Annual report and accounts Year 23 1[st] September 2019 to 31[st] August 2020
City & Islington College, Room G.24, 444 Camden Road, London N7 0SP, 020 7607 8660, www.filmworkshop.com, Charity No. 1085596, Company No. 3389854, Vat No. 697393372
**REGISTERED COMPANY NUMBER 3389854 REGISTERED CHARITY NUMBER 1085596**
**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020 FOR THE FILM AND VIDEO WORKSHOP**
**THE FILM AND VIDEO WORKSHOP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020**
|**CONTENTS**|PAGE|
|---|---|
|Report of the Trustees|2 to 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 to 12|
|Detailed Statement of Financial Activities|13|
1
## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2020. The report conforms to the Charities Commission SORP 2009.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
3389854
**Registered Charity number** 1085596 **Registered Office** City and Islington College Room G34 444 Camden Road London N7 0SP **Trustees** A J Doyle R A M Humphreys Mr B Bench Mr P Callaghan Ms Cary Bazalgette **Company Secretary** S N Oatley **Accountants** B & D Tax Services Ltd 13 Mark Avenue Chingford London E4 7NR **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Organisational structure**
All directors of the company are also trustees of the charity and there are no other trustees. The Board has the power to appoint additional trustees as it considers fit to do so. Each of the directors agrees to contribute £10 in the event of a winding up. The Directors meet four times a year to check performance, financial details and set strategy. Day to day decisions are made by the CEO who acts to achieve the board's strategy.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **Trustee induction**
New trustees will be offered training and will undergo an induction process.
## **FINANCIAL REVEIW**
## **Policy on reserves**
The charity aims to keep in it's reserves at least enough money to cover one third of the average running costs. Based on the previous year’s turnover of around £148,000 the reserve target was £50,000. We achieved this goal throughout the year and our average reserve figure was around £180,000.
Going forward we estimate next year's annual turnover to be about the same at around £160,000 and would aim to have at least £60,000 in the reserves. Based on our budget projections this seems achievable.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objectives of the charity are the education of adults, children and young people in the art of film, video making and other types of media, in particular those people who are in need by reason of disability, age or economic circumstances.
2
## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020**
## **Public benefit**
The trustees confirm they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers or duties.
## **Objectives and strategies for the past year and results**
## **Notes**
The national lockdown began on 23 March 2020 and continued until July 2020. Our college closed the office completely preventing any access for us until September. All projects except our GLA project and BFI academies were cancelled.
1. Successfully develop our new partnership with City & Islington College: a. Build on the Candi Creative project _i. We did this and developed 2 music videos_ b. Develop our supported work experience project _i. We did this and continued through lockdown_ c. Look for additional opportunities with the college _i. We did not develop any more projects_ d. Develop a plan B if the relationship does not perform well _i. We started to develop relationships with other providers_ 2. Fulfil our commitments to our contracts – we will do this by: a. Working closely with our partners and by ensuring that enough management resources are in place to set up and organise the activity successfully. i. _We did this._ b. Ensure that our work is of a high quality and that we have documented our successes. i. _We did this but could have improved our documentation._ c. Review all policies and ensure they are fit for purpose i. _We did this._ 3. Develop projects and partnerships – we will do this by: a. Research any new streams of funding _i. We did this._ b. Apply for new partnerships _i. We could have been better at this._ c. Research new markets and opportunities. i. We could have been better at this. d. Research new techniques and technology. _i. We could have been better at this_ 4. Develop our marketing – we will do this by: a. Develop and improve our website and Adwords campaign. i. _We could have been better at this_ b. Make our site mobile friendly
- i. _We could have been better at this._
## **ACHIEVEMENTS AND PERFORMANCE**
The company delivered all its contracts and achieved all the goals the funders had set. The feedback has been good and this was done without undue stress on the workforce.
The headline events this year were –
- Successfully completed our first year of work with a new GLA project; helping disadvantaged young people move closer to employment.
- Successfully managed to continue a new partnership with City and Islington College and embed ourselves in the building on Camden Road
- Successfully completed a BFI film academy network course for 20 students
- and a residential course for 40 students.
- Successfully completed 2 music videos working with students.
