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2020-08-31-accounts

Annual report and accounts Year 23 1[st] September 2019 to 31[st] August 2020

City & Islington College, Room G.24, 444 Camden Road, London N7 0SP, 020 7607 8660, www.filmworkshop.com, Charity No. 1085596, Company No. 3389854, Vat No. 697393372

REGISTERED COMPANY NUMBER 3389854 REGISTERED CHARITY NUMBER 1085596

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020 FOR THE FILM AND VIDEO WORKSHOP

THE FILM AND VIDEO WORKSHOP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

CONTENTS PAGE
Report of the Trustees 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 12
Detailed Statement of Financial Activities 13

1

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2020. The report conforms to the Charities Commission SORP 2009.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

3389854

Registered Charity number 1085596 Registered Office City and Islington College Room G34 444 Camden Road London N7 0SP Trustees A J Doyle R A M Humphreys Mr B Bench Mr P Callaghan Ms Cary Bazalgette Company Secretary S N Oatley Accountants B & D Tax Services Ltd 13 Mark Avenue Chingford London E4 7NR STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

All directors of the company are also trustees of the charity and there are no other trustees. The Board has the power to appoint additional trustees as it considers fit to do so. Each of the directors agrees to contribute £10 in the event of a winding up. The Directors meet four times a year to check performance, financial details and set strategy. Day to day decisions are made by the CEO who acts to achieve the board's strategy.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Trustee induction

New trustees will be offered training and will undergo an induction process.

FINANCIAL REVEIW

Policy on reserves

The charity aims to keep in it's reserves at least enough money to cover one third of the average running costs. Based on the previous year’s turnover of around £148,000 the reserve target was £50,000. We achieved this goal throughout the year and our average reserve figure was around £180,000.

Going forward we estimate next year's annual turnover to be about the same at around £160,000 and would aim to have at least £60,000 in the reserves. Based on our budget projections this seems achievable.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are the education of adults, children and young people in the art of film, video making and other types of media, in particular those people who are in need by reason of disability, age or economic circumstances.

2

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020

Public benefit

The trustees confirm they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers or duties.

Objectives and strategies for the past year and results

Notes

The national lockdown began on 23 March 2020 and continued until July 2020. Our college closed the office completely preventing any access for us until September. All projects except our GLA project and BFI academies were cancelled.

  1. Successfully develop our new partnership with City & Islington College: a. Build on the Candi Creative project i. We did this and developed 2 music videos b. Develop our supported work experience project i. We did this and continued through lockdown c. Look for additional opportunities with the college i. We did not develop any more projects d. Develop a plan B if the relationship does not perform well i. We started to develop relationships with other providers 2. Fulfil our commitments to our contracts – we will do this by: a. Working closely with our partners and by ensuring that enough management resources are in place to set up and organise the activity successfully. i. We did this. b. Ensure that our work is of a high quality and that we have documented our successes. i. We did this but could have improved our documentation. c. Review all policies and ensure they are fit for purpose i. We did this. 3. Develop projects and partnerships – we will do this by: a. Research any new streams of funding i. We did this. b. Apply for new partnerships i. We could have been better at this. c. Research new markets and opportunities. i. We could have been better at this. d. Research new techniques and technology. i. We could have been better at this 4. Develop our marketing – we will do this by: a. Develop and improve our website and Adwords campaign. i. We could have been better at this b. Make our site mobile friendly

  2. i. We could have been better at this.

ACHIEVEMENTS AND PERFORMANCE

The company delivered all its contracts and achieved all the goals the funders had set. The feedback has been good and this was done without undue stress on the workforce.

The headline events this year were –

3

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020

Young peoples workshops.

We measure our impact by using sessions and student/adult days (sd/ad). Sessions are the number of distinct sessions we have run. Days are participants multiplied by how many days we worked with them, (based on a working school day of about 5 hours). For example, a class of 30 students working for 2 sessions for half a day each time will be 30 student days and 2 sessions. However, we have not yet found a way of identifying the number of staff running the training, as a staff ratio of 30:1 is a different experience to 3:1.

