Welcome to the 2024 TISBUS AGM
The TISBUS management team are:-
Sandra Sampson Chairman Anne Ralphs Secretary Keith Walters Transport Manager Chris Ewin Treasurer Don McLean Trustee Martin Ryan Trustee David Milas Coordinator Susie Ladbrook Trustee & Driver Liaison
For those of you who don’t know me, my name is Sandra Sampson and I became Chair of Tisbus in August 2023.
Before I go on to tell you about our Trustees I want to say how sorry we all were at the sad news of the passing of some of our members during the past year, but specifically our previous chairman Gordon Sorenson and our 2 drivers, Ed Marnier and Steven Beaumont. Steven, I know will be greatly missed by our East Knoyle members.
I would now like to briefly tell you a bit about what the Trustees do and how TISBUS would not be as successful as it is without them.
Our secretary Anne Ralphs, in addition to dealing with TISBUS admin, keeping the member’s details up to date and dealing with correspondence, does a fantastic job of ensuring that we, as Trustees, all adhere to best practices whilst carrying out our duties and most importantly keeping us topped up with coffee at our Trustee meetings.
Anne and Susie produced an excellent calendar of outings for the TISBUS members, ranging from film shows, visits to gardens, museums and the coast, and an overseas trip for the first time, albeit to the Isle of Wight. A lot of planning goes into
these trips as they research not only prices, but the accessibility for members with mobility issues and the travel times to ensure that the trips are viable.
The members’ outings are discussed at our monthly committee meetings, and it would be very helpful if you have any ideas or suggestions for future trips, that you tell Anne or Susie so they can have them in mind when they plan trips for 2025.
Our transport manager Keith does an excellent job ensuring that our buses are all roadworthy. He also introduces new drivers to the requirements needed for TISBUS and over the past months has spent a lot of time and effort sourcing the best option for our new bus. Keith gives the committee a monthly update on the state of the fleet including details of any necessary repairs and tests. His annual report is included in the AGM papers and Keith will answer any question arising from it when he presents his report. _**Since writing my report I’m very pleased to say that the Trustees have agreed the purchase of a new bus sourced and recommended by Keith and he will tell you all about it when he presents his report. This will be the first new bus in 5 years and the Trustees hope that it will be a good addition to our fleet. We have been very fortunate to receive grants from Wiltshire Council, Tisbury Parish Council and Link to help fund the new bus and Chris, our treasurer, will also give us an update on how this is going to affect our finances.**_
As well as roadworthy buses TISBUS depends on drivers. The vast majority are volunteers and all of us are grateful to them for giving us not only their time but, as members attest, their consideration in small ways such as taking shopping to the front door of members’ houses.
In addition to being a volunteer driver, Susie Ladbrook is the liaison for the drivers’ keeping them updated and informed of relevant changes.
We are always looking for new drivers so, if you know of anyone who might like to volunteer, please let us know.
Chris Ewin, our treasurer, presents a monthly financial report to the trustees to keep us informed of all the financial aspects of TISBUS. As a board of Trustees, we rely heavily on this information to help us make informed financial decisions and I’m pleased to report that our financial position is good. A copy of the annual financial report was in the AGM papers and Chris will formally present this report to the meeting and will be happy to answer any questions you may have.
Martin Ryan and Don McLaren are long serving volunteers as former Treasurer and Secretary respectively. Martin, with his accounting knowledge, and Don with his driving and administrative expertise bring a depth of experience to TISBUS which helps us deal swiftly and efficiently with any problems which may arise. _**Don has been particularly helpful in securing the grant from Wiltshire Council towards the cost of the new bus.**_
In an organization like TISBUS good coordination is essential and we are very fortunate to have Dave Milas as our coordinator. His quiet efficiency and, on occasion, rapid response to changing circumstances ensures, as far as is humanly possible, that TISBUS provides a service for members and private hire clients, the latter being important income generators.
