2023-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2022 Period start date To 31 August 2023 Period end date Charity name: St Joseph’s Nympsfield Out of School Club

Charity registration number: 1084550

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The enhancement of the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the needs of their children through community (voluntary managed) groups and by: a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their race, culture, religion, means or ability; and b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	St Joseph’s Nympsfield Out of School Club (the Club), exists to provide wraparound care for those children attending St Joseph’s Catholic Primary School and also those children who are in the last year of attending St Joseph’s Pre-school, before moving to Primary School. The Club runs two sessions every day during School term times. One in the morning from 7.45 to 8.45 am and another after school from 3.15 to 6pm. This provision enables children of working parents who have no other childcare facilities available to them, to attend the school.

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St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024)

	SORP reference
		The Club provides a home from home environment during the morning session. Breakfast is provided and the children are allowed free play which is typically supervised by two staff members. The longer afternoon after school session allows for a more structured programme of events to be run. Typically each term a theme is adopted and activities are organised relating to this. The staff employed by the Club are supported in all aspects of their role. Their opinions are sought in regard to third party activities arranged by the Club’s Management Committee, and they are actively encouraged to be proactive in requested specific training. All staff are members of the local community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All members of the Club’s Management Committee have due regard to the guidance issued by the Charity Commission on public benefit, and take this into consideration in the ongoing management of the provision of the Club’s services.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	Not applicable
Other		Not applicable

Page 2 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024)

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	• Provided reliable, stimulating, home from home wraparound care, for children attending St Joseph’s Catholic Primary School and eligible children attending St Joseph’s Pre-school. • Provided interesting activities through a holiday club facility for local primary aged children. The holiday club ran three times during 2022-23, during the February 2023 half-term, at Easter and the during the first two weeks of the Summer holidays. • The Easter and Summer holiday club dates were full with waiting lists in operation. However, the February half-term was poorly attended so the decision was made not to offer this in future academic years. • Some of the activities that the children participated in included: - street dance festival; - The Great Outdoors; - Sports and Water day; - Circus Day; - Mini First Aid day; - African drumming. • A maximum of 27 children can use the Club each night it operates. There are 145 children registered on the Club’s online booking system. The existence of the Club enabled a significant number of families to send their children to St Joseph’s Catholic Primary School. Without it, and because of the rural location of the Club and School, this would not be possible. • The Play Leader organised the Club’s participation within the Fareshare Scheme which benefits the Club, school community and local community. • Staff supported the Management Committee in understanding the Early Years Foundation Stage (EYFS) requirements for ratios and changing the Club’s registration to ensure the Club is meeting requirements. • From June 2023, administrative assistance was sought and provided by St Joseph’s Pre-school’s Treasury Administrator. • The Club’s section within St Joseph’s Catholic Primary School’s website was regularly checked to make sure the content was relevant and up to date. • One member of staff left the Club in August 2023 prior to her starting her University course. • Staff undertook key training/essential updates during the year. The Play Leader completed an Outdoor Learning course

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SORP reference which she has found invaluable in influencing her work. • The Club attended the Easter Fayre organised by St Joseph’s Catholic Primary School, by participating on the Tombola and Dice Game stall. Total proceeds raised was split between St Joseph’s Pre-school and the Club, with the money helping to pay for the duckling experience. • The Club and St Joseph’s Pre-school continue to have a strong collaboration sharing staff members between both settings. Staff regularly discuss YR and Preschool children’s key steps with relevant key workers/teachers and ensure that the Club’s practice reflect this. The Club, the Preschool and School share safeguarding and SENCo information where applicable for effective information sharing, and ensuring the needs of the individual children are met.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Achievements against objectives set	Para 1.41	Not applicable
Performance of fundraising activities against objectives set	Para 1.41	Not applicable
Investment performance against objectives	Para 1.41	Not applicable
Other		Not applicable

Financial Review

Financial Review
	SORP reference
Review of the charity’s financial position at the end of the period	Para 1.21	The financial position at the end of the period is set out in the Balance Sheet and Statement of Profit and Loss.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	“Reserves policy” – the Club requires £23,000 to be held in reserves at all times to meet the financial commitments of the Club and redundancy payments of staff, in the event of the Club income being severely compromised. The OOSC is committed to ensuring that they have a dedicated, permanent allocated

St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024)

