Bradford Youth Development Partnership
Charity number 1085821
A company limited by guarantee number 03891257
Annual Report and Financial Statements
for the year ended 31 March 2021
Bradford Youth Development Partnership
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 5 |
| Examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9 to 14 |
Prepared by West Yorkshire Community Accounting Service
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Bradford Youth Development Partnership
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates P Tate Chair M Amran Vice-chair K Kennedy Secretary N Nawaz Treasurer B Francis R Bhatti L Muzulu Resigned May 2020 Charity number 1085821 Registered in England and Wales Company number 03891257 Registered in England and Wales Registered and principal address Bankers c/o Bangladeshi Youth Organisation Yorkshire Bank Plc CCLA Investment Management 52 Cornwall Road 14 Broadway Limited Bradford Bradford Senator House BD8 7JN BD1 1EZ 85 Queen Victoria Street London EC4V 4ET
Independent examiner
Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 9 December 1999. It is governed by a memorandum and articles of association, as amended on 29 November 2001, 10 December 2002 and 25 May 2011. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Bradford Youth Development Partnership
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
To promote the benefit of young people aged 8 to 30 within the area of benefit, especially but not exclusively a) by developing and managing youth initiatives which will enhance the development of young people. b) by working with and developing multi-agency and partnership approaches which will assist young people to participate fully in society. c) by establishing projects which will enable the citizens of the area to gain a greater understanding of the need of young people.
The area of benefit is defined as Bradford Metropolitan district, and any other area(s) in the north of England as the trustees may determine.
Public benefit statement
In setting our objectives and planning our activities the trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular education, health & well-being and physical activities for young people aged 8 – 30.
Achievements and performance
From the outset of the Covid-19 pandemic in late March 2020, we started working with others in the district to respond to the pandemic and provided services to those who needed it the most. We were successful in getting funding through Leeds Community Foundation and Transforming Lives for Good to provide physical activities with a food element as well as working with local schools to deliver food parcels to families on low income / free school meal (FSM) due to school closures.
We continued to operate, albeit with a smaller team (as some staff were “furloughed”) from home and availed ourselves of any opportunities for funding, including Leeds Community Foundation. BBC Children in Need, Community Action Bradford District and The National Lottery Community Fund, targeting VCS organisations to support the continuation of services.
We were successful in being funded by the Co-operative Foundation for a Peer Mentoring Project (£70,000 over 2 years) in partnership with Oasis Academy Lister Park School. Additionally we received the second payment from the NHS for our Youth Health Champions Project.
Unfortunately, due to Covid-19, all projects were “paused” due to schools being closed or anxious in letting third party providers into schools as well as restrictions from government from March 2020 through to July 2021, which drastically affected face to face delivery.
Later in 2020, we were allocated funding through Bradford Council’s Winter Food Programme, which continued into 2021, to deliver food parcels to FSM families / families in need over the school holiday periods, working in partnership with local schools to identify families in need / food poverty.
We continued our role as an anchor organisation for the NHS and developed further partnership work by bringing local providers together by creating the Manningham Youth Development Partnership (MYDP) in order to share shrinking resources, good practice and explore collaborative / partnership funding applications.
We remain a viable organisation, taking account of the Covid-19 Pandemic and reduction in funding year on year and all the challenges that this brings.
We are always optimistic about the future of BYDP and have complete faith in our continued efforts in playing our part in the delivery of much needed services to our local communities, particularly our young people and will always strive to be innovative, adapting to changing circumstances and totally focussed on delivering the objectives for which BYDP came into being in 1999.
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Bradford Youth Development Partnership
Trustees' report (continued) for the year ended 31 March 2021
Financial review
The net income for the year was £72,125, including net income of £2,459 on unrestricted funds and net income of £69,666 on restricted funds, after transfers.
