Trustees’ Annual Report for the period
From 1 September 2024 Period start date To 31 August 2025 Period end date Charity name: St Joseph’s Nympsfield Out of School Club
Charity registration number: 1084550
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The enhancement of the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the needs of their children through community (voluntary managed) groups and by: a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their race, culture, religion, means or ability; and b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
St Joseph’s Nympsfield Out of School Club (the Club), exists to provide wraparound care for those children attending St Joseph’s Catholic Primary School and also those children who are in the last year of attending St Joseph’s Pre-school before moving to Primary School. The Club runs two sessions every day during School term times. One in the morning from 7.45 to 8.45 am and another after school from 3.20 to 6pm. This provision enables children of working parents who have no other childcare facilities available to them, to attend the school. |
Page 1 of 9 OOSC TAR 2023-24
| SORP reference | ||
|---|---|---|
| The Club provides a home from home environment during the morning session. Breakfast is provided and the children are allowed free play which is typically supervised by two staff members. The longer afternoon (after school ( session allows for a more structured programme of events to be run. Typically each term a theme is adopted and activities are organised relating to this. The staff employed by the Club are supported in all aspects of their role. Their opinions are sought in regard to third party activities arranged by the Club’s Management Committee, and they are actively encouraged to be proactive in requested specific training. All staff are members of the local community. |
||
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All members of the Club’s Management Committee have due regard to the guidance issued by the Charity Commission on public benefit, and take this into consideration in the ongoing management of the provision of the Club’s services. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | Not applicable |
| Other | Not applicable |
Page 2 of 9 OOSC TAR 2023-24
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | • Provided reliable, stimulating, home from home wraparound care, for children attending St Joseph’s Catholic Primary School and eligible children attending St Joseph’s Pre-school. • Provided interesting activities through a holiday club facility for local primary aged children. The holiday club ran twice during 2024-25, for one week in Easter (3 days) and 2 weeks (6 days) in the Summer holidays. • In total 112 children benefitted from the Club’s services. The existence of the Club enabled a significant number of families to send their children to St Joseph’s Catholic Primary School. Without it, and because of the rural location of the Club and School, this would not be possible. • Special activities and days celebrated included: Mother’s day, Father’s Day, Easter Hunt, Christmas Cakes, A police visit, a fire engine visit, a Science workshop and Remembrance Sunday. • All staff are signed up to the DBS update service, as recommended by Ofsted. • Administrative assistance for the year was provided as a paid role which started 1 September 2024. The charity also pays an individual for accountancy support. • We are registered to The Charity Commission. • All policies and procedures were reviewed, formatted, updated and included an “Associated Policies and Procedures” section. • GDPR Data Audit completed and privacy notices of suppliers collated. • The Club and Holiday Club section’s within St Joseph’s Catholic Primary School’s website were reviewed to ensure they complied with Ofsted requirements, and regularly checked to make sure the content was relevant and up to date. • One member of staff took maternity leave in this academic year, where current staff covered her working hours. • The staff were stable with no new staff or lost staff. • Staff undertook key training during the year, including Fire Marshall, safeguarding, Paediatric First Aid and food hygiene. |
Additional information (optional)
You may choose to include further statements where relevant about:
Page 3 of 9 OOSC TAR 2023-24
| SORP reference | ||
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Not applicable |
| Performance of fundraising activities against objectives set |
Para 1.41 | Not applicable |
| Investment performance against objectives |
Para 1.41 | Not applicable |
| Other | Not applicable |
Page 4 of 9 OOSC TAR 2023-24
Financial Review
| Financial Review | ||
|---|---|---|
| SORP reference | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position at the end of the period is set out in the Balance Sheet and Statement of Profit and Loss. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | “Reserves policy” – the Club requires £50,000 to be held in reserves at all times to meet the financial commitments of the Club and redundancy payments of staff, in the event of the Club income being severely compromised. The Club is committed to ensuring that they have a dedicated, permanent allocated space from which to provide the Club’s service. Any surplus of funds, over and above the financial commitments of the Club, are put towards funding the provision of such a space. |