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	SORP reference
		space from which to provide the OOSC service. Any surplus of funds, over and above the financial commitments of the Club, are put towards funding the provision of such a space.
Amount of reserves held	Para 1.22	£61,711.60
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable The Club’s Management Committee has a reasonable expectation that the charity will be able to continue as a going concern due to the level of reserves and fee income, notwithstanding the increased cost associated with the services provided.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Not applicable
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	The Club’s Management Committee have assessed the major risks to which the Club is exposed, in particular those related to the operations and finances of the Club, and are satisfied that systems and procedures are in place to mitigate the Club’s exposure to the major risks.
Other		Not applicable

Page 5 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024)

Structure, Governance and Management

	SORP reference
Description of charity’s trusts:		Constitution
Type of governing document (trust deed, royal charter)	Para 1.25	Unincorporated Association
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Club’s Management Committee invites parents of children attending St Joseph’s Nympsfield Out of School Club to volunteer for a place on the Committee. If they wish to undertake the role of Chair, Treasurer or Secretary then they have to be proposed and seconded by an existing member of the Club’s Management Committee.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Constitution

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51	New Club Management Committee members are referred to the Charity Commission’s website for help (including in respect to their responsibilities).
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Club’s organisational structure is detailed in its “Trustees Guide”. Information about “any wider network with which the charity works” isnot applicable.
Relationship with any related parties	Para 1.51	The Club has a strong relationship with St Joseph’s Catholic Primary School, with the Acting Head being an Executive Member of the Management Committee. In addition, the Club has a good working relationship with St Joseph’s Pre-school. With the majority of the Club’s staff being also permanent employees of the Pre-school
Other

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Reference and Administrative details

Charity name	St Joseph’s Nympsfield Out of School Club
Other name the charity uses
Registered charity number	1084550
Charity’s principal address	St Joseph’s Nympsfield Out of School Club St Joseph’s Catholic Primary School Front Street, Nympsfield Stonehouse Gloucestershire GL10 3TY
Day to day management of the charity	•The Play Leader is responsible for the organisation and running of sessions together with the management of staff. She is supported in these duties by the Deputy Play Leader. • The Management Committee is responsible for ensuring that the Club adheres to legislative requirements and looking after the employment wellbeing and management of staff. They meet monthly to discuss progress/issues.
Financial administration	local accountancy firm supporting the Treasurer
Professional advice etc	The Club is a member of the local Preschool And Toddler Association (PATA), who provide regular updates and advice on developments within the Early Years environment, and to the latter extend, Out of School Clubs. PATA also provide payroll services for the Club.

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Heidi Saunders	Chair		FamilyMember at AGM
	Laura Britton	Treasurer		FamilyMember at AGM
	Louise Benton	Secretary		FamilyMember at AGM
	Rebecca Steele	General Member		FamilyMember at AGM
	Ceriss Crew	General Member		FamilyMember at AGM
	Clare Howells	Extra Member		FamilyMember at AGM

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

No Management Committee member (ie. Trustee) received remuneration from the charity during 2022-23.

Other optional information

Not applicable

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:

Signature(s) Full name(s) Position (eg Secretary, Chair etc) Date	Louise Benton
	Louise Benton
	Secretary
	26 June 2024

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St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024)

Page 9 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024)

Profit and Loss

St Joseph's Nympsfield Out of School Club For the year ended 31 August 2023 Cash Basis

Profit and Loss St Joseph's Nympsfield Out of School Club For the year ended 31 August 2023 Cash Basis
	2023
Turnover
200 Fee Income	58,881.84
270 Interest Income	356.91
Total Turnover	59,238.75
Cost of Sales
320 Direct Wages	30,909.93
321 Consumables and Refreshments	1,165.16
322 Craft items	552.23
323 Toys and Games	16.99
324 Wages Costs (PAYE/NI)	1,885.14
Total Cost of Sales	34,529.45
Gross Profit	24,709.30
Administrative Costs
401 Audit & Accountancy fees	3,417.40
402 Administrative Costs	152.80
417 Children's Entertainment	1,525.28
424 Payroll Expenses	621.60
429 General Expenses	74.49
433 Insurance	376.36
445 Light, Power, Heating	850.00
463 IT Software and Consumables	705.60
469 Rent	6,295.00
473 Repairs & Maintenance	221.18
480 Staff Training	244.14
481 Staff Gifts	62.79
482 Pensions Costs	758.12
485 Subscriptions	337.34
Total Administrative Costs	15,642.10
Operating Profit	9,067.20
Profit on Ordinary Activities Before Taxation	9,067.20
Profit after Taxation	9,067.20

