## Bradford Youth Development Partnership
Charity number 1085821
A company limited by guarantee number 03891257
## Annual Report and Financial Statements
for the year ended 31 March 2021
## Bradford Youth Development Partnership
Annual Report and Financial Statements for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 14|
**Prepared by West Yorkshire Community Accounting Service**
1
## Bradford Youth Development Partnership
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** P Tate Chair M Amran Vice-chair K Kennedy Secretary N Nawaz Treasurer B Francis R Bhatti L Muzulu Resigned May 2020 **Charity number** 1085821 Registered in England and Wales **Company number** 03891257 Registered in England and Wales **Registered and principal address Bankers** c/o Bangladeshi Youth Organisation Yorkshire Bank Plc CCLA Investment Management 52 Cornwall Road 14 Broadway Limited Bradford Bradford Senator House BD8 7JN BD1 1EZ 85 Queen Victoria Street London EC4V 4ET
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 9 December 1999. It is governed by a memorandum and articles of association, as amended on 29 November 2001, 10 December 2002 and 25 May 2011. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
2
## Bradford Youth Development Partnership
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
To promote the benefit of young people aged 8 to 30 within the area of benefit, especially but not exclusively a) by developing and managing youth initiatives which will enhance the development of young people. b) by working with and developing multi-agency and partnership approaches which will assist young people to participate fully in society. c) by establishing projects which will enable the citizens of the area to gain a greater understanding of the need of young people.
The area of benefit is defined as Bradford Metropolitan district, and any other area(s) in the north of England as the trustees may determine.
## **Public benefit statement**
In setting our objectives and planning our activities the trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular education, health & well-being and physical activities for young people aged 8 – 30.
## **Achievements and performance**
From the outset of the Covid-19 pandemic in late March 2020, we started working with others in the district to respond to the pandemic and provided services to those who needed it the most. We were successful in getting funding through Leeds Community Foundation and Transforming Lives for Good to provide physical activities with a food element as well as working with local schools to deliver food parcels to families on low income / free school meal (FSM) due to school closures.
We continued to operate, albeit with a smaller team (as some staff were “furloughed”) from home and availed ourselves of any opportunities for funding, including Leeds Community Foundation. BBC Children in Need, Community Action Bradford District and The National Lottery Community Fund, targeting VCS organisations to support the continuation of services.
We were successful in being funded by the Co-operative Foundation for a Peer Mentoring Project (£70,000 over 2 years) in partnership with Oasis Academy Lister Park School. Additionally we received the second payment from the NHS for our Youth Health Champions Project.
Unfortunately, due to Covid-19, all projects were “paused” due to schools being closed or anxious in letting third party providers into schools as well as restrictions from government from March 2020 through to July 2021, which drastically affected face to face delivery.
Later in 2020, we were allocated funding through Bradford Council’s Winter Food Programme, which continued into 2021, to deliver food parcels to FSM families / families in need over the school holiday periods, working in partnership with local schools to identify families in need / food poverty.
We continued our role as an anchor organisation for the NHS and developed further partnership work by bringing local providers together by creating the Manningham Youth Development Partnership (MYDP) in order to share shrinking resources, good practice and explore collaborative / partnership funding applications.
We remain a viable organisation, taking account of the Covid-19 Pandemic and reduction in funding year on year and all the challenges that this brings.
We are always optimistic about the future of BYDP and have complete faith in our continued efforts in playing our part in the delivery of much needed services to our local communities, particularly our young people and will always strive to be innovative, adapting to changing circumstances and totally focussed on delivering the objectives for which BYDP came into being in 1999.
3
## Bradford Youth Development Partnership
## Trustees' report (continued) for the year ended 31 March 2021
## **Financial review**
The net income for the year was £72,125, including net income of £2,459 on unrestricted funds and net income of £69,666 on restricted funds, after transfers.
