Welcome to the 2024 TISBUS AGM
The TISBUS management team are:-
Sandra Sampson Chairman Anne Ralphs Secretary Keith Walters Transport Manager Chris Ewin Treasurer Don McLean Trustee Martin Ryan Trustee David Milas Coordinator Susie Ladbrook Trustee & Driver Liaison
For those of you who don’t know me, my name is Sandra Sampson and I became Chair of Tisbus in August 2023.
Before I go on to tell you about our Trustees I want to say how sorry we all were at the sad news of the passing of some of our members during the past year, but specifically our previous chairman Gordon Sorenson and our 2 drivers, Ed Marnier and Steven Beaumont. Steven, I know will be greatly missed by our East Knoyle members.
I would now like to briefly tell you a bit about what the Trustees do and how TISBUS would not be as successful as it is without them.
Our secretary Anne Ralphs, in addition to dealing with TISBUS admin, keeping the member’s details up to date and dealing with correspondence, does a fantastic job of ensuring that we, as Trustees, all adhere to best practices whilst carrying out our duties and most importantly keeping us topped up with coffee at our Trustee meetings.
Anne and Susie produced an excellent calendar of outings for the TISBUS members, ranging from film shows, visits to gardens, museums and the coast, and an overseas trip for the first time, albeit to the Isle of Wight. A lot of planning goes into
these trips as they research not only prices, but the accessibility for members with mobility issues and the travel times to ensure that the trips are viable.
The members’ outings are discussed at our monthly committee meetings, and it would be very helpful if you have any ideas or suggestions for future trips, that you tell Anne or Susie so they can have them in mind when they plan trips for 2025.
Our transport manager Keith does an excellent job ensuring that our buses are all roadworthy. He also introduces new drivers to the requirements needed for TISBUS and over the past months has spent a lot of time and effort sourcing the best option for our new bus. Keith gives the committee a monthly update on the state of the fleet including details of any necessary repairs and tests. His annual report is included in the AGM papers and Keith will answer any question arising from it when he presents his report. Since writing my report I’m very pleased to say that the Trustees have agreed the purchase of a new bus sourced and recommended by Keith and he will tell you all about it when he presents his report. This will be the first new bus in 5 years and the Trustees hope that it will be a good addition to our fleet. We have been very fortunate to receive grants from Wiltshire Council, Tisbury Parish Council and Link to help fund the new bus and Chris, our treasurer, will also give us an update on how this is going to affect our finances.
As well as roadworthy buses TISBUS depends on drivers. The vast majority are volunteers and all of us are grateful to them for giving us not only their time but, as members attest, their consideration in small ways such as taking shopping to the front door of members’ houses.
In addition to being a volunteer driver, Susie Ladbrook is the liaison for the drivers’ keeping them updated and informed of relevant changes.
We are always looking for new drivers so, if you know of anyone who might like to volunteer, please let us know.
Chris Ewin, our treasurer, presents a monthly financial report to the trustees to keep us informed of all the financial aspects of TISBUS. As a board of Trustees, we rely heavily on this information to help us make informed financial decisions and I’m pleased to report that our financial position is good. A copy of the annual financial report was in the AGM papers and Chris will formally present this report to the meeting and will be happy to answer any questions you may have.
Martin Ryan and Don McLaren are long serving volunteers as former Treasurer and Secretary respectively. Martin, with his accounting knowledge, and Don with his driving and administrative expertise bring a depth of experience to TISBUS which helps us deal swiftly and efficiently with any problems which may arise. Don has been particularly helpful in securing the grant from Wiltshire Council towards the cost of the new bus.
In an organization like TISBUS good coordination is essential and we are very fortunate to have Dave Milas as our coordinator. His quiet efficiency and, on occasion, rapid response to changing circumstances ensures, as far as is humanly possible, that TISBUS provides a service for members and private hire clients, the latter being important income generators.
In addition to our buses, drivers and trustees we rely heavily on donations from individuals and external organizations such as Wilts & Dorset County Councils. The task of applying for relevant grants is carried out by Chris and without them TISBUS would not be viable. We are extremely grateful for donations to help keep TISBUS going.
Of course, TISBUS wouldn’t be the success it is without you, our members. TISBUS provides a service through shopping trips and enjoyment through members’ outings and importantly
gives our members the opportunity to share time together and catch up on local news. Your very positive feedback on trips such as the American museum, Highclere Castle and the Christmas lunch help spur us, the trustees, to continue to provide this relevant and helpful service to you. Again, I would remind you that if you have any comments, good or bad, to guide us on for another year, please let us know.
We hope that you all continue to enjoy the facility offered by TISBUS and look forward to seeing you on our trips and hope that you all keep well.
