approving our Trustee5' Annual Report". there is no relevant information, being information needed by the independent examiner in connectlon with preparing their report, of which Villages in Action's independent examiner is unaware, and the Tru3tccs havFnS made tnquTrl¢s of fellow dlre¢tor* pv)d Vklla6Ès In Action s lkndÈpÈndent examlner that they ought to have individually taken. have each taken all steps that she Is obliged to take as a director in order to make themselves aware of any relevant informatioti and to establish that the independent examiner is aware of that information. By order of the Board of Trustee5 H Bovey & C E Marshall (Co-chairs) 17 July 2025 11
Villages in Action Report of the Trustees for the year ending 31 March 2025 {continuedJ Independent Examlnerfs report to thè members of Willages In Action Responsibllities and basls of report As the trustees of the charity {and also its director5 for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006. Having satisfied myself that the financial statements of the charity are not 'required to be audited under Part 16 of the Companies Art 2006 and are eligible for independent examlnation, I report in respect of my examination of the charitws financial statements carried out under section 145 of the Charities Act 2011. In carryinB Out my examination I have followed the Directions given by the Charity Commission under section 14515){bl of the Charities Act 2011. Independent examlner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006. 2 the financial statements do not accord with those records; or 3 the financial statements do not comply with the accounting requirements of settion 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view. which is not a matter considered as part of an independent examination: or 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by chafities applicable to charitles preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102). I have no concerns and have come across no other matters In connection with the examination to which attention should be drawn in thls report in order to enable a proper understanding of the financial statements to be reached. crA FMAAT ATh(Fellow) For and on behalf of Rowlands Webster Austin House 43 Poole Road Bournemouth Dorset BH4 9DN Date: 17 July 2025 12
Willages in Action Statement of Financial Activities (Includlng the Income and Expenditure Ac¢ount) for the year ending 31 March 2025 Total Funds 2025 Total Funds 2024 Unrestrict Funds Rtricted Funds Note Income Donations and legacies Donations Incomefrom charitable artivltles." Artistic programme 209 209 75 110,852 35,069 145,921 133,777 Investment income Total income 84 111.145 71 133,923 35,069 146.214 Expendlture Expenditure on charitable activities 110,199 35,069 145,268 133,572 Totsl expendlture 110.199 35,069 145,268 133,572 Net (expenditure}/income and net movement in funds for the year 946 946 351 Reconclllatlon of funds Total Funds brought forward Total funds carried forward 10.366 11,312 10,366 11,312 10,ois 10,366 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 15 to 23 form an integral part of the financial statements. 13
Vtllages in Action Balan Sheet as at 31 March 2025 Note 2025 2024 Current assets Debtors Cash at bank and in hand Total Current A$5ets 13 1,323 35,644 36,967 2,578 59,155 61,733 Llabllitie5 Creditors falling due within one year Net Current assets 14 {14,093) 22074 14,2761 57.457 Deferred income 15 (11,562} (47,091) Net assets 11,312 10,366 The funds of the Charity: Unrestricted general funds Totsl charity funds 16 11.312 11,312 10.366 10,366 Registered Company No: 04171822 These accounts are prepared in accordance with the special provisions of Part 15 of the Companies Act relating to small companie5 and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company. These financial statements were approved by the members of the Board and authorised for issue on the 17 July 2025 and are signed on their behalf by: Signed Helen Bovey, Co-chair of Board on behalf of the Trustees The notes on pages 15 to 23 form an integral part of the financial statements. 14
Villages in Artlon Notes to the accounts for the year ending 31 March 2025 (continued) l. AoUntIng Policies The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows.. al Basis of preparation The financial statements have been prepared in accordance with Accountlng and Reporting by Charlties: statement of Recommended Practlce applicable to charities preparingtheir accounts in accordance with the Financial ReportinE Standard applicable the UK and Republic of Ireland (FRS 102} (effective l January 2019)- {Charities SORP (FRS 102)), the Financial Reportlng standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Villages in Action meets the definition of a public benefit entity under FRS102. Assets and liabilities are recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notels}. The financial statements are prepared in sterling, which is the functional currency of the entity. b) Reconciliation with previous Generally Accepted Accounting Practice In preparing the account5, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 therestatement of comparative iterns was required. c) Judgements and key accounting estimates The preparation of the financial statements requires managementto make judgements, estimates and assumptions that affect the amounts reportèd. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. dl Preparation of the accounts on a going concern ba515 At the time of approving the financlal statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable ruiure. The general reserves currently stand at just over two months, operating costs. Villages in Action has budgets in place to increase general reserves to three months operating costs by the end of March 2026. The Trustee5 therefore believe it 15 appropriate to prepare the financial statements on the 80in8 concern basis. 15