In addition to our buses, drivers and trustees we rely heavily on donations from individuals and external organizations such as Wilts & Dorset County Councils. The task of applying for relevant grants is carried out by Chris and without them TISBUS would not be viable. We are extremely grateful for donations to help keep TISBUS going.
Of course, TISBUS wouldn’t be the success it is without you, our members. TISBUS provides a service through shopping trips and enjoyment through members’ outings and importantly
gives our members the opportunity to share time together and catch up on local news. Your very positive feedback on trips such as the American museum, Highclere Castle and the Christmas lunch help spur us, the trustees, to continue to provide this relevant and helpful service to you. Again, I would remind you that if you have any comments, good or bad, to guide us on for another year, please let us know.
We hope that you all continue to enjoy the facility offered by TISBUS and look forward to seeing you on our trips and hope that you all keep well.
Registered number 04014172
The Tisbury and District Community Minibus Ltd
## Report and Accounts
31 March 2024
## **The Tisbury and District Community Minibus Ltd Report and accounts Contents**
||**Page**|
|---|---|
|Company information|1|
|Directors' report|2|
|Accountants' report|3|
|Profit and loss account|4|
|Balance sheet|5|
|Statement of changes in equity|6|
|Notes to the accounts|7|
## **The Tisbury and District Community Minibus Ltd Company Information**
## **Directors**
Christopher Ewin Donald McLaren Anne Ralphs Martin Ryan Gordon Sorensen - resigned August 2023 Sandra Sampson - appointed August 2023 Susie Ladbrook - appointed August 2023 Keith Walters
## **Secretary**
Anne Ralphs
## **Accountants**
Donohue Smith & Hartwell Ltd 43 Fisherton Street Salisbury Wiltshire SP2 7SU
## **Registered office**
1 Ridgeway Chilmark Salisbury Wiltshire SP3 5BX
**Registered number** 04014172
1
**The Tisbury and District Community Minibus Ltd Registered number: 04014172 Directors' Report**
The directors present their report and accounts for the year ended 31 March 2024.
## **Principal activities**
The company's principal activity during the year continued to be that of a community minibus service.
## **Directors**
The following persons served as directors during the year:
Christopher Ewin Donald McLaren Anne Ralphs Martin Ryan Gordon Sorensen - resigned August 2023 Sandra Sampson - appointed August 2023 Susie Ladbrook - appointed August 2023 Keith Walters
## **Small company provisions**
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
Christopher Ewin Director
2
## **The Tisbury and District Community Minibus Ltd**
## **Report to the directors on the preparation of the unaudited statutory accounts of The Tisbury and District Community Minibus Ltd for the year ended 31 March 2024**
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of The Tisbury and District Community Minibus Ltd for the year ended 31 March 2024 which comprise of the Profit and Loss Account, the Balance Sheet, the Statement of Changes in Equity and the related notes from the accounting records and from information and explanations you have given us.
As a practising member firm of the Association of Chartered Certified Accountants, we are subject to its ethical and other professional requirements which are detailed at http://rulebook.accaglobal.com/
Our work has been undertaken in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at http://www.accaglobal.com/factsheet163.
