STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS
FOR
31 MARCH 2021
Company Registration Number 4097879 Charity Number 1086086
DERBY COMMUNITY ACCOUNTANCY SERVICE
Babington Lodge 128 Green Lane Derby
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
| Contents | Page |
|---|---|
| Members of the board and professional advisers | 1 |
| Trustees’ annual report | 2-3 |
| Independent Examiner’s report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7-14 |
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS
The board of trustees/directors M. Brown R.Tilston M. Thums G. Gregory E Blackwell
Company secretary M.Brown Chief Executive E.Cheeseman Registered office Community Hall Ilkeston Road Heanor Derbyshire Independent Examiner Kevin Parkinson FCA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY
- 1 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
The trustees, who are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2021.
OBJECTIVES AND ACTIVITIES
The objects of the charity are to promote the benefit of the inhabitants of the Amber Valley District and the neighbourhood by acting to relieve poverty and sickness, preserve good health, advance education and provide facilities in the interests of social welfare, in particular but not exclusively by the provision of a day centre.
This is in accordance with the charity's governing document, the Memorandum and Articles of Association of October 27[th] 2000.
SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustees meetings.
The centre continues to offer an attractive venue for the community, providing companionship in a social setting with three course lunch and other nibbles throughout the day. The centre organises activities during the day and regular visits to places of interest outside. One indirect advantage of the centre’s work is that the carers are able to take a well merited rest whilst their charges are being looked after. The improvement to the physical and emotional wellbeing of the members is difficult to measure but it is apparent to all who spend any time at the centre. Stepping stones is open to all people irrespective of race, gender or any other personal circumstances.
ACHIEVEMENTS AND PERFORMANCE
Because of COVID-19 Stepping Stones wasn’t open as usual in 2020 in fact we were closed on March 23[rd] 2020 till 14[th] June 2021 but we were still able to help and support our members outside of Stepping Stones through various things we did, these include;
Going to churches to collect food parcels, these parcels included things like Soup, Pasta, Rice and a variety of tinned food, we would then drive and deliver these parcels to the elderly and vulnerable.
Phoning lots of the elderly and vulnerable for check up’s during these times, we felt as this was important to do as Stepping Stones for many is a place for social contact, with not being open we worried that many would feel the effects of a lack of social contact, many were glad for the checkup, as well as phone calls we also visited many too, we asked if we could provide any food shopping for them as well
For Stepping Stones we felt as this was a good time to decorate the building since nobody was in, with the free space and time we gave the place a deep clean, shampooing all the carpets, washing all the tables, chairs etc. Even going as far to improve the outside of Stepps too with maintaining the garden, having some small trees cut for some extra space. We even built a smoking hut for the smokers.
- 2 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Stepping Stones (Amber Valley) is based at the Community Hall, Ilkeston Road, Heanor, Derbyshire which is the company's registered office and the principal address of the charity. Stepping Stones (Amber Valley) is a company limited by guarantee and not having a share capital (company registration No. 4097879) and Registered Charity (No. 1086086).
Trustee selection methods
A skills audit has been undertaken to discover those skills which are required by the trustee body. Efforts are made to recruit trustees who meet the skill requirement from those resident or working in Amber Valley. When it is not possible to recruit trustees with the requisite skills, the Charity utilises expertise from outside Amber Valley.
Risk management policy
The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.
FINANCIAL REVIEW
Reserves Policy
Eileen has recently reviewed the finances with Mark Newey (accountant) and we are going to continue to monitor the accounts regularly so we can see the effects of the price increase.
Independent Examiner
Kevin Parkinson FCA of Derby Community Accountancy Service will continue in office as independent examiner for the ensuing year.
Small company provisions
This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
Registered office: Signed on behalf of the trustees Stepping Stones (Amber Valley) Community Hall Ilkeston Road Heanor Derbyshire R.Tilston DE75 7AG Trustee
Approved by the trustees on
- 3 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS
YEAR ENDED 31 MARCH 2021
Independent Examiner's Report to the Trustees of Stepping Stones (Amber Valley)
I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 5 to 14 .
