Charity Registration Number , 1085576
Company Registration Number . 04134251
BASINGSTOKE MENCAP SERVICES LTD
A COMPANY LIMITED BY GUARANTEE
TRUSTEES, RFPORT
AND
FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 MARCH 2025

BASINGSTOKE MENCAP SERVICES LTD
LEGAL AND ADMINISTRATIVE INFORMATION
FOR THE YEAR ENDED 31 MARCH 2025
Trustees
P A Buckland
S H Bushell
C C Edwards
S Pritchard
D G Epifanio Clemente Cardoso Da Silva
J Tustain
Charlty Number
1085576
Company Number
04134251
Reglstered Offlce
The Orchard
White Hart Lane
Basingstoke
RG214AF
Independent Examlner
ADL Admin Assist Limited
8 Vaughan Close
Hartley Wintney
RG27 8EB

BASINGSTOKE MENCAP SERVICES LTD
CONTENTS
FOR THE YEAR ENDED 31 MARCH 2025
Trustees, Report
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements

BASINGSTOKE MENCAP SERVICES LTD
TRUSTEES, REPORT
FOR THE YEAR ENDED 31 MARCH 2025
The trustees present their annual report and financial statenients for the year ended 31 March 2025.
Trustees, report and financlal statements
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report
with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the
provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of
Ireland (FRS 102) (effective l January 2019).
OVERVIEW
We successfully increased our income in 202412025 through a combination of grants and increasing some of our
charging rate to move towards a full cost recovery model. This has enabled us to make a small operating surplus to
help replenish our depleted cash reserves currently standing at 2 months operating costs against a long-term free
cash reserves target of 6 months operating costs,
It continued to be another challenging year for our learning-disabled service users. The cost-o
throughout the year with rising food inflation at 3.1 % and gas prices at 7.8 %.
-living crisis continued
These cost increases exacerbated the pre-existing disability price tag, estimated at £900 a month for our service
users, to live the same quality of life as their non-disabled peers. So where possible we continued to hold down our
prices to ensure we did not fi'nancially exclude vulnerable people from our provision.
We trust that the new government will listen to representation from the learning disability sector in the upcoming
Spring Statement to only make changes to the Personal Independence Payment entitlement based on fairness and
equality as our service users are extremely nervous and worried about the financial impact any chaiiges will have on
their future quality of life and ability to assess our vital services.
However, as stated last year, seeking continued subsiclisation of our core services by grant awarding Trusts,
Foundations and Lottery income is not financially sustainable in the medium to long term so we aim, over the next 2
years, to ensure all frontline services move towards full cost recovery. This will be achieved by improved productivity,
cost reduction, increasing attendance and where possible increased charges for new and innovative activities in
demand from the client base.
One such example is the successful investment of £120,000 in 2024 by The Wolfson Foundation, Will Charitable Trust
and Basingstoke and Deane Community Infrastructui"e Levy in a new IOOm2 creative space and new solar powered
toilet block at our Greenfingers site. This will not only improve the experience for existing service users but allow us
to migrate some of our Leisure Service activities to this new facility by the end of 2025 saving significant annual
community hall hire costs,
OBJECTIVES AND ACTIVITIES
The charity continued with our plan of improving both the quality and bi"eadth of the services that we offer. During
the year our main charitable activities were as follows:
ult Day Care Provision
9,000 hours of provision benefitting 19 service users
Supported Volunteering - 3,200 hours of provision benefi'tting 8 service users
Leisure Services
7,000 hours of provision benefitting 120 service users
Gardening in the Community = 900 hours of provision benefi'tting 120 clients
1-2-1 Ho
e Support = 2,600 hours of provision benefitting 13 service users
IRIS Suicide Ideation Project (NEW) = 3,240 hours of provision benefitting 180 ser•Jice users
Regular Volunteers
3,200 hours of provision with a total gift-in-kind contribution valued at just over £48,000 of
skilled and non-skilled support across our operations
KEY EVENTS AND DEVELOPMENTS
Successful monthly plant sales and Christmas Events at Greenfingers.
Significant capital investment secured for a new IOOm2 flexible space and new toilet facilities.