- Managed to ride out the challenges of the national lockdown and Covid-19
3
## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020**
## **Young peoples workshops.**
We measure our impact by using sessions and student/adult days (sd/ad). Sessions are the number of distinct sessions we have run. Days are participants multiplied by how many days we worked with them, (based on a working school day of about 5 hours). For example, a class of 30 students working for 2 sessions for half a day each time will be 30 student days and 2 sessions. However, we have not yet found a way of identifying the number of staff running the training, as a staff ratio of 30:1 is a different experience to 3:1.
|**Year**|**Projects**|**Students**|**Students**|**Students**|**Adults**|**Adults**|**Adults**|**Films**
**made**|
|---|---|---|---|---|---|---|---|---|
|||**Total**|**Session**|**Days**|**Total**|**Session**|**Days**||
|16|41|940||1,960|||||
|17|43|1,046||2,550|||||
|18|49|2,033||3,454|140||315||
|19|32|2,123||5,737|163||199|91|
|20|32|1,801||1,955|121||197|56|
|21|46|860|85|1,364|109|23|187|228|
|22|29|574|80|1,160|137|58|289|51|
|23|15|166|50|715|21|27|87|40|
Primary activity
- 1 Primary film project – 1 day – 16 students (16sd)
College activity;
- 1 Work experience project, 20 students and 4 adults, 10 sessions each, half a day (100sd), (20ad)
- ● 8 college video projects – 50 students – 5 sessions, 0.4 day each (100sd), ● 1 college animation project, 15 students, 1 day (15sd), (15ss)
Out of school activity;
- 1 Residential animation and VFX project – 8 days – 40 students (280sd), (40ad).
- 1 Animation and VFX project – 9 days – 20 students (153sd), (27ad)
- ● Young people in care project – 8 students, 1 day (8sd),
- 1 individual training project 15 sessions – 0.3 day – (4.5ad)
## **Specific Project details**
- 1) Work experience project; working with young people who either have an EHCP or study a level 1 course, we provided an individually focused work experience project. We also ran training in specific work skills and general work soft skills.
- 2) BFI film academy residential: This was the seventh year for this project. 40 young people from across the UK stayed in Chingford and worked at City & Islington College over a 6-day period. This is a very high level course and we are only one of 5 organisations in the UK who were chosen to participate. It was also very good to be able to deliver the course for a seventh time and we could finesse the student’s experience and build on what we had learnt from last time. The films that were created were of a very high quality and it was an excellent project.
- 3) BFI film academy network; this is a smaller but related course for 20 students. It has an accreditation attached. We delivered this in November and it went very well. Again, it was good to build on experience.
## **Internal and External Factors**
The trustees have made a full assessment of any factors that may affect these financial statements and do not deem any factors material enough to have an impact, apart from the following:
The Covid crisis has caused a reduction in the number of projects we could run and also reduced our turnover and profit as projects were cancelled. Our regular work consists of BFI film academy projects, GLA work experience project, BBC Children in Need, Goldman Sachs and the smaller school projects. From this we had to cancel the smaller schools’ projects, Goldman Sachs and the BBC Children in Need work. We will budget for the coming year as if the restrictions will be similar.
Our relationship with our new partners and landlord had been developing reasonably well, however we will develop a contingency plan in case of a change in staff and potential change in attitude to partners
4
**THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2020**
## **Objectives and strategies for the coming year**
- 1.1. Continue to develop our partnership with City & Islington College
- a. Build on the Candi Creative project
- b. Develop our supported work experience project
- c. Look for additional opportunities with the college.
- d. Develop a plan B if the relationship does not perform well.
2. Fulfil our commitments to our contracts – we will do this by:
- a. Working closely with our partners and by ensuring that enough management resources
- are in place to set up and organise the activity successfully.
- b. Ensure that our work is of a high quality and that we have documented our successes.
- c. Review all policies and ensure they are fit for purpose
3. Develop projects and partnerships – we will do this by:
- a. Research any new streams of funding
- b. Apply for new partnerships
- c. Research new markets and opportunities.
- d. Research new techniques and technology.
4. Develop our marketing – we will do this by:
- a. Develop and improve our website and Adwords campaign.
