## **Trustees’ Annual Report for the period** **From** 1 September 2022 **Period start date To** 31 August 2023 **Period end date Charity name:** St Joseph’s Nympsfield Out of School Club **Charity registration number:** 1084550 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The enhancement of the development, care
and education of children primarily under
statutory school age and also of children and
young people of school age by encouraging
parents to understand and provide for the
needs of their children through community
(voluntary managed) groups and by:
a) offering appropriate play facilities and
training courses, together with the
right of parents to take responsibility
for and to become involved in the
activities of such groups, ensuring
that such groups offer opportunities
for all children and young people,
whatever their race, culture, religion,
means or ability; and
b) encouraging the study of the needs
of such children and their families
and promoting public interest in and
recognition of such needs in the local
area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|St Joseph’s Nympsfield Out of School Club
(the Club), exists to provide wraparound
care for those children attending St Joseph’s
Catholic Primary School and also those
children who are in the last year of attending
St Joseph’s Pre-school, before moving to
Primary School.
The Club runs two sessions every day
during School term times. One in the
morning from 7.45 to 8.45 am and another
after school from 3.15 to 6pm.
This provision enables children of working
parents who have no other childcare
facilities available to them, to attend the
school.| Page 1 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) ||SORP reference|| |---|---|---| |||The Club provides a home from home
environment during the morning session.
Breakfast is provided and the children are
allowed free play which is typically
supervised by two staff members.
The longer afternoon after school session
allows for a more structured programme of
events to be run. Typically each term a
theme is adopted and activities are
organised relating to this.
The staff employed by the Club are
supported in all aspects of their role. Their
opinions are sought in regard to third party
activities arranged by the Club’s
Management Committee, and they are
actively encouraged to be proactive in
requested specific training. All staff are
members of the local community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All members of the Club’s Management
Committee have due regard to the guidance
issued by the Charity Commission on public
benefit, and take this into consideration in
the ongoing management of the provision of
the Club’s services.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Not applicable**| |Policy on social investment
including program related
investment|Para 1.38|**Not applicable**| |Contribution made by
volunteers|Para 1.38|**Not applicable**| |Other||**Not applicable**| Page 2 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|• Provided reliable, stimulating, home from
home wraparound care, for children
attending St Joseph’s Catholic Primary
School and eligible children attending St
Joseph’s Pre-school.
• Provided interesting activities through a
holiday club facility for local primary aged
children. The holiday club ran three times
during 2022-23, during the February 2023
half-term, at Easter and the during the first
two weeks of the Summer holidays.
• The Easter and Summer holiday club dates
were full with waiting lists in operation.
However, the February half-term was poorly
attended so the decision was made not to
offer this in future academic years.
• Some of the activities that the children
participated in included:
-
street dance festival;
-
The Great Outdoors;
-
Sports and Water day;
-
Circus Day;
-
Mini First Aid day;
-
African drumming.
• A maximum of 27 children can use the
Club each night it operates. There are 145
children registered on the Club’s online
booking system. The existence of the Club
enabled a significant number of families to
send their children to St Joseph’s Catholic
Primary School. Without it, and because of
the rural location of the Club and School, this
would not be possible.
• The Play Leader organised the Club’s
participation within the Fareshare Scheme
which benefits the Club, school community
and local community.
• Staff supported the Management
Committee in understanding the Early Years
Foundation Stage (EYFS) requirements for
ratios and changing the Club’s registration to
ensure the Club is meeting requirements.
• From June 2023, administrative assistance
was sought and provided by St Joseph’s
Pre-school’s Treasury Administrator.
• The Club’s section within St Joseph’s
Catholic Primary School’s website was
regularly checked to make sure the content
was relevant and up to date.
• One member of staff left the Club in August
2023 prior to her starting her University
course.
• Staff undertook key training/essential
updates during the year. The Play Leader
completed an Outdoor Learning course| Page 3 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) SORP reference which she has found invaluable in influencing her work. • The Club attended the Easter Fayre organised by St Joseph’s Catholic Primary School, by participating on the Tombola and Dice Game stall. Total proceeds raised was split between St Joseph’s Pre-school and the Club, with the money helping to pay for the duckling experience. • The Club and St Joseph’s Pre-school continue to have a strong collaboration sharing staff members between both settings. Staff regularly discuss YR and Preschool children’s key steps with relevant key workers/teachers and ensure that the Club’s practice reflect this. The Club, the Preschool and School share safeguarding and SENCo information where applicable for effective information sharing, and ensuring the needs of the individual children are met. ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Achievements against
objectives set|Para 1.41|**Not applicable**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Not applicable**| |Investment performance
against objectives|Para 1.41|**Not applicable**| |Other||**Not applicable**| ## **Financial Review** |**Financial Review**||| |---|---|---| ||SORP reference|| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position at the end of the
period is set out in the Balance Sheet and
Statement of Profit and Loss.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|“Reserves policy” – the Club requires
£23,000 to be held in reserves at all times to
meet the financial commitments of the Club
and redundancy payments of staff, in the
event of the Club income being severely
compromised.