| Amount of reserves held | Para 1.22 | £54,790.65 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable The Club’s Management Committee has a reasonable expectation that the charity will be able to continue as a going concern due to the level of reserves and fee income, notwithstanding the increased cost associated with the services provided. In addition, the Government announced in its Autumn 23 statement that_"From_ September 2024 parents are expected to see an expansion in the availability of children in their local area of before and after school clubs, between 8am to 6pm, _also known as 'wraparound care'"._The Management Committee have been actively keeping abreast of developments to ensure the longevity of the Club. There are wider considerations being considered for 2026-2027 to ensure the security of the club. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Not applicable |
Page 5 of 9 OOSC TAR 2023-24
| SORP reference | ||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The Club’s Management Committee have assessed the major risks to which the Club is exposed, in particular those related to the operations and finances of the Club, and are satisfied that systems and procedures are in place to mitigate the Club’s exposure to the major risks. |
| Other | Not applicable |
Structure, Governance and Management
| SORP reference | ||
|---|---|---|
| Description of charity’s trusts: |
Constitution | |
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 21 June 2000 and reviewed on 14 September 2011. Revised Constitution 2019/20 unanimously adopted at AGM on 8 December 2021 and retrospectively acknowledged by the Charity Commission November 2023. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Association The Club’s Management Committee invites parents of children attending St Joseph’s Nympsfield Out of School Club to volunteer for a place on the Committee. If they wish to undertake the role of Chair, Treasurer or Secretary then they have to be proposed and seconded by an existing member of the Club’s Management Committee. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Constitution |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
| SORP reference | ||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New Club Management Committee members are referred to the Charity Commission’s website for help (including in respect to their responsibilities). The Club also has a document which details the specific duties of the Officers of the charity, ie. the Chair, Treasurer and |
Page 6 of 9 OOSC TAR 2023-24
| SORP reference | ||
|---|---|---|
| Secretary. This is supplemented by a “Trustees Guide”. Both documents are available for all to see on the Club’s section of St Joseph’s Catholic Primary School’s website. |
||
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Club’s organisational structure is detailed in its “Trustees Guide”. Information about “any wider network with which the charity works” isnot applicable. |
| Relationship with any related parties |
Para 1.51 | The Club has a strong relationship with St Joseph’s Catholic Primary School, with the Acting Head being an Executive Member of the Management Committee. In addition, the Club has a good working relationship with St Joseph’s Pre-school. With the majority of the Club’s staff being also permanent employees of the Pre-school |
| Other |
Reference and Administrative details
| Charity name | St Joseph’s Nympsfield Out of School Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1084550 |
| Charity’s principal address | St Joseph’s Nympsfield Out of School Club St Joseph’s Catholic Primary School Front Street, Nympsfield Stonehouse Gloucestershire GL10 3TY |
| Day to day management of the charity |
•The Play Leader is responsible for the organisation and running of sessions together with the management of staff. She is supported in these duties by the Deputy Play Leader. • The Administrator supports the Treasurer and Chair in ensuring that essential documentation required to assist the running of the Club are up to date. The Administrator also undertakes research, eg. the Government’s desire to extend wraparound care from September 2024, and reports back to the Club’s Management Committee in a timely manner. • The Management Committee is responsible for ensuring that the Club adheres to legislative requirements and looking after the employment wellbeing and management of staff. They meet monthly to discuss progress/issues. |
| Financial administration | accountancy firm |
| Professional advice etc | The Club is a member of the local Preschool And Toddler Association (PATA), who provide regular updates and advice on developments within the Early Years environment, and to the latter extend, Out of School Clubs. PATA also provide payroll services for the Club. Nicola Derrick provides paid accountancy support. |
Page 7 of 9 OOSC TAR 2023-24
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Jessica Burchfield- Milliner |
Chair | |||
| Samantha Foran | Treasurer | |||
| Honor Palmer | Secretary | 24thFeb 2025 – 29th June 2025 |
||
| Rebecca Steele | General Member | |||
| Gemma Wilkins | General Member | |||
| Clare Howells | Executive Member | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not applicable |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not applicable |
| Details of arrangements for safe custody and segregation of such assets from the charity’s ownassets |
Not applicable |
Page 8 of 9 OOSC TAR 2023-24
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name | Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
No Club Management Committee member (ie. Trustee) received remuneration from the charity.
