## **Trustees’ Annual Report for the period** **From 01 September 2020 Period start date To 31 August 2021 Period end date** **Charity name:** St Joseph’s Out of School Club ## **Charity registration number:** 1084550 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The enhancement of the development, care
and education of children primarily under
statutory school age and also of children and
young people of school age by encouraging
parents to understand and provide for the
needs of their children through community
(voluntary managed) groups and by:
a) offering appropriate play facilities and
training courses, together with the right of
parents to take responsibility for and to
become involved in the activities of such
groups, ensuring that such groups offer
opportunities for all children and young
people, whatever their race, culture,
religion, means or ability; and
b) encouraging the study of the needs of such
children and their families and promoting
public interest in and recognition of such
needs in the local area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The St Joseph’s Out of School Club exists to
provide wrap around care for those children
attending St Joseph’s Catholic Primary School.
The St Joseph’s Out of School Club (The Club)
runs two session every day during School term
times; one in them morning from 7.45 – 8.45
and another after school from 3.15 – 6pm.
This provision enables children’s whose
working parents who have no other childcare
facilities, to attend the school. Surveys of
OOSC parents, demonstrates that The Club
was a major factor when considering St
Joseph’s Catholic School for their children; and
also that many would unable to send their
children to the school without this facility.
The Club provides a home from home
environment during the morning session.
Breakfast is provided and the children are
allowed free play which is typically supervised
by two staff members.| |||The longer after school session allows for a
more structured programme of events to be run.
Typically each term a theme is adopted and
activates are organised relating to this.
The Staff employed by The Club are supported
in all aspects of their role. Their opinions are
sought in regard to third party activities
arranged by The Club’s Committee and they
are actively encouraged to be proactive in
requested specific training. All staff are
members of the local community.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All members of The Club’s management
committee have due regard to the guidance
issued by the Charity Commission on public
benefit and take this into consideration in the
ongoing management of the provision of The
Club’s services.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|N/A| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider|Para 1.20|Provided reliable, stimulating, home-from-home
wrap around care, for children attending St
Joseph’s Catholic Primary School, and a
holiday club facility for local primary aged
school children. In total 80 children benefit from
the OOSC services.
Enabled a significant number of families to
send their children to St Joseph’s Catholic| |benefits to society as a
whole.||Primary School who would not be able to do so
without the existence of the Club.
During the January – March 2021 lockdown,
the Club remained open four days a week for
Key Working families and children on and ad
hoc basis. Session lengths were reduced
which was reflected in associated costs.
Sessions were also opened to pre-school
children.
In order to help our families, we re-opened the
Club to all families as soon as lockdown ended
on a reduced length and cost basis although
five days a week. Given the uncertain nature of
Covid, sessions could only be booked on an ad
hoc rather than contract basis.
In Summer 2021 we returned to normally in
terms of hours, sessions and booking approach
although bubbles continued to be in operation.
Growing the strength of the club so it was
operated at capacity were possible given
government guidance operating during the
year.
Securing the financial future of the club by
returning to contract bookings as soon as
possible so our costs covered| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position at the end of the period
is set out in the Balance Sheet and Statement
of Profit and Loss.
Covid-19 had a significant negative impact on
the Charities’ finances due to the January –
March 2021 lockdown as the Club could not
operate at capacity due to governmental
restrictions.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|“Reserves policy” – the Club requires £23,000
to be held in reserves at all times to meet the
financial commitments of the club and
redundancy payments of staff, in the event of
the Club income being severely compromised.
The OOSC is committed to ensuring that they
have a dedicated, permanent allocated space
from which to provide the OOSC service. Any
surplus of funds, over and above the financial
commitments of the Club, are put towards
funding the provision of such a space.| |Amount of reserves held|Para 1.22|£55,437| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A
Notwithstanding the challenges presented by
the global pandemic, the Committee have a
reasonable expectation that the charity will be
able to continue as a going concern due to the
level of reserves and the return of fee income
from parents (from Summer 2021).| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|N/A| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The Committee have assessed the major risks
to which the charity is exposed, in particular
those related to the operations and finances of
the charity, and are satisfied that systems and
procedures are in place to mitigate our
exposure to the major risks.| N/A Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||Constitution| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Unincorporated Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Committee invites parents of children
attending St Joseph’s Out of School Club to
volunteer for a place on the committee. If they
wish to undertake the role of Chair, Treasurer
or Secretary then they have to be proposed
and seconded by an existing member of the
