Villages in Action
(A company limited by guarantee)
Report and Financial Statements
Year ending 31 March 2025
Charity number: 1086138
Company number: 04171822

Villages in Artion
Reference and administrative details
Charity number:
Company number:
Registered Office:
1086138
04171822
Combeinteignhead Village Hall, Combeinteignhead, Newton Abbot, TQ12 4RG
Qur advisers
Independent
Examiner
Bankers
Rowlands Webster Austin House, 43 Poole Road, Bourromouth, Dorset, BH4 9DN
CAF Bank
Directors and Trustees
The Directors of the Charitable Company (the Charity} are its trustees for the purpose of charity law.
The Trustees and officers serving during the year and since the year end were as follows:
Key management personnel Willages in Actlon: Trustees and Dlrectors
Co-chairs
H Bovey
C E Marshall
Trustees:
H M Gilbert
G Plant
R H Sutton
W A Van Der Plank
(resigned 24 April 2025)
(resigned 24 April 2025}
Secretary
M A George
Key management personnel:
Creative Director
M A George

Irillages In Action
Report of the Trustees for the year ending 31 March 2025 {contlnuedJ
The Trustees are pleased to present their Annual Trustee5' Report together with the f4nancial
statements of the Charity for the year ending 31 March 2025 which are also prepared to meet the
requirements for a Directors, Report and Accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011. the Companies Act 2006, the
Memorandum and Articles of Association, and Accounting and Reporting by Charities., Statement of
Recommended Practice applicable to charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UKand Republic of Ireland IFRS 1021 (effective ljanuary
20151.
Chairfs Report
As we close the year, we reflect on the extraordinary work we have done in collaboration with Devon
communities, as well as the impact we have had. Whilst the cultural sector continues to face
challenges in various forms, the impact of Villages in Action's work has never been needed more to
ensure the inclusion and representation of rural voices. We remain committed to providing
exceptional creative experiences that inspire, educate, and engage people of all ages who live in
Devon's rural communities. We look forward to anotheryear of creative growth, collective action and
community inspiration.
This report covers the financial year from April 2024 to March 2025. It reviews our objectives,
activities, and governance; our achievements and financlal performance durin8 the year- our work
with other agencies and organisations; and our future plans for the organisation.
We would like to thank everyone who has supported Villages in Action in this period- our dedicated
team of staff and volunteers, our funders, partners, and everyone who has attended our
performances, workshops, and events. Your continued support allows us to bring the arts to
communities that may otherwise miss out on these invaluable experiences. We look forward to
continuing this vital work with you all in 2025.
Helen Bovey & Claire Marshall
Co-chairs of the Board of Trustees

Villages in Action
Report of the Trustees for the year ending 31 March 2025 (continued)
Our purposes and activities
The Charity is established for the purposes of promoting, maintaining, improving and advancing
education of the public, in particular of the County of Devon by the promotion and encouragement of
the arts including the performing, visual, media, plastic and/or written arts, and by empowering
communities to develop• organise, and sustain their own cultural attivity and, in doing so, enhance
their quality of life, encourage social inclusion and build up a sense of enterprise and self-confidence.
Public Benefit Statement
The trustees believe that Villages in Action is well-placed to make the most of the opportunities and
challenges that lie ahead, and we will continue to take an agile approach to supporting not only our
rural communities but the wider cultural sector. We have made organisational commitments to
Sustainability and climate change; equality, diversity and inclusion and developing an evidence base
for cultural and creative impact.
The Board is firmly committed to the principles of public benefit, widening acces5, diversity and equal
opportunities. In shaping their objectives for the year and planning Villages in Attion's activities, the
trustees have considered the Charity Commission's guidance on public benefit and the Importance of
demonstrating that Willages in Action fulfi15 its charitable purposes forthe widergood of society, They
believe that this report shows clearly that the charity offers a very wide range of support, activities
and services to the communities of Devon.
Our core programme delivers activity in three dynamlcally interdependent strands of work:
I, PRESENT: excellent artists present live work (regional, national and international) in isolated rural
towns and vlllages across Teignbridge, East Devon, Mid Devon, South Hams, West Devon, Torbay.
2. CULTIVATE: growing participation, cultural confidence & co-creation. Our focus in the last year has
been on engagement with the youngest and oldest members of our rural communitles through artist
residencies working with children and young people and co-created projects including Daytlme
Seniors art5 & health programme in East Devon.
3. NURTURE: talent development across all levels of experience through our From Devon With Love
festival, rural co-creation residencies and targeted artisticlproducer mentorships and training/skills
development for Higher Education students.