- b. Make our site mobile friendly
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
ON BEHALF OF THE BOARD
Jun 24, 2021 A DoyleA Doyle (Jun 24, 2021 19:45 GMT+1) ~~...............................~~ ...... .......................................... A J Doyle- Trustee Date
5
**THE FILM AND VIDEO WORKSHOP INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2020**
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:
examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination , no matter has come to my attention
1 which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
D Clegg CTA Date B & D Tax Services Ltd 13 Mark Avenue Chingford E4 7NR
6
|**THE FILM AND VIDEO WORKSHOP**
**STATEMENT OF FINANCIAL ACTIVITIES**
**FOR THE YEAR ENDED 31 AUGUST 2020**
Unrestricted
funds
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
2
0
Activities for generating funds
3
10,389
Investment income
4
0
**Income resources from charitable activities**
General charitable activities
5
0
**Total incoming resources**
10,389
**RESOURCES EXPENDED**
**Charitable activities**
6
General charitable activities
13,375
**Governance costs**
8
0
13,375
**NET INCOMING/(OUTGOING) RESOURCES**
**before transfers**
-2,986
**Gross transfers between funds**
16
0
**Net incoming/(outgoing) resources**
-2,986
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
138,356
**TOTAL FUNDS CARRIED FORWARD**
135,370|Restricted
funds
£
114,175
0
0
114,175
120,369
12,460
132,829
-18,654
0
-18,654
54,981
36,327|2020
Total
funds
£
114,175
10,389
0
0
124,564
133,744
12,460
146,204
-21,640
0
-21,640
193,337
171,697|2019
Total
funds
£
98,878
51,930
0
0|
|---|---|---|---|
||||150,808
103,842
9,853|
||||113,695|
||||37,113
0|
||||37,113
156,224|
||||193,337|
7
## **THE FILM AND VIDEO WORKSHOP BALANCE SHEET AT 31 AUGUST 2020**
|**THE FILM AND VIDEO WORKSHOP**
**BALANCE SHEET**
**AT 31 AUGUST 2020**||||
|---|---|---|---|
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
12
0
**CURRENT ASSETS**
Debtors
13
4,924
Cash at bank
133,285
138,209
**CREDITORS**
Amounts due within one year
14
-2,839
**NET CURRENT ASSETS**
135,370
**TOTAL ASSETS LESS CURRENT LIABILITIES**
135,370
**ACCRUALS AND DEFERRRED INCOME**
15
0
**NET ASSETS**
135,370
**FUNDS**
16
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
0
0
36,327
36,327
0
36,327
36,327
0
36,327|2020
Total
funds
£
0
4,924
169,612
174,536
-2,839
171,697
171,697
0
171,697
135,370
36,327
171,697|2019
Total
funds
£
0
4,043
192,820|
||||196,863
-3,526|
||||193,337|
||||193,337
0|
||||193,337|
||||133,163
60,174|
||||193,337|
1. For the year ended 31 August 2020, the company was entitled to the exemption under section 477(2) of the Companies Act 2006.
2. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
3. The directors acknowledge their responsibilities for:
- ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006, and
- preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirement of section 393, and which otherwise comply with the requirements of the Act relating to accounts, as far as applicable to the company.
4. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
On behalf of the Board of Trustees
A DoyleA Doyle (Jun 24, 2021 19:45 GMT+1) Jun 24, 2021 ..................................... .......................................... A J Doyle- Trustee Date
8
**THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities, the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Charitable activities**
Charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
Governance costs comprise of those costs associated with meeting the constitutional and strategic requirements of the charity and the audit fees and costs linked to the strategic management of the charity.
## **Allocation and apportionment of costs**
Overhead and support costs relating to charitable activities have been apportioned based on staff time. The allocation of overhead and support costs is analysed in the notes.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery etc. 25% on cost
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
9
## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2020**
## **2. VOLUNTARY INCOME**
|Grants
**Grants received, included in the above, are as follows:**
BFI - Film Academy
BFI- Students
Greater London Authority- Young Londoners Development Fund
BBC Children in Need
**3. ACTIVITIES FOR GENERATING FUNDS**
Commercial trading operations
**4. INVESTMENT INCOME**
Deposit account interest
**5. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
**Activity**
Other incoming resources
General charitable activities
**6. CHARITABLE ACTIVITIES COSTS**
General charitable activities
**7. SUPPORT COSTS**
Governance costs
General charitable activities
**8. GOVERNANCE COSTS**
Staff costs
Auditors' remuneration
Support costs|Direct costs
£
110,518
Management
£
5,205
23,164
28,369|2020
£
114,175
2020
£
76,895
3,995
33,285
0
114,175
2020
£
10,389
2020
£
0
2020
£
-
Support costs
(see note 7)
£
23,225
Finance
£
20
61
81
2020
£
6,235
1,000
5,225
12,460|2019
£
98,878|
|---|---|---|---|
||||2019
£
88,917
0
5,000
4,961|
||||98,878|
||||2019
£
51,930|
||||2019
£
0|
||||2019
£
-|
||||Totals
£
133,744|
||||Totals
£
5,225
23,225|
||||28,450|
||||2019
£
3,628
1,000
5,225|
||||9,853|
10
**THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2020**
## **9. NET INCOMING/(OUTGOING) RESOURCES**
Net resources are stated after charging/(crediting):
|Auditors' remuneration
Depreciation-owned assets|2020
£
1,000
0|2019
£
1,000
524|
|---|---|---|
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2020 nor for the year ended 31 August 2019.