We have produced a budget and cash flow forecast for the current year (2021-2022), which shows a small deficit for the salary of the Development Manager. However, we feel that this will be mitigated by fundraising during the year. In terms of Project funding, especially those Projects that were “Paused” due to Covid-19, we have remained in regular communication with the Funders and are working towards getting these off the ground. It is more than likely that some of these Projects will be rolled over into the next financial year due to the later start date than originally anticipated.
At the time of signing these accounts the charity, like many other organisations, has been impacted by the global Covid-19 virus. However, we have been successful in fundraising over the 2020 – 2021 financial year and the trustees have reviewed the financial impact of Covid-19 and believe that the charity is able to continue for at least another 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern. We have sufficient funds free reserves to cope with any shortfall in fundraising.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £66,591.
The Trustees reviewed the reserves policy during 2020 and agreed that unrestricted funds neither committed nor invested in tangible fixed assets (free reserves) held by the charity should equate to six to nine months of budgeted expenditure, which based on 2021/22 would be between £72,747 and £109,121.
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Bradford Youth Development Partnership
Trustees' report (continued) for the year ended 31 March 2021
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 2/11/2021
Peter Tate (Trustee)
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Bradford Youth Development Partnership
Independent examiner's report to the trustees of Bradford Youth
Development Partnership
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 7 to 14.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
4/11/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Bradford Youth Development Partnership
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) - Contract / fee Income 6,939 Other income - Bank interest 98 Total income 7,037 Expenditure on: Salaries and NI (3) 23 Training and supervision 458 Staff travel and other staff costs - Education and activities 79 Trainee and volunteer costs - Transport 1,639 Rent and rates 2,000 Print, stationery and postage 57 Telephone 411 Insurance 506 Legal and professional costs 55 Subscriptions 40 Depreciation 3,599 Financial management and payroll 2,936 Independent examination 1,110 Repairs and renewals - Board expenses 144 Sundry expenses 305 Total expenditure 13,362 Net income / (expenditure) (6,325) Transfers between funds 8,784 Net movement in funds 2,459 Fund balances brought forward 67,729 Fund balances carried forward (4) 70,188 |
2021 Restricted funds £ 156,290 - - - 156,290 61,010 600 60 13,732 60 1,138 1,000 - 127 100 - - - - - - - 13 77,840 78,450 (8,784) 69,666 88,817 158,483 |
2021 Total funds £ 156,290 6,939 - 98 163,327 61,033 1,058 60 13,811 60 2,777 3,000 57 538 606 55 40 3,599 2,936 1,110 - 144 318 91,202 72,125 - 72,125 156,546 228,671 |
2020 Total funds £ 142,971 16,219 403 333 159,926 62,120 - 560 23,667 505 3,321 4,000 1,314 1,597 656 206 78 3,599 2,700 1,020 151 473 - 105,967 53,959 - 53,959 102,587 156,546 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Bradford Youth Development Partnership
Balance sheet
| as at 31 March 2021 2021 Unrestricted £ Fixed assets Tangible assets (5) 3,597 Total fixed assets 3,597 Current assets Debtors and prepayments (6) 1,968 Cash at bank and in hand (7) 65,733 Total current assets 67,701 Current liabilities: amounts falling due within one year Accruals 1,110 Total current liabilities 1,110 Net current assets 66,591 Net assets 70,188 Funds Unrestricted funds 70,188 Restricted funds - Total funds 70,188 |
2021 Restricted £ - - 3,571 154,912 158,483 - - 158,483 158,483 - 158,483 158,483 |
2021 Total £ 3,597 3,597 5,539 220,645 226,184 1,110 1,110 225,074 228,671 70,188 158,483 228,671 |
2020 Total £ 7,196 7,196 199 150,171 150,370 1,020 1,020 149,350 156,546 67,729 88,817 156,546 |