The OOSC is committed to ensuring that
they have a dedicated, permanent allocated| St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) Page 4 of 9 ||SORP reference|| |---|---|---| |||space from which to provide the OOSC
service. Any surplus of funds, over and
above the financial commitments of the
Club, are put towards funding the provision
of such a space.| |Amount of reserves held|Para 1.22|£61,711.60| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**
The Club’s Management Committee has a
reasonable expectation that the charity will
be able to continue as a going concern due
to the level of reserves and fee income,
notwithstanding the increased cost
associated with the services provided.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Not applicable**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable**| |A description of the principal
risks facing the charity|Para 1.46|The Club’s Management Committee have
assessed the major risks to which the Club
is exposed, in particular those related to the
operations and finances of the Club, and are
satisfied that systems and procedures are in
place to mitigate the Club’s exposure to the
major risks.| |Other||**Not applicable**| Page 5 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) ## **Structure, Governance and Management** ||SORP reference|| |---|---|---| |Description of charity’s
trusts:||Constitution| |Type of governing document
(trust deed, royal charter)|Para 1.25|Unincorporated Association| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Club’s Management Committee invites
parents of children attending St Joseph’s
Nympsfield Out of School Club to volunteer
for a place on the Committee. If they wish
to undertake the role of Chair, Treasurer or
Secretary then they have to be proposed
and seconded by an existing member of
the Club’s Management Committee.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Constitution| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|New Club Management Committee
members are referred to the Charity
Commission’s website for help (including in
respect to their responsibilities).| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Club’s organisational structure is
detailed in its “Trustees Guide”.
Information about “any wider network with
which the charity works” is**not applicable**.| |Relationship with any related
parties|Para 1.51|The Club has a strong relationship with St
Joseph’s Catholic Primary School, with the
Acting Head being an Executive Member of
the Management Committee.
In addition, the Club has a good working
relationship with St Joseph’s Pre-school.
With the majority of the Club’s staff being
also permanent employees of the Pre-school| |Other||| Page 6 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) ## **Reference and Administrative details** |Charity name|St Joseph’s Nympsfield Out of School Club| |---|---| |Other name the charity uses|| |Registered charity number|1084550| |Charity’s principal address|St Joseph’s Nympsfield Out of School Club
St Joseph’s Catholic Primary School
Front Street, Nympsfield
Stonehouse
Gloucestershire GL10 3TY| |Day to day management of
the charity|**•**The Play Leader is responsible for the organisation and
running of sessions together with the management of staff.
She is supported in these duties by the Deputy Play Leader.
• The Management Committee is responsible for ensuring
that the Club adheres to legislative requirements and looking
after the employment wellbeing and management of staff.
They meet monthly to discuss progress/issues.| |Financial administration|local accountancy firm supporting the Treasurer| |Professional advice etc|The Club is a member of the local Preschool And Toddler
Association (PATA), who provide regular updates and advice
on developments within the Early Years environment, and to
the latter extend, Out of School Clubs. PATA also provide
payroll services for the Club.| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Heidi Saunders|Chair||FamilyMember at AGM| ||Laura Britton|Treasurer||FamilyMember at AGM| ||Louise Benton|Secretary||FamilyMember at AGM| ||Rebecca Steele|General Member||FamilyMember at AGM| ||Ceriss Crew|General Member||FamilyMember at AGM| ||Clare Howells|Extra Member||FamilyMember at AGM| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Page 7 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) ## **Funds held as custodian trustees on behalf of others** Description of the assets **Not applicable** held in this capacity Name and objects of the **Not applicable** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **Not applicable** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details No Management Committee member (ie. Trustee) received remuneration from the charity during 2022-23. ## **Other optional information** **Not applicable** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair etc)**