Willages in Artion
Report of the Trustees for the year ending 31 March 2025 (continued)
Achievements and performance
Over the reporting period, the charity delivered a vibrant programme of cultural and participatory
work that engaged hard to reach audiences and communities. Key achievements include..
2,628 audience attendances at performances and public events, reflecting a strong reach
and public interest
22.265 digital audiences relating to our Chasing Crotkern online exhibition
67 performances were staged, showcasing a range of artistic work
25 creative participation sessions were hosted with 430 attendances. The sessions provided
opportunities for rural residents to engage in culture and creativity on their doorsteps with
excellent artists who value the contribution made by rural residents
83 artists employed, supporting the creative economy and ensuring high-quality delivery
acr055 all projects
These figures demonstrate the charity'5 continued commitment to artistic excellence, community
involvement, and supporting the creative workforce.
Chasing Crockern: A Communtty-Focused Heritage Projert
Chasing Crockern, a 15-month partnership project byvillages in Action and artists Sara Hurley and Lisa
Schneidau culminated in March 2025. The project sought to revive and celebrate Dartmoor's rich
folklore and heritage. Supported byfundingfrom The National Lottery Heritage Fund and Arts Council
England, the project was driven by a vision to engage local communitie5 With their cultural heritage
through storytelling, creative workshops. and collaborative arts practices. The project's central theme,
"Chasing Crockern,, explored Dartmoorfs ancient folklore, particularly the mythic figure of Crockern,
a legendary thararter said to be the guardian of the moor.
Community Engagement and Local Impact
A core focus of the project was community involvement, with a wide range of activities designed to
bring together people of all ages and backgrounds across Dartmoor. Through a series of storytelling
workshops, community story walks, and interviews with local residents, the project brought
Dartmoor'5 traditions and legend5 to life. These workshops were conducted in schools, local clubs,
and senior citizen groups, ensuring that both younger and older generations had the opportunity to
engage with the stories that shaped their region.
One significant achievement was the creation of new local tales, where communlty member5
coniribuEea ineir own experlences ancl Itnaglnlng5, weavlng mouern narrarives Into the ancient
folklore of Dartmoor. This intergenerational exchange helped foster a sense of pride in local traditions
and a deeper connection to the area's cultural landscape.

Villages In Action
Report of the Trustees for the year ending 31 March 2025 (continued)
Achievements and performance (continued)
Storytelling Performances and Tours
A key outcome of the Ch(Jsing Crockern project was the development and performance of a new
storytelling piece, which fused Dartmoorfs ancient myths with contemporary themes. Written and
performed by our partners, this performance combined traditional oral storytelling techniques with
modern interpretations of Dartmoor's legends. The narrative explored themes of place, history, and
myth, bringing the spirit of the moor alive through dynamic performances that resonated wlth both
long-time residents and visitors to the area.
In March 2025, the storytelling performance toured across Dartmoor, with six performances held at
various venues including local halls and outdoor spaces. The performances were met with rave
reviews, with many audience members describing the experience as "lyrical" and "entrancing., The
seamless blending of folklore, personal stories, and historical context captivated attendees, leaving a
lasting impression of the rich cultural fabric of Dartmoor.
Exhibition and Audio Feature: Brlnglng Dartmoor to Life
In addition to the storytelling performances, Chosing Crockern culminated in an exhibition that
explored the question: 'What does the spirit of Dartmoor mean to you?" Curated by Monica-shanta,
the exhibition featured a rich arrayof multimedia artworks, including photography, video, sound clips,
and illustrations, all gathered from the project's workshops and community interactions. The
exhibition provided a visual and auditory representation of Dartmoorfs unique cultural landscape,
capturing the voices and perspectives of local residents and visitors alike.
The exhibition also featured an audio piece produced by Kerry Priest of Skylark FM, which
encapsulated the project's interviews and collected stories. This 15-minute audio feature allowed
listeners to immerse themselves in the personal recollections and reflections of Dartmoor's
inhabitants, offering a deeper connection to the land and its myths.
Youth Engagement and Mentorship
One of the project's standout features was its engagement with local youth. Through a mentorship
program with Fern Leigh Albert, young photographers were given the opportunity to document
Dartmoor's landscapes, capturing the breathtaking natural beauty of the area through their lenses.
These photographs were prominently displayed in the exhibition, not only showcasing the talents of
young artists but also highlighting their unique perspectives on Dartmoorfs cultural heritage. This
initiative Drovided valuabl@ @xD@rience for those involved. offering them professional development
opportunities and a platform to share their work with new audiences. Photographers Louis West.
Daniel Dayment, and Mahni Clear helped document the physical and cultural landscape of Dartmoor
with their stunning visual contributions.