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, as amended); and
-
state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
1 Which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
-
have not been met; or
-
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kevin Parkinson FCA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY
- 4 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2021
| Total Funds Total Funds |
Total Funds Total Funds |
Total Funds Total Funds |
Total Funds Total Funds |
Total Funds Total Funds |
||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Year to | 31 | Year to | 31 | |||
| Funds | Funds | Mar 2021 | Mar 2020 | |||||
| Note | £ | £ | £ | £ | ||||
| Income from: | ||||||||
| Donations | 3 | - | - |
- | 2,681 | |||
| Charitable activities | 4 | - | 69,507 |
69,507 | 15,549 | |||
| Other income | 6 | 4,553 | - |
4,553 | 103,226 | |||
| Investments | 5 | 33 |
- |
33 |
171 |
|||
| Total incoming | 4,586 |
69,507 |
74,093 |
121,627 |
||||
| Expenditure on | ||||||||
| Raising funds | - | - |
- | 731 | ||||
| Charitable activities | 3,830 |
80,263 |
84,093 |
115,674 |
||||
| Total resources expended | 7 | 3,830 |
80,263 |
84,093 |
116,405 |
|||
| Net (expenditure) income | 756 | (10,756) |
(10,000) | 5,222 | ||||
| Transfer between funds | - |
- |
- |
- |
||||
| Net movement in funds | 756 | (10,756) |
(10,000) | 5,222 | ||||
| Funds balances at 1April 2020 | 75,467 |
79,455 |
154,922 |
149,700 |
||||
| Funds balance at 31 March | 2021 | 76,223 |
68,699 |
144,922 |
154,922 |
The charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing.
The notes on pages 7 to 14 form part of these financial statements.
- 5 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
BALANCE SHEET
| 31 MARCH 2021 2021 Note £ Fixed assets Tangible assets 11 Current assets Debtors Cash at bank and in hand 88,623 88,623 Creditors: amounts falling due within one year 12 13,970 Net current assets Total assets less current liabilities Net assets Funds Restricted 13 Unrestricted – general reserves 13 – designated funds 13 TOTAL FUNDS |
£ 70,269 74,653 144,922 144,922 68,699 56,223 20,000 144,922 |
2020 £ - 78,091 78,091 4,421 |
£ 81,252 73,670 154,922 154,922 79,455 55,467 20,000 154,922 |
|---|---|---|---|
For the year ended 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors responsibilities:
-
(i) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
(ii) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
These financial statements were approved and authorised for issue by the members of the committee and are signed on their behalf by:
R Tilston Date Trustee
Registration Number: 4097879
The notes on pages 7 to 14 form part of these financial statements.
- 6 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
1. Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
Company information
Stepping Stones (Amber Valley) is a company limited by guarantee not having a share capital. The company’s registered office is Community Hall. Ilkeston Road, Heanor, Derbyshire. At the end of the year there were 5 Trustees, each of whom, under the terms of the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.
1.1 Accounting convention
These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.
The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.
The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.
These are accounts for the year ended 31 March 2021 prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 April 2015.
1.2 Going concern
At the time of approving the accounts, the directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.
1.3 Charitable Funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
1.4 Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been
- 7 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.
1.5 Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.
1.6 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.8 Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
1.9 Financial instruments
The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Derecognition of financial liabilities
Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.
