2021-08-31-accounts

Trustees’ Annual Report for the period

From 01 September 2020 Period start date To 31 August 2021 Period end date

Charity name: St Joseph’s Out of School Club

Charity registration number: 1084550

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The enhancement of the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the needs of their children through community (voluntary managed) groups and by: a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their race, culture, religion, means or ability; and b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The St Joseph’s Out of School Club exists to provide wrap around care for those children attending St Joseph’s Catholic Primary School. The St Joseph’s Out of School Club (The Club) runs two session every day during School term times; one in them morning from 7.45 – 8.45 and another after school from 3.15 – 6pm. This provision enables children’s whose working parents who have no other childcare facilities, to attend the school. Surveys of OOSC parents, demonstrates that The Club was a major factor when considering St Joseph’s Catholic School for their children; and also that many would unable to send their children to the school without this facility. The Club provides a home from home environment during the morning session. Breakfast is provided and the children are allowed free play which is typically supervised by two staff members.

		The longer after school session allows for a more structured programme of events to be run. Typically each term a theme is adopted and activates are organised relating to this. The Staff employed by The Club are supported in all aspects of their role. Their opinions are sought in regard to third party activities arranged by The Club’s Committee and they are actively encouraged to be proactive in requested specific training. All staff are members of the local community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All members of The Club’s management committee have due regard to the guidance issued by the Charity Commission on public benefit and take this into consideration in the ongoing management of the provision of The Club’s services.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	N/A
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider	Para 1.20	Provided reliable, stimulating, home-from-home wrap around care, for children attending St Joseph’s Catholic Primary School, and a holiday club facility for local primary aged school children. In total 80 children benefit from the OOSC services. Enabled a significant number of families to send their children to St Joseph’s Catholic

benefits to society as a whole.		Primary School who would not be able to do so without the existence of the Club. During the January – March 2021 lockdown, the Club remained open four days a week for Key Working families and children on and ad hoc basis. Session lengths were reduced which was reflected in associated costs. Sessions were also opened to pre-school children. In order to help our families, we re-opened the Club to all families as soon as lockdown ended on a reduced length and cost basis although five days a week. Given the uncertain nature of Covid, sessions could only be booked on an ad hoc rather than contract basis. In Summer 2021 we returned to normally in terms of hours, sessions and booking approach although bubbles continued to be in operation. Growing the strength of the club so it was operated at capacity were possible given government guidance operating during the year. Securing the financial future of the club by returning to contract bookings as soon as possible so our costs covered

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The financial position at the end of the period is set out in the Balance Sheet and Statement of Profit and Loss. Covid-19 had a significant negative impact on the Charities’ finances due to the January – March 2021 lockdown as the Club could not operate at capacity due to governmental restrictions.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	“Reserves policy” – the Club requires £23,000 to be held in reserves at all times to meet the financial commitments of the club and redundancy payments of staff, in the event of the Club income being severely compromised. The OOSC is committed to ensuring that they have a dedicated, permanent allocated space from which to provide the OOSC service. Any surplus of funds, over and above the financial commitments of the Club, are put towards funding the provision of such a space.
Amount of reserves held	Para 1.22	£55,437
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A Notwithstanding the challenges presented by the global pandemic, the Committee have a reasonable expectation that the charity will be able to continue as a going concern due to the level of reserves and the return of fee income from parents (from Summer 2021).

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	N/A
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	The Committee have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.

N/A Other

Structure, Governance and Management

Description of charity’s trusts:		Constitution
Type of governing document (trust deed, royal charter)	Para 1.25	Unincorporated Association.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Committee invites parents of children attending St Joseph’s Out of School Club to volunteer for a place on the committee. If they wish to undertake the role of Chair, Treasurer or Secretary then they have to be proposed and seconded by an existing member of the Out of School Committee.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Constitution
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	New trustees are also referred to the charities commission website for help (including in respect of their responsibilities).
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	St Joseph’s Out of School Club
Other name the charity uses	St Joseph’s OOSC
Registered charity number	1084550

St Joseph’s Out of School Club, Front Street, Nympsfield, Stonehouse, Gloucestershire, GL10 3TY

Charity’s principal address

Names of the charity trustees who manage the charity

1 2 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Helen Harper	Chair	1 Sep 20 – 24 Oct 20	OOSC Committee
	Helen Tarr	Treasurer	1 Sep 20 – 24 Oct 20	OOSC Committee
	Joanna Armstrong	Secretary	1 Sep 20 – 24 Oct 20	OOSC Committee
	Daniel Harper		1 Sep 20 – 24 Oct 20	OOSC Committee
	Claire Turp		1 Sep 20 – 24 Oct 20	OOSC Committee
	Rebecca Sanders	Chair	25 Oct 20 – 17 Jul 21	OOSC Committee
	Laura Britton	Treasurer	25 Oct 20 – 31 Aug 21	OOSC Committee
	Louise Benton	Secretary	25 Oct 20 – 31 Aug 21	OOSC Committee
	Clare Howells
	Rebecca Steele		25 Oct 20 – 31 Aug 21
	Ceriss Crew		25 Oct 20 – 31 Aug 21
	Joanne Smee	Chair	18 July 21 – 31 Aug 21

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

No Trustee receives remuneration from the charity.