Profit and Loss St Joseph's Nympsfield Out of School Club

3 May 2024 Page 1 of 1

Balance Sheet

St Joseph's Nympsfield Out of School Club As at 31 August 2023

Balance Sheet St Joseph's Nympsfield Out of School Club As at 31 August 2023	Balance Sheet St Joseph's Nympsfield Out of School Club As at 31 August 2023
31 AUG 2023
Fixed Assets
	Tangible Assets
	710 Office Equipment 2,157.60
	720 Computer Equipment 1,195.39
	Total Tangible Assets 3,352.99
Total Fixed Assets 3,352.99 Current Assets
	Cash at bank and in hand
	Current Account 34,684.68
	Deposit Account 23,703.27
	Petty Cash 13.69
	Total Cash at bank and in hand 58,401.64
Total Current Assets 58,401.64 Creditors: amounts falling due withinone year
800 Accounts Payable 218.63
850 Suspense (175.59)
860 Rounding (0.01)
Total Creditors: amounts falling due within one year 43.03
Net Current Assets (Liabilities) 58,358.61
Total Assets less Current Liabilities 61,711.60
Net Assets 61,711.60 Capital and Reserves
960 Retained Earnings 52,621.63
Current Year Earnings 9,089.97
Total Capital and Reserves 61,711.60

Balance Sheet St Joseph's Nympsfield Out of School Club

3 May 2024 Page 1 of 1

CHARITY COMMISSION Independent examinerfs report on the accounts S￿lI0ft A Ind•pond•ni Examln•rfs R•port Report to th• trustees C￿T O On ac¢ounts tor tho year loll- Jci3 Charity no Irf any) I t)645SO Set out on pag I report to the trustees on rny exarninalon of the a¢cx)unls of the above chanty Ilhe Trust'l for Ihe year ended ai of )O>l AS the chariws trustees. you are respo￿lb￿ lorlhe preparation of the a¢counl$ in oc¢ordan¢e vrilh th¥ r¢quirmertls of the Charrties Act 2011 I'lhe Ad"). R•8ponslbllltle• and bas1$ of r•port I report in re5Fect ol my exarninau.on ol the Tru5t'5 a¢￿UnIS carried out uTrJer se(IKJn 145 01 the 2011 Ad and in carrying out my exarninaiion. I have foll¢ywed all the awicable DiTeclions given by the Charity Commi$8ion under SOd￿n 145(Sllbl of the Ad. Indèp•rtd•nt •xamln•rf8 ¥tstsm•nt •ppk•¥￿ Deble I l rfnd applK8bb. I have comwed rny examination. I confirrn th81 no material matters hav• come lo my attention in connection wth the exarninatfon loth•r than that dodos8d telow'l thich gives m• cause io believe that In. any maierial respect." Ihe aCCou￿.1￿j records not keFI In act￿dance Mcb'on 130 of th8 chant￿4$ A¢t, or the accounis dJ nol accord wrth the a¢countirrfJ record$,' or Ihe a¢¢ount$ not cornply vAlh the appli¢ablt requirernenls nceming the lom and ¢ontenl of accounts sel out in the Charitie$ (Accounts and Rep￿ts1 Regulations 2LN)8 other than any wuirement that the a￿Unts gNe a Irue and fair. view which is not a rnatt•r consM1e￿ as part ol an independent examination I have no concems and have come att05s no other rnattern in connection with the exarninalion lo ￿lch allention shoukl te drawn In this report in order lo enable a wopef understanding ol the accounts lo b8 r8ached. ' Fyease delete Ihe I￿rds in Ihe brBckels rflh6y do not apply. SIgn￿. 14 a4 N•m•: 58rtL 6rt (Motqil AC(cW￿[j￿ft r FIN+INCL Relevanl profes$lonal qvallficationlsl or tmxly IER Oct 2018

•nyl: Addrnss: flm Section B Dlsclosure Only complete rf the examiner needs lo highlight material matters ol concem Isee CC32. Independent examinat￿ ol thairty acwunls. dired+ons and guKlance for examinwsl. Glve h•r• brl•f d•tslls of any It•m8 that th• •xamin•rwlJh•s to di$¢los•. IER Oct 2018