Villages in Action
Report of the Trustees for the year ending 31 March 2025 (continued)
Achievements and performance (continued)
Beyond the immediate impactof the performance5 and exhibitions,the project has left a lasting legacy
in the communities it touched. By fostering a renewed appreciation for Dartmoor's folklore and
offering new platforms for creative expression, Chasing Crockern has strengthened local identities.
deepened connections to the land, and ensured that Dartmoorfs stories continue to be passed down
in the oral tradition.
Financial revlew
Unrestricted Funds
Villages in Action had an operating surplus of £946 in 2024-2512023-24: £351) and this has increased
unrestricted reserves which stand at£ll,31212024: £10,366} and contlnues the year-on-year increase
in reserves in line with our Reserves Policy.
The principal sources of income were grants, donations and box office income.
We recelved a projert grant from Arts Council England, and this 8long with a number of other grants
has enabled our work to continue.
Our fixed cost base is low
we employ two part time members of staff and rent office space in
Combeinteignhead Village Hall. The majority of our costs are ass¢xiated with our charitable activities
andthis gives assurance to ourfunders and donorsthattheirgrants and donations go directly towards
the vital work of Villages in Action and reaches more beneficiaries each year.
Cash reserves at the end of the year are lowerthan the previous year due to timing of activities in the
year. with a large amount of activity In March 2025. Our cash flow forecasts remain positive for the
coming year.
Restricted Funds
In the current year we were successful in attracting restricted project funds of £35,069..
Herltage Lottery Fund - a grant of £22,000 to support the Chasing Crockern project.
Teignbridge Dlstrict Council- a grant of £10.264.
East Devon Council - a grant of £2,805.
All funds were spent at the year end.

Villages in Artion
Report of the Trustees for the year ending 31 March 20251continued)
Financial review (continued)
Investment powers and policy
The Trustees, having regard to the liquidity requirements of running Vlllages in Artion, have kept
available funds in an interest-bearing deposit account and seek to achieve a rate on deposit which
matches or exceeds inflation as measured by the retail prlces indeL
Reser¥es pollcy and going concern
In the long term, the Trustees believe that significantly eX￿ssiVe levels of general funds are
unjustified; however. Villages in Action Should build and maintain a general reserve in relation to any
fluctuations in income or unforeseen expenditure that may become necessary in the future. The
Board have agreed that three month's operating costs should be held as a reserve. Operating cost5
are defined as total unrestricted expenditure excluding costs of raising funds. The general fund
currently stands at £11,312, representing just over two month's operating costs. Over the next twelve
months we expect reserves to increase slightly to achieve the target of three month's operating costs.
Funding has been confirmed from Arts Council England (April - September) and East Devon Council
(April - March) and a further application has been submitted to Arts Council England for continued
project funding from October. In addition. a full programme of activity is planned which will generate
income from box office receipts.
We continue to seek new funding partrrers and have been successful at increasing funds to support
our core work in 2024-25. Future plans will see a focus on income diversification includlng Increased
donations and private sponsorship.
The Trustees therefore believe it is appropriate to prepare the financial statements on the going
concern basis.