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) LE Benton Full name(s) Louise Benton Position (eg Secretary, Secretary Chair, etc) Date 29 June 22

Balance Sheet

St Joseph's Nympsfield Out of School Club As at 31 August 2021

Balance Sheet St Joseph's Nympsfield Out of School Club As at 31 August 2021	Balance Sheet St Joseph's Nympsfield Out of School Club As at 31 August 2021
31 AUG 2021
Fixed Assets
	Tangible Assets
	710 Office Equipment 1,866.91
	720 Computer Equipment 812.83
	Total Tangible Assets 2,679.74
Total Fixed Assets 2,679.74 Current Assets
	Cash at bank and in hand
	Current Account 29,957.02
	Deposit Account 23,293.65
	Total Cash at bank and in hand 53,250.67
Total Current Assets 53,250.67 Creditors: amounts falling due withinone year
800 Accounts Payable 491.10
Petty Cash 2.31
Total Creditors: amounts falling due within one year 493.41
Net Current Assets (Liabilities) 52,757.26
Total Assets less Current Liabilities 55,437.00
Net Assets 55,437.00 Capital and Reserves
960 Retained Earnings 47,160.26
Current Year Earnings 8,276.74
Total Capital and Reserves 55,437.00

St Joseph's Nympsfield Out of School Club

Balance Sheet

Profit and Loss

St Joseph's Nympsfield Out of School Club For the year ended 31 August 2021

Profit and Loss St Joseph's Nympsfield Out of School Club For the year ended 31 August 2021
	2021
Turnover
200 Fee Income	31,166.17
201 Fundraising income	30.00
202 Grants	7,166.05
270 Interest Income	20.51
Total Turnover	38,382.73
Cost of Sales
320 Direct Wages	21,478.73
321 Consumables and Refreshments	49.59
322 Craft items	222.02
323 Toys and Games	1,545.66
324 Wages Costs (PAYE/NI)	1,192.52
Total Cost of Sales	24,488.52
Gross Profit	13,894.21
Administrative Costs
401 Audit & Accountancy fees	3,126.90
402 Administrative Costs	16.99
417 Children's Entertainment	16.51
424 Payroll Expenses	527.50
463 IT Software and Consumables	328.08
469 Rent	360.00
480 Staff Training	292.50
481 Staff Gifts	282.75
485 Subscriptions	666.24
Total Administrative Costs	5,617.47
Operating Profit	8,276.74
Profit on Ordinary Activities Before Taxation	8,276.74
Profit after Taxation	8,276.74

Profit and Loss St Joseph's Nympsfield Out of School Club

CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of T JDl5[￿lS Olbr of SCIIOOL (LV On accounts for the year ended st OJ Chartty r (If any) Sot out on pages I report to th8 trusts C￿ my examina￿￿ of the accounts of Ihe above charity fthe Trusf) for ts yaar endwj 3 i Icga. As the tharitys trustees. you are responsible for the Preparatic￿ of the accounts in accordance vth the requirements of the Charities Act 2011 {Ihe Acr). I rewt in r8spec (rf my examination of the TNst'$ accounts carried out Lmder section 145 of thé 2011 Act and Ni CA￿ng out my examination. I have follovRd all the appli¢able DIrecti￿S given by the Charfty Commission under sedion 145(5)(b) of the ACL Responslbllltlos and basls of report Independent trhe chaiitys gross Income exce&Jed £250,000 and l am qualffied to examlnerfs slatsment undertake the examlnation by belng a qualrfied member of linsert name of appllcable listed bodyll. Delete [ ] If r￿t ap￿￿abts. I have cLYnWed my examinatNJn. l that no material matters have c4)m8 to my attention n oMnectK)n the examination (other than that disclosed bebx ') vthlch gives m8 ¢xuse to b￿1￿￿ that in. any material accounling rec4xds we rM)I kept In ac(xydance with secticfi 130 of the Charities Att, or the accounts did not with the accA)unting records. the acc¢wnts did not cc4nply with the applicable Yequiraments oncemwwJ thg fonn and contsnt of a¢counts set out in the Charlties (Accounts and Reports) RegulatTrons 2008 other than any requiremenl that the arxx)unts gibE a Irug arKI fairf view whl¢h is not a mler considered as part of an independent examination. I have no ¢oncems and have ccyne a(xoss no other matters in connedon with the 8xaminakn to %thich attention shoukl be dravm in this r8POrt in order to enable a UfKlerstanding of th8 accounts to be reachad. ' Pk88e de￿te the words in the brnckets Mth8y th not appty. Slgned: Namtt: Relevant professlonal quallflcation(s) or body (HONJ) IER Oct 2018

111 any): Addrnss: LII Su5 Section B Disclosure Only complete if the èxaminer needs to hvJhlighl material matters of concem (see CC32. Independent eyamination of charity acc4)unts: direcLions and guidarKe for examiners). Givg brlof dotalls of any Items that th8 8xamlnèr wlskn to disclose. IER Oct 2018