Registered number 04014172
The Tisbury and District Community Minibus Ltd
Report and Accounts
31 March 2024
The Tisbury and District Community Minibus Ltd Report and accounts Contents
| Page | |
|---|---|
| Company information | 1 |
| Directors' report | 2 |
| Accountants' report | 3 |
| Profit and loss account | 4 |
| Balance sheet | 5 |
| Statement of changes in equity | 6 |
| Notes to the accounts | 7 |
The Tisbury and District Community Minibus Ltd Company Information
Directors
Christopher Ewin Donald McLaren Anne Ralphs Martin Ryan Gordon Sorensen - resigned August 2023 Sandra Sampson - appointed August 2023 Susie Ladbrook - appointed August 2023 Keith Walters
Secretary
Anne Ralphs
Accountants
Donohue Smith & Hartwell Ltd 43 Fisherton Street Salisbury Wiltshire SP2 7SU
Registered office
1 Ridgeway Chilmark Salisbury Wiltshire SP3 5BX
Registered number 04014172
1
The Tisbury and District Community Minibus Ltd Registered number: 04014172 Directors' Report
The directors present their report and accounts for the year ended 31 March 2024.
Principal activities
The company's principal activity during the year continued to be that of a community minibus service.
Directors
The following persons served as directors during the year:
Christopher Ewin Donald McLaren Anne Ralphs Martin Ryan Gordon Sorensen - resigned August 2023 Sandra Sampson - appointed August 2023 Susie Ladbrook - appointed August 2023 Keith Walters
Small company provisions
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
Christopher Ewin Director
2
The Tisbury and District Community Minibus Ltd
Report to the directors on the preparation of the unaudited statutory accounts of The Tisbury and District Community Minibus Ltd for the year ended 31 March 2024
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of The Tisbury and District Community Minibus Ltd for the year ended 31 March 2024 which comprise of the Profit and Loss Account, the Balance Sheet, the Statement of Changes in Equity and the related notes from the accounting records and from information and explanations you have given us.
As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at http://rulebook.accaglobal.com/
Our work has been undertaken in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at http://www.accaglobal.com/factsheet163.
Donohue Smith & Hartwell Ltd Chartered Certified Accountants 43 Fisherton Street Salisbury Wiltshire SP2 7SU
3
The Tisbury and District Community Minibus Ltd Profit and Loss Account for the year ended 31 March 2024
| Turnover Cost of sales Gross profit Administrative expenses Operating profit/(loss) Profit on the disposal of tangible fixed assets Interest receivable Profit/(loss) before taxation Tax on profit/(loss) Profit/(loss) for the financial year |
2024 2023 £ £ 41,649 34,708 (17,970) (17,545) 23,679 17,163 (18,804) (23,598) 4,875 (6,435) - 333 1,100 189 5,975 (5,913) - - 5,975 (5,913) |
|---|---|
4
The Tisbury and District Community Minibus Ltd Registered number: 04014172 Balance Sheet as at 31 March 2024
| Notes Fixed assets Tangible assets 3 Current assets Debtors 4 Cash at bank and in hand Creditors: amounts falling due within one year 5 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 6 Net assets Capital and reserves Profit and loss account Shareholders' funds |
2024 2023 £ £ 19,120 29,838 5,857 6,209 99,996 90,007 105,853 96,216 (7,543) (8,300) 98,310 87,916 117,430 117,754 (5,725) (12,025) 111,705 105,729 111,705 105,729 111,705 105,729 |
|---|---|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Christopher Ewin Director
5
The Tisbury and District Community Minibus Ltd Statement of Changes in Equity for the year ended 31 March 2024
| At 1 April 2022 Loss for the financial year At 31 March 2023 At 1 April 2023 Profit for the financial year At 31 March 2024 |
Share capital £ - - - - |
Share premium £ - |
Re- valuation reserve £ - |
Profit Total and loss account £ £ 111,642 111,642 (5,913) (5,913) 105,729 105,729 105,730 105,730 5,975 5,975 111,705 111,705 |
|---|---|---|---|---|
| - | - | |||
| - | - | |||
| - | - |
6
The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024
1 Accounting policies
Basis of preparation
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
Turnover
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Motor vehicles
7 years straight line
Debtors
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
Creditors
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
Provisions
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
7
The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024
Leased assets
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term.