Villages in Action
Report of the Trustees for the year ending 31 March 2025 {continuedJ
Plans for future periods
Looking ahead to the next year Village5 in Action will continue to redefine rural touring across Devon
by deepening cultural engagement, fostering artist development, and strengthening community
resilience. Building on our integrated approach of co-creation. performance, and participation. we aim
to bring high-quality, diverse work to rural spaces, ensuring that underrepresented voices are
amplified. Over the next year. we will deliver over 65 live performances. embed rural residencies, and
expand initiative5 for young people, older adults, and families. Our collaborative hubs will empower
local co-curators. while national and international partnerships will broaden the range of experience5
we offer, challenging traditional touring models and enriching Devon's cultural life.
Future growth will also focus on strengthening organisational resilience and diversifying income
Streams through new partnerships with non-arts sectors. By amplifying the social benefits of our
events, testing hybrid audience models, and investing in capacity building across our network, we aim
to broaden and diversify our audiences while improving long-term sustainability. Our evolving board
will bring new perspectives and expertise. supporting a strategic vision that integrates creative
innovation, community wellbeing, and environmental responsibility. As we navigate a changing
cultural landscape, we remain committed to championing local talent, expanding inclusive
programming, and positioning Devon as a vibrant hub for creative exploration and tommunity
connection.
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Villages in Action Network Map

Villages in Actlon
Report of the Trustees for the year ending 31 March 2025 (contlnued)
Structure, Governance and Management
Governing Document
VillaBes in Actton is a registered charity (No 1086138} and a company (No 04171822} limited by
guarantee. The governing documents of Willages in Action are its Memorandum and Articles of
Association. The company was incorporated on 2 March 2001 and registered as a charity on 12 April
2001. The Trustees of the Charitable Company guaratitee to contribute an amount not exceeding £1
to the assets of the Charity in the event of winding up.
Appolntment. Indurtlon and tmlning OA trustees
Trustees retire after three years by rotation. These Trustees may offer themselves for re-
appointment. All new trustees are recruited via a thorough process. Candidates are interviewed by a
panel of trustees and if appropriate recommended to the Board for appointment. New Board
members undertake a seriesof induction meetings with the Board Chair, Creative Directorand Finance
Manager and staff and a comprehensive induction pack is provided. Board wide training is arranged
as required.
Organi50tion
The Trustees ensure the accuracy and timeliness of all financial reporting information through the
work of its Board which reviews all financial information, the development of business systems and
procedures and progress on income generation and fundraising strategies. The Board, which meets
on a quarterly basis develops and monitors the Finance Control Procedures Policy and Risk Register,
In addition, it reviews operational risks In relation to employment issues as well as keeping abreast of
changes in employment law and developing relevant policies. The Board also reviews Health & Safety
Policy and procedure5 as well as Safeguardin8 Policy and procedures.
In terms of service quality, all individual projects undertaken by the organisation are subject to risk
assessment, monitoring and evaluation procedures. Reports are made quarterly to the Trustees.
Reloted parties and co-operntlon wlth other oryanlsatlons
None of our Trustees receive remuneration or other benefit from their work as Trustees with the
Charity. 2 Trustees, Wendy Van Oer Plank and Helen Gilbert. were engaged on a freelance basis for
various projects throughout the year.
Any GonneGtion betw¢¢n a TtK4St*• or Senior Manasar of VillagÈs in Artion with a produrtion company.
contracted actor, performer or exhibitor must be disclosed to the full Board of Trustees in the same
way as any other contractual relationship with a related party. Villages in Action has a Conflict of
Interests Policy and Register of Interests.

Villages In Artlon
Report of the Trustees for the year endlng 31 March 2025 (continuedj
Structure, Governance and Management (contlnued)
Pay pollcyfor senior staff
The Director5, who are Villages in Action's Trustees, considerthemselves and the Creative Director (as
listed on page 11 to be the key management personnel in charge of directing and controlling, running
and operating Villages in Action on a day-to-day basis. All Directors give of their time freely and no
Director received remuneration for being a Director/Trustee in the y.ear. Details of related party
transactions are dlsclosed in note 11 to the accounts.
Salarles are benchmarked against market rates for all staff. The pay of the senior staff is reviewed
annually and rtormally increased in accordance with inflation and at the same rate as all other staff.
io