We have produced a budget and cash flow forecast for the current year (2021-2022), which shows a small deficit for the salary of the Development Manager. However, we feel that this will be mitigated by fundraising during the year. In terms of Project funding, especially those Projects that were “Paused” due to Covid-19, we have remained in regular communication with the Funders and are working towards getting these off the ground. It is more than likely that some of these Projects will be rolled over into the next financial year due to the later start date than originally anticipated.
At the time of signing these accounts the charity, like many other organisations, has been impacted by the global Covid-19 virus. However, we have been successful in fundraising over the 2020 – 2021 financial year and the trustees have reviewed the financial impact of Covid-19 and believe that the charity is able to continue for at least another 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern. We have sufficient funds free reserves to cope with any shortfall in fundraising.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £66,591.
The Trustees reviewed the reserves policy during 2020 and agreed that unrestricted funds neither committed nor invested in tangible fixed assets (free reserves) held by the charity should equate to six to nine months of budgeted expenditure, which based on 2021/22 would be between £72,747 and £109,121.
4
## Bradford Youth Development Partnership
## Trustees' report (continued) for the year ended 31 March 2021
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 2/11/2021
Peter Tate (Trustee)
5
## Bradford Youth Development Partnership
## Independent examiner's report to the trustees of Bradford Youth
## Development Partnership
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 7 to 14.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
4/11/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Bradford Youth Development Partnership
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
-
Contract / fee Income
6,939
Other income
-
Bank interest
98
**Total income**
7,037
**Expenditure on:**
Salaries and NI
(3)
23
Training and supervision
458
Staff travel and other staff costs
-
Education and activities
79
Trainee and volunteer costs
-
Transport
1,639
Rent and rates
2,000
Print, stationery and postage
57
Telephone
411
Insurance
506
Legal and professional costs
55
Subscriptions
40
Depreciation
3,599
Financial management and payroll
2,936
Independent examination
1,110
Repairs and renewals
-
Board expenses
144
Sundry expenses
305
**Total expenditure**
13,362
**Net income / (expenditure)**
(6,325)
**Transfers between funds**
8,784
**Net movement in funds**
2,459
**Fund balances brought forward**
67,729
**Fund balances carried forward**
(4)
70,188|2021
Restricted
funds
£
156,290
-
-
-
156,290
61,010
600
60
13,732
60
1,138
1,000
-
127
100
-
-
-
-
-
-
-
13
77,840
78,450
(8,784)
69,666
88,817
158,483|2021
Total
funds
£
156,290
6,939
-
98
163,327
61,033
1,058
60
13,811
60
2,777
3,000
57
538
606
55
40
3,599
2,936
1,110
-
144
318
91,202
72,125
-
72,125
156,546
228,671|2020
Total
funds
£
142,971
16,219
403
333
159,926
62,120
-
560
23,667
505
3,321
4,000
1,314
1,597
656
206
78
3,599
2,700
1,020
151
473
-
105,967
53,959
-
53,959
102,587
156,546|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## Bradford Youth Development Partnership
## Balance sheet
|as at 31 March 2021
2021
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
3,597
**Total fixed assets**
3,597
**Current assets**
Debtors and prepayments
(6)
1,968
Cash at bank and in hand
(7)
65,733
**Total current assets**
67,701
**Current liabilities:**
**amounts falling due within one year**
Accruals
1,110
**Total current liabilities**
1,110
**Net current assets**
66,591
**Net assets**
70,188
**Funds**
Unrestricted funds
70,188
Restricted funds
-
**Total funds**
70,188|2021
Restricted
£
-
-
3,571
154,912
158,483
-
-
158,483
158,483
-
158,483
158,483|2021
Total
£
3,597
3,597
5,539
220,645
226,184
1,110
1,110
225,074
228,671
70,188