| 2 Employees Average number of persons employed by the company 3 Tangible fixed assets Cost At 1 April 2023 At 31 March 2024 Depreciation At 1 April 2023 Charge for the year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 4 Debtors Trade debtors Value added tax Prepayments |
2024 Number 0 2024 £ 1,945 3,122 790 5,857 |
2023 Number 0 |
|---|---|---|
| Motor vehicles £ 120,027 |
||
| 120,027 | ||
| 90,189 10,718 |
||
| 100,907 | ||
| 19,120 | ||
| 29,838 | ||
| 2023 £ 1,565 3,854 790 |
||
| 6,209 |
8
The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024
| 5 Creditors: amounts falling due within one year Obligations under finance lease and hire purchase contracts Trade creditors Retained income (grant) 6 Creditors: amounts falling due after one year Obligations under finance lease and hire purchase contracts |
2024 2023 £ £ 6,300 6,300 288 231 955 1,769 7,543 8,300 2024 2023 £ £ 5,725 12,025 |
|---|---|
7 Other information
The Tisbury and District Community Minibus Ltd is a charitable company limited by guarantee (registered charity number 1085583) P191 and incorporated in England. Its registered office is: 1 Ridgeway
Chilmark Salisbury Wiltshire SP3 5BX
9
The Tisbury and District Community Minibus Ltd Detailed profit and loss account for the year ended 31 March 2024
This schedule does not form part of the statutory accounts
| Sales Cost of sales Gross profit Administrative expenses Operating profit/(loss) Profit on the disposal of tangible fixed assets Interest receivable Profit/(loss) before tax |
2024 2023 £ £ 41,649 34,708 (17,970) (17,545) 23,679 17,163 (18,804) (23,598) 4,875 (6,435) - 333 1,100 189 5,975 (5,913) |
|---|---|
10
The Tisbury and District Community Minibus Ltd Detailed profit and loss account for the year ended 31 March 2024
This schedule does not form part of the statutory accounts
| Sales Hirings Fare receipts Bus Service Operators Grant Wiltshire County Council Community Grant income Concessionary fares - Dorset County Council Concessionary fares - Wiltshire County Council Clouds private hire Trip income Donations received Christmas meal income Members' fees (subscriptions) Grant release Cost of sales Drivers' costs Bus insurance Bus road tax Bus fuel Routine maintenance and repairs Bus sundry expenses Christmas meal costs Trip expenses Administrative expenses General administrative expenses: Telephone and internet Stationery and printing Insurance Co-ordinator costs Subscriptions Software Depreciation Sundry expenses Legal and professional costs: Accountancy fees |
2024 2023 £ £ 9,021 9,604 150 218 511 1,063 6,200 7,750 2,173 1,524 6,006 5,138 12,180 2,835 3,125 2,889 1,029 1,673 - 840 440 360 814 814 41,649 34,708 4,465 2,210 3,195 3,873 165 242 4,336 4,682 4,175 4,448 1,106 1,529 240 561 288 - 17,970 17,545 137 154 390 344 476 465 3,933 3,213 - (40) 114 114 10,718 17,147 1,316 529 17,084 21,926 1,720 1,672 1,720 1,672 18,804 23,598 |
|---|---|
11
Registered number 04014172
The Tisbury and District Community Minibus Ltd
Filleted Accounts
31 March 2024
The Tisbury and District Community Minibus Ltd Registered number: 04014172 Balance Sheet as at 31 March 2024
| Notes Fixed assets Tangible assets 3 Current assets Debtors 4 Cash at bank and in hand Creditors: amounts falling due within one year 5 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 6 Net assets Capital and reserves Profit and loss account Shareholders' funds |
2024 2023 £ £ 19,120 29,838 5,857 6,209 99,996 90,007 105,853 96,216 (7,543) (8,300) 98,310 87,916 117,430 117,754 (5,725) (12,025) 111,705 105,729 111,705 105,729 111,705 105,729 |
|---|---|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Christopher Ewin Director
1
The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024
1 Accounting policies
Basis of preparation
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
Turnover
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
Tangible fixed assets
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Motor vehicles
7 years straight line
Debtors
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
Creditors
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
Provisions
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
2
The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024
Leased assets
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term.
| 2 Employees Average number of persons employed by the company 3 Tangible fixed assets Cost At 1 April 2023 At 31 March 2024 Depreciation At 1 April 2023 Charge for the year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 4 Debtors Trade debtors Value added tax Prepayments |
2024 Number 0 2024 £ 1,945 3,122 790 5,857 |
2023 Number 0 |
|---|---|---|
| Motor vehicles £ 120,027 |
||
| 120,027 | ||
| 90,189 10,718 |
||
| 100,907 | ||
| 19,120 | ||
| 29,838 | ||
| 2023 £ 1,565 3,854 790 |
||
| 6,209 |
3
The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024
| 5 Creditors: amounts falling due within one year Obligations under finance lease and hire purchase contracts Trade creditors Retained income (grant) 6 Creditors: amounts falling due after one year Obligations under finance lease and hire purchase contracts |
2024 2023 £ £ 6,300 6,300 288 231 955 1,769 7,543 8,300 2024 2023 £ £ 5,725 12,025 |
|---|---|
7 Other information
The Tisbury and District Community Minibus Ltd is a charitable company limited by guarantee (registered charity number 1085583) P191 and incorporated in England. Its registered office is: 1 Ridgeway
Chilmark Salisbury Wiltshire SP3 5BX
4