## **Trustees’ Annual Report for the period** **From** 1 September 2024 **Period start date To** 31 August 2025 **Period end date Charity name:** St Joseph’s Nympsfield Out of School Club **Charity registration number:** 1084550 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The enhancement of the development, care
and education of children primarily under
statutory school age and also of children and
young people of school age by encouraging
parents to understand and provide for the
needs of their children through community
(voluntary managed) groups and by:
a) offering appropriate play facilities and
training courses, together with the
right of parents to take responsibility
for and to become involved in the
activities of such groups, ensuring
that such groups offer opportunities
for all children and young people,
whatever their race, culture, religion,
means or ability; and
b) encouraging the study of the needs
of such children and their families
and promoting public interest in and
recognition of such needs in the local
area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|St Joseph’s Nympsfield Out of School Club
(the Club), exists to provide wraparound
care for those children attending St Joseph’s
Catholic Primary School and also those
children who are in the last year of attending
St Joseph’s Pre-school before moving to
Primary School.
The Club runs two sessions every day
during School term times. One in the
morning from 7.45 to 8.45 am and another
after school from 3.20 to 6pm.
This provision enables children of working
parents who have no other childcare
facilities available to them, to attend the
school.| Page 1 of 9 OOSC TAR 2023-24 ||SORP reference|| |---|---|---| |||The Club provides a home from home
environment during the morning session.
Breakfast is provided and the children are
allowed free play which is typically
supervised by two staff members.
The longer afternoon (after school ( session
allows for a more structured programme of
events to be run. Typically each term a
theme is adopted and activities are
organised relating to this.
The staff employed by the Club are
supported in all aspects of their role. Their
opinions are sought in regard to third party
activities arranged by the Club’s
Management Committee, and they are
actively encouraged to be proactive in
requested specific training. All staff are
members of the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All members of the Club’s Management
Committee have due regard to the guidance
issued by the Charity Commission on public
benefit, and take this into consideration in
the ongoing management of the provision of
the Club’s services.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**Not applicable**| |Other||**Not applicable**| Page 2 of 9 OOSC TAR 2023-24 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|• Provided reliable, stimulating, home from
home wraparound care, for children
attending St Joseph’s Catholic Primary
School and eligible children attending St
Joseph’s Pre-school.
• Provided interesting activities through a
holiday club facility for local primary aged
children. The holiday club ran twice during
2024-25, for one week in Easter (3 days)
and 2 weeks (6 days) in the Summer
holidays.
• In total 112 children benefitted from the
Club’s services. The existence of the Club
enabled a significant number of families to
send their children to St Joseph’s Catholic
Primary School. Without it, and because of
the rural location of the Club and School, this
would not be possible.
• Special activities and days celebrated
included: Mother’s day, Father’s Day, Easter
Hunt, Christmas Cakes, A police visit, a fire
engine visit, a Science workshop and
Remembrance Sunday.
• All staff are signed up to the DBS update
service, as recommended by Ofsted.
• Administrative assistance for the year was
provided as a paid role which started 1
September 2024.
The charity also pays an individual for
accountancy support.
• We are registered to The Charity
Commission.
• All policies and procedures were reviewed,
formatted, updated and included an
“Associated Policies and Procedures”
section.
• GDPR Data Audit completed and privacy
notices of suppliers collated.
• The Club and Holiday Club section’s within
St Joseph’s Catholic Primary School’s
website were reviewed to ensure they
complied with Ofsted requirements, and
regularly checked to make sure the content
was relevant and up to date.
• One member of staff took maternity leave
in this academic year, where current staff
covered her working hours.
• The staff were stable with no new staff or
lost staff.
• Staff undertook key training during the
year, including Fire Marshall, safeguarding,
Paediatric First Aid and food hygiene.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Page 3 of 9 OOSC TAR 2023-24 ||SORP reference|| |---|---|---| |Achievements against
objectives set|Para 1.41|**Not applicable**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Not applicable**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||**Not applicable**| Page 4 of 9 OOSC TAR 2023-24 ## **Financial Review** |**Financial Review**||| |---|---|---| ||SORP reference|| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position at the end of the
period is set out in the Balance Sheet and
Statement of Profit and Loss.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|“Reserves policy” – the Club requires
£50,000 to be held in reserves at all times to
meet the financial commitments of the Club
and redundancy payments of staff, in the
event of the Club income being severely
compromised.
The Club is committed to ensuring that they
have a dedicated, permanent allocated
space from which to provide the Club’s
service. Any surplus of funds, over and
above the financial commitments of the
Club, are put towards funding the provision
of such a space.| |Amount of reserves held|Para 1.22|£54,790.65| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**
The Club’s Management Committee has a
reasonable expectation that the charity will
be able to continue as a going concern due
to the level of reserves and fee income,
notwithstanding the increased cost
associated with the services provided.