Other optional information
Not applicable
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:
| Signature(s) Full name(s) Position (eg Secretary, Chair etc) Date |
Honor Palmer | |
|---|---|---|
| Honor Palmer | Jessica Burchfiel | |
Secretary |
Chair | |
| 29/06/26 | 30/06/2026 |
Page 9 of 9 OOSC TAR 2023-24
Profit and Loss St Joseph's Nympsfield Out of School Club Fortheyearended 31 August 2025 Cash Basis Turnover Il)FeeirK¢ 52.414.54 101 FundraI1¢T 2701nttrtst Incow• 6ll.06 TotsiTymo¥¢r Costol Sales JIODilt(Iwiys 3IIConsum•We5W Refre5hneMS 37.157.I7 321Craft 571.98 324WJgesCOstsipAftlI1 ToLIlCosiil>ies 2.74062 41m&.21 Gross Profrt 11.991.32 Administ¥ative Costs IOIAudit&kncountancyfrt5 417chik4rnn'sEntwtairf 4,$6th10 $Jl.7Q 424P4ToN 415Pdntin& Postwandstst B51.2S 14.50 4331nyJianc• 1,247.34 l.C69.56 473Ropiirs&M•hit•nKrt• 481 StallGIfts 61.00 41 P•i5wnsC05t5 653.34 4BS5vbs(nphcns I.00 17,01S.59 Operating Profit 1¥091.271 Profiton OrdinaryArtlvldes Before Taxatlon (SmJ.271 ProfitafterTaxation 1%091.27)
Balance Sheet St Joseph's Nympsfield Out of School Club As at 31 August 2025 Cash Basis JAWJG1025 Fi¥•dAssets 7100thceEwITht 720C(rfnpvter EgUlWt 2,302.60 1.1.39 3.497.99 T•t•lAx¢dAsss JA97.99 CurrentA55ets 25M59.25 25.14&06 PettyC•%h TrtaC•Sh•tb11v .117.00 .117. Creditors.. amounts falllngduewlthln one year 8505u5pen5e 117SJ9) 10.on 1175.661 8rI0nding 14et CurrentAssets (Llabllltlesl 51J92.66 Tot•1 Assets less Current Liabilities $4,79).65 14etAgsets .79J.65 Capitaland ReseThe5 960ReTained EarninK5 Cviieniytareaininls TotslCawtal4ffldRuww•5 55*1.92 15,¢91.2n 79J.65
CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts
SectionA
Independent Examiner's Report
Reporttothetrustees/CharityName
membersofSTJosEPH'SoYMMeSrK9OOTtooLCLug
Onaccountsfor the yearCharityno
ended31AuGuST2025
(ifany)|O8+550
Set outonpages
(rememberto includethepage numbersofadditionalsheets)
Ireporttothetrusteeson myexaminationofthe accountsoftheabove
charity("the Trust")for the yearended 31 082025
ResponsibilitiesandAsthecharitytrusteesoftheTrust,youare responsiblefor thepreparation
basis ofreportofthe accountsinaccordancewiththerequirementsoftheCharitiesAct
2011("theAct').
Ireportinrespectof my examinationoftheTrust'saccountscarriedout
under section145ofthe2011 Actandincarryingoutmyexamination,
havefollowedtheapplicableDirectionsgivenbytheCharityCommission
undersection145(5)\b)oftheAct.
IndependentThave completedmyexamination.Iconfirmthatnomaterialmattershave
examiner'sstatementCometo myattention(otte-than-thatdiselesedbelew�)inconnectionwith
theexaminationwhichgives me cause tobelievethatin,anymaterial
respect:
accountingrecordswerenotkeptinaccordancewithsection130of
theActor
the accountsdonotaccordwiththeaccountingrecords
Ihavenoconcernsandhave comeacrossnoothermattersinconnection
withtheexaminationtowhichattentionshouldbedrawninordertoenable a
properunderstandingoftheaccountstobereached.
* Pleasedeletethewordsinthebracketsif theydo not apply.
Signed:
Date:22/62o26
Name:JAMESLonG
RelevantprofessionalCPFA.
qualification(s)or body
(ifany):
Address:CANDLECOTTAGETH�A,
NYMPSflED,STONEHOoSE
G�03uE.
SectionB
Disclosure
Onlycompleteiftheexaminerneedstohighlightmattersofconcern(seeCC32,
Independentexaminationofcharityaccounts:directionsandguidancefor
examiners).
Giveherebriefdetailsof
any itemsthatthe
examinerwishes[to]
disclose.
/ hare eaunnln and confm[tut][ no][�denel] �att Adve cr cttaam
2
October 2018
IER