Year Projects Students Students Students Adults Adults Adults Films
made
Total Session Days Total Session Days
16 41 940 1,960
17 43 1,046 2,550
18 49 2,033 3,454 140 315
19 32 2,123 5,737 163 199 91
20 32 1,801 1,955 121 197 56
21 46 860 85 1,364 109 23 187 228
22 29 574 80 1,160 137 58 289 51
23 15 166 50 715 21 27 87 40

Primary activity

College activity;

Out of school activity;

Specific Project details

Internal and External Factors

The trustees have made a full assessment of any factors that may affect these financial statements and do not deem any factors material enough to have an impact, apart from the following:

The Covid crisis has caused a reduction in the number of projects we could run and also reduced our turnover and profit as projects were cancelled. Our regular work consists of BFI film academy projects, GLA work experience project, BBC Children in Need, Goldman Sachs and the smaller school projects. From this we had to cancel the smaller schools’ projects, Goldman Sachs and the BBC Children in Need work. We will budget for the coming year as if the restrictions will be similar.

Our relationship with our new partners and landlord had been developing reasonably well, however we will develop a contingency plan in case of a change in staff and potential change in attitude to partners

4

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020

Objectives and strategies for the coming year

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

ON BEHALF OF THE BOARD

Jun 24, 2021 A DoyleA Doyle (Jun 24, 2021 19:45 GMT+1) ~~...............................~~ ...... .......................................... A J Doyle- Trustee Date

5

THE FILM AND VIDEO WORKSHOP INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2020

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 43 of the 1993 Act,

to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination , no matter has come to my attention

1 which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act

have not been met; or

2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

D Clegg CTA Date B & D Tax Services Ltd 13 Mark Avenue Chingford E4 7NR

6

THE FILM AND VIDEO WORKSHOP
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 AUGUST 2020
Unrestricted
funds
Notes
£
INCOMING RESOURCES
Incoming resources from generated funds
Voluntary income
2
0
Activities for generating funds
3
10,389
Investment income
4
0
Income resources from charitable activities
General charitable activities
5
0
Total incoming resources
10,389
RESOURCES EXPENDED
Charitable activities
6
General charitable activities
13,375
Governance costs
8
0
13,375
NET INCOMING/(OUTGOING) RESOURCES
before transfers
-2,986
Gross transfers between funds
16
0
Net incoming/(outgoing) resources
-2,986
RECONCILIATION OF FUNDS
Total funds brought forward
138,356
TOTAL FUNDS CARRIED FORWARD
135,370		 Restricted
funds
£
114,175
0
0
114,175
120,369
12,460
132,829
-18,654
0
-18,654
54,981
36,327		 2020
Total
funds
£
114,175
10,389
0
0
124,564
133,744
12,460
146,204
-21,640
0
-21,640
193,337
171,697		 2019
Total
funds
£
98,878
51,930
0
0
150,808
103,842
9,853
113,695
37,113
0
37,113
156,224
193,337

7

THE FILM AND VIDEO WORKSHOP BALANCE SHEET AT 31 AUGUST 2020

THE FILM AND VIDEO WORKSHOP
BALANCE SHEET
AT 31 AUGUST 2020
Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
12
0
CURRENT ASSETS
Debtors
13
4,924
Cash at bank
133,285
138,209
CREDITORS
Amounts due within one year
14
-2,839
NET CURRENT ASSETS
135,370
TOTAL ASSETS LESS CURRENT LIABILITIES
135,370
ACCRUALS AND DEFERRRED INCOME
15
0
NET ASSETS
135,370
FUNDS
16
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
0
0
36,327
36,327
0
36,327
36,327
0
36,327		 2020
Total
funds
£
0
4,924
169,612
174,536
-2,839
171,697
171,697
0
171,697
135,370
36,327
171,697		 2019
Total
funds
£
0
4,043
192,820
196,863
-3,526
193,337
193,337
0
193,337
133,163
60,174
193,337

  1. For the year ended 31 August 2020, the company was entitled to the exemption under section 477(2) of the Companies Act 2006.

  2. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

  3. The directors acknowledge their responsibilities for:

  4. ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006, and

  5. preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirement of section 393, and which otherwise comply with the requirements of the Act relating to accounts, as far as applicable to the company.

  6. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

On behalf of the Board of Trustees

A DoyleA Doyle (Jun 24, 2021 19:45 GMT+1) Jun 24, 2021 ..................................... .......................................... A J Doyle- Trustee Date

8

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities, the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

Charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs comprise of those costs associated with meeting the constitutional and strategic requirements of the charity and the audit fees and costs linked to the strategic management of the charity.