In addition, the Government announced in its
Autumn 23 statement that_"From_
_September 2024 parents are expected to_
_see an expansion in the availability of_
_children in their local area of before and_
_after school clubs, between 8am to 6pm,_
_also known as 'wraparound care'"._The
Management Committee have been
actively keeping abreast of developments
to ensure the longevity of the Club.
There are wider considerations being
considered for 2026-2027 to ensure the
security of the club.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Not applicable**| |||| Page 5 of 9 OOSC TAR 2023-24 ||SORP reference|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|The Club’s Management Committee have
assessed the major risks to which the Club
is exposed, in particular those related to the
operations and finances of the Club, and are
satisfied that systems and procedures are in
place to mitigate the Club’s exposure to the
major risks.| |Other||**Not applicable**| ## **Structure, Governance and Management** ||SORP reference|| |---|---|---| |Description of charity’s
trusts:||Constitution| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 21 June 2000 and
reviewed on 14 September 2011. Revised
Constitution 2019/20 unanimously adopted
at AGM on 8 December 2021 and
retrospectively acknowledged by the
Charity Commission November 2023.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Association
The Club’s Management Committee invites
parents of children attending St Joseph’s
Nympsfield Out of School Club to volunteer
for a place on the Committee. If they wish
to undertake the role of Chair, Treasurer or
Secretary then they have to be proposed
and seconded by an existing member of
the Club’s Management Committee.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Constitution| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|New Club Management Committee
members are referred to the Charity
Commission’s website for help (including in
respect to their responsibilities).
The Club also has a document which details
the specific duties of the Officers of the
charity, ie. the Chair, Treasurer and| Page 6 of 9 OOSC TAR 2023-24 ||SORP reference|| |---|---|---| |||Secretary. This is supplemented by a
“Trustees Guide”. Both documents are
available for all to see on the Club’s section
of St Joseph’s Catholic Primary School’s
website.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Club’s organisational structure is
detailed in its “Trustees Guide”.
Information about “any wider network with
which the charity works” is**not applicable**.| |Relationship with any related
parties|Para 1.51|The Club has a strong relationship with St
Joseph’s Catholic Primary School, with the
Acting Head being an Executive Member of
the Management Committee.
In addition, the Club has a good working
relationship with St Joseph’s Pre-school.
With the majority of the Club’s staff being
also permanent employees of the Pre-school| |Other||| ## **Reference and Administrative details** |Charity name|St Joseph’s Nympsfield Out of School Club| |---|---| |Other name the charity uses|| |Registered charity number|1084550| |Charity’s principal address|St Joseph’s Nympsfield Out of School Club
St Joseph’s Catholic Primary School
Front Street, Nympsfield
Stonehouse
Gloucestershire GL10 3TY| |Day to day management of
the charity|**•**The Play Leader is responsible for the organisation and
running of sessions together with the management of staff.
She is supported in these duties by the Deputy Play Leader.
• The Administrator supports the Treasurer and Chair in
ensuring that essential documentation required to assist the
running of the Club are up to date. The Administrator also
undertakes research, eg. the Government’s desire to extend
wraparound care from September 2024, and reports back to
the Club’s Management Committee in a timely manner.
• The Management Committee is responsible for ensuring
that the Club adheres to legislative requirements and looking
after the employment wellbeing and management of staff.