New partnersliip formed with Sovereign Network Group for winter garden clearance contract for Gardening in the
community that will generate further public engagement as well as grass cutting and land maintenance contracts in
the future.
Delivery of the new IRIS Project that we hope will lead to multi-year BIG Lottery funded programme for 2025-2027,
PUBLIC BENEFIT STATEMENT
Our principal charitable object as la¢d down in our Memorandum of Understanding and Articles of Association is the
promotion of any charitable purpose for the benefi't of people with learning disabilities and their carers in Basingstoke
and Deane through advancement of education, health and relief of poverty, distress and sickness. We believe that our
existing services, detailed below. continue to effectively tackle these key inequalities for our target beneficiaries in
and around the Basingstoke area.
Trustees are mindful of potential upcoming local authority boundaries changes in the South East and will keep our
charitable area under review in consultation with the Charity Commission.
Our overall aim is to support local people with learning disabilities with the objective of leading fulfilling and happy
lives through life-long meaningful occupation, leisure and social activities. Currently we offer 4 main charitable
activities.
Our I:1 non-medical home support service offers our elderly learning-disabled residents vital help with banking,
cleaning, cooking in their homes, shopping attending appointments and visiting new places.
Our Leisure Service offers a wide range of activities from cooking to sports, bingo to discos, mLlSlC, dance and life
skills.
Our Gardening in the Community service offers to help local residents with disabilities keep their gardens tidy and
accessiblp and thereby maintain their physical and mental health.
Our Adult Day Care Service (also known as Greenfiiigers) at the Elizabeth Road allotment site in Basingstoke is a 2-
acre site that provides a safe and welcoming environment for learning-disabled people to spend time, learn new
horticulture and woodworking skills, build friendships and develop their self-confi'dence.
GOVERNANCE & MANAGEMENT
Conflicts of Interest
A conflict of interest arose in relation to a contract with Inclusion Education, of which one trustee is CEO, The trustee
declared the conflict and withdrew from all discussions and decisions relating to this matter. The remaining trustees
agreed the contract in accordance with the charity's conflicts of interest policy.
FINANCIAL REVIEW
Flnanclal posltlon.
Please refer to the attached accounts for details about the financial performance of the charity. Questions about
fi'nancial performance may be submitted to our Office Manager on office@basingstokemencap.org.uk in advance of,
or at, our Annual General Meeting held in April.
Prlnclpal Fundlng Sources
The charity benefitted from grants and donations in the period April 2024- March 2025. These include;
Basingstoke & Deane Strengthening Communities Fund
Garfield Weston Foundation
Four Lanes Trust
Hampshire County Council
SNG Thriving Communities Fund
SNG Commercial Contract
National Lottery Awards for All
Inclusion Education Contract
Basingstoke & Deane Community Infrastructure Levy

NISA Award
The Will Charitable Trust
The Wolfson Foundation
Trustees
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to
tlie date of signature of the financial statements were:
P A Buckland (Appointed On: 0610712022)
S H Bushell (Appointed On: 2210712022)
C C Edwards (Appointed On: 2410212022)
S Pritchard (Appointed On: 21106120181
D G Epifanio Clemente Cardoso Da Silva (Appointed On: 2310712024)
J Tustain (Appointed On: 21/0212025)
Trustees, responslbllltles statement
The trustees, who are also the directors of Charity For Basingstoke Mencap Services Ltd for the purpose of company
law, are responsible for preparing the Trustees, Report and the fi'nancial statements in accordance with applicable
law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair
view of the state of affairs of the charity and of the incoming resources and application of resources, including the
income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently.
observe the methods and principles in the Charities SORP.
make judgements and estimates that are reasonable and prudent,
state whether applicable UK Accounting Standards have been followed, subject to any material departures
disclosed and explained in the financial statements; and
prepare the financial statements 011 the going concern basis unless it is inappropriate to presume that the charity
will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any
time the financial position of the charity and enable them to ensure that the financial statements comply with the
Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking
reasonable Steps for the prevention and detection of fraud and other irregularities,
This report was approved by the trustees and signed on its behalf by:
C C Edwards
Chalr of Trustees
Date . 21 December 2025

BASINGSTOKE MENCAP SERVICES LTD
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 31 MARCH 2025
Independent Examiner's Report to the Trustees of Basingstoke Mencap Services Ltd.
I report to the Charfty Trustees on my examination of the accounts of the charity for the year ended 31.03,25 which
consists of the statement of financial activities, balance sheet and the related notes
Responslbllitles and basls of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements
of the Charities Act 2011 ('the Act,)
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in
carrying out my examincltion I have followed all the applicable Directions given by the Chartty Commission under
section 145(5)(b) of the Act.
Independent Examiner's Statement
The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified
niember of ACCA,
I have completed my examination. I confirni that no material matters have come to my attention in connection with
the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applscable requirements concerning the form and content of accounts set out
in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true
and fair, view which is not a matter considered as part of an independent exaniination.
I have no concerns and have come across no other matters in connection with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Vlctorla Burns
for and on behalf of ADL Admin Asslst Llmlted
Date: 31 March 2025