1.10 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
1.11 Taxation
The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
- 8 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
1.12 Depreciation
Individual fixed assets e are capitalised at cost and are depreciated over their estimated useful economic lives on a reducing balance basis as follows:-
Asset category Annual rate Equipment 25% Buildings 4%
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
3. Voluntary income
| Total Funds | Total Funds | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Year to 31 | Year to 31 | |
| Funds | Funds | Mar 2021 | Mar 2020 | |
| £ | £ | £ | £ | |
| Donations from individuals | - | - | - | 2,681 |
| - | - | - | 2,681 |
4. Incoming resources from charitable activities
| Total Funds | Total Funds | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Year to 31 | Year to 31 | |
| Funds | Funds | Mar 2021 | Mar 2020 | |
| £ | £ | £ | £ | |
| Grants | ||||
| Derbyshire County Council | - | 15,549 | 15,549 | 15,549 |
| HM Revenue and Customs | - | 53,958 | 53,958 | - |
| - | 69,507 | 69,507 | 15,549 |
5. Interest receivable
| Interest receivable | |||||
|---|---|---|---|---|---|
| Year | to | 31 | Year | to 31 | |
| Mar | 2021 | Mar | 2020 | ||
| £ | £ | ||||
| Bank interest receivable (unrestricted) | 33 |
171 |
- 9 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
6. Other income (unrestricted)
| Room hire Catering and care income Transport Fundraising Sundry Total resources expended Basis of allocation Staff costs Direct Training Direct Rent & rates Direct Heat & light Direct Office Direct Maintenance Direct Depreciation Direct Insurance Direct Catering Direct Transport Direct Professional fees Direct Events & excursions Direct Fundraising Direct Covid related Direct |
Year to 31 Mar 2021 £ - 4,553 - - - 4,553 |
Year to 31 Mar 2020 £ 5,196 73,925 21,273 2,832 - 103,226 Total Funds Year to 31 Mar 2021 Total Funds Year to 31 Mar 2020 £ £ 57,039 69,847 - 103 1,500 1,500 1,139 2,313 4,530 3,150 2,526 2,349 10,984 10,984 3,369 3,300 419 9,360 - 11,073 2,028 1,695 - - - 731 559 - 84,093 116,405 |
|---|---|---|
7. Total resources expended
Expenditure on charitable activities was £84,093 (2020: £115,674) of which £80,263 was restricted (2020 £29,222)
- 10 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
8. Net (expenditure)/income
Net (expenditure)/income for the year is stated after charging/(crediting):
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Independent Examiner’s Fees | 875 | 875 |
| Depreciation | 10,984 | 10,984 |
| =========================== | ================================ |
9. Directors and key management personnel
During the year trustees did not receive remuneration
The key management personnel of the charity consist of the trustees, the Chief Executive Officer and other members of the senior management team.
10. Employees
The average monthly number of persons employed during the year was
| Year to 31 Mar 2021 No Charitable activities 6 ___ 6 =============== aggregate payroll costs were: Year to 31 Mar 2021 £ Wages and salaries 57,039 Social security costs - 57,039 |
Year to 31 Mar 2020 No 6 ___ 6 ================ Year to 31 Mar 2020 £ 69,847 - 69,847 |
|---|---|
The aggregate payroll costs were:
No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure
- 11 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
11. Tangible fixed assets
| Building Equipment Extension & fittings £ £ Cost At 31 March 2020 274,578 - Additions - - At 31 March 2021 274,578 - Depreciation At 31 March 2020 193,325 - Charge for the year 10,984 - At 31 March 2021 204,309 - Net book value At 31 March 2021 70,269 - At 31 March 2020 81,252 - Creditors: Amounts falling due within one year 2021 £ Bank overdraft 357 Trade creditors 2,509 Taxation and social security 1,384 Deferred Income 9,720 -------------------------------- 13,970 ================================ |
Total £ 274,578 - 274,578 193,325 10,984 204,309 70,269 81,252 2020 £ 527 2,508 1,386 - -------------------------------- 4,421 ================================ |
|---|---|
12. Creditors: Amounts falling due within one year
- 12 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
13. Statement of funds
General reserve Designated funds Total unrestricted funds Derbyshire County Council HM Revenue and Customs The National Lottery Community Fund Total restricted funds Total funds |
At 1 April 2020 Incoming Outgoing Transfers £ £ £ £ 55,467 4,586 (3,830) - 20,000 - - - 75,467 4,586 (3,830) - - 15,549 (15,549) - - 53,958 (53,958) 79,455 - (10,756) - 79,455 69,507 (80,263) - 154,922 74,093 (84,093) - |
At 31March 2021 £ 56,223 20,000 76,223 - - 68,699 68,699 144,922 |
|---|---|---|
RESTRICTED FUNDS
The remaining balance of the Community Fund grant consists of fixed assets to be depreciated.
The Derbyshire County Council money was spent on wages.
The HM Revenue and Customs money was for the Job Retention Scheme.
DESIGNATED FUNDS
The designated fund is reserved to be spent on equipment and building repairs.
14. Analysis of net assets
| Tangible fixed assets Other net assets Unrestricted funds £ £ General reserve 1,570 54,653 Designated funds - 20,000 Restricted funds Community Fund 68,699 - 70,269 74,653 |
Total £ 56,223 20,000 68,699 144,922 |
|---|---|
- 13 -
STEPPING STONES (AMBER VALLEY) COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
15. Related party transactions
The charity had no related party transactions that required disclosure.
- 14 -