Donohue Smith & Hartwell Ltd Chartered Certified Accountants 43 Fisherton Street Salisbury Wiltshire SP2 7SU
3
## **The Tisbury and District Community Minibus Ltd Profit and Loss Account for the year ended 31 March 2024**
|**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
**Operating profit/(loss)**
Profit on the disposal of tangible fixed assets
Interest receivable
**Profit/(loss) before taxation**
Tax on profit/(loss)
**Profit/(loss) for the financial year**|**2024**
**2023**
**£**
**£**
41,649
34,708
(17,970)
(17,545)
23,679
17,163
(18,804)
(23,598)
4,875
(6,435)
-
333
1,100
189
5,975
(5,913)
-
-
5,975
(5,913)|
|---|---|
4
## **The Tisbury and District Community Minibus Ltd Registered number:** 04014172 **Balance Sheet as at 31 March 2024**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
5
**Net current assets**
**Total assets less current**
**liabilities**
**Creditors: amounts falling due**
**after more than one year**
6
**Net assets**
**Capital and reserves**
Profit and loss account
**Shareholders' funds**|**2024**
**2023**
**£**
**£**
19,120
29,838
5,857
6,209
99,996
90,007
105,853
96,216
(7,543)
(8,300)
98,310
87,916
117,430
117,754
(5,725)
(12,025)
111,705
105,729
111,705
105,729
111,705
105,729|
|---|---|
|||
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Christopher Ewin Director
5
## **The Tisbury and District Community Minibus Ltd Statement of Changes in Equity for the year ended 31 March 2024**
|**At 1 April 2022**
Loss for the financial year
**At 31 March 2023**
**At 1 April 2023**
Profit for the financial year
**At 31 March 2024**|**Share**
**capital**
**£**
-
-
-
-|**Share**
**premium**
**£**
-|**Re-**
**valuation**
**reserve**
**£**
-|**Profit**
**Total**
**and loss**
**account**
**£**
**£**
111,642
111,642
(5,913)
(5,913)
105,729
105,729
105,730
105,730
5,975
5,975
111,705
111,705|
|---|---|---|---|---|
|||-|-||
|||-|-||
|||-|-||
6
**The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Motor vehicles
7 years straight line
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
## _**Provisions**_
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
7
## **The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024**
## _**Leased assets**_
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term.
|**2**
**Employees**
Average number of persons employed by the company
**3**
**Tangible fixed assets**
**Cost**
At 1 April 2023
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for the year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023
**4**
**Debtors**
Trade debtors
Value added tax
Prepayments|**2024**
**Number**
0
**2024**
**£**
1,945
3,122
790
5,857|**2023**
**Number**
0|
|---|---|---|
|||**Motor**
**vehicles**
**£**
120,027|
|||120,027|
|||90,189
10,718|
|||100,907|
|||19,120|
|||29,838|
|||**2023**
**£**
1,565
3,854
790|
|||6,209|
8
## **The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024**
|**5**
**Creditors: amounts falling due within one year**
Obligations under finance lease and hire purchase contracts
Trade creditors
Retained income (grant)
**6**
**Creditors: amounts falling due after one year**
Obligations under finance lease and hire purchase contracts|**2024**
**2023**
**£**
**£**
6,300
6,300
288
231
955
1,769
7,543
8,300
**2024**
**2023**
**£**
**£**
5,725
12,025|
|---|---|
## **7 Other information**
The Tisbury and District Community Minibus Ltd is a charitable company limited by guarantee (registered charity number 1085583) P191 and incorporated in England. Its registered office is: 1 Ridgeway
Chilmark Salisbury Wiltshire SP3 5BX
9
## **The Tisbury and District Community Minibus Ltd Detailed profit and loss account for the year ended 31 March 2024**
_This schedule does not form part of the statutory accounts_
|**Sales**
Cost of sales
**Gross profit**
Administrative expenses
**Operating profit/(loss)**
Profit on the disposal of tangible fixed assets
Interest receivable
**Profit/(loss) before tax**|**2024**
**2023**
**£**
**£**
41,649
34,708
(17,970)
(17,545)
23,679
17,163
(18,804)
(23,598)
4,875
(6,435)
-
333
1,100
189
5,975
(5,913)|
|---|---|
10
## **The Tisbury and District Community Minibus Ltd Detailed profit and loss account for the year ended 31 March 2024**
_This schedule does not form part of the statutory accounts_
|**Sales**
Hirings
Fare receipts
Bus Service Operators Grant
Wiltshire County Council Community Grant income
Concessionary fares - Dorset County Council
Concessionary fares - Wiltshire County Council