Out of School Committee.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Constitution| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees are also referred to the charities
commission website for help (including in
respect of their responsibilities).| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |Relationship with any related
parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|St Joseph’s Out of School Club| |---|---| |Other name the charity uses|St Joseph’s OOSC| |Registered charity number|1084550| St Joseph’s Out of School Club, Front Street, Nympsfield, Stonehouse, Gloucestershire, GL10 3TY Charity’s principal address ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Helen Harper|Chair|1 Sep 20 – 24 Oct 20|OOSC Committee| ||Helen Tarr|Treasurer|1 Sep 20 – 24 Oct 20|OOSC Committee| ||Joanna Armstrong|Secretary|1 Sep 20 – 24 Oct 20|OOSC Committee| ||Daniel Harper||1 Sep 20 – 24 Oct 20|OOSC Committee| ||Claire Turp||1 Sep 20 – 24 Oct 20|OOSC Committee| ||Rebecca Sanders|Chair|25 Oct 20 – 17 Jul 21|OOSC Committee| ||Laura Britton|Treasurer|25 Oct 20 – 31 Aug 21|OOSC Committee| ||Louise Benton|Secretary|25 Oct 20 – 31 Aug 21|OOSC Committee| ||Clare Howells|||| ||Rebecca Steele||25 Oct 20 – 31 Aug 21|| ||Ceriss Crew||25 Oct 20 – 31 Aug 21|| ||Joanne Smee|Chair|18 July 21 – 31 Aug 21|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details No Trustee receives remuneration from the charity. ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** LE Benton **Full name(s)** Louise Benton **Position (eg Secretary,** Secretary **Chair, etc) Date** 29 June 22 ## **Balance Sheet** ## **St Joseph's Nympsfield Out of School Club As at 31 August 2021** |**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2021**|**Balance Sheet**
**St Joseph's Nympsfield Out of School Club**
**As at 31 August 2021**| |---|---| |**31 AUG 2021**|| |**Fixed Assets**|| ||**Tangible Assets**| ||710 Office Equipment
1,866.91| ||720 Computer Equipment
812.83| ||**Total Tangible Assets**
**2,679.74**| |**Total Fixed Assets**
**2,679.74**
**Current Assets**|| ||**Cash at bank and in hand**| ||Current Account
29,957.02| ||Deposit Account
23,293.65| ||**Total Cash at bank and in hand**
**53,250.67**| |**Total Current Assets**
**53,250.67**
**Creditors: amounts falling due withinone year**|| |800 Accounts Payable
491.10|| |Petty Cash
2.31|| |**Total Creditors: amounts falling due within one year**
**493.41**|| |**Net Current Assets (Liabilities)**
**52,757.26**|| |**Total Assets less Current Liabilities**
**55,437.00**|| |**Net Assets**
**55,437.00**
**Capital and Reserves**|| |960 Retained Earnings
47,160.26|| |Current Year Earnings
8,276.74|| |**Total Capital and Reserves**
**55,437.00**|| St Joseph's Nympsfield Out of School Club Balance Sheet ## **Profit and Loss** ## **St Joseph's Nympsfield Out of School Club For the year ended 31 August 2021** |**Profit and Loss**
**St Joseph's Nympsfield Out of School Club**
**For the year ended 31 August 2021**|| |---|---| ||**2021**| |**Turnover**|| |200 Fee Income|31,166.17| |201 Fundraising income|30.00| |202 Grants|7,166.05| |270 Interest Income|20.51| |**Total Turnover**|**38,382.73**| |**Cost of Sales**|| |320 Direct Wages|21,478.73| |321 Consumables and Refreshments|49.59| |322 Craft items|222.02| |323 Toys and Games|1,545.66| |324 Wages Costs (PAYE/NI)|1,192.52| |**Total Cost of Sales**|**24,488.52**| |**Gross Profit**|**13,894.21**| |**Administrative Costs**|| |401 Audit & Accountancy fees|3,126.90| |402 Administrative Costs|16.99| |417 Children's Entertainment|16.51| |424 Payroll Expenses|527.50| |463 IT Software and Consumables|328.08| |469 Rent|360.00| |480 Staff Training|292.50| |481 Staff Gifts|282.75| |485 Subscriptions|666.24| |**Total Administrative Costs**|**5,617.47**| |**Operating Profit**|**8,276.74**| |**Profit on Ordinary Activities Before Taxation**|**8,276.74**| |**Profit after Taxation**|**8,276.74**| Profit and Loss St Joseph's Nympsfield Out of School Club CHARITY COMMISSION FOR ENGIAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of T JDl5[￿lS Olbr of SCIIOOL (LV On accounts for the year ended st OJ Chartty r (If any) Sot out on pages I report to th8 trust*s C￿ my examina￿￿ of the accounts of Ihe above charity fthe Trusf) for ts yaar endwj 3 i Icga. As the tharitys trustees. you are responsible for the Preparatic￿ of the accounts in accordance v*th the requirements of the Charities Act 2011 {Ihe Acr). I rewt in r8spec* (rf my examination of the TNst'$ accounts carried out Lmder section 145 of thé 2011 Act and Ni CA￿ng out my examination. I have follovRd all the appli¢able DIrecti￿S given by the Charfty Commission under sedion 145(5)(b) of the ACL Responslbllltlos and basls of report Independent trhe chaiitys gross Income exce&Jed £250,000 and l am qualffied to examlnerfs slatsment undertake the examlnation by belng a qualrfied member of linsert name of appllcable listed bodyll. Delete [ ] If r￿t ap￿￿abts. I have cLYnWed my examinatNJn. l that no material matters have c4)m8 to my attention n oMnectK)n the examination (other than that disclosed bebx ') vthlch gives m8 ¢xuse to b￿1￿￿ that in. any material accounling rec4xds we rM)I kept In ac(xydance with secticfi 130 of the Charities Att, or the accounts did not with the accA)unting records. the acc¢wnts did not cc4nply with the applicable Yequiraments oncemwwJ thg fonn and contsnt of a¢counts set out in the Charlties (Accounts and Reports) RegulatTrons 2008 other than any requiremenl that the arxx)unts gibE a Irug arKI fairf view whl¢h is not a m*ler considered as part of an independent examination. I have no ¢oncems and have ccyne a(xoss no other matters in connedon with the 8xaminakn to %thich attention shoukl be dravm in this r8POrt in order to enable a UfKlerstanding of th8 accounts to be reachad. ' Pk88e de￿te the words in the brnckets Mth8y th not appty. Slgned: Namtt: Relevant professlonal quallflcation(s) or body (HONJ) IER Oct 2018 111 any): Addrnss: LII Su5 Section B Disclosure Only complete if the èxaminer needs to hvJhlighl material matters of concem (see CC32. Independent eyamination of charity acc4)unts: direcLions and guidarKe for examiners). Givg brlof dotalls of any Items that th8 8xamlnèr wlskn to disclose. IER Oct 2018