2025-03-31-accounts

Charity Registration Number , 1085576 Company Registration Number . 04134251 BASINGSTOKE MENCAP SERVICES LTD A COMPANY LIMITED BY GUARANTEE TRUSTEES, RFPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

BASINGSTOKE MENCAP SERVICES LTD LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2025 Trustees P A Buckland S H Bushell C C Edwards S Pritchard D G Epifanio Clemente Cardoso Da Silva J Tustain Charlty Number 1085576 Company Number 04134251 Reglstered Offlce The Orchard White Hart Lane Basingstoke RG214AF Independent Examlner ADL Admin Assist Limited 8 Vaughan Close Hartley Wintney RG27 8EB

BASINGSTOKE MENCAP SERVICES LTD CONTENTS FOR THE YEAR ENDED 31 MARCH 2025 Trustees, Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements

BASINGSTOKE MENCAP SERVICES LTD TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their annual report and financial statenients for the year ended 31 March 2025. Trustees, report and financlal statements The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OVERVIEW We successfully increased our income in 202412025 through a combination of grants and increasing some of our charging rate to move towards a full cost recovery model. This has enabled us to make a small operating surplus to help replenish our depleted cash reserves currently standing at 2 months operating costs against a long-term free cash reserves target of 6 months operating costs, It continued to be another challenging year for our learning-disabled service users. The cost-o throughout the year with rising food inflation at 3.1 % and gas prices at 7.8 %. -living crisis continued These cost increases exacerbated the pre-existing disability price tag, estimated at £900 a month for our service users, to live the same quality of life as their non-disabled peers. So where possible we continued to hold down our prices to ensure we did not fi'nancially exclude vulnerable people from our provision. We trust that the new government will listen to representation from the learning disability sector in the upcoming Spring Statement to only make changes to the Personal Independence Payment entitlement based on fairness and equality as our service users are extremely nervous and worried about the financial impact any chaiiges will have on their future quality of life and ability to assess our vital services. However, as stated last year, seeking continued subsiclisation of our core services by grant awarding Trusts, Foundations and Lottery income is not financially sustainable in the medium to long term so we aim, over the next 2 years, to ensure all frontline services move towards full cost recovery. This will be achieved by improved productivity, cost reduction, increasing attendance and where possible increased charges for new and innovative activities in demand from the client base. One such example is the successful investment of £120,000 in 2024 by The Wolfson Foundation, Will Charitable Trust and Basingstoke and Deane Community Infrastructui"e Levy in a new IOOm2 creative space and new solar powered toilet block at our Greenfingers site. This will not only improve the experience for existing service users but allow us to migrate some of our Leisure Service activities to this new facility by the end of 2025 saving significant annual community hall hire costs, OBJECTIVES AND ACTIVITIES The charity continued with our plan of improving both the quality and bi"eadth of the services that we offer. During the year our main charitable activities were as follows: ult Day Care Provision 9,000 hours of provision benefitting 19 service users Supported Volunteering - 3,200 hours of provision benefi'tting 8 service users Leisure Services 7,000 hours of provision benefitting 120 service users Gardening in the Community = 900 hours of provision benefi'tting 120 clients 1-2-1 Ho e Support = 2,600 hours of provision benefitting 13 service users IRIS Suicide Ideation Project (NEW) = 3,240 hours of provision benefitting 180 ser•Jice users Regular Volunteers 3,200 hours of provision with a total gift-in-kind contribution valued at just over £48,000 of skilled and non-skilled support across our operations KEY EVENTS AND DEVELOPMENTS Successful monthly plant sales and Christmas Events at Greenfingers. Significant capital investment secured for a new IOOm2 flexible space and new toilet facilities.

New partnersliip formed with Sovereign Network Group for winter garden clearance contract for Gardening in the community that will generate further public engagement as well as grass cutting and land maintenance contracts in the future. Delivery of the new IRIS Project that we hope will lead to multi-year BIG Lottery funded programme for 2025-2027, PUBLIC BENEFIT STATEMENT Our principal charitable object as la¢d down in our Memorandum of Understanding and Articles of Association is the promotion of any charitable purpose for the benefi't of people with learning disabilities and their carers in Basingstoke and Deane through advancement of education, health and relief of poverty, distress and sickness. We believe that our existing services, detailed below. continue to effectively tackle these key inequalities for our target beneficiaries in and around the Basingstoke area. Trustees are mindful of potential upcoming local authority boundaries changes in the South East and will keep our charitable area under review in consultation with the Charity Commission. Our overall aim is to support local people with learning disabilities with the objective of leading fulfilling and happy lives through life-long meaningful occupation, leisure and social activities. Currently we offer 4 main charitable activities. Our I:1 non-medical home support service offers our elderly learning-disabled residents vital help with banking, cleaning, cooking in their homes, shopping attending appointments and visiting new places. Our Leisure Service offers a wide range of activities from cooking to sports, bingo to discos, mLlSlC, dance and life skills. Our Gardening in the Community service offers to help local residents with disabilities keep their gardens tidy and accessiblp and thereby maintain their physical and mental health. Our Adult Day Care Service (also known as Greenfiiigers) at the Elizabeth Road allotment site in Basingstoke is a 2- acre site that provides a safe and welcoming environment for learning-disabled people to spend time, learn new horticulture and woodworking skills, build friendships and develop their self-confi'dence. GOVERNANCE & MANAGEMENT Conflicts of Interest A conflict of interest arose in relation to a contract with Inclusion Education, of which one trustee is CEO, The trustee declared the conflict and withdrew from all discussions and decisions relating to this matter. The remaining trustees agreed the contract in accordance with the charity's conflicts of interest policy. FINANCIAL REVIEW Flnanclal posltlon. Please refer to the attached accounts for details about the financial performance of the charity. Questions about fi'nancial performance may be submitted to our Office Manager on [e-mail] in advance of, or at, our Annual General Meeting held in April. Prlnclpal Fundlng Sources The charity benefitted from grants and donations in the period April 2024- March 2025. These include; Basingstoke & Deane Strengthening Communities Fund Garfield Weston Foundation Four Lanes Trust Hampshire County Council SNG Thriving Communities Fund SNG Commercial Contract National Lottery Awards for All Inclusion Education Contract Basingstoke & Deane Community Infrastructure Levy