Clouds private hire
Trip income
Donations received
Christmas meal income
Members' fees (subscriptions)
Grant release
**Cost of sales**
Drivers' costs
Bus insurance
Bus road tax
Bus fuel
Routine maintenance and repairs
Bus sundry expenses
Christmas meal costs
Trip expenses
**Administrative expenses**
General administrative expenses:
Telephone and internet
Stationery and printing
Insurance
Co-ordinator costs
Subscriptions
Software
Depreciation
Sundry expenses
Legal and professional costs:
Accountancy fees|**2024**
**2023**
**£**
**£**
9,021
9,604
150
218
511
1,063
6,200
7,750
2,173
1,524
6,006
5,138
12,180
2,835
3,125
2,889
1,029
1,673
-
840
440
360
814
814
41,649
34,708
4,465
2,210
3,195
3,873
165
242
4,336
4,682
4,175
4,448
1,106
1,529
240
561
288
-
17,970
17,545
137
154
390
344
476
465
3,933
3,213
-
(40)
114
114
10,718
17,147
1,316
529
17,084
21,926
1,720
1,672
1,720
1,672
18,804
23,598|
|---|---|
11
Registered number 04014172
The Tisbury and District Community Minibus Ltd
## Filleted Accounts
31 March 2024
## **The Tisbury and District Community Minibus Ltd Registered number:** 04014172 **Balance Sheet as at 31 March 2024**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
5
**Net current assets**
**Total assets less current**
**liabilities**
**Creditors: amounts falling due**
**after more than one year**
6
**Net assets**
**Capital and reserves**
Profit and loss account
**Shareholders' funds**|**2024**
**2023**
**£**
**£**
19,120
29,838
5,857
6,209
99,996
90,007
105,853
96,216
(7,543)
(8,300)
98,310
87,916
117,430
117,754
(5,725)
(12,025)
111,705
105,729
111,705
105,729
111,705
105,729|
|---|---|
|||
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Christopher Ewin Director
1
**The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Motor vehicles
7 years straight line
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
## _**Provisions**_
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
2
## **The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024**
## _**Leased assets**_
A lease is classified as a finance lease if it transfers substantially all the risks and rewards incidental to ownership. All other leases are classified as operating leases. The rights of use and obligations under finance leases are initially recognised as assets and liabilities at amounts equal to the fair value of the leased assets or, if lower, the present value of the minimum lease payments. Minimum lease payments are apportioned between the finance charge and the reduction in the outstanding liability using the effective interest rate method. The finance charge is allocated to each period during the lease so as to produce a constant periodic rate of interest on the remaining balance of the liability. Leased assets are depreciated in accordance with the company's policy for tangible fixed assets. If there is no reasonable certainty that ownership will be obtained at the end of the lease term, the asset is depreciated over the lower of the lease term and its useful life. Operating lease payments are recognised as an expense on a straight line basis over the lease term.
|**2**
**Employees**
Average number of persons employed by the company
**3**
**Tangible fixed assets**
**Cost**
At 1 April 2023
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for the year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023
**4**
**Debtors**
Trade debtors
Value added tax
Prepayments|**2024**
**Number**
0
**2024**
**£**
1,945
3,122
790
5,857|**2023**
**Number**
0|
|---|---|---|
|||**Motor**
**vehicles**
**£**
120,027|
|||120,027|
|||90,189
10,718|
|||100,907|
|||19,120|
|||29,838|
|||**2023**
**£**
1,565
3,854
790|
|||6,209|
3
## **The Tisbury and District Community Minibus Ltd Notes to the Accounts for the year ended 31 March 2024**
|**5**
**Creditors: amounts falling due within one year**
Obligations under finance lease and hire purchase contracts
Trade creditors
Retained income (grant)
**6**
**Creditors: amounts falling due after one year**
Obligations under finance lease and hire purchase contracts|**2024**
**2023**
**£**
**£**
6,300
6,300
288
231
955
1,769
7,543
8,300
**2024**
**2023**
**£**
**£**
5,725
12,025|
|---|---|
## **7 Other information**
The Tisbury and District Community Minibus Ltd is a charitable company limited by guarantee (registered charity number 1085583) P191 and incorporated in England. Its registered office is: 1 Ridgeway
Chilmark Salisbury Wiltshire SP3 5BX
4