158,483
228,671|2020
Total
£
7,196
7,196
199
150,171
150,370
1,020
1,020
149,350
156,546
67,729
88,817
156,546|
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 2/11/2021
Peter Tate (Trustee)
8
## Bradford Youth Development Partnership
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Motor vehicles: over 4 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
9
## Bradford Youth Development Partnership
## Notes to the accounts continued
## for the year ended 31 March 2021
## **1 Accounting policies (continued)**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and donations**
Transforming Lives for Good (TLG)
National Lottery Community Fund
Leeds Community Foundation (LCF)
HMRC Job Retention Scheme (JRS)
Cooperative Foundation
Community Action Bradford & District (CABAD)
Bradford Metropolitan District Council (BMDC)
BBC Children in Need
Bradford City and Districts CCG
Bradford Community Empowerment Network
Bradford VCS Alliance
Groundwork UK
Leeds Building Society Foundation
Sir George Martin Trust
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2021
Restricted
funds
£
2,000
10,000
20,497
25,793
35,000
7,500
21,000
4,000
30,500
-
-
-
-
-
-
156,290|2021
Total
funds
£
2,000
10,000
20,497
25,793
35,000
7,500
21,000
4,000
30,500
-
-
-
-
-
-
156,290
2021
£
60,024
3,603
(3,603)
1,009
61,033|2020
Total
funds
£
3,500
-
5,852
-
35,000
-
5,000
40,678
31,700
5,000
3,069
7,134
1,000
5,000
38
142,971
2020
£
60,923
3,552
(3,000)
645
62,120|
|---|---|---|---|---|
The average number employees during the year was 5, being an average of 2.6 full time equivalent (2020: 6, 2.6 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2021|2020|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|1,009|645|
|Amount of any contributions outstanding at the year end|-|-|
|Amount of any contributions prepaid at the year end|-|-|
10
## Bradford Youth Development Partnership
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4 Restricted funds**
BBC Children in Need
BBC Children in Need Booster
Co-op Foundation/Big Lottery
Manningham Seed
Bradford CCG - YHA
CABAD Test & Trace
Groundwork UK
CNET-JUMP
LCF Covid
LCF Healthy Holidays
LCF Food Poverty
BMDC/TLG HAFP
BMDC Covid Winter Food
NLCF Covid
Co-op Mentoring Project
HMRC JRS|Balance b/f
£
9,928
-
37,243
500
30,920
-
5,226
5,000
-
-
-
-
-
-
-
-
88,817|Incoming
£
-
4,000
-
-
30,500
7,500
-
-
9,000
5,000
6,497
5,000
18,000
10,000
35,000
25,793
156,290|Outgoing
£
6,775
-
1,849
-
1,285
2,045
2,008
500
8,700
4,113
200
3,840
12,645
8,000
87
25,793
77,840|Transfers
£
(3,153)
-
-
-
(620)
-
-
-
(300)
(887)
-
(1,160)
(664)
(2,000)
-
-
(8,784)|Balance c/f
£
-
4,000
35,394
500
59,515
5,455
3,218
4,500
-
-
6,297
-
4,691
-
34,913
-
158,483|
|---|---|---|---|---|---|
## **Fund name**
BBC Children in Need
BBC Children in Need Booster
Co-op Foundation/Big Lottery Manningham Seed Bradford CCG - YHA
CABAD Test & Trace
Groundwork UK
CNET-JUMP
LCF Covid
LCF Healthy Holidays
LCF Food Poverty
BMDC/TLG HAFP
BMDC Covid Winter Food
## **Purpose of restriction**
To work with 9-18 year olds in inner city Bradford. The transfer is for a contribution to overhead costs.
To enable the purchase of computer equipment and IT training on social media platforms,
For the 'Mind the Gap' project.
To develop a youth traineeship programme.
To fund the Youth Health Champions programme. The transfer is for a contribution to overhead costs.
To support the provision of positive messages concerning uptake of the Covid and flu vaccines.
To train 14 unemployed participants to the Level 2 Youth and Community Work qualification. Sports activity sessions for 11-14 year olds. The transfer is for a contribution to overhead costs.
To support the organisation during the Covid pandemic including management, admin and running costs. The transfer is for recharges concerning use of the minibus.
Towards Healthy Holidays Programme. The transfer is for a contribution to overhead costs and for recharges concerning use of the minibus..
Healthy Holidays with Food Programme targeting Free School Meal families during Lockdown.