**Date**|Louise Benton|| |---|---|---| ||Louise Benton|| ||

Secretary|| ||26 June 2024|| Page 8 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) Page 9 of 9 St Joseph’s Nympsfield Out of School Club TAR 2022-23 (v2 May 2024) ## **Profit and Loss** ## **St Joseph's Nympsfield Out of School Club For the year ended 31 August 2023 Cash Basis** |**Profit and Loss**
**St Joseph's Nympsfield Out of School Club**
**For the year ended 31 August 2023**
**Cash Basis**|| |---|---| ||**2023**| |**Turnover**|| |200 Fee Income|58,881.84| |270 Interest Income|356.91| |**Total Turnover**|**59,238.75**| |**Cost of Sales**|| |320 Direct Wages|30,909.93| |321 Consumables and Refreshments|1,165.16| |322 Craft items|552.23| |323 Toys and Games|16.99| |324 Wages Costs (PAYE/NI)|1,885.14| |**Total Cost of Sales**|**34,529.45**| |**Gross Profit**|**24,709.30**| |**Administrative Costs**|| |401 Audit & Accountancy fees|3,417.40| |402 Administrative Costs|152.80| |417 Children's Entertainment|1,525.28| |424 Payroll Expenses|621.60| |429 General Expenses|74.49| |433 Insurance|376.36| |445 Light, Power, Heating|850.00| |463 IT Software and Consumables|705.60| |469 Rent|6,295.00| |473 Repairs & Maintenance|221.18| |480 Staff Training|244.14| |481 Staff Gifts|62.79| |482 Pensions Costs|758.12| |485 Subscriptions|337.34| |**Total Administrative Costs**|**15,642.10**| |**Operating Profit**|**9,067.20**| |**Profit on Ordinary Activities Before Taxation**|**9,067.20**| |**Profit after Taxation**|**9,067.20**| Profit and Loss St Joseph's Nympsfield Out of School Club 3 May 2024 Page 1 of 1 ## **Balance Sheet** ## **St Joseph's Nympsfield Out of School Club As at 31 August 2023** |**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2023**|**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2023**| |---|---| |**31 AUG 2023**|| |**Fixed Assets**|| ||**Tangible Assets**| ||710 Office Equipment
2,157.60| ||720 Computer Equipment
1,195.39| ||**Total Tangible Assets**
**3,352.99**| |**Total Fixed Assets**
**3,352.99**
**Current Assets**|| ||**Cash at bank and in hand**| ||Current Account
34,684.68| ||Deposit Account
23,703.27| ||Petty Cash
13.69| ||**Total Cash at bank and in hand**
**58,401.64**| |**Total Current Assets**
**58,401.64**
**Creditors: amounts falling due withinone year**|| |800 Accounts Payable
218.63|| |850 Suspense
(175.59)|| |860 Rounding
(0.01)|| |**Total Creditors: amounts falling due within one year**
**43.03**|| |**Net Current Assets (Liabilities)**
**58,358.61**|| |**Total Assets less Current Liabilities**
**61,711.60**|| |**Net Assets**
**61,711.60**
**Capital and Reserves**|| |960 Retained Earnings
52,621.63|| |Current Year Earnings
9,089.97|| |**Total Capital and Reserves**
**61,711.60**|| Balance Sheet St Joseph's Nympsfield Out of School Club 3 May 2024 Page 1 of 1 CHARITY COMMISSION Independent examinerfs report on the accounts S￿lI0ft A Ind•pond•ni Examln•rfs R•port Report to th• trustees C￿T O On ac¢ounts tor tho year loll- Jci3 Charity no Irf any) I t)645SO Set out on pag I report to the trustees on rny exarninalon of the a¢cx)unls of the above chanty Ilhe Trust'l for Ihe year ended ai of )O>l AS the chariws trustees. you are respo￿lb￿ lorlhe preparation of the a¢counl$ in oc¢ordan¢e vrilh th¥ r¢quir*mertls of the Charrties Act 2011 I'lhe Ad"). R•8ponslbllltle• and bas1$ of r•port I report in re5Fect ol my exarninau.on ol the Tru5t'5 a¢￿UnIS carried out uTrJer se(IKJn 145 01 the 2011 Ad and in carrying out my exarninaiion. I have foll¢ywed all the awicable DiTeclions given by the Charity Commi$8ion under SOd￿n 145(Sllbl of the Ad. Indèp•rtd•nt •xamln•rf8 ¥tstsm•nt •ppk•¥￿ Deble I l rfnd applK8bb. I have comwed rny examination. I confirrn th81 no material matters hav• come lo my attention in connection wth the exarninatfon loth•r than that dodos8d telow'l thich gives m• cause io believe that In. any maierial respect." Ihe aCCou￿.1￿j records not keFI In act￿dance Mcb'on 130 of th8 chant￿4$ A¢t, or the accounis d*J nol accord wrth the a¢countirrfJ record$,' or Ihe a¢¢ount$ not cornply vAlh the appli¢ablt requirernenls nceming the lom and ¢ontenl of accounts sel out in the Charitie$ (Accounts and Rep￿ts1 Regulations 2LN)8 other than any wuirement that the a￿Unts gNe a Irue and fair. view which is not a rnatt•r consM1e￿ as part ol an independent examination I have no concems and have come att05s no other rnattern in connection with the exarninalion lo ￿lch allention shoukl te drawn In this report in order lo enable a wopef understanding ol the accounts lo b8 r8ached. ' Fyease delete Ihe I￿rds in Ihe brBckels rflh6y do not apply. SIgn￿. 14 a4 N•m•: 58rtL 6rt (Motqil AC(cW￿[j￿ft r FIN+INCL Relevanl profes$lonal qvallficationlsl or tmxly IER Oct 2018 •nyl: Addrnss: flm Section B Dlsclosure Only complete rf the examiner needs lo highlight material matters ol concem Isee CC32. Independent examinat￿ ol thairty acwunls. dired+ons and guKlance for examinwsl. Glve h•r• brl•f d•tslls of any It•m8 that th• •xamin•rwlJh•s to di$¢los•. IER Oct 2018