Villages in Action Notes to the accounts for the year ending 31 March 2025 (contlnuedj l. Accountlng Policles (continued) e} Income recognition policies Items of income are recognised and included in the accounts when all of the following criteria are met: the Charity has entitlement to the funds. any performance conditions attached to the item(51 of income have been met or are fully within the control of the Charity; there is sufficient certalnty that receipt of the income is considered probable; and the amount can be measured reliably. Income received in advance of a provision of a specified service is deferred until the criteria for income recognition are met. Interest receivable Interest on fund5 held on deposit 15 included when receivable and the amount can be measured reliably by the Charity: this is normally upon notification of the interest paid or payable by the Bank. 2. Fund accounting Unrestricted funds are available to spend on activities that further any of the purposes of the Charity. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and use5 of the restricted funds are5et out in the note5 to the financial statements. 3. Expenditure and irrecoverable VAT Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required, and the amount of the obligation can be measured reliably. Expenditure is classified as: • Expenditure on charitable activities includes the costs of artistic activities undertaken to The Charity is not VAT registered. and irrecoverable VAT is charged as a cost against the attivity for which the expenditure wa5 incuried. 16
Villages in Action Notes to the accounts for the year ending 31 March 2025 {continuedJ l. Accountlng Policles (continued) 4. Allocation of support Costs Supportcost5 arethose functionsthat assistvillages in Action'swork butdo not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the Charitws artistic programme and participatory activities. The bases.on which support costs have been allocated are set out in note 7. 5. Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 6. Cash at bank and in hand ash at bank and cash in hand includes cash and short term highly liquld investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 7. Creditors and provisions Credltors and provisions are recogni5ed where Villages in Action has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. 8. Financial instruments Villages In Action only has financial assets and financial liabilities of a kind that qualify as basic financial instruments, Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. 9. Pensions Vi113ges in Action contributes to a group money purchase defined contribution pension scheme oDerated bv NEST. New and Èxistine emploveès are automatically enrolled into the money purchase scheme unless they have exercised their rignt to opi oui of 5cneme memDer5nip. Employees joining the money purchase pension scheme operated by NEST, contract directly with the insurance company. Villages in Action makes a matching. contribution of 3%12024: 3%} of salary to this pension scheme and acts as agent in collecting and paying over employee pension contributions. 17
Villages in Actlon Notes to the accounts for the year ending 31 March 2025 (continued) 2. Legal status of the Charity Villages in Action is a company limited by guarantee, incorporated In England & Wales, and has no share ca'pital. In the event of Villages in Action being wound up, the liability in respect of the guarantee is limited to £1 per member of Villages in Action. The registered office address is Combeinteignhead Vlllage Hall, 19 Shaldon Road, Combeinteignhead, Devon, TQ12 4RG. Our main areas of activity are: PRESENT: Platforming excellent performance work in Devon's rural spaces CULTIVATE. Community participation and co-creation NURTURE: Talent development 3. Income from donatlons Unrestricted Restricted Funds Funds 2025 2025 Total Funds 2025 Total Funds 2024 Donations 209 209 75 Income from donations includes Gift Aid. From time.to-time Villages in Action benefits from the involvement and support of volunteers. In accordance wtth accountin8 Standards, the economic contribution of general volunteers is not recognised in the accounts. 4. lftcome from charltable artivities In the year Villages in Artion presented a programme of artistic events in rural Devon. Unrestricted Restrictsd Funds Funds 2025 2025 Total Funds 2025 Total Funds 2024 Grant income: Arts Council England Grant income: National Lottery Awards for All Grant income: National Lottery Heritage Fund Grant income: East Devon District Council Grant income- Teignbrid8e District Council Other grant income Income from performances Commissions Services 74,724 74,724 44,781 3,994 22,000 22,000 2,152 10,000 2,805 12,805 10.000 10,264 10,264 7,340 13,345 30,557 21,608 18,033 6,975 1,120 18,033 6,975 1,120 Charitable actlvitles 110.852 35,069 145.921 133.777 18