Villages in Action
Report of the Trustees for the year endlng 31 March 2025 (continued)
Trustees, responsibilities in relatlon to the financial statements
The Trustees (who are also the directors of the Villages in Action for the purposes of company lawl
are responsible for preparing a Trustees, Annual Report and financial statements in accordance with
applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted
Accountin8 Practice).
Company law requires the Trustees to prepare financial statements for each year which give a true
and fair view of the state of affairs of the charitable company and of the incoming resources and
application of resources, including the income and expenditure for that period. In preparing the
financial statements, the Trustees are required to".
• select suitable accounting policies and then apply them consistently;
obseNe the methods and principles in the Charities SORP:
make judgements and estimates that are reasonable and prudent,"
state whetherapplicable UKaccountingstandards have beenfollowed, subject to any material
departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inapproprizte to
presume that Village5 in Action will continue in business.
The Trustees are responsible for keeping proper accounting records that di5c105e with reasonable
accuracy at any time the financial position of Villages in Action and to enable them to ensure that the
financial statements comply with the Companies Act 2006. They are also responsible for safeguarding
the assets of Villages in Action and hence taking reasonable steps for the prevention and detection of
fraud and other irregularities.
The Trustees are responsible for the maintenance and integrlty of the corporate and financial
information included on Villages In Action's website. Legislation in the United Kingdom governing the
preparation and dissemination of financial statements may differ from legislation in other
jurisdictions.
Statement as to disclosure to our independent examiners:
In so far a5 the Trustees are aware at the time of approving our Trustee5' Annual Report".
there is no relevant information, being information needed by the independent examiner in
connectlon with preparing their report, of which Villages in Action's independent examiner is
unaware, and
the Tru3tccs havFnS made tnquTrl¢s of fellow dlre¢tor* pv)d Vklla6Ès In Action s lkndÈpÈndent
examlner that they ought to have individually taken. have each taken all steps that she Is
obliged to take as a director in order to make themselves aware of any relevant informatioti
and to establish that the independent examiner is aware of that information.
By order of the Board of Trustee5
H Bovey & C E Marshall (Co-chairs)
17 July 2025
11

Villages in Action
Report of the Trustees for the year ending 31 March 2025 {continuedJ
Independent Examlnerfs report to thè members of Willages In Action
Responsibllities and basls of report
As the trustees of the charity {and also its director5 for the purposes of company law), you are
responsible for the preparation of the financial statements in accordance with the requirements of
the Companies Act 2006. Having satisfied myself that the financial statements of the charity are not
'required to be audited under Part 16 of the Companies Art 2006 and are eligible for independent
examlnation, I report in respect of my examination of the charitws financial statements carried out
under section 145 of the Charities Act 2011. In carryinB Out my examination I have followed the
Directions given by the Charity Commission under section 14515){bl of the Charities Act 2011.
Independent examlner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection
with the examination giving me cause to believe that in any material respect:
l accounting records were not kept in respect of the charity as required by section 386 of the
Companies Act 2006.
2 the financial statements do not accord with those records; or
3 the financial statements do not comply with the accounting requirements of settion 396 of the
Companies Act 2006 other than any requirement that the financial statements give a true and fair
view. which is not a matter considered as part of an independent examination: or
4 the financial statements have not been prepared in accordance with the methods and principles of
the Statement of Recommended Practice for accounting and reporting by chafities applicable to
charitles preparing their financial statements in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland IFRS 102).
I have no concerns and have come across no other matters In connection with the examination to
which attention should be drawn in thls report in order to enable a proper understanding of the
financial statements to be reached.
crA FMAAT ATh(Fellow)
For and on behalf of Rowlands Webster
Austin House
43 Poole Road
Bournemouth
Dorset
BH4 9DN
Date: 17 July 2025
12

Willages in Action
Statement of Financial Activities
(Includlng the Income and Expenditure Ac¢ount)
for the year ending 31 March 2025
Total
Funds
2025
Total
Funds
2024
Unrestrict
Funds
R￿tricted
Funds
Note
Income
Donations and legacies
Donations
Incomefrom charitable artivltles."
Artistic programme
209
209
75
110,852
35,069
145,921
133,777
Investment income
Total income
84
111.145
71
133,923
35,069
146.214
Expendlture
Expenditure on charitable
activities
110,199
35,069
145,268
133,572
Totsl expendlture
110.199
35,069
145,268
133,572
Net (expenditure}/income and
net movement in funds for the
year
946
946
351
Reconclllatlon of funds
Total Funds brought forward
Total funds carried forward
10.366
11,312
10,366
11,312
10,ois
10,366
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The notes on pages 15 to 23 form an integral part of the financial statements.
13