BASINGSTOKE MENCAP SERVICES LTD
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2025
Recommended
categorles by actlvlty
Unrestrlcted
funds
Restrlcted
Income funds
Total Funds
2025
Notes
Total Funds
2024
Income and
endowments from:
Donations and legacies
6,418
55,020
61,438
31,476
Charitable activities
230,194
230,194
167,325
Investments
501
501
514
Total
237,113
55.020
292,133
199,315
Expendlture on:
Raising funds
3,727
3,727
Charitable activities
245,607
36,524
282,131
233,773
Total
249,334
36,524
285,858
233,773
Net
Income/(expenditure)
Transfers between
funds
(12,221)
18,496
6,275
(34,458)
4,385
(4,385)
Net movement In
funds
(7,836)
14,111
6,275
(34.458)
Reconciliatlon of
funds:
Total funds brought
forward
37,852
12,228
50,080
84,538
Total funds carrled
forward
30,016
26,339
56,355
50,080

BASINGSTOKE MENCAP SERVICES LTD
BALANCE SHEET
FOR THE YEAR ENDED 31 MARCH 2025
Recommended categorles by
actlvlty
Total Funds 2025
Total Funds 2024
Notes
Fixed assets
Tangible assets
3,985
6,958
Total fixed assets
3,985
6,958
Current assets
Debtors
21,204
16,477
Cash at bank and in hand
10
57,926
50,048
Total current assets
79,130
66,525
Creditors: amounts falling due within
one year
11
26.761
23,404
Net current assetsl(Ilabillties)
52,369
43.121
Total net assets
56,354
50,079
Funds of the Charlty
Unrestricted funds
12
30,016
37,852
Restricted income funds
12
26,339
12,228
Endowment funds
12
Total
unds
56,355
50,080
For the year ended 31 March 2025 the company was entitled to exemption from audit under section 477 of the
Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit of its accounts for the year in question in
accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with
respect to accounting records and the preparation of accounts.
These accounts have been prepared and delivered in accordance with the provisions applicable to companies subject
to the small companies regime.
The financial statements were approved by the trustees on 21 December 2025 and signed on its behalf by:
C C Edwards
Chair of Trustees
Date . 21 December 2025

BASINGSTOKE MENCAP SERVICES LTD
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
l. Accountlng Policies
The principal accounting policies adopted by the Charity, which is a public benefit entity, in the preparation of the
accounts are as follows.
1.1 Basis of preparatlon
These accounts have been prepared under the historical cost convention, as modified by the inclusion of charitable
properties and fixed asset investments and investment properties at valuation.
These accounts have been prepared in accordance with "Accounting and Reporting by Charities: Statement of
Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting
Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective l January 2019) - (Charities SORP (FRS
102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act
2011.
These accounts are presented in pounds sterling and rounded to the nearest pound.
1.2 Golng concern
The Trustees have prepared financial projections. taking into consideration the current economic conditions and
have, at the time of approving these accounts, a reasonable expectation that the charity has adequate resources to
continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of
accounting in preparing the accoLints,
2. Income from Donations and Legacie5
Restrlcted Income
funds
Analysls
Unrestrlcted f unds
Total funds 2025
Total funds 2024
Donation and gifts
General grants
provided by
Government/other
charities
6,418
2,000
8,418
4,770
53,020
53,020
26,706
Total
6,418
55,020
61,438
31,476
3. Income from Charitable Activities
Analysls
Unrestrlcted funds
Total funds 2025
Total funds 2024
Support Services
230,194
230,194
167,325
Total
230.194
230,194
167,325
4. Income from Investments
Analysls
Unrestrlcted funds
Total funds 2025
Total funds 2024
Interest income
501
501
514
Total
501
501
514