Allocation and apportionment of costs

Overhead and support costs relating to charitable activities have been apportioned based on staff time. The allocation of overhead and support costs is analysed in the notes.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery etc. 25% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

9

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2020

2. VOLUNTARY INCOME

Grants
Grants received, included in the above, are as follows:
BFI - Film Academy
BFI- Students
Greater London Authority- Young Londoners Development Fund
BBC Children in Need
3. ACTIVITIES FOR GENERATING FUNDS
Commercial trading operations
4. INVESTMENT INCOME
Deposit account interest
5. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
Activity
Other incoming resources
General charitable activities
6. CHARITABLE ACTIVITIES COSTS
General charitable activities
7. SUPPORT COSTS
Governance costs
General charitable activities
8. GOVERNANCE COSTS
Staff costs
Auditors' remuneration
Support costs		 Direct costs
£
110,518
Management
£
5,205
23,164
28,369		 2020
£
114,175
2020
£
76,895
3,995
33,285
0
114,175
2020
£
10,389
2020
£
0
2020
£
-
Support costs
(see note 7)
£
23,225
Finance
£
20
61
81
2020
£
6,235
1,000
5,225
12,460		 2019
£
98,878
2019
£
88,917
0
5,000
4,961
98,878
2019
£
51,930
2019
£
0
2019
£
-
Totals
£
133,744
Totals
£
5,225
23,225
28,450
2019
£
3,628
1,000
5,225
9,853

10

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2020

9. NET INCOMING/(OUTGOING) RESOURCES

Net resources are stated after charging/(crediting):

Auditors' remuneration
Depreciation-owned assets		 2020
£
1,000
0		 2019
£
1,000
524

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.

Trustees' Expenses

There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019.

11. STAFF COSTS

Wages, pension & social security
The average monthly number of employees during the year was as follows:
Administrative staff
Charitable activity
12. TANGIBLE FIXED ASSETS
COST
At 1 September 2019
Additions
At 31 August 2020
DEPRECIATION
At 1 September 2019
Charge for year
At 31 August 2020
NET BOOK VALUE
At 31 August 2020
At 31 August 2018
13.DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade Debtors
14. CREDTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Taxation and social security
Other creditors
15. ACCRUALS AND DEFERRED INCOME
Deferred income		 2020
£
69,281
2020
1
1
2
2020
£
4,924
2020
£
421
2,418
2,839
2020
£
0		 2019
£
40,310
2019
1
1
2
Plant and
Machinery
£
206,695
0
206,695
206,695
0
206,695
0
0
2019
£
4,043
2019
£
688
2,838
3,526
2019
£
0

11

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2020

16. MOVEMENT IN FUNDS

16. MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS
Net movement in funds, included in the above figures are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS		 At 01.09.19
£
138,356
54,981
193,337		 Net movement
in funds
£
-2,986
-18,654
-21,640
Incoming
resources
£
10,389
114,175
124,564		 Transfers
between funds
£
0
0
0
Resources
expended
£
-13,375
-132,829
-146,204		 at 31.08.20
£
135,370
36,327
171,697
Movement in
funds
£
-2,986
-18,654
-21,640

12

THE FILM AND VIDEO WORKSHOP DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020

INCOMING RESOURCES
Voluntary income
Grants
Activities for generating funds
Commercial trading operations
Investment income
Deposit account interest
Incoming resources from charitable activities
Other incoming resources
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Wages, pension & social security
Production and other direct costs
Governance costs
Wages, pension & social security
Auditors' remuneration
Support costs
Management
Wages, pension & social security
Rates and water
Insurance
Telephone
Postage and stationery
Advertising
Sundries
Repairs and renewals
Cleaning costs
Computer costs
Depreciation
Finance
Bank charges
Total resources expended
Net income/(expenditure)		 2020
£
114,175
10,389
0
124,564
49,461
61,057
110,518
6,235
1,000
7,235
13,585
3,542
2,835
620
3,406
0
1,046
244
479
2,612
0
28,369
81
146,204
-21,640		 2019
£
98,878
51,930
0
150,808
28,620
53,043
81,663
3,628
1,000
4,628
8,062
7,364
2,853
1,705
2,177
419
1,634
258
1,778
542
524
27,316
88
113,695
37,113

13

COVER

Final Audit Report

2021-06-24

Created: 2021-06-24 By: D Clegg (bdtaxservices@btinternet.com) Status: Signed Transaction ID: CBJCHBCAABAA1DpygD9WmXdNPVpCXYcHxLX_ZQxUP0rl

"COVER" History

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