Vtllages in Action
Balan￿ Sheet
as at 31 March 2025
Note
2025
2024
Current assets
Debtors
Cash at bank and in hand
Total Current A$5ets
13
1,323
35,644
36,967
2,578
59,155
61,733
Llabllitie5
Creditors falling due within one year
Net Current assets
14
{14,093)
22074
14,2761
57.457
Deferred income
15
(11,562}
(47,091)
Net assets
11,312
10,366
The funds of the Charity:
Unrestricted general funds
Totsl charity funds
16
11.312
11,312
10.366
10,366
Registered Company No: 04171822
These accounts are prepared in accordance with the special provisions of Part 15 of the Companies
Act relating to small companie5 and constitute the annual accounts required by the Companies Act
2006 and are for circulation to members of the company.
These financial statements were approved by the members of the Board and authorised for issue on
the 17 July 2025 and are signed on their behalf by:
Signed
Helen Bovey, Co-chair of Board on behalf of the Trustees
The notes on pages 15 to 23 form an integral part of the financial statements.
14

Villages in Artlon
Notes to the accounts for the year ending 31 March 2025 (continued)
l. A￿oUntIng Policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty
in the preparation of the financial statements are as follows..
al Basis of preparation
The financial statements have been prepared in accordance with Accountlng and Reporting by
Charlties: statement of Recommended Practlce applicable to charities preparingtheir accounts in
accordance with the Financial ReportinE Standard applicable the UK and Republic of Ireland
(FRS 102} (effective l January 2019)- {Charities SORP (FRS 102)), the Financial Reportlng standard
applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Villages in Action meets the definition of a public benefit entity under FRS102. Assets and
liabilities are recognised at historical cost or transaction value unless otherwise stated in the
relevant accounting policy notels}.
The financial statements are prepared in sterling, which is the functional currency of the entity.
b) Reconciliation with previous Generally Accepted Accounting Practice
In preparing the account5, the trustees have considered whether in applying the accounting
policies required by FRS 102 and the Charities SORP FRS 102 therestatement of comparative iterns
was required.
c) Judgements and key accounting estimates
The preparation of the financial statements requires managementto make judgements, estimates
and assumptions that affect the amounts reportèd. These estimates and judgements are
continually reviewed and are based on experience and other factors, including expectations of
future events that are believed to be reasonable under the circumstances.
dl Preparation of the accounts on a going concern ba515
At the time of approving the financlal statements, the Trustees have a reasonable expectation
that the Charity has adequate resources to continue in operational existence for the foreseeable
ruiure.
The general reserves currently stand at just over two months, operating costs. Villages in Action
has budgets in place to increase general reserves to three months operating costs by the end of
March 2026.
The Trustee5 therefore believe it 15 appropriate to prepare the financial statements on the 80in8
concern basis.
15

Villages in Action
Notes to the accounts for the year ending 31 March 2025 (contlnuedj
l. Accountlng Policles (continued)
e} Income recognition policies
Items of income are recognised and included in the accounts when all of the following criteria are
met:
the Charity has entitlement to the funds.
any performance conditions attached to the item(51 of income have been met or are fully
within the control of the Charity;
there is sufficient certalnty that receipt of the income is considered probable; and
the amount can be measured reliably.
Income received in advance of a provision of a specified service is deferred until the criteria for
income recognition are met.
Interest receivable
Interest on fund5 held on deposit 15 included when receivable and the amount can be measured
reliably by the Charity: this is normally upon notification of the interest paid or payable by the
Bank.
2. Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the
Charity. Restricted funds are subject to specific conditions by donors or grantors as to how they
may be used. The purposes and use5 of the restricted funds are5et out in the note5 to the financial
statements.
3. Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a
third party, it is probable that settlement will be required, and the amount of the obligation can
be measured reliably. Expenditure is classified as:
• Expenditure on charitable activities includes the costs of artistic activities undertaken to
The Charity is not VAT registered. and irrecoverable VAT is charged as a cost against the
attivity for which the expenditure wa5 incuried.
16