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 2/11/2021
Peter Tate (Trustee)
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Bradford Youth Development Partnership
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Motor vehicles: over 4 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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Bradford Youth Development Partnership
Notes to the accounts continued
for the year ended 31 March 2021
1 Accounting policies (continued)
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
| 2 Grants and donations Transforming Lives for Good (TLG) National Lottery Community Fund Leeds Community Foundation (LCF) HMRC Job Retention Scheme (JRS) Cooperative Foundation Community Action Bradford & District (CABAD) Bradford Metropolitan District Council (BMDC) BBC Children in Need Bradford City and Districts CCG Bradford Community Empowerment Network Bradford VCS Alliance Groundwork UK Leeds Building Society Foundation Sir George Martin Trust Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2021 Unrestricted funds £ - - - - - - - - - - - - - - - - |
2021 Restricted funds £ 2,000 10,000 20,497 25,793 35,000 7,500 21,000 4,000 30,500 - - - - - - 156,290 |
2021 Total funds £ 2,000 10,000 20,497 25,793 35,000 7,500 21,000 4,000 30,500 - - - - - - 156,290 2021 £ 60,024 3,603 (3,603) 1,009 61,033 |
2020 Total funds £ 3,500 - 5,852 - 35,000 - 5,000 40,678 31,700 5,000 3,069 7,134 1,000 5,000 38 142,971 2020 £ 60,923 3,552 (3,000) 645 62,120 |
|---|---|---|---|---|
The average number employees during the year was 5, being an average of 2.6 full time equivalent (2020: 6, 2.6 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 1,009 | 645 |
| Amount of any contributions outstanding at the year end | - | - |
| Amount of any contributions prepaid at the year end | - | - |
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Bradford Youth Development Partnership
Notes to the accounts continued
for the year ended 31 March 2021
| 4 Restricted funds BBC Children in Need BBC Children in Need Booster Co-op Foundation/Big Lottery Manningham Seed Bradford CCG - YHA CABAD Test & Trace Groundwork UK CNET-JUMP LCF Covid LCF Healthy Holidays LCF Food Poverty BMDC/TLG HAFP BMDC Covid Winter Food NLCF Covid Co-op Mentoring Project HMRC JRS |
Balance b/f £ 9,928 - 37,243 500 30,920 - 5,226 5,000 - - - - - - - - 88,817 |
Incoming £ - 4,000 - - 30,500 7,500 - - 9,000 5,000 6,497 5,000 18,000 10,000 35,000 25,793 156,290 |
Outgoing £ 6,775 - 1,849 - 1,285 2,045 2,008 500 8,700 4,113 200 3,840 12,645 8,000 87 25,793 77,840 |
Transfers £ (3,153) - - - (620) - - - (300) (887) - (1,160) (664) (2,000) - - (8,784) |
Balance c/f £ - 4,000 35,394 500 59,515 5,455 3,218 4,500 - - 6,297 - 4,691 - 34,913 - 158,483 |
|---|---|---|---|---|---|
Fund name
BBC Children in Need
BBC Children in Need Booster
Co-op Foundation/Big Lottery Manningham Seed Bradford CCG - YHA
CABAD Test & Trace
Groundwork UK
CNET-JUMP
LCF Covid
LCF Healthy Holidays
LCF Food Poverty
BMDC/TLG HAFP
BMDC Covid Winter Food
Purpose of restriction
To work with 9-18 year olds in inner city Bradford. The transfer is for a contribution to overhead costs.
To enable the purchase of computer equipment and IT training on social media platforms,
For the 'Mind the Gap' project.
To develop a youth traineeship programme.
To fund the Youth Health Champions programme. The transfer is for a contribution to overhead costs.
To support the provision of positive messages concerning uptake of the Covid and flu vaccines.
To train 14 unemployed participants to the Level 2 Youth and Community Work qualification. Sports activity sessions for 11-14 year olds. The transfer is for a contribution to overhead costs.
To support the organisation during the Covid pandemic including management, admin and running costs. The transfer is for recharges concerning use of the minibus.
Towards Healthy Holidays Programme. The transfer is for a contribution to overhead costs and for recharges concerning use of the minibus..
Healthy Holidays with Food Programme targeting Free School Meal families during Lockdown.