Healthy Holidays and Activities during Lockdown. The transfer is for a contribution to overhead costs and for recharges concerning use of the minibus.
Food parcel deliveries to families in need as part of Winter Food
Programme (WFP) through Bradford Council. The transfer is for recharges concerning use of the minibus.
11
## Bradford Youth Development Partnership
## Notes to the accounts continued
## for the year ended 31 March 2021
## **4 Restricted funds continued**
**Fund name Purpose of restriction** NLCF Covid To support the organisation during the Covid pandemic including management, admin and running costs, Co-op Mentoring Project A joint project with Oasis Academy Lister Park School to develop a mentoring programme for young people. HMRC JRS Towards the salary costs of furloughed staff.
|**5 **
**6 **
**7 **|**Tangible assets**
**Cost**
At 1 April 2020
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
**Debtors and prepayments**
Debtors
Prepayments
**Cash at bank and in hand**
Cash at bank
Cash in hand|£
14,394
14,394
7,198
3,599
10,797
3,597
7,196
2021
£
5,311
228
5,539
2021
£
220,510
135
220,645
Motor
Vehicles|Total
£
14,394
14,394
7,198
3,599
10,797
3,597
7,196
2020
£
-
199
199
2020
£
149,624
547
150,171|
|---|---|---|---|
## **8 Related party transactions**
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
12
## Bradford Youth Development Partnership
## Notes to the accounts continued
## for the year ended 31 March 2021
## **8 Related party transactions continued**
## **Remuneration and benefits received by key management personnel**
The key management personnel of the charity include the trustees and project manager. The total employee benefits received by the key management personnel were £29,852 (previous year: £19,160). No trustee received any remuneration or benefit in this capacity during this or the previous year.
|**Other transactions with trustees or related parties**
Assad Malik
Development
managers son
Payment for admin work
and delivery of food parcels.
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**|2021
£
1,400
1,400|2020
£
-
-|
|---|---|---|
13
## Bradford Youth Development Partnership
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
|2021
2020
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
-
9,607
Contract / fee Income
6,939
16,219
Other income
-
403
Bank interest
98
333
**Total income**
7,037
26,562
**Expenditure**
Salaries and NI
23
4,336
Training and supervision
458
-
Staff travel and other staff costs
-
14
Education and activities
79
3,393
Trainee and volunteer costs
-
-
Transport
1,639
-
Rent and rates
2,000
4,000
Print, stationery and postage
57
1,314
Telephone
411
1,597
Insurance
506
656
Legal and professional costs
55
26
Subscriptions
40
78
Depreciation
3,599
3,599
Financial management and payroll
2,936
2,700
Independent exam. and accountancy
1,110
1,020
Repairs and renewals
-
151
Board expenses
144
473
Sundry expenses
305
-
**Total expenditure**
13,362
23,357
**Net income / (expenditure)**
(6,325)
3,205
**Transfers between funds**
8,784
3,691
**Net movement in funds**
2,459
6,896
**Fund balances brought forward**
67,729
60,833
**Fund balances carried forward**
70,188
67,729|2021
Restricted
funds
£
156,290
-
-
-
156,290
61,010
600
60
13,732
60
1,138
1,000
-
127
100
-
-
-
-
-
-
-
13
77,840
78,450
(8,784)
69,666
88,817
158,483|2020
Restricted
funds
£
133,364
-
-
-
133,364
57,784
-
546
20,274
505
3,321
-
-
-
-
180
-
-
-
-
-
-
-
82,610
50,754
(3,691)
47,063
41,754
88,817|2021
Total
funds
£
156,290
6,939
-
98
163,327
61,033
1,058
60
13,811
60
2,777
3,000
57
538
606
55
40
3,599
2,936
1,110
-
144
318
91,202
72,125
-
72,125
156,546
228,671|2020
Total
funds
£
142,971
16,219
403
333
159,926
62,120
-
560
23,667
505
3,321
4,000
1,314
1,597
656
206
78
3,599
2,700
1,020
151
473
-
105,967
53,959
-
53,959
102,587
156,546|
|---|---|---|---|---|
14