Villages in Action
Notes to the accounts for the year ending 31 March 2025 {continuedJ
l. Accountlng Policles (continued)
4. Allocation of support Costs
Supportcost5 arethose functionsthat assistvillages in Action'swork butdo not directly undertake
charitable activities. Support costs include back office costs, finance, personnel, payroll and
governance costs which support the Charitws artistic programme and participatory activities. The
bases.on which support costs have been allocated are set out in note 7.
5. Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount
offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
6. Cash at bank and in hand
ash at bank and cash in hand includes cash and short term highly liquld investments with a short
maturity of three months or less from the date of acquisition or opening of the deposit or similar
account.
7. Creditors and provisions
Credltors and provisions are recogni5ed where Villages in Action has a present obligation resulting
from a past event that will probably result in the transfer of funds to a third party and the amount
due to settle the obligation can be measured or estimated reliably. Creditors and provisions are
normally recognised at their settlement amount after allowing for any trade discounts due.
8. Financial instruments
Villages In Action only has financial assets and financial liabilities of a kind that qualify as basic
financial instruments, Basic financial instruments are initially recognised at transaction value and
subsequently measured at their settlement value.
9. Pensions
Vi113ges in Action contributes to a group money purchase defined contribution pension scheme
oDerated bv NEST. New and Èxistine emploveès are automatically enrolled into the money
purchase scheme unless they have exercised their rignt to opi oui of 5cneme memDer5nip.
Employees joining the money purchase pension scheme operated by NEST, contract directly with
the insurance company. Villages in Action makes a matching. contribution of 3%12024: 3%} of
salary to this pension scheme and acts as agent in collecting and paying over employee pension
contributions.
17

Villages in Actlon
Notes to the accounts for the year ending 31 March 2025 (continued)
2. Legal status of the Charity
Villages in Action is a company limited by guarantee, incorporated In England & Wales, and has no
share ca'pital. In the event of Villages in Action being wound up, the liability in respect of the
guarantee is limited to £1 per member of Villages in Action.
The registered office address is Combeinteignhead Vlllage Hall, 19 Shaldon Road,
Combeinteignhead, Devon, TQ12 4RG. Our main areas of activity are:
PRESENT: Platforming excellent performance work in Devon's rural spaces
CULTIVATE. Community participation and co-creation
NURTURE: Talent development
3. Income from donatlons
Unrestricted Restricted
Funds
Funds
2025
2025
Total
Funds
2025
Total
Funds
2024
Donations
209
209
75
Income from donations includes Gift Aid. From time.to-time Villages in Action benefits from the
involvement and support of volunteers. In accordance wtth accountin8 Standards, the economic
contribution of general volunteers is not recognised in the accounts.
4. lftcome from charltable artivities
In the year Villages in Artion presented a programme of artistic events in rural Devon.
Unrestricted Restrictsd
Funds
Funds
2025
2025
Total
Funds
2025
Total
Funds
2024
Grant income: Arts Council England
Grant income: National Lottery Awards
for All
Grant income: National Lottery
Heritage Fund
Grant income: East Devon District
Council
Grant income- Teignbrid8e District
Council
Other grant income
Income from performances
Commissions
Services
74,724
74,724
44,781
3,994
22,000
22,000
2,152
10,000
2,805
12,805
10.000
10,264
10,264
7,340
13,345
30,557
21,608
18,033
6,975
1,120
18,033
6,975
1,120
Charitable actlvitles
110.852
35,069
145.921
133.777
18

Villages in Action
Notes to the accounts for the year ending 31 March 2025 Icontinued)
5. Investment income
All of Villages in Attion's investment income arises from money held in interest bearing deposit
accounts.
6. Analysis of expendlture on charltsble activities
Charitable actlvities
Organisational & Payroll
Offlce Overheads
Activity Costs
Specialist Funds
32,700
6,192
87,631
4,979
Governance costs (see note 71
Support Costs (see note 7}
Total
2,467
11,299
145,268
Of the £145,268 expendlture in 2024-25 (2024: £133,572), £110,199 was charged to unrestricted
funds12024: £131,420) and £35,069 to restrirted funds {2024: £2,152).
19