They meet monthly to discuss progress/issues.| |Financial administration|accountancy firm| |Professional advice etc|The Club is a member of the local Preschool And Toddler
Association (PATA), who provide regular updates and advice
on developments within the Early Years environment, and to
the latter extend, Out of School Clubs. PATA also provide
payroll services for the Club. Nicola Derrick provides paid
accountancy support.| Page 7 of 9 OOSC TAR 2023-24 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Jessica Burchfield-
Milliner|Chair||| ||Samantha Foran|Treasurer||| ||Honor Palmer|Secretary|24thFeb 2025 – 29th
June 2025|| ||Rebecca Steele|General Member||| ||Gemma Wilkins|General Member||| ||Clare Howells|Executive Member||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**Not applicable**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**Not applicable**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s ownassets|**Not applicable**| Page 8 of 9 OOSC TAR 2023-24 ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details No Club Management Committee member (ie. Trustee) received remuneration from the charity. ## **Other optional information** **Not applicable** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair etc)**
**Date**|Honor Palmer|| |---|---|---| ||Honor Palmer|Jessica Burchfiel| ||

Secretary|Chair| ||29/06/26|30/06/2026| Page 9 of 9 OOSC TAR 2023-24 Profit and Loss St Joseph's Nympsfield Out of School Club Fortheyearended 31 August 2025 Cash Basis Turnover Il*)FeeirK¢ 52.414.54 101 FundraI￿￿1￿¢￿T 2701nttrtst Incow• 6ll.06 TotsiTymo¥¢r Costol Sales JIODilt(Iwiys 3IIConsum•We5W Refre5hneMS 37.157.I7 321Craft 571.98 324WJgesCOstsipA￿ftlI1 ToLIlCosi*il>ies 2.74062 41m&.21 Gross Profrt 11.991.32 Administ¥ative Costs IOIAudit&kncountancyfrt5 417chik4rnn'sEntwtai￿rf 4,$6th10 $Jl.7Q 424P4ToN 415Pdntin& Postwandstst B51.2S 14.50 4331nyJianc• 1,247.34 l.C69.56 473Ropiirs&M•hit•nKrt• 481 StallGIfts 61.00 41 P•i5wnsC05t5 653.34 4BS5vbs(nphcns I￿.00 17,01S.59 Operating Profit 1¥091.271 Profiton OrdinaryArtlvldes Before Taxatlon (SmJ.271 ProfitafterTaxation 1%091.27) Balance Sheet St Joseph's Nympsfield Out of School Club As at 31 August 2025 Cash Basis JAWJG1025 Fi¥•dAssets 7100thceEwI￿Tht 720C(rfnpvter EgUlWt 2,302.60 1.1*.39 3.497.99 T•t•lAx¢dAss*s JA97.99 CurrentA55ets 25M59.25 25.14&06 PettyC•%h TrtaC•Sh•tb￿11v￿ .117.00 .117. Creditors.. amounts falllngduewlthln one year 8505u5pen5e 117SJ9) 10.on 1175.661 8￿rI0￿nding 14et CurrentAssets (Llabllltlesl 51J92.66 Tot•1 Assets less Current Liabilities $4,79).65 14etAgsets .79J.65 Capitaland ReseThe5 960ReTained EarninK5 Cviieniytareaininls TotslCawtal4ffldRuww•5 55*1.92 15,¢91.2n 79J.65 ## `CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts` ``` SectionA Independent Examiner's Report Reporttothetrustees/CharityName membersofSTJosEPH'SoYMMeSrK9OOTtooLCLug Onaccountsfor the yearCharityno ended31AuGuST2025 (ifany)|O8+550 Set outonpages (rememberto includethepage numbersofadditionalsheets) Ireporttothetrusteeson myexaminationofthe accountsoftheabove charity("the Trust")for the yearended 31 082025 ResponsibilitiesandAsthecharitytrusteesoftheTrust,youare responsiblefor thepreparation basis ofreportofthe accountsinaccordancewiththerequirementsoftheCharitiesAct 2011("theAct'). Ireportinrespectof my examinationoftheTrust'saccountscarriedout under section145ofthe2011 Actandincarryingoutmyexamination, havefollowedtheapplicableDirectionsgivenbytheCharityCommission undersection145(5)\b)oftheAct. IndependentThave completedmyexamination.Iconfirmthatnomaterialmattershave examiner'sstatementCometo myattention(otte-than-thatdiselesedbelew�)inconnectionwith theexaminationwhichgives me cause tobelievethatin,anymaterial respect: accountingrecordswerenotkeptinaccordancewithsection130of theActor the accountsdonotaccordwiththeaccountingrecords ``` ``` Ihavenoconcernsandhave comeacrossnoothermattersinconnection withtheexaminationtowhichattentionshouldbedrawninordertoenable a properunderstandingoftheaccountstobereached. * Pleasedeletethewordsinthebracketsif theydo not apply. ``` ``` Signed: ``` ``` Date:22/62o26 ``` ``` Name:JAMESLonG ``` ``` RelevantprofessionalCPFA. ``` ``` qualification(s)or body (ifany): ``` ``` Address:CANDLECOTTAGETH�A, NYMPSflED,STONEHOoSE G�03uE. ``` ``` SectionB ``` ## `Disclosure` ``` Onlycompleteiftheexaminerneedstohighlightmattersofconcern(seeCC32, Independentexaminationofcharityaccounts:directionsandguidancefor examiners). ``` ``` Giveherebriefdetailsof any itemsthatthe examinerwishes[to] ``` ``` disclose. ``` > `/ hare eaunnln and confm[tut][ no][�denel] �att Adve cr cttaam` ``` 2 ``` ``` October 2018 ``` ``` IER ```