## **Trustees' Expenses**
There were no trustees' expenses paid for the year ended 31 August 2020 nor for the year ended 31 August 2019.
## **11. STAFF COSTS**
|Wages, pension & social security
The average monthly number of employees during the year was as follows:
Administrative staff
Charitable activity
**12. TANGIBLE FIXED ASSETS**
**COST**
At 1 September 2019
Additions
At 31 August 2020
**DEPRECIATION**
At 1 September 2019
Charge for year
At 31 August 2020
**NET BOOK VALUE**
At 31 August 2020
At 31 August 2018
**13.DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade Debtors
**14. CREDTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Taxation and social security
Other creditors
**15. ACCRUALS AND DEFERRED INCOME**
Deferred income|2020
£
69,281
2020
1
1
2
2020
£
4,924
2020
£
421
2,418
2,839
2020
£
0|2019
£
40,310|
|---|---|---|
|||2019
1
1|
|||2|
|||Plant and
Machinery
£
206,695
0|
|||206,695|
|||206,695
0|
|||206,695|
|||0|
|||0|
|||2019
£
4,043|
|||2019
£
688
2,838|
|||3,526|
|||2019
£
0|
11
## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2020**
## **16. MOVEMENT IN FUNDS**
|**16. MOVEMENT IN FUNDS**|||||
|---|---|---|---|---|
|**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**
Net movement in funds, included in the above figures are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|At 01.09.19
£
138,356
54,981
193,337|Net movement
in funds
£
-2,986
-18,654
-21,640
Incoming
resources
£
10,389
114,175
124,564|Transfers
between funds
£
0
0
0
Resources
expended
£
-13,375
-132,829
-146,204|at 31.08.20
£
135,370
36,327|
|||||171,697|
|||||Movement in
funds
£
-2,986|
|||||-18,654|
|||||-21,640|
12
## **THE FILM AND VIDEO WORKSHOP DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2020**
|**INCOMING RESOURCES**
**Voluntary income**
Grants
**Activities for generating funds**
Commercial trading operations
**Investment income**
Deposit account interest
**Incoming resources from charitable activities**
Other incoming resources
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Wages, pension & social security
Production and other direct costs
**Governance costs**
Wages, pension & social security
Auditors' remuneration
**Support costs**
**Management**
Wages, pension & social security
Rates and water
Insurance
Telephone
Postage and stationery
Advertising
Sundries
Repairs and renewals
Cleaning costs
Computer costs
Depreciation
**Finance**
Bank charges
**Total resources expended**
Net income/(expenditure)|2020
£
114,175
10,389
0
124,564
49,461
61,057
110,518
6,235
1,000
7,235
13,585
3,542
2,835
620
3,406
0
1,046
244
479
2,612
0
28,369
81
146,204
-21,640|2019
£
98,878
51,930
0|
|---|---|---|
|||150,808
28,620
53,043|
|||81,663
3,628
1,000|
|||4,628
8,062
7,364
2,853
1,705
2,177
419
1,634
258
1,778
542
524|
|||27,316
88|
|||113,695|
|||37,113|
13
## COVER
Final Audit Report
2021-06-24
Created: 2021-06-24 By: D Clegg (bdtaxservices@btinternet.com) Status: Signed Transaction ID: CBJCHBCAABAA1DpygD9WmXdNPVpCXYcHxLX_ZQxUP0rl
## "COVER" History
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