Villages in Action Notes to the accounts for the year ending 31 March 2025 Icontinued) 5. Investment income All of Villages in Attion's investment income arises from money held in interest bearing deposit accounts. 6. Analysis of expendlture on charltsble activities Charitable actlvities Organisational & Payroll Offlce Overheads Activity Costs Specialist Funds 32,700 6,192 87,631 4,979 Governance costs (see note 71 Support Costs (see note 7} Total 2,467 11,299 145,268 Of the £145,268 expendlture in 2024-25 (2024: £133,572), £110,199 was charged to unrestricted funds12024: £131,420) and £35,069 to restrirted funds {2024: £2,152). 19
Villages in Action Notes to the accounts for the year ending 31 March 2025 (continued) 7. Analysis of governance and support costs Villages in Action initially identifie5 the costs of its support functions. It then identifies those costs which relate to the governanc@ function. Having identified itg Eovern2nce costs, the remaining support costs together with the governance costs are apportioned between the key charitable activities undertaken (see note 61 In the year. Refer to the table below for the basis for apportionrnent and the analysis of support and governance costs. Anatysis of support and governance costs Genera] Governance support function Basls of Total apportionment Trustee Travel Expenses AGM Room Hire 26 200 26 200 Direct Direct Salaries, wages and related costs General office costs Accountancy & tax fees Total 7,080 1,804 8,884 Staff time 3,935 284 11,299 437 4,372 284 13,766 Direct Direct 2,467 8. Net income/(expendlture) for the year 2025 2024 Thls Is stated after charging: Accountancy & tax fees 284 1,584 1,584 9. Analysis of staff costs, trustee remuneration and expenses, and the cost of key management personnel 2025 2024 Salaries and wages Social security costs Pension costs 27.125 1,828 533 29,486 24,042 1,919 500 26,461 No employees had employee benefits in excessof £60,00012024: £nil). Pension costs are allocated to activltles in proportion to the related Staffing costs incurred. 20
Villages in Actlon Notes to the accounts for the year ending 31 March 2025 (continued) Analysis of staff costs, trustée MUneratIOn and expenses, and the cost of key management personnel (contlnued) The key management personnel of Villages in Actjon comprise the Trustees and the Creative Director. The total employee benefits of the key management personnel were £21,420 {2024.' £15,063}. The Trustees were not paid or received any other benefits from employment with Willages in Action in the year {2024: £nil) neither were they reimbursed expenses during the year (2024: £nil). Payments were made to I trustee on a freelance basis for various projects throughout the year and this 15 disclosed in Note 11. 10. Staff Numbers The average monthly head count was 2 staff (2024: 2 staffl and the average monthly number of full-time equivalent employees lincluding casual and part-time staff) during the year was as follows". 2025 Number 2024 Number Permanent staff including part time staff on permanent basis 11. Related party transactions Ms Wendy Van Der Plank and Ms Gilbert, trustees of Villages in Artion, were engaged on a freelance basis for various projects throughout the year. Ms Van Der Plank received £836 {2024: £2,034} and Ms Gilbert received £1,575 {2024: £nil). 12. Corporation Taxation Villages in Action is exempt from tax on income and gains falling within section 505 of the Taxes Act. 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. 13. Debtors 2025 2024 Trade Debtors Prepayments & accrued income 1,227 96 2,258 320 L323 2,578 21
Villages in Action Notes to the accounts for the year ending 31 March 2025 (continued) 14. Credltors: amounts falling due within one year 2025 2024 Trade creditors Accruals Taxation and social security costs 6,488 7,271 334 14,093 2,060 1,584 632 4,276 Deferred income comprises income from projècts due to take place post 31 March 2025. 15. Deferred Income 2025 2024 Arising from Government Grants Arising from Other Grants 11.S62 11,266 35,825 11,562 47,091 Deferred income is included within: 2025 2024 Shown as Deferred Income on the face of the Balance Sheet 11,562 47,091 Movements in the year: Deferred income at l April 2024 Released from previous periods Resources deferred in the year 47,091 {47,091} 11,562 3,994 {3,994) 47,091 Oeferred Income at 31 March 2025 11,562 47,091 22
Villages in Action Notes to the accounts for the year ending 31 March 2025 (continued) 16. Analysis of charitable fund5 Analysls of movements in unrestrlcted fund5 Funds 31 March 2025 Balance l April Incoming Resources Z024 resources expended Designated to ongoing activity General fund 8,900 1,466 (8,900) 111,145 (101,299) 11,312 Total IOA66 111,145 (110,199) 11,312 Name of unrestrirted fund Descriptiort, nature and purposes of the fund Designated to ongoing activrty Funds set aside by the trustees for specific purposes. General fund The 'free reserves, after allowing for any designated funds. 23