NISA Award The Will Charitable Trust The Wolfson Foundation Trustees The trustees, who are also the directors for the purpose of company law, and who served during the year and up to tlie date of signature of the financial statements were: P A Buckland (Appointed On: 0610712022) S H Bushell (Appointed On: 2210712022) C C Edwards (Appointed On: 2410212022) S Pritchard (Appointed On: 21106120181 D G Epifanio Clemente Cardoso Da Silva (Appointed On: 2310712024) J Tustain (Appointed On: 21/0212025) Trustees, responslbllltles statement The trustees, who are also the directors of Charity For Basingstoke Mencap Services Ltd for the purpose of company law, are responsible for preparing the Trustees, Report and the fi'nancial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prudent, state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements 011 the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable Steps for the prevention and detection of fraud and other irregularities, This report was approved by the trustees and signed on its behalf by: C C Edwards Chalr of Trustees Date . 21 December 2025

BASINGSTOKE MENCAP SERVICES LTD INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025 Independent Examiner's Report to the Trustees of Basingstoke Mencap Services Ltd. I report to the Charfty Trustees on my examination of the accounts of the charity for the year ended 31.03,25 which consists of the statement of financial activities, balance sheet and the related notes Responslbllitles and basls of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,) I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examincltion I have followed all the applicable Directions given by the Chartty Commission under section 145(5)(b) of the Act. Independent Examiner's Statement The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified niember of ACCA, I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applscable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent exaniination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: Vlctorla Burns for and on behalf of ADL Admin Asslst Llmlted Date: 31 March 2025

BASINGSTOKE MENCAP SERVICES LTD STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Recommended categorles by actlvlty Unrestrlcted funds Restrlcted Income funds Total Funds 2025 Notes Total Funds 2024 Income and endowments from: Donations and legacies 6,418 55,020 61,438 31,476 Charitable activities 230,194 230,194 167,325 Investments 501 501 514 Total 237,113 55.020 292,133 199,315 Expendlture on: Raising funds 3,727 3,727 Charitable activities 245,607 36,524 282,131 233,773 Total 249,334 36,524 285,858 233,773 Net Income/(expenditure) Transfers between funds (12,221) 18,496 6,275 (34,458) 4,385 (4,385) Net movement In funds (7,836) 14,111 6,275 (34.458) Reconciliatlon of funds: Total funds brought forward 37,852 12,228 50,080 84,538 Total funds carrled forward 30,016 26,339 56,355 50,080

BASINGSTOKE MENCAP SERVICES LTD BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2025 Recommended categorles by actlvlty Total Funds 2025 Total Funds 2024 Notes Fixed assets Tangible assets 3,985 6,958 Total fixed assets 3,985 6,958 Current assets Debtors 21,204 16,477 Cash at bank and in hand 10 57,926 50,048 Total current assets 79,130 66,525 Creditors: amounts falling due within one year 11 26.761 23,404 Net current assetsl(Ilabillties) 52,369 43.121 Total net assets 56,354 50,079 Funds of the Charlty Unrestricted funds 12 30,016 37,852 Restricted income funds 12 26,339 12,228 Endowment funds 12 Total unds 56,355 50,080 For the year ended 31 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the trustees on 21 December 2025 and signed on its behalf by: C C Edwards Chair of Trustees Date . 21 December 2025