Healthy Holidays and Activities during Lockdown. The transfer is for a contribution to overhead costs and for recharges concerning use of the minibus.
Food parcel deliveries to families in need as part of Winter Food
Programme (WFP) through Bradford Council. The transfer is for recharges concerning use of the minibus.
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Bradford Youth Development Partnership
Notes to the accounts continued
for the year ended 31 March 2021
4 Restricted funds continued
Fund name Purpose of restriction NLCF Covid To support the organisation during the Covid pandemic including management, admin and running costs, Co-op Mentoring Project A joint project with Oasis Academy Lister Park School to develop a mentoring programme for young people. HMRC JRS Towards the salary costs of furloughed staff.
| 5 6 **7 ** |
Tangible assets Cost At 1 April 2020 At 31 March 2021 Depreciation At 1 April 2020 Charge for year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 Debtors and prepayments Debtors Prepayments Cash at bank and in hand Cash at bank Cash in hand |
£ 14,394 14,394 7,198 3,599 10,797 3,597 7,196 2021 £ 5,311 228 5,539 2021 £ 220,510 135 220,645 Motor Vehicles |
Total £ 14,394 14,394 7,198 3,599 10,797 3,597 7,196 2020 £ - 199 199 2020 £ 149,624 547 150,171 |
|---|---|---|---|
8 Related party transactions
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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Bradford Youth Development Partnership
Notes to the accounts continued
for the year ended 31 March 2021
8 Related party transactions continued
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees and project manager. The total employee benefits received by the key management personnel were £29,852 (previous year: £19,160). No trustee received any remuneration or benefit in this capacity during this or the previous year.
| Other transactions with trustees or related parties Assad Malik Development managers son Payment for admin work and delivery of food parcels. Name of trustee or related party Relationship to charity Description of transaction |
2021 £ 1,400 1,400 |
2020 £ - - |
|---|---|---|
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Bradford Youth Development Partnership
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations - 9,607 Contract / fee Income 6,939 16,219 Other income - 403 Bank interest 98 333 Total income 7,037 26,562 Expenditure Salaries and NI 23 4,336 Training and supervision 458 - Staff travel and other staff costs - 14 Education and activities 79 3,393 Trainee and volunteer costs - - Transport 1,639 - Rent and rates 2,000 4,000 Print, stationery and postage 57 1,314 Telephone 411 1,597 Insurance 506 656 Legal and professional costs 55 26 Subscriptions 40 78 Depreciation 3,599 3,599 Financial management and payroll 2,936 2,700 Independent exam. and accountancy 1,110 1,020 Repairs and renewals - 151 Board expenses 144 473 Sundry expenses 305 - Total expenditure 13,362 23,357 Net income / (expenditure) (6,325) 3,205 Transfers between funds 8,784 3,691 Net movement in funds 2,459 6,896 Fund balances brought forward 67,729 60,833 Fund balances carried forward 70,188 67,729 |
2021 Restricted funds £ 156,290 - - - 156,290 61,010 600 60 13,732 60 1,138 1,000 - 127 100 - - - - - - - 13 77,840 78,450 (8,784) 69,666 88,817 158,483 |
2020 Restricted funds £ 133,364 - - - 133,364 57,784 - 546 20,274 505 3,321 - - - - 180 - - - - - - - 82,610 50,754 (3,691) 47,063 41,754 88,817 |
2021 Total funds £ 156,290 6,939 - 98 163,327 61,033 1,058 60 13,811 60 2,777 3,000 57 538 606 55 40 3,599 2,936 1,110 - 144 318 91,202 72,125 - 72,125 156,546 228,671 |
2020 Total funds £ 142,971 16,219 403 333 159,926 62,120 - 560 23,667 505 3,321 4,000 1,314 1,597 656 206 78 3,599 2,700 1,020 151 473 - 105,967 53,959 - 53,959 102,587 156,546 |
|---|---|---|---|---|
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