5. Expenditure on Raising Funds
Analysls
Unrestrlcted f unds
Total funds 2025
Total funds 2024
Advertising, marketing, direct mail
and publicity
Total
3,727
3,727
3,727
3,727
Support Costs
3,727
3,727
6. Expenditure on Charitable Activities
Analysls
Unrestrlcted funds
Restrlcted Income
funds
Total funds 2025
Total funds 2024
Rent
collection,
property
repairs and
matntenance
charges
Wage5 and
salaries
14,271
14,271
14,584
147,799
24,590
172,390
123,736
Charity
running cost
Cost of
serdices
22,155
500
22,655
15,182
11,959
11.959
11,416
Employee
costs
14,420
14,420
9,795
Printing and
stationery
Total
4.298
4,298
3,924
214,902
25,090
239,993
178,637
Support
Costs
30,705
11,434
42,138
55,136
245,607
36,524
282,131
233,773
7. Support Costs
Total funds 2025
Total funds 2024
Analysls
Support Costs
Governance Costs
Depreciation Charge for the Year- Freehold Land & Buildings
Depreciation Charge for the Year - Fixtures & Fittings
Depreciation Charge for the Year- Computer Equipment
Depreciation Charge for the Year - Plant & Machinery
Wages & Salaries
Insuraiice
2,069
2,069
203
51
272
344
429
438
34,246
46,286
2,248
2,128
Professional Fees
220
Accountants fees
2,451
3,820
42,138
55,136

8. Tangible Fixed Assets
Freehold Land &
Buildlngs
Plant &
Machlnery
Motor Vehlcles
Flxtures &
Flttlngs
Computer
Equlpment
8.1 Cost or valuatlon
At 01 April
2024
10,343
6,194
5,934
1,015
8,965
Additions
Disposals
Revaluations
Transfers
At 31 March
2025
10,343
6,194
5,934
1,015
8,965
8.2 Depreclatlon and Impalrments
At 01 April
2024
Charge for the
year
5,514
5.394
5,934
51
8,519
2,069
438
203
344
Disposals
Revaluations
Transfers
At 31 March
2025
7,583
5,832
5.934
254
8.863
8.3 Net book value
At 01 April
2024
At 31 March
2025
4,829
800
964
446
2,760
362
761
102
9. Debtors: Amounts falling due within one year
Total funds 2025
Total funds 2024
Prepayments & accrued income
Trade debtors
Total
2,944
18,260
4,300
12,177
16,477
21,204
10. Cash at bank and in hand
Total funds 2025
Total funds 2024
Reserve Account 1253
Bank Account I
Cash at bank and in hand
Total
45,822
11,756
348
33,394
16,923
(269)
50,048
57,926

11. Creditors: Amounts falling due within one year
Total fund5 2025
Total funds 2024
Trade creditors
Accruals and deferred income
Taxation and social security
Payroll Control Account
Pension Control Account
1,420
3.752
5,742
15,186
661
1,107
7,641
3,298
10,698
660
Total
26,761
23,404
12. Charity funds
12.1 Details of material funds held and movements during the CURRENT reportlng period
Fund
Fund
balances
brought
balances
carrled
forward
forward
Income
Expendlture
Transfers
Galns and
losses
Fund names
Unrestrlcted
funds
Unrestricted
General Funds
37,852
237,113
249,334
4,385
30,016
Restrlcted
Income fund5
Restricted
inconie funds
12,228
55,020
36,523
14,385)
26.340
Total
50.080
292,133
285,857
12.2 Detalls of material funds held and movements during the PREVIOUS reporting
perlod
56,356
Fund
balances
brought
forward
Fund
balances
carrled
forward
Income
Galns and
losses
Fund names
Expendlture
Transfers
Unrestrlcted
funds
Unrestricted
General Funds
73,008
171,959
201,830
(5,284)
37,852
Restrlcted
Income funds
Restricted
income funds
11,530
27,356
31,943
5.284
12,228
Total
84,538
199,315
233,773
50.080
13. Average Number of Employees
Thls year
Last year
Average No of Employees
12
12
Total
12
12
Average number of employees during this year . 12 and last year . 12

14. Related Party Transactions
One of the charity's trustees, C Edwards, is Chair of the charity and is also the Chief Executive Officer of Inclusion
Education, a charitable organisation.
During the year, the charity entered into a contract with Inclusion Education for the delivery of green art activities as
part of a wider project for young people struggling with suicidal ideation, Paynients totalling £26,000 were made by
Inclusion Education during the year.
Tliere was no balance outstanding at the year end.
The trustee took no part in discussions or decisions relating to this contract. The trustees confirm that the payments
were made onan arm's length basis and that no trustee received any personal benefit from this arrangement.