BASINGSTOKE MENCAP SERVICES LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 l. Accountlng Policies The principal accounting policies adopted by the Charity, which is a public benefit entity, in the preparation of the accounts are as follows. 1.1 Basis of preparatlon These accounts have been prepared under the historical cost convention, as modified by the inclusion of charitable properties and fixed asset investments and investment properties at valuation. These accounts have been prepared in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective l January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. These accounts are presented in pounds sterling and rounded to the nearest pound. 1.2 Golng concern The Trustees have prepared financial projections. taking into consideration the current economic conditions and have, at the time of approving these accounts, a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing the accoLints, 2. Income from Donations and Legacie5 Restrlcted Income funds Analysls Unrestrlcted f unds Total funds 2025 Total funds 2024 Donation and gifts General grants provided by Government/other charities 6,418 2,000 8,418 4,770 53,020 53,020 26,706 Total 6,418 55,020 61,438 31,476 3. Income from Charitable Activities Analysls Unrestrlcted funds Total funds 2025 Total funds 2024 Support Services 230,194 230,194 167,325 Total 230.194 230,194 167,325 4. Income from Investments Analysls Unrestrlcted funds Total funds 2025 Total funds 2024 Interest income 501 501 514 Total 501 501 514

1. Expenditure on Raising Funds Analysls Unrestrlcted f unds Total funds 2025 Total funds 2024 Advertising, marketing, direct mail and publicity Total 3,727 3,727 3,727 3,727 Support Costs 3,727 3,727
2. Expenditure on Charitable Activities Analysls Unrestrlcted funds Restrlcted Income funds Total funds 2025 Total funds 2024 Rent collection, property repairs and matntenance charges Wage5 and salaries 14,271 14,271 14,584 147,799 24,590 172,390 123,736 Charity running cost Cost of serdices 22,155 500 22,655 15,182 11,959 11.959 11,416 Employee costs 14,420 14,420 9,795 Printing and stationery Total 4.298 4,298 3,924 214,902 25,090 239,993 178,637 Support Costs 30,705 11,434 42,138 55,136 245,607 36,524 282,131 233,773

3. Support Costs Total funds 2025 Total funds 2024 Analysls Support Costs Governance Costs Depreciation Charge for the Year- Freehold Land & Buildings Depreciation Charge for the Year - Fixtures & Fittings Depreciation Charge for the Year- Computer Equipment Depreciation Charge for the Year - Plant & Machinery Wages & Salaries Insuraiice 2,069 2,069 203 51 272 344 429 438 34,246 46,286 2,248 2,128 Professional Fees 220 Accountants fees 2,451 3,820 42,138 55,136

4. Tangible Fixed Assets Freehold Land & Buildlngs Plant & Machlnery Motor Vehlcles Flxtures & Flttlngs Computer Equlpment 8.1 Cost or valuatlon At 01 April 2024 10,343 6,194 5,934 1,015 8,965 Additions Disposals Revaluations Transfers At 31 March 2025 10,343 6,194 5,934 1,015 8,965 8.2 Depreclatlon and Impalrments At 01 April 2024 Charge for the year 5,514 5.394 5,934 51 8,519 2,069 438 203 344 Disposals Revaluations Transfers At 31 March 2025 7,583 5,832 5.934 254 8.863 8.3 Net book value At 01 April 2024 At 31 March 2025 4,829 800 964 446 2,760 362 761 102

5. Debtors: Amounts falling due within one year Total funds 2025 Total funds 2024 Prepayments & accrued income Trade debtors Total 2,944 18,260 4,300 12,177 16,477 21,204

6. Cash at bank and in hand Total funds 2025 Total funds 2024 Reserve Account 1253 Bank Account I Cash at bank and in hand Total 45,822 11,756 348 33,394 16,923 (269) 50,048 57,926

7. Creditors: Amounts falling due within one year Total fund5 2025 Total funds 2024 Trade creditors Accruals and deferred income Taxation and social security Payroll Control Account Pension Control Account 1,420 3.752 5,742 15,186 661 1,107 7,641 3,298 10,698 660 Total 26,761 23,404

8. Charity funds 12.1 Details of material funds held and movements during the CURRENT reportlng period Fund Fund balances brought balances carrled forward forward Income Expendlture Transfers Galns and losses Fund names Unrestrlcted funds Unrestricted General Funds 37,852 237,113 249,334 4,385 30,016 Restrlcted Income fund5 Restricted inconie funds 12,228 55,020 36,523 14,385) 26.340 Total 50.080 292,133 285,857 12.2 Detalls of material funds held and movements during the PREVIOUS reporting perlod 56,356 Fund balances brought forward Fund balances carrled forward Income Galns and losses Fund names Expendlture Transfers Unrestrlcted funds Unrestricted General Funds 73,008 171,959 201,830 (5,284) 37,852 Restrlcted Income funds Restricted income funds 11,530 27,356 31,943 5.284 12,228 Total 84,538 199,315 233,773 50.080

9. Average Number of Employees Thls year Last year Average No of Employees 12 12 Total 12 12 Average number of employees during this year . 12 and last year . 12

10. Related Party Transactions One of the charity's trustees, C Edwards, is Chair of the charity and is also the Chief Executive Officer of Inclusion Education, a charitable organisation. During the year, the charity entered into a contract with Inclusion Education for the delivery of green art activities as part of a wider project for young people struggling with suicidal ideation, Paynients totalling £26,000 were made by Inclusion Education during the year. Tliere was no balance outstanding at the year end. The trustee took no part in discussions or decisions relating to this contract. The trustees confirm that the payments were made onan arm's length basis and that no trustee received any personal benefit from this arrangement.