Villages in Action
Notes to the accounts for the year ending 31 March 2025 (continued)
7. Analysis of governance and support costs
Villages in Action initially identifie5 the costs of its support functions. It then identifies those costs
which relate to the governanc@ function. Having identified itg Eovern2nce costs, the remaining
support costs together with the governance costs are apportioned between the key charitable
activities undertaken (see note 61 In the year. Refer to the table below for the basis for
apportionrnent and the analysis of support and governance costs.
Anatysis of support and governance costs
Genera] Governance
support
function
Basls of
Total apportionment
Trustee Travel Expenses
AGM Room Hire
26
200
26
200
Direct
Direct
Salaries, wages and related costs
General office costs
Accountancy & tax fees
Total
7,080
1,804
8,884
Staff time
3,935
284
11,299
437
4,372
284
13,766
Direct
Direct
2,467
8. Net income/(expendlture) for the year
2025
2024
Thls Is stated after charging:
Accountancy & tax fees
284
1,584
1,584
9. Analysis of staff costs, trustee remuneration and expenses, and the cost of key
management personnel
2025
2024
Salaries and wages
Social security costs
Pension costs
27.125
1,828
533
29,486
24,042
1,919
500
26,461
No employees had employee benefits in excessof £60,00012024: £nil). Pension costs are allocated
to activltles in proportion to the related Staffing costs incurred.
20

Villages in Actlon
Notes to the accounts for the year ending 31 March 2025 (continued)
Analysis of staff costs, trustée ￿MUneratIOn and expenses, and the cost of key
management personnel (contlnued)
The key management personnel of Villages in Actjon comprise the Trustees and the Creative
Director. The total employee benefits of the key management personnel were £21,420 {2024.'
£15,063}.
The Trustees were not paid or received any other benefits from employment with Willages in
Action in the year {2024: £nil) neither were they reimbursed expenses during the year (2024: £nil).
Payments were made to I trustee on a freelance basis for various projects throughout the year
and this 15 disclosed in Note 11.
10. Staff Numbers
The average monthly head count was 2 staff (2024: 2 staffl and the average monthly number of
full-time equivalent employees lincluding casual and part-time staff) during the year was as
follows".
2025
Number
2024
Number
Permanent staff including part time staff on permanent basis
11. Related party transactions
Ms Wendy Van Der Plank and Ms Gilbert, trustees of Villages in Artion, were engaged on a
freelance basis for various projects throughout the year. Ms Van Der Plank received £836 {2024:
£2,034} and Ms Gilbert received £1,575 {2024: £nil).
12. Corporation Taxation
Villages in Action is exempt from tax on income and gains falling within section 505 of the Taxes
Act. 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these
are applied to its charitable objects.
13. Debtors
2025
2024
Trade Debtors
Prepayments & accrued income
1,227
96
2,258
320
L323
2,578
21

Villages in Action
Notes to the accounts for the year ending 31 March 2025 (continued)
14. Credltors: amounts falling due within one year
2025
2024
Trade creditors
Accruals
Taxation and social security costs
6,488
7,271
334
14,093
2,060
1,584
632
4,276
Deferred income comprises income from projècts due to take place post 31 March 2025.
15. Deferred Income
2025
2024
Arising from Government Grants
Arising from Other Grants
11.S62
11,266
35,825
11,562
47,091
Deferred income is included within:
2025
2024
Shown as Deferred Income on the face of the Balance
Sheet
11,562
47,091
Movements in the year:
Deferred income at l April 2024
Released from previous periods
Resources deferred in the year
47,091
{47,091}
11,562
3,994
{3,994)
47,091
Oeferred Income at 31 March 2025
11,562
47,091
22

Villages in Action
Notes to the accounts for the year ending 31 March 2025 (continued)
16. Analysis of charitable fund5
Analysls of movements in unrestrlcted fund5
Funds
31
March
2025
Balance
l April Incoming Resources
Z024 resources expended
Designated to ongoing activity
General fund
8,900
1,466
(8,900)
111,145 (101,299)
11,312
Total
IOA66
111,145 (110,199)
11,312
Name of unrestrirted
fund
Descriptiort, nature and purposes of the fund
Designated to ongoing
activrty
Funds set aside by the trustees for specific purposes.
General fund
The 'free reserves